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HomeMy WebLinkAboutMinutes 06/19/2006 I e CALL TO ORDER- SPECIAL MEETING: ROLL CALL: Interview Applicants for Council Vacancy ADJOURN TO EXECUTIVE SESSION: RETURN TO OPEN SESSION: CALL TO ORDER- SPECIAL MEETING: ROLL CALL: e PLEDGE OF ALLEGIANCE: 5922 CITY COUNCIL SPECIAL MEETING Port Angeles, Washington June 19, 2006 Mayor Rogers called the special meeting of the Port Angeles City Council to order at 2:10 p.m. Members Present: Mayor Rogers, Deputy Mayor Williams, Councilmembers Braun [arrived at 2:15 p.m.], Headrick [arrived at 2:15 p.m.], Munro, and Wharton. ;1 Interview Applicants for Council Vacancy: Mayor Rogers invited the applicants into the Council Chambers, at which time she explained the interview process to be followed. The applicants were then excused to the lobby, and the Council proceeded to interview applicants Scott Collins, Helen Elwood, Cherie Kidd, Patrick Downie, Michael Sims, Edna Petersen, and Peter Ripley. The Council posed the same ten questions to each of the candidates. Mayor Rogers announced the need for an Executive Session under the authority of RCW 42.30.11O(1)(h), to evaluate qualifications of the candidates for appointment to elective office. The Executive Session convened at 5:00 p.m. and, at 6:00 p.m., the meeting was extended to 6: 10 p.m. by announcement of the Mayor. The Executive Session concluded at 6:10 p.m., and the Council convened in regular open session. Mayor Rogers announced that more time would be needed to evaluate the candidates' qualifications, so another Executive Session will be convened for that purpose at a future date. Mayor Rogers called the special meeting of the Port Angeles City Council to order at 6: 15 p.m. Members Present: Mayor Rogers, Deputy Mayor Williams, Councilmembers Braun, Headrick, Munro, and Wharton. Members Absent: None - one vacancy. Staff Present: Manager Madsen, Attorney Bloor, ClerkUpton, G. Cutler, D. McKeen, E. Schilke, S. Johns, K. Clark, T. Pierce, T. Gallagher, G. Kenworthy, N. West, B. Coons, B. Sterling, and J. Seniuk. Public Present: T. Jennings, R. Moorhead, H. Clark, B. Booher, V. Flake, L. Lohr, L. Cripe, G. Turner, D. Norissi, W. Feeney, S. Hirst, C. Brown, J. Powell, P. Lamoureux, V. Moreno, H. Elwood, C. Kidd, G. & R. Rutherford, R. Kuch, J. Borries, J. & S. Schouten, V. Rudin, and P. Downie. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Councilmember Wharton. - I - 5923 CITY COUNCIL SPECIAL MEETING June 19, 2006 PRESENTATIONS, CEREMONIAL MATTERS & PROCLAMATIONS: North Olympic Discovery Marathon Proclamation Proclamation Honoring Dan Engelbertson, Retiring Clallam County Administrator WORK SESSION: LATE ITEMS TO BE PLACED ON TIDS OR FUTURE AGENDAS & PUBLIC COMMENT: 1. North Olympic Discovery Marathon Proclamation: Mayor Rogers read and presented the proclamation to Councilmember Wharton, who was instrumental in organizing the City team and who recognized the Little's, organizers of the event. e 2. Proclamation Honoring Dan Engelbertson, Retiring Clal/am County Administrator: Mayor Rogers read and presented a proclamation to Dan Engelbertson, who is retiring as Clallam County Administrator. None. Mayor Rogers announced that, because this is a special meeting, no late items can be added to the meeting agenda. She opened the floor to public comment. Rosemary Moorhead, 4124 Old Mill Road, spoke as Past President of the Peninsula Tennis Club, expressing concern with the deteriorating condition of the Erickson tennis courts. Ms. Moorhead related difficulties experienced in using the tennis courts at the High School, and she felt this would be the appropriate time to look at refurbishing the tennis courts, which would enhance the entire recreation corridor in the area. Lori Gray, 1522 Golf Course Road, informed the Council she previously managed the ski school at Hurricane Ridge, and she has been a strong advocate of helmets, having assisted in the distribution of bicycle helmets through the Police Department. With regard to the recent death at the Skate Park, Ms. Gray noted there is no State law regarding the uSe of helmets for skateboarding, and she related contacts she has made in an effort to obtain donated skateboard helmets for the users of the Skate Park. William Feeney, Frank Russo:s step-father, spoke of Frank's typical habit of wearing a helmet while skateboarding, and he urged the Council to mandate the use of skateboard helmets. He felt Frank would be alive ifhe had worn a helmet on that day. He indicated that US Bank is accepting donations for Frank's funeral and for skateboard helmets for the community's youth. Gene Turner, 3928 Mt. Angeles Road, expressed sympathy regarding the skateboard incident, and he stressed the need to appreciate fitness and tennis, which is a sport for all ages. Dr. Turner felt that Port Angeles sets the example for fitness activities, and the matter of safety needs to be addressed as relates to the Erickson Park tennis courts. He spoke in support of a City contribution for refurbishing the tennis courts, which would round out an already attractive place. Christine Brown, 315 W. Park Avenue, asked for the City Council's support of the Erickson Park tennis courts refurbishing, as it would be wonderful to include tennis / activities in the recreation corridor. Laurel Cripe, 116 W. 12th Street, President of the Peninsula Tennis Club, supported improvements to the Erickson Park tennis courts as part of the Capital Facilities Plan. She explained that the tennis courts at the High School are good for tournaments; however, the number of courts is inadequate. Ms. Cripe spoke of grant funding that could be available through the U.S. Tennis Association, with matching funds from the City, and she reviewed the types of improvements that would need to be made. The e Tennis Club has committed to raising $20,000 for the project and is halfway to its goal. Mayor Rogers urged anyone else wishing to testify on the Capital Facilities Plan to wait until the public hearing is opened on that matter. - 2- e LATE ITEMS TO BE PLACED ON TIDS OR FUTURE AGENDAS & PUBLIC COMMENT: (Cont'd) Break PUBLIC HEARINGS - QUASI-JUDICIAL: PUBLIC HEARINGS - OTHER: 2006-2012 Transportation Improvement Program (TIP) and Capital Facilities Plan (CFP) and Governmental Fund Allocation Resolution No. 14-06 Resolution No. 15-06 e '-.'>.-.'''''':. I ,'<'! .,' ,';' ~ ' ~'~'.' _ I '. ;~ . _. . ,. CITY COUNCIL SPECIAL MEETING June 19, 2006 5924 Shelby Sparks, 639 Gasman Road, proposed that the City Council name the Skate Park after Frank Russo. She indicated that all skaters and everyone who knew him agree it would be a great way to honor his memory. Additionally, she felt it would serve as a reminder to all that helmets should be worn. Mayor Rogers expressed the City's sympathy and commended the youth for their compassion for Frank and their efforts to rename the Park in his honor. She indicated the Parks & Recreation Commission, as well as the City Council subcommittee, would take their request under consideration. Manager Madsen then reviewed a meeting held earlier in the afternoon with the youth and parents, who brought these recommendations forward. Heather Clark, 731 W. 7th Street, also supported the naming of the Skate Park after Frank Russo. She attended the earlier meeting and felt it is good that the City's youth is getting involved. Ms. Clark urged the Council to keep the youth informed, and she mentioned the suggestion that a bench also be placed in Frank's honor. James Schouten, 4619 Old Mill Road, inquired as to the history of decisions on the wearing of helmets at the Skate Park. Attorney Bloor felt that, in concern for the family and friends of Frank Russo, this would not be an appropriate time to enter into discussion on liabilities. Mr. Schouten felt the family was passionate about mandatory . helmets, and he was certain the community would support such a mandate. Ricky Rutherford, 1228 Columbia Street, supported mandatory helmets. He felt that if helmets had been required, Frank Russo wouldn't have lost his life. Mayor Rogers announced that yesterday was Manager Madsen's birthday. She recessed the meeting for a break at 6:46 p.m., inviting all in attendance to share in birthday cake. The meeting reconvened at 7:00 p.m. None. 2006-2012 Transportation Improvement Program (TIP) and Capital Facilities Plan (CFP) and Governmental Fund Allocation: Public Works & Utilities Director Cutler, aided by PowerPoint slides, reviewed discussion held at the last Council meeting, as well as the changes incorporated in the Capital Facilities Plan as a result of that meeting. He reviewed the Governmental Fund project allocations recommended for 2006 and 2007 in the amount of$4,037,000 and those proj ects that would be dependent upon availability of funds. He pointed out that the Erickson Park tennis court project was included as Item No. 37. Mayor Rogers continued the public hearing at 7:09 p.m. Vicci Rudin, 1002 Strait View Drive, spoke as a member of the Port Angeles Fine Arts Center. Ms. Rudin indicated much of the operation of the Fine Arts Center is funded through donations, and she asked that the City not jeopardize the facility by ignoring its needs. Speaking of the attributes of the Fine Arts Center, Ms. Rudin asked that the City partner in developing the Center to its full potential. A task force had created a long-term plan for the Center, and it is essential that the City appropriate funds to implement that long-term plan. Ms. Rudin felt it crucial to the Fine Arts Center to construct a more visible entry, and she asked for $50,000 for 2007, also requesting that more attention be paid to facility maintenance in the interest of stimulating many future returns. Laurel Cripe, 116 W. 12th Street, again addressed the need to refurbish the Erickson Park tennis courts, indicating the surface could be refmished on top of the present base. She requested $100,000, noting that a 20% grant from the U.S. Tennis Association would be lost after 2007, and the application must be submitted by September of this - 3 - 5925 CITY COUNCIL SPECIAL MEETING June 19,2006 PUBLIC HEARINGS - OTHER: (Cont'd) 2006-2012 Transportation Improvement Program (TIP) and Capital Facilities Plan (CFP) and Governmental Fund Allocation Resolution No. 14-06 Resolution No. 15-06 (Cont'd) CITY COUNCIL COMMITTEE REPORTS: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: Code Compliance - Amend Fund Ordinance Ordinance No. 3250 year. The Tennis Club members are halfway to raising $20,000 and will donate labor. Ms. Cripe felt it important to maintain the courts. She read a letter to the Council from the U.S. Tennis Association, Pacific Northwest Section, supporting the local efforts toward tennis activities and refurbishing of the Erickson Park courts. e Jim Schouten, 4619 Old Mill Road, questioned the time frame and proposed funding for the tennis courts in the amount of $170,000, with an allocation of $1 00,000 from the City. Director Cutler clarified the amount is $175,000, with $60,000 in donations and grants, and $100-$115,000 in allocated City funds in 2007. There being no further testimony, Mayor Rogers closed the public hearing at 7:22 p.m. Discussion followed, and Mayor Rogers urged the Council to not allocate all of the funds so as to allow funding for future, unforeseen opportunities. She sought further information on the Fine Arts Center, and Jake Seniuk, Fine Arts Center Director, explained the past planning process and the process to be restarted. He indicated the request is for 15% of the funding for planning purposes, with the remainder to be requested at a later time. He also provided clarification concerning the Fine Arts Trust, the Friends of the Fine Arts Center, and the Foundation Board. Director Cutler indicated the $7,500 could be added to the 2006 allocation list as Priority No. 30, with the remainder going to the 2007 list in the amount of $42,500. Discussion also centered around the higher placement of Art Education Center funding and further clarification on tennis court funding as it relates to the grant request. Mayor Rogers read the first Resolution by title, entitled RESOLUTION NO. 14-06 A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the Capital Facilities Plan and Transportation Improvement Program for 2006-2012. Councilmember Braun moved to pass the Resolution as read by title. Councilmember Headrick seconded the motion, which carried unanimously. Mayor Rogers read the second Resolution by title, entitled RESOLUTION NO. 15-06 A RESOLUTION of the City Council of the City of Port Angeles, Washington, designating funds for certain capital projects. Councilmember Braun moved to adopt the Resolution as read by title, with the amendment adding Priority No. 30 for the Port Angeles Fine Arts Center. The motion was seconded by Councilmember Headrick and carried unanimously. None. 1. Code Compliance - Amend Fund Ordinance: As a follow-up to the last meeting, Manager Madsen presented information relative to the addition of code compliance and nuisance abatement to the Repair and Demolition Fund. Mayor Rogers fulfilled the requirement for a second reading and read the Ordinance by title, entitled e - 4- e Code Compliance - Amend Fund Ordinance Ordinance No. 3250 (Cont'd) Amendment to Gardner Street Vacation - STY 05- 05 Ordinance No. 3251 Initiative and Referendum Procedure RESOLUTIONS: OTHER CONSIDERATIONS: Teamster Non-Sworn Labor Contract e .' <i~"~:,1:;\':!: r1:''''- I "',"'':<_,l''';:';',-''::i CITY COUNCIL SPECIAL MEETING June 19,2006 5926 ORDINANCE NO. 3250 AN ORDINANCE of the City of Port Angeles amending Chapter 3.27 of the Port Angeles Municipal Code. Councilmember Munro moved to adopt the Ordinance as read by title. The motion was seconded by Councilmember Braun and carried unanimously. 2. Amendment to Gardner Street Vacation - STV 05-05: Principal Planner West reviewed the need for an amendment to Ordinance No. 3235, as the applicant subsequently requested that an !ldditional area be included in the vacation, altering the property by 13 feet. Brief discussion ensued on the need for assurances that a new building site wouldn't be pursued. Mayor Rogers read the Ordinance by title, entitled ORDINANCE NO. 3251 AN ORDINANCE of the City of Port Angeles, Washington, amending Ordinance 3235, revising the legal description and compensation due for the street vacation authorized. Councilmember Headrick moved to adopt the Ordinance as read by title. Councilmember Wharton seconded the motion and, following discussion regarding the amended map as an exhibit to the Ordinance, a vote was taken on the motion, which carried unanimously. ' 3. Initiative and Referendum Procedure: Attorney Bloor advised the Council this would be the first reading of the Ordinance. He reviewed the Council's prior passage of the Resolution stating it would adopt an Ordinance implementing the powers of initiative and referendum. He explained that the 90-day period allowing the submission of a petition for a public vote had not yet expired. If no such petition is submitted, the Council must adopt the Ordinance at its first meeting in July. Mayor Rogers fulfilled the requirement for a first reading by reading the Ordinance by title, entitled ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, adopting a power of initiative and referendum for the registered voters of the City. Brief discussion followed with Attorney Bloor and Manager Madsen answering questions posed by the Council. None. J. Teamster Non-Sworn Labor Contract: Human Resources Manager Coons summarized the agreement package and, following discussion on the financial impacts, Councilmember Braun moved to approve the labor contract between the City and the Teamsters Union, non-sworn bargaining unit, for the period of January 1, 2006, through December 31, 2008, to authorize the Mayor to sign the contract, and to include retroactive pay to January 1, 2006. Councilmember Munro seconded the motion, which carried unanimously. - 5 - 5927 'crrYC'OUNCIL SPECIAL MEETING June 19, 2006 FINANCE: 1. Equipment Purchase - Pick-up Truck for Code Compliance Officer: Equipment Purchase - Pick-up Truck for Code Compliance Director Cutler provided a brief summary of the pick-up truck being proposed for the Code Compliance Officer. Following brief discussion, Councilmember Braun moved to authorize the City Manager to sign the contract and purchase order with Courtesy Ford of Poulsbo for the vehicle in the amount of $24,996. Councilmember Headrick seconded the motion, which carried unanimously. e Equipment Purchase - Pick-up Truck for Light Operations 2. Equipment Purchase - Pick-up truckfor Light Operations: Following Director Cutler's review of the need for a pick-up truck for Light Operations, Council member Munro moved to authorize the City Manager to sign a contract and purchase order with Bob Clary Chevrolet of Longview, WA, for the purchase of a Yz-ton extended cab 4x4 pick-up. The motion was seconded by Councilmember Headrick and carried unanimously. Cedar Street Retaining Wall Project 3. Cedar Street Retaining Wall Project: Director Cutler reviewed the scope of the project, the addition of sidewalks, the engineer's estimates, and bids received. Brief discussion ensued about the 4' sidewalks to be installed on the west side of Cedar Street and the importance of the project because of the replacement of the 8th Street Bridges. Deputy Mayor Williams moved to award and authorize the Mayor to sign a contract with McConnell Construction of Port Townsend for the Cedar Street Retaining Wall Repair, Project 05-22, in the amount of$197,426 and revise the 2006 Government Fund allocation for the project to $220,000. Councilmember Braun seconded the motion, which carried unanimously. Re-certification and Inspection of Bucket Truck #164 4. Re-certification and Inspection of Bucket Truck #164: A summary of the re-certification of the bucket truck was presented by Director Cutler and, following discussion as to the life expectancy of the vehicle, Councilmember Braun moved to authorize the Director of Public Works & Utilities to secure a service contract with Terex Utilities of Seattle to perform the required services for $35,000. Councilmember Wharton seconded the motion, which carried unanimously. Erickson Park Restroom Project 06-26 5. Erickson Park Restroom - Project 06-26: Director Cutler provided a review of the modular restroom being proposed for Erickson Park, noting it meets ADA requirements. Following brief discussion, Councilmember Munro moved to award and authorize the Mayor to sign a contract with Grecor Construction LLC of Olympia for the Erickson Park Restroom Improvements, Project 06-26, in the amount of $22,634.70, including sales tax. The motion was seconded by Deputy Mayor Williams and carried unanimously. CONSENT AGENDA: Councilmember Braun moved to accept the Consent Agenda, to include: 1.) City Council Minutes dated June 6, 2006; 2.) City Council Minutes dated June 13,2006; 3.) Expenditure Approval List: 5/27/06 - 6/9/06 - $914,918.45; and 4.) Conservation Program Authorization. Councilmember Munro seconded the motion, which carried unanimously. INFORMATION: Manager Madsen delivered kudos for exemplary customer service provided by the water crew to a citizen who experienced a water line break. He also advised the Council of the need to schedule a special meeting to continue work on the Strategic Plan. e -6- e e EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: '!" ~. ;:.<. : x,'< > .,.., .~, ',' '-',:' . '. I ~: ., . '-. . CITY COUNCIL SPECIAL MEETING June 19,2006 5928 Based on input from Attorney Bloor, Mayor Rogers announced the need for an Executive Session under the 1\llthOrity ofRCW 42.30 .11O( 1 )(b) real estate, (i) potential litigation, and (h) to evaluate qualifications of candidates for appointment to elective office for approximately 45 minutes with no expected action to follow. The Executive Session convened at 8:45 p.m. and, at 9: 15 p.m., the Executive Session was extended to 9:40 p.rn. by announcement of the Mayor. The Executive Session concluded at 9:40 p.m., and the Council convened in regular open session. No action was taken. The meeting was adjourned at 9:40 p.m. ;Bo/l.Q>~ )~ Becky J. Upt Ci lerk -7-