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HomeMy WebLinkAboutMinutes 06/24/1980~~2 CITY COUNCIL MEETING Port Angeles, Washington June 24, 1980 I CALL TO ORDER The special meeting was called to order by Mayor Haguewood at 5:00 P.M. The purpose of this meeting is to hold a formal negotiation session with Northern Tier Pipeline Company, and to consider the organization of a Public Development Authority, an agreement for City maintenance of the Transit fleet, a self-insurance ordinance, and the bids on the Downtown Improvement District, L.I.D. No. 203. II ROLL CALL Members Present: Mayor Haguewood, Councilmen Buck, Duncan, Hordyk, Polhamus, Quast. Members Absent: Councilman Boardman. Staff Present: Manager Flodstrom, Attorney Miller, Deputy Clerk Caso. R. Orton, D. Frizzell, R. French, J. Pittis, P. Carr. III MINUTES Councilman Buck moved the Council accept and place on file as received the minutes of the May 27, 1980 negotiating session. The motion was seconded by Councilman Hordyk and carried. IV Suspended. V LEGISLATION 1. NORTHERN TIER NEGOTIATIONS , A. Final Approval: Water, Sewer & Solid Waste Requirements Councilman Buck moved for the final approval of the agreement of Water, Sewer and Solid Waste Requirements. The motion was seconded by Councilman Polhamus and carried. B. Amendments to Negotiation Guidelines Councilman Buck move for the final approval of the Amendments to the Negotiation Guidelines and Procedures. The motion was seconded by Councilman Hordyk and carried. Mayor Haguewood noted that the members o£ the Northern Tier Negotiating Committee had not yet arrived, and suggested the Council consider the remaining agenda items. 2. PUBLIC DEVELOPMENT AUTHORITY During the June 3, 1980 regular Council meeting, the Council discussed the concept and organization of a Public Development Authority, as well as some of its unique characteristics. The conclusion of that discussion was to schedule a joint meeting with members of the Downtown Development Group to discuss the formation of a PDA in more detail. At this meeting, Mayor Haguewood noted that the representatives from the Downtown Development Group had not yet arrived. However, discussion on this matter would proceed. Councilman Buck then moved the Council autho- rize formation of Public Development Authority. The motion was seconded by Councilman Hordyk. During discussion on the motion, Councilman Quast pointed out that "enabling legislation" is needed for formation of an Authority, and moved to amend the motion to read that the Council proceed with the drafting of enabling legislation for creation of a Public Develop- ment Authority. The amendment to the motion was seconded by Councilman Polhamus and carried. The original motion, as amended, was then passed by the Council. CITY COUNCIL MEETING ~-YlJ June 24, 1980 V LEGISLATION 3. CITY MAINTENANCE OF TRANSIT FLEET Finance Director Orton and Attorney Miller briefly explained the amendments which were made to the draft maintenance agreement between the City and the Clallam Transit System (CTS). since it was first submitted tp the Council for their consideration at the June 17th regular meeting. One area dis- cussed at length was Section VII, Hold Harmless Agreement and Limits of Liability. This section, Attorney Miller explained, places full responsi- bility on the Transit Authority in the event of joint negligence on the part of the City and CTS. Following this discussion, Councilman Buck moved the Council enter into this agreement for City maintenance of the Transit fleet. The motion was seconded by Councilman Quast. During discussion on the motion, Councilman Quast stated his concerns in regard to Attorney Miller's role as attorney for both the City and CTS, and stated for the record that the Council recognizes this problem, however, because of the urgency of the situation and the need to make the transit system operational as soon as possible, the Council has knowingly accepted the situation. Councilman Polhamus then stated that CTS is presently looking for their own attorney which would solve any conflict of interest on the part of Attorney Miller. The Council and Manager Flodstrom then discussed the Transit`s participa- tion in financing certain modifications and improvements to the City garage facilities in order to accommodate the Transit fleet, and the need to look at future expansion of the Corporation Yard to accommodate the fleet and perhaps the Transit office. During this discussion, Manager Flodstrom also pointed out that the intent of this contract is to be cooperative and sup- portive, but not subsidize the Transit Authority. On call for the question, the motion was passed by the Council. Councilman Buck then moved the Council direct Finance Director Orton and Manager Flodstrom to explore,-with the Public Works Department, the feasi- bility of accommodating the office space for the Transit Authority at the Corporation Yard. The motion was seconded by Councilman Quast and carried. 4. MARINE LAB DESIGN CONSULTANT Mayor Haguewood read a memorandum from Manager Flodstrom outlining the proposals received for design of the Marine Lab on the Municipal Pier. Of the four proposals received, Manager Flodstrom and Art Feiro jointly recommended that the firm of Makers Architects & Urban Designers be re- tained for design of the lab. Councilman Quast then moved the Council concur with the recommendation of Manager Flodstrom and Mr. Feiro and retain tHe.firm of Makers Architects & Urban Designers, Seattle, for design of the Marine Lab. The motion was seconded by Councilman Duncan. During discussion on the motion, Councilman Polhamus questioned Manager Flodstrom in regard to the cost estimate submitted by Makers, and Councilman Hordyk and Manager Flodstrom discussed the proposal submitted by Les Roline. On call for the question, the motion was passed by the Council. 5. ORDIANANCE: SELF-INSURANCE Mayor Haguewood introduced and read by title Ordinance No. 2087 entitled, Ordinance No. 2087 AN ORDINANCE of the City o€ Port Angeles establishing a fund for Self-Insurance of Workmen's Compensation Obligations, other Self-Insurance Programs, and Safety Programs, and providing for the administra- tion thereof. Councilman Hordyk moved the Council adopt the foregoing Ordinance as read by title by Mayor Haguewood, and authorize the Mayor to sign an agreement with Scott Wetzel Services for claims administration, and execute a surety bond to meet State requirements. The motion was seconded by Councilman Quast and carried unanimously. 4 1 4 CITY COUNCIL MEETING June 24, 1980 VI FINANCE 1. CONSIDERATION OF BIDS; L.I.D. NO. 203 Mayor Haguewood read a memorandum from Public Works Director Pittis out- lining the bids received for the Downtown Improvement Project (L. I. D. No. 203) and his recommendations in regard to those bids. Councilman Polhamus then moved the Council concur with the recommendation of Public Works Director Pittis and reject the bid of Peninsula Block Manufacturing be- cause: (1) the bid was received after the published bid closing time; (2) the bid was not sealed; and (3) the bid is non-responsive, con- taining substantial material errors or deficiencies. The motion was seconded by Councilman Quest and carried with Councilman Duncan abstaining. Councilman Hordyk then moved the Council concur with the recommendation of Public Works Director Pittis and award the bid for L.I.D. No. 203 to the low bidder, DelGuzzi Construction, with a low bid amount of $675,782.20, finding that the requirement to write out the individual bid item amount be waived as anon-material defect in the DelGuzzi bid, and that the Wash- ington State sales tax shall be included in the unit prices bid, not as a separate item. The motion was seconded by Councilman Buck. During discussion on the motion, Councilman Quest suggested that the Public Works Department keep a performance record on all who contract with the City. On call for the question, the motion was passed by the Council with Councilman Duncan abstaining. VII ADJOURNMENT At this point in the meeting, Mayor Haguewood noted that the representatives from Northern Tier had not arrived, and adjourned the meeting at 6:30 P.M. City Clerk 203 1203 ADVERTISEMENT FOR 81DS ~ CITY OF PORT ANGELES GTY OF PORT ANGELES LID , NOTICE OF HEARING NO. 203, DOWNTOWN SIDEWALKS BEAUTIFICATION PROJECT BEAUTIFICATION IM• BATE OF BID OPENING -~ PROVEMENT J 13UNE 16, 1980 -DOWNTOWN Sealed bids will be PORT ANGELES received at the office of the- 'LID No 203_ City Manager, 140 West Front' NOTICE IS HEREBY GIVEN Street, P.O. Box 1150. Port that the City of Port Angeles, Angeles, Washington 98362, Washington, proposes to until 2:00 p.m. June 16, 1980, consider the improvement o4 and will be ~ and not later a certain area within the City , opened publicly at shpt time by doing sidewalk repair and in The City CouncilChambers, replacement, sidewal roviding n ti ili The project consists of construction of op•~ , p ca o bee ut street furniture and doing all ' d ir i t proximately 30.000 Eq, ft. of k re other work, requ ith said im=i i Concrete sidewalk, 500 sq. yds. of concrete pavement, on w connect provements: all as more ' 330 street trees, 120 ~ pedestrian lights, BO planters _particularly described in Improvement Resolution No. and other related work. ' 35-79 approved and passed cil of the City ' Cit C Detailed plans and oun y by the 2 specifications may be ob- ~ , of Port Angeles on October tained tram ffte office of the ~ 1979. A public hearing on the City Engineer, City of Port Angeles upon payment of a ~ proposed improvements will ' , non-refundable lee of Eight ~ i be held before the City al nici M h (EB.tw) Dollars. (Plans will be available on Juna 3, 1980.) p u e Council in t Chambers, 134 West From Bidden shall be, qualified •1 Street on December 18, 7979, for the typrF of work ' i at 7:30 p.m. Parrish, Marian C s con- proposed. A bidder . ! City Clerk sirutlion experience form is I City of Port Angeles Included in the Contract Port Angeles. Documents. ashington ( Ali bid proposals shalLbe-, bid aiub.Decemb~.197?. e accompanied by a , ~ '~~" proposal deposit in cash, _.__ "- * "--"~° r certified check, cashiers check or sv rely .bond in the amount equal to five (5 % ) percent of the amount of such bid proposal including state sales tax. of Port Angeles Cit Th y e reserves the right to accept the proposals or bids and award contracts to M responsible bidders which are in the best interest of the . City; to postpone the c- ceptance of proposal or bids and the award of the con- tracts for a period not to exceed thirty (30) days^o' m or 1 1 1 ~~ ~ l~~ ~i r ~~ ~~~~ r ~~~ ~~ ~ ~ ~~~ ~t~~~ ~~ ~~ ~ ~ i~~ ~~~~ ~~ ~~ ~r~ t~ ~~e ~~~ ~t ~ ~~ ~~~~~~~ ~ ~ ~~- ~i~~ ~~ ~~~ ~~ ~ ~~~~~ ~ ~r ~~ ~~~, ~~ t~~ ~~~~ ~~ ~~~ ~ ~~~ ~~ ~~~~~ ~ ~~ f~-~ i ~~~ ~t~ ~~~~~~~~~ ~~~ ~~ ~~~ ,~~ ~~ ~t ~~~ ~~ ~~~~ r~~~ ~~~ ~ ~~ r~' ~~ ~~~ ~ ~~ ~ ~~ ~~ ~~ ~ ~ t~ t~ ~~~ ~~ ~~~~ ~r~~ ~~~ , i ~~~~~~~ ~~ ~ #~~ ~~f ~ ~ ~ r~~ ~f ~~~t ~~~~ ~ ~ #~~ ~~ 4 ~ ~ ~~ t~~ ~~n#~~~# ~r~~~; ~~ ~ ~ ~ ~ ~~ ~~~ M ~ ~~ ~~ ~~ ~~ ~ ~~~ ~~~ ~~~ 1 ~~~ ~ r~~~ ~~~~ ~~ ~~ ~;~ ~~ tF~ t ~ ~ ~~~ ~~ 1~ ~~ ~~~ ~ ~~~~ ~~ f ~~ t~ ~~ t~~ ~ ~~~ ~~ ~~ }~ ~ ~~. ~ ~4