HomeMy WebLinkAboutMinutes 07/05/2000 4222
CITY COUNCIL MEETING
Port Angeles, Washington
July 5, 2000
CALL TO ORDER - Mayor Doyle called the meeting to order at 6:00 p.m.
REGULAR MEETING:
ROLL CALL: Members Present: Mayor Doyle, Councilmembers Campbell, Erickson, Hulett,
Wiggins, and Williams.
Members Absent: Councilmember McKeowrL
Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B.
Collins, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski,
G. Kenworthy, L. Haehnlen, J. Hicks, and J. Hordyk.
Public Present: Other than one staff member, no one signed the roster.
PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilman Wiggins.
ALLEGIANCE:
CEREMONIAL Mayor Doyle read a letter recognizing Ann Brewer and Elizabeth Toth for their
MATTERS/ resuscitation efforts in saving the life of Frances Blood. Mayor Doyle and Fire Chief
PROCLAMATIONS: McKeen presented Ann and Elizabeth with a Life Saving Award from the Port Angeles
Fire Department.
Life Saving Awards for
Ann Brewer and Elizabeth
Toth
WORK SESSION: None.
LATE ITEMS TO BE A status report on water treatment adjustments to comply with DOH interim water
PLACED ON THIS OR measures was added to the Information Agenda.
FUTURE AGENDA:
FINANCE: 1. Award Contract for Downtown Watermain and Sidewalk Replacement, PH II
Award Contract for Mayor Doyle reviewed the information provided by Public Works & Utilities Director
Downtown Watermain and Cutler regarding the contract award for Phase II of the Downtown Watermain and
Sidewalk Replacement, Sidewalk Replacement Project. Director Cutler informed the Council that Primo
Phase II Construction came in as low bidder in the amount of $981,142.36, and their work is of
high quality with a proven track record. Councilman Campbell noted the success of
Phase I of the project with Strider Construction, and he expressed the hope that the
second phase would proceed in a similar fashion.
Councilman Wiggins inquired about what was learned on the previous project regarding
long-term maintenance, and City Engineer Kenworthy responded there were several
items added to the design of Phase II, which included a refmishing of the existing
pavers. Mayor Doyle inquired about the City's satisfaction with the crosswalk pavers,
and Mr. Kenworthy replied the crosswalks are being monitored closely, but the City is
satisfied with them. After further discussion, Councilman Hulett moved to authorize
award of the contract for the Downtown Watermain and Sidewalk Replacement,
Phase H, Project No. 99-11 to Primo Construction in the bid amount of
$981,142.36, and to authorize the Mayor to sign the contract. Councilman
Campbell seconded the motion. Councilman Williams noted he would be voting
in opposition to the motion in order to remain consistent with his position on the
downtown vaults. However, he acknowledged the importance of the project. A
vote was taken on the motion, which carried by a majority vote with
CouncilmanWilliams voting in opposition.
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CITY COUNCIL MEETING
4223 July 5, 2000
Award Contract for Street 2. Award Contract for Street Paving Program 2000
Paving Program 2000
Mayor Doyle reviewed the information provided by Public Works & Utilities regarding
the contract award for the 2000 Street Paving Program. Director Cutler noted that one
bid was received, that being from Lakeside Industries in the amount of $280,873.00.
Councilman Wiggins inquired about the uncertainty of oil prices and how it relates to
this project. Director Curler replied that oil prices were climbing significantly when this
project was being put together and, if oil prices kept rising, the City would reduce the
amount of work being done in order to stay within budget. He also noted the current
bid is locked in, and the amount of work to be done is finalized regardless of oil prices.
City Engineer Kenworthy responded to an inquiry from Councilman Hulett by
indicating the work on Fairmount Avenue between Lauridsen Blvd. and SR-101 was
included in the bid amount and would be accomplished under this contract.
Further discussion followed, and Engineer Kenworthy used the overhead to show a map
indicating where chip sealing and overlay work will be done. Questions were raised as
to the status of roads needing repair by the Albertson's intersection and on Front Street
above the Red Lion Hotel. Engineer Kenworthy informed the Council there is a sinking
problem on the street above the Red Lion, and the City has continued its efforts to get
the State to proceed with repairs. At Lauridsen and Lincoln, there is pavement failure,
which the City will repair in the future. The City must first accomplish the widening
of the bridge at Lanridsen and Race Street. Mayor Doyle inquired if the base bid
included the chip seal, which Engineer Kenworthy responded it did not, as the County
assists the City with chip seal.
Councilman Campbell moved to award the contract for the Street Paving Program
2000 to Lakeside Industries in the amount of $280,873.00 for the base and alternate
work, and to authorize the Mayor to sign the contract. Councilman Williams
seconded the motion, which carried unanimously.
Janitorial Contract Award 3. Contract Award for Janitorial Services
Mayor Doyle reviewed the information provided by Director Cutler regarding the
contract award for janitorial services for the Public Works Operations Division.
· Director Cutler explained the need for a janitorial service to perform services instead
of having skilled City employees perform the tasks, thereby providing the City a more
cost effective way to provide these services. New Broom was the lowest bidder.
Councilman Wiggins moved to award the contract to New Broom in the amount
of $8,560.00 annually and to authorize the Mayor to sign the contract. Councilman
Williams seconded the motion, which carried unanimously.
Amendment to Contract 4. Amendment to Contract with Diversified Resource Center
with Diversified Resource
Center Mayor Doyle reviewed the information provided by Finance Director Ziomkowski
regarding an amendment to the contract with Diversified Resource Center· Director
Ziomkowski informed the Council there has not been an increase in the contract amount
for the past two years, and an increase of 5% is being requested, thereby increasing the
contract from $1,210 per month to $1,271 per month. Diversified has provided two
excellent employees who do a great job. Councilman Itulett moved to authorize the
City Manager to sign an amendment to the contract for services with Diversified
Resources raising the payment amount by 5% retroactive to June 1, 2000.
Councilman Wiggins seconded the motion, which carried unanimously.
Contract for A&E Services 5. Contract for A&E Services - Francis Street Park Development
Francis. Street Park
Development Mayor Doyle reviewed the information provided by Parks & Recreation Director
Brodhun on the matter ora consultant contract for the Francis Street Park Development.
Councilman Wiggins inquired as to whether Council will see the design work before
construction starts. Manager Quinn replied this contract will provide the final design
that has been conceptually reviewed by the Parks Committee. In addition, this contract
will provide the construction documents. Manager Quirm pledged to bring the final
design before Council before starting construction. Councilman Williams moved to
proeeed with the recommendation that City Council approve the contract between
the City of Port Angeles and Terma Planners and Architects for the Francis Street
Park Development and to authorize the Mayor to sign the contract. Councilman
Campbell seconded the motion, which carried unanimously.
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CITY COUNCIL MEETING
July 5, 2000
CONSENT AGENDA: Councilman Wiggins moved to accept the Consent Agenda to include: 1) Travel
request - Public Works; and; 2) City Council minutes of June 19, 2000.
Councilmember Erickson seconded the motion. All Councilmembers voted in
support of the motion, with the exception of Councilman Williams, who abstained
from voting on the minutes of June 19, 2000 due to his absence from that meeting.
Because abstentions are counted as affirmative votes, the motion carried
unanimously.
CITY COUNCIL Councilman Campbell reported on a recent meeting of the Olympic Air Pollution
COMMITTEE Control Authority which he was unable to attend. He understood the Board discussed
REPORTS: two situations which were deemed to have been poorly handled by management. A
subcommittee was established to review the Agency's performance and, as a result, the
current Director submitted his resignation. Councilman Campbell will serve on a
committee to fred a replacement.
Tom McCabe invited Councilman Campbell to tour the Port Townsend compost facility
on Friday, July 7, 2000, and asked that the invitation be extended to the other
Councilmembers. The City of Port Angeles and the PUD held their monthly meeting,
and the PUD is proceeding with the design of their SCADA Fiber Optic system between
Port Angeles, Sequim, and the West End. Councilman Campbell commended the
Police Department for a magnificent OPS award luncheon.
Mayor Doyle attended the AWC conference in Spokane and noticed that everyone knew
about Port Angeles and commented that it was a beautiful place.
Appeal of Highland Courte Other Considerations
Conditional Use Permit
Decision 1. Appeal of Highland Courte Conditional Use Permit Decision - CUP 00-03
Mayor Doyle reviewed the information provided by Planning Director Collins regarding
the appeal of the decision on the Highland Courte Conditional Use Permit. Mayor
Doyle asked if this issue could be heard at the next Council meeting as opposed to a
special meeting of the Council. Discussion was held concerning the anticipated length
of time to hear the appeal. After further discussion, Councilman Wiggins moved to
consider the Highland Courte Conditional Use Permit appeal at the regular
Council meeting of August 1, 2000, and that the meeting time be changed from
6:00 p.m. to 5:30 p.m. Councilman Williams seconded the motion, which carried
by a majority vote with Councilmember Erickson voting in opposition.
Consideration of 2. Consideration of Appointments/Reappointments to City Boards, Commissions,
Appointments/ and Committees
Reappointments to City
Boards, Commissions, Mayor Doyle reviewed the information provided by Clerk Upton regarding
and Committees appointments to City Boards, Commissions, and Committees. The Council agreed to
consider each recommendation separately.
On the matter of the Utility Advisory Committee, the recommendation was forwarded
to the City Council by Council representatives Campbell, Doyle, and Williams'that
Allan Bentley be appointed to the Utility Advisory Committee for the unexpired term
ending February 28, 2002. Councilman Hulett moved to accept the recommendation
as presented. Councilman Wiggins seconded the motion, which carried
unanimously.
The members of the Law Enforcement Advisory Board forwarded a recommendation
tO the City Council that Ron Anderson and Chuck Lisk be reappointed to the
membership of the Law Enforcement Advisory Board for the period, March 1, 2000 -
February 29, 2004. Councilman Wiggins moved to accept the recommendation as
presented. Councilman Williams seconded the motion, which carried
unanimously.
Regarding the Downtown Forward Executive Committee, Councilmembers McKeown
and Williams forwarded a recommendation to the City Council that Jim Haguewood,
Karen McCormick, and Vicci Rudin be reappointed to the membership of the
Downtown Forward Executive Committee for the period, March I, 2000 - February 28,
2002. Councilman Campbell moved to confirm the reappointments. Councilman
Wiggins seconded the motion, which carried unanimously.
In considering reappointments to the Economic Development Steering Committee,
Councilmembers Campbell, Hulett, and Williams forwarded a recommendation that
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CITY COUNCIL MEETING
July 5, 2000
Consideration of Randy Johnson and Karen Rogers be reappointed to two-year terms for the period,
Appointments/ March 1, 2000 - February 28, 2002. Further, it was recommended that Karen
Reappointments to City McCormick and Mac Ruddell be reappointed to three-year terms for the period, March
Boards, Commissions, 1, 2000 - February 28, 2003. Councilman Hulett moved to accept'. the
and Committees (Cont'd) recommendation as presented. Councilman Williams seconded the motion, which
carried unanimously.
On the matter of reappointments to the Lodging Tax Advisory Committee,
Councilmembers Wiggins and Campbell forwarded a recommendation to the City
Council that the current members of the Committee be reappointed for the period,
March 1, 2000 - February 28, 2001. Councilman Wiggins moved to accept the
recommendation as presented. Councilman Williams seconded the motion, which
carried unanimously. Councilman Wiggins noted that the terms should be extended
to insure continuity. Clerk Upton informed the Council that according to the RCWs
terms are to be for one year.
PUBLIC HEARINGS None.
QUASI-JUDICIAL:
PUBLIC HEARINGS - 1. Street Vacation Petition - STV 00-02 - Steward, Portion of "H" Street north of 10t~
OTHER: Street
Street Vacation Petition - Mayor Doyle reviewed the information provided by Planning Director Collins regarding
Steward the Steward Street Vacation petition. Mayor Doyle noted the original ordinance was
Ordinance No. 3057 replaced with a new one, changing the per square foot price and clarifying the legal
description. A condition for the utility easement was also added. Mayor Doyle opened
the public hearing at 7:04 p.m. There being no public testimony, Mayor Doyle closed
the public hearing at 7:04 p.m. Mayor Doyle asked about the intentions of the private
property owners in purchasing the vacated property. Director Collins replied that the
Stewards were interested in purchasing the vacated property from the Port Angeles
School District. In responding to an inquiry from Council, Attorney Knutson indicated
the City has previously allowed a private property owner to purchase the other half of
the right-of-way from the other abutting property owner. The City has also allowed a
purchase of less than one-half of the right-of-way.
Mayor Doyle read the Ordinance by title, entitled
ORDINANCE NO. )0~7
AN ORDINANCE of the City of Port Angeles vacating a
portion of"H" Street, abutting Lot 1 I, Block 305 and Lot
20, Block 306 of the Townsite of Port Angeles.
Councilman Hulett moved to adopt the Ordinance as read by tifle, citing Condition
1, Findings 1 - 14, and Conclusions A - G, as set forth in Exhibit "A" which is
attached to and becomes a part of these minutes. Councilman Campbell seconded
the motion, which carried unanimously.
Contract for Bridge Other Considerations
Inspections
3. Contract for Bridge Inspections
Mayor Doyle reviewed the information regarding the proposed contract with the
Washington State Department of Transportation (WSDOT) for bridge inspections. After
brief discussion, Councilman Campbell moved to authorize the Mayor to sign the
· Bridge Inspection Agreement for the Eighth Street Bridge Inspections to be
performed by WSDOT. Councilman Wiggins seconded the motion, which carried
unanimously.
Set Hearing Date for 4. Set Hearing Date for Recovery of Cost for Abatement of Structure at 135 E.
Recovery of Cost for Front Street
Abatement of Structure
at 135 E. Front Street Mayor Doyle reviewed the information provided by Director Cutler regarding setting
a hearing date for the recovery of cost for abatement of the structure at 135 E. Front
Street. Councilman Wiggins moved to set the public hearing to accept public
comment on the abatement cost for the structure removed at 135 E. Front Street
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CITY COUNCIL MEETING
July 5, 2000
Set Hearing Date for for July 18, 2000. Councilman Hulett seconded the motion, which carried
Recovery of Cost for unanimously.
Abatement of Structure
at 135 E. Front Street
(Cont'd)
INFORMATION: Manager Quinn presented the Council with the proposed budget calendar for the Budget
Year, 2001. There will be a Town Meeting on July 27', likely from 6:00 - 8:00 p.m.,
for the purpose of soliciting input from the public. The City's Intemet site will be made
available for public comment on the budget. Manager Quinn recommended that
Council set a special meeting on August 3"~ for a goal-setting session and to set policy
direction. Manager Quinn outlined a few new items in the budget process, such as
involving more public participation, providing town meetings, newspaper articles to
provide more information about the budget, and showing pictures of Port Angeles
"yesterday" and "today".
Mayor Doyle suggested that Council do its goal setting on August 1N and/or 15' instead
of a special meeting on August 3~d. Manager Quiun and the other Councilmembers
agreed with Mayor Doyle not to hold a separate meeting. Manager Quinn discussed the
town meeting on the City budget being useful to determine public sentiment regarding
taxpayer's views the proposed budget.
Manager Quinn asked that Director Cutler discuss the late item added to the agenda
regarding the status of the water treatment. Director Cutler noted that on April 25, the
Port Angeles water supply source was determined to be groundwater under the
influence of surface water. There is a 90-day period which ends on July 25 to put
interim measures in place, to include an action plan on how filtration of the water will
be accomplished. The City's proposed solution is to increase the concentration of
chlorine into the water system. Currently, the City puts .4 milligrams per liter of
chlorine into the system. It will be increased to 1.2 milligrams per liter by July 25th.
The maximum allowable by EPA is 4 milligrams per liter. There is the potential that
some residents close to the supply may detect a slight chlorine odor in their water. At
the next UAC meeting, there will be a briefing on the interim plan. Mayor Doyle asked
if the Dcparlment of Health has given the City of Port Angeles a timeline for procedures
to be in place, and Director Cutler informed the Council that the letter from the
Department of Health stated there must be interim measures in place within 90 days
from the date of the letter which will be July 25, 2000. Within 18 months of receiving
the letter, there must be permanent facilities constructed. The Department of Health has
flexibility to extend this deadline.
Councilman Williams inquired as to when the term limits issue will be discussed.
Manager Quinn replied a report on the survey will be submitted at the regular Council
meeting of August 1.
Mayor Doyle referenced the Planning Commission minutes of June 14, 2000, regarding
the Valley Creek Estuary Bridge. He noted there was an objection by a local biologist
to placing a foot bridge over the water for the public's enjoyment at the estuary. Mayor
Doyle inquired about the current status of the estuary bridge. The estuary bridge is still
in the planning stages. Mayor Doyle suggested writing a letter from the City Council
asking that the bridge be allowed. Manager Quinn offered to draft the letter.
Mayor Doyle noted he will be gone from July 7* through July 17th.
ADJOURN TO None.
EXECUTIVE SESSION:
ADJOURNMENT: The, Fleeting was adjoumed at 7:55 p.m.
Becky J. Uptof~Cit~ler~ ]'- Larry
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THIS PAGE INTENTIONALLY LEFT BLANK
Exhibit "A"
q228
CONDITION, FINDINGS, AND CONCLUSIONS IN SUPPORT OF STREET VACATION
PETITION - STV 00-02, STEWARD:
Condition:
1. A permanent utility easement over, under, across and through the westerly 20'
of the easterly one-half of the proposed vacated "H: Street shall be provided to
the City before the street vacation takes place.
Findings:
1. A petition for vacation of right-of-way was submitted by John and Stasia
Steward on May 2, 2000.
2. The proposed street vacation is for the portion of "H" Street abutting Lot 11,
Block 305, and Lot 20, Block 306, TPA. No portion of the 9/10 alley is
included in this proposed street vacation.
3. "H" Street is not improved between l0th St. and the 9/10 alley, except for a 6"
ductile water within the westerly 20' of the easterly one-half of the proposed
vacated "H" Street.
4. There are no power utilities in the street proposed for vacation.
5. The City's Solid Waste Division had no objection to the vacation as proposed
due to the fact that trash containers are picked up along l0th Street in this
location and not in the alley.
6. The City's Fire and Police Departments had no comment on the proposed street
vacation.
7. l0th Street, "I" Street, and 8th Streets are arterial streets on the City's Circulation
Plan Map.
8. The properties abutting the proposed street vacation are zoned Residential Single
Family (RS-7) with the lot to the east having a single family residence being
built on it and the lot to the west being undeveloped.
9. The properties north of the 9/10 alley and "H" St. are zoned Residential High
Density (RHD) and Community Shopping District (CSD) with the RHD
developed as a senior residential community know as Park View Villas and the
CSD undeveloped.
10. The properties south of l0th St. are zoned and developed as RS-7 single family
residential.
4229
Findings and Conclusions - STV 00-02
Page 2
11. The vacating of a street is categorically exempt from a SEPA threshold
determination and Environmental Impact Statement requirements per Section
! 97-11-800 (2) (h) of the Washington Administrative Code which states "(2)
Other minor new construction. The following types of construction shall be
exempt... (h) The vacation of streets or roads."
12. The proposed street vacation was reviewed for consistency with the Port
Angeles Comprehensive Plan.
13. Per the required publication and notification procedures, the site was posted, and
notice of the action was published in the Peninsula Daily News on May 26,
2000. No comments were received during the publication and posting period.
14. This action constitutes a recommendation to the City Council. The City Council
has scheduled a public hearing for consideration of the petition at its July 5,
2000, regular meeting.
Conclusions:
A. A utility easement should be retained for an existing water line in the right-of-
way proposed to be vacated.
B. Current traffic circulation in the area would not be affected by this vacation,
although future development of more intensive high density residential and
commercial zoned properties to the north would not have an "H" St. access to
l0th St., which is a collector arterial.
C. The vacation of the proposed fights-of-way will not interfere with the public's
health, safety, or welfare so long as the condition retaining a necessary utility
easement is required.
D. Residential development patterns in the area south of 10th St. would be protected
by the proposed street vacation from more intensive traffic related to future
development north of the 9/10 alley.
E. The proposed street vacation was found to be consistent with the Port Angeles
Comprehensive Plan, and the following goals and policies were found to be the
most relevant: Transportation Goal B, Policies B9 and B10, Utilities and Public
Services Goal D, Policies D 1 and D5, Capital Facilities Goal B, and Policies B 1
andB 2.
F. The purpose of the street vacation is to allow for an addition to the house being
built on Lot 11, Block 305, and the only public purpose served by a vacation of
the street right-of-way would be to add property back on to the City's tax roll.
4230
Findings and Conclusions-STV 00-02
Page 3
G. As conditioned, the proposed street vacation is in the public interest.
Adopted by the Port Angeles City Council at its meeting of July 5, 2000.
M~;r,-J~ o f Po-rt A~el~
B~cl~y J. U~n,~ity-~le~k----