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HomeMy WebLinkAboutMinutes 07/06/1999 4016 CITY COUNCIL MEETING Port Angeles, Washington July 6, 1999 CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at 6:00 REGULAR MEETING: p.m. ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Doyle, Hulett, McKeown, Wiggins and Williams. Members Absent: None. Staff Present: Interim Manager Piths, Manager Quinn, Attorney Knutson, Deputy Clerk Hagar, B. Becker, S. Brodhun, B. Collins, G. Cutler, S. Ilk, Y. Ziomkowski, G. Kenworthy, T. Smith, L. Haehnlen, K. Thomas, and K. Denton. Public Present: L. Lee, G. Gleason, L. Perfizo, E. Knight, and T. Woody. PLEDGE OF The Pledge of Allegiance to the Flag was led by Manager Quinn. ALLEGIANCE: CEREMONIAL 1. Swearing in Firefighters Kelly Thomas and Kevin Denton MATTERS/ PROCLAMATIONS: Fire Chief Becker introduced the two new firefighters, Kelly Thomas and Kevin Denton, and Mayor Braun administered the oath of office. Swearing in of Firefighters Mayor Braun introduced Glenn Cutler, the new Public Work Director. Director Cutler thanked the City for selecting him for the job and felt Port Angeles was a good place to live and work. Presentation on Family 2. Presentation on Family Planning by Chandra Huston and Michelle Howe Planning Chandra Huston, Assistant Director of Family Planning, introduced Jo Buettner, head of Education, and Michelle Howe, Executive Director. Ms. Huston explained to the Council the need to add a male educator to the ex/sting educational programs. Five schools, in both Sequim and Port Angeles, as well as the juvenile detention center, are cUrrently served with support groups and classroom presentations. Ms. Huston felt there was a gap in services, as there is no male educator and some of the subjects covered are very sensitive. She felt the boys would feel more comfortable speaking to a male educator. Ms. Huston stated that up to this point, guest speakers have been used to address male needs. However, this is an unreliable method, as male speakers are not always available. A male educator could assist Ms. Huston and Ms. Buettner in the schools. Councilman Wiggins thanked the Council for putting this item on the agenda. The Public Health Committee and the Board of Health have worked hard to get to this stage. Councilman Wiggins suggested this request also be made to the County, however, he thought Port Angeles would be the place to start. Discussions on this project have also been held with the schools, and he asked Ms. Buettner to expand on this, which she did. Jo Buettner, 69 Maple Ridge Road, facilitates support groups at Roosevelt and Stevens Middle Schools, and Sequim High School. She works with at risk females, and explained her program and its importance. Ms. Buettner stated a meeting was held with the schools and support has been pledged for this project. Councilmember McKeown asked how much Family Planning is asking the City to donate. Michelle Howe stated $31,000 would be necessary to hire a male educator for 150 per month, for one year. Any amount the City donated would be appreciated. Ms. Howe stated grant funding is being sought. Councilman Wiggins stated this had not been brought to the last budget process, as the full problem had not yet been identified. At this time, there are no committed funds from any -1- 4017 July 6, 1999 CEREMONIAL other source, for this project. Discussion ensued regarding possible funding sources, and MATTERS/ Ms. Howe stated the County has not yet been approached for funding assistance. PROCLAMATIONS: (Cont'd) Councilman Campbell suggested a partnership with the County based on the number of City vs. County students. Ms. Howe stated the opportunity to work with the City and Presentation on Family County would be welcome, and a proposal can and will be presented to the County officials. Planning (Cont'd) Further discussion ensued, and it was the general consensus of the Council that Family Planning look into a joint partnership with the City, County, and Schools for this project and the request be submitted through the regular budget process. Mayor Braun thanked Mmes. Howe, Buettner and Huston for making the presentation. WORK SESSION: Council Goals and Objectives Council Goals Using the overhead projector, Interim Manager Pittis reviewed each of the Goals and and Objectives Objectives adopted by the City Council for 1999. Following each of the goals was a list of steps taken and the costs associated in achieving them. Some questions were posed by the Council, to which Interim Manager Pittis responded offering further clarification. The Council thanked Interim Manager Pittis for a job well done. Break Mayor Braun recessed the meeting for a break at 7:35 p.m. The meeting reconvened at 7:48 p.m. LATE ITEMS TO BE Interim Manager Pittis asked to add one late item, a Resolution setting a hearing on 2000 - PLACED ON THIS OR 2005 CFP and TIP. This item was added to the end of the agenda. FUTURE AGENDA: Gary Gleason, 2211 E. 7th Avenue, member of the City's Non-Motorized Advisory Committee, thanked Council and staff for supporting sidewalk and street crossing improvements for pedestrians. He announced that the Northwest Tandem Rally will be held in Port Angeles from July 1 - 3, 2000. An excess of 500 riders is anticipated for this event. Lastly, Mr. Gleason extended an invitation to Council and staff to attend the opening of the Morse Creek Trestle Trail, tentatively scheduled for Saturday, July 17, 1999, at 10:00 a.m. FINANCE: 1. Award Bid - 8~ Street Bridges 8~h Street Bridges Mayor Braun reviewed the information provided by the Public Works Department. Councilman Campbell asked if the bridges would be closed during this project. Gary Kenworthy, City Engineer, stated most of the work would take place under the bridge; therefore, the need to close the bridges should be minimal if at all. Brief discussion followed regarding the life span of the bridges. Councilman Doyle asked if this a "not to exceed" contract and Mr. Kenworthy stated it was not; the amount is a firm bid. Councilman Doyle moved to award the contract for the Eighth Street Bridge Repairs Project 99-12 to the lowest responsible bidder, General Construction Co., for the proposed amount of $49,560. Councilman Williams seconded the motion, which carried unanimously. Landfill Cell 3 2. Final Payment and Acceptance of Landfill Cell 3 Mayor Braun reviewed the information provided by the Public Works Department, after which, Councilman Campbell moved to accept the project and authorize the final payment to Delhur Industries Inc. in the amount of $255,878.13 and the release of the retalnage held in escrow upon receipt of clearances from the Departments of Revenue and Labor and Industries. Councllmember McKeown seconded the motion, which carried unanimously. CONSENT AGENDA: Councilman Hulett moved to accept the Consent Agenda, including: 1) Approval of minutes - June 15, 1999; and 2) GMA Funds for Annexation Study. Councilman Williams seconded the motion. Deputy Clerk Hagar stated Tim Smith had advised her of an error in the minutes. On page 30 of the packet, third paragraph, "...increase in sales tax revenue..." should read "increase in tax revenues..." as this includes hotel/motel tax. A vote was taken on the motion, which carried unanimously. CITY COUNCIL Councilman Doyle represented the City at "Discovery 150 Days" in Victoria, B.C. COMMITTEE REPORTS: -2- 4018 CiTY COUNCIL MEETING July 6, 1999 CITY COUNCIL Councilmember McKeown stated she had seen, first hand, the damage caused by the gas COMMITTEE · pipe explosion in Bellingham. She felt Port Angeles is very fortunate to not have had REPORTS: emergencies of this magnitude. (Cont'd) Councilman Campbell reminded the Council that the Olympic Air Pollution Control Authority had announced it would budget a 31% increase in assessments. He stated the 2000 Budget had been passed without this increase. A more reasonable increase will be considered and the budget will probably be amended. Councilman Doyle thanked Councilman Campbell for his part in keeping this assessment under control. Councilman Campbell also stated that the State Salmon Recovery Project is progressing under the auspices of Clallam County. Last week five early action projects were approved on a prioritized hst which will be forwarded to the State. Only one of these projects regards the Elwha River, involving log jams being installed as salmon habitats. Mayor Braun attended the welcoming ceremony for the Lower Elwha Powwow held at the County Fair Grounds, the EDC presentation concerning expansion and retention of existing businesses, and was Master of Ceremonies for the Fourth of July presentation of the flag at the Coast Guard Station. Ordinances Not Requiring Public Hearings: None Other Considerations Horse Taxi License Mayor Braun reordered the agenda as a courtesy to Mr. Gary Christensen, who was present to address item two. 2. Consideration of Application for Horse Taxi License Mayor Braun reviewed the information provided by the City Clerk's office and asked Mr. Chdstensen for additional input. Gary Christensen, 3303 NW 73rd Street, Seattle, stated that the horse would be wearing robber shoes, which would eliminate wear and tear to the pier. Following a demonstration, staff had only one concern that needed to be addressed regarding the possibility of horse urine in the strait. Mr. Christensen called the EPA Water Compliance Division and was informed this would not be a problem. The horses are diapered and this waste will be removed by Mr. Christensen. The horses will be boarded on North Barr Road when not working. Mr. Christensen informed the Council that his carriage was built by the Amish and holds six people, and contains hydraulic brakes. He intends to only use a waterfront route at this point in time, and will check with the Police Department before making any changes. He would like to start his operation within the next ten days and will only run during the summer months. Mr. Christensen responded to questions and offered clarification Councilmember McKeown moved to approve the issuance of a Horse Taxi License to Mr. Gary Christensen, Candlelight Carriages, through June 30, 2000. Councilman Williams seconded the motion. Brief discussion ensued, after which a vote was taken on the motion, which carried unanimously. Y2K Mitigation 1. Y2K Mitigation Mayor Braun reviewed the information provided by the Fire Department. Interim Manager Pittis informed the Council that if purchase of the emergency generator (item 5) was approved, item two, propane heaters, would not be necessary. Possibly, item four, the dry transformer, would also be unnecessary if the emergency generator was purchased. However, Interim Manager Pittis felt having a back up dry transformer was a wise purchase regardless. Councilman Doyle felt the word "Y2K" should be eliminated as these items were necessary for emergency preparedness. Chief Becker agreed, as these items are necessary whether it's a man made disaster, such as Y2K, or an earthquake. Further discussion followed, especially regarding the purchase of the emergency generator and the dry transformer. Staff responded to questions and provided clarification. Councilman Wiggins moved to approve additional funding for the connection of fire station heaters to emergency generators in the amount of $3,955, overtime costs for Police at a rate of $2,623 per day, and the purchase of an emergency generator in the amount of $15,000, Discussion followed centering around the need for.the dry transformer. Interim Manager Pittis stated the transformer could be an inventory item in -3- 4019 CITY COUNCIL MEETING July 6, 1999 Y2K Mitigation the light utility and expensed at the time it was installed. Interim Manager Pittis felt it was just good business to have a back up transformer, regardless of Y2K. Following further discussion and clarification, Councilman Wiggins amended his motion to also include the purchase of a dry transformer in the amount of $3,500. Councilman Campbell seconded the motion. Discussion followed, and Councilman Doyle asked about funding of the expenses. Interim Manager Pittis stated the purchase of the transformer could come from the Light Fund and the remainder from the General Fund. Following further clarification, a vote was taken on the motion, which carried unanimously. Abatement of Structures 2. Abatement of Structures at 2321 W. 18th Street Mayor Braun reviewed the information provided by Interim Manager Pittis. Councilman Williams stated he was the listing agent for property. Therefore, in the appearance of fairness and to avoid a conflict of interest, he would not participate in the discussion nor vote on this issue. Lou Haehnlen, City Building Official, provided the background and history of the problems involving this property. The property is owned by an absentee landlord and had been used as a methamphetamine lab. Parts of the building had to be removed in order to clean up the drug lab, leaving the building in a very unsightly and unstable condition. The City will do the necessary clean up work and a lien will be placed against the property for payment. At Councilman Campbell's request, Mr. Haehnlen used the overheard projector to display pictures of the structures, which demonstrated their poor condition. Discussion followed and staff responded to questions and provided additional clarification regarding the abatement process. Councilmember McKeown moved to authorize the transfer of funds from the General Fund to the Repair and Demolition Fund for the demolition of the barn, garage/shed and house at 2321 W. 18'h Street in accordance with the provisions of Chapter 3.27 of the PAMC and the demolition of the structures and award the bid to Morrison Excavating in the amount of $5,707.91. Councilman Campbell seconded the motion. All Council members voted in support of the motion, except for Councilman Williams who abstained in the appearance of fairness and to avoid a conflict of interest. As abstentions are counted as affirmative votes, the' motion carried unanimously. Mr. Haehnlen noted that Council still needed to approve demolition debris testing. Councilmember McKeown amended her motion to include demolition debris testing in the amount of $500. Councilman Campbell agreed as seconder of the motion. A vote was taken on the amended motion, which carried unanimously. Process for Review of 3. Process for Review of Conference Center Proposal Conference Center Proposal Mayor Braun reviewed the information provided in the packet and asked Timothy Smith, Economic Development Director, for additional input. Mr. Smith described how he approached the development of the review process and shared with the Council, headlines from 1983 to the present regarding a convention center in downtown Port Angeles. Mr. Smith reviewed and described the six steps of the review process, which were listed in his memo to the Council. The steps include: 1) Market Projections, 2) Basic Design, Size and Facility Layout, 3) Schematic Design Options, 4)Cost Estimates, 5) Affordability and Partnering Options, and 6) Council decision following final public comment as well as comment from various Council Committees and community groups. Mr. Smith stressed there was ample opportunity for public participation, review and comment in this process. He felt a response to Promus' proposal could be made by the end of October. Should Council decide to move forward, this would allow time for consideration of this project during the Year 2000 budget process. Mr. Smith responded to questions and provided additional clarification. Councilman Doyle pointed out that several representatives from Port Angeles had visited with stafffrom the City of Wenatchee. Wenatchee has a convention center built with City funds and the architect used was especially experienced in convention centers. Councilman Doyle hoped a local architect could partner with a specialist in order to get the best information and plan. Mr. Smith pointed out that this process is a very preliminary approach to the design issue and more of a process to see how willing the City and Community are to enter into negotiations with Promus Hotel regarding this project. -4- 4020 CITY COUNCIL MEETING July 6, 1999 Process for Review of Following further discussion and clarification, Councilmember McKeown moved to Conference Center Proposal approve the six step process as laid out by Director Smith to conduct a review of the (Cont'd) proposal submitted by Promus Hotels for a Conference Center. Councilman Campbell seconded the motion. Interim Manager Pittis noted that Council had previously authorized a Conference Center preliminary study. The money for this process would come fi.om that authorization. Councilmember McKeown noted that Aria Holzschuh and Eileen Knight were in the audience and thanked and congratulated them for their efforts in producing "Art in the Town." Mayor Braun agreed, and stated it was an outstanding job, and many people had taken the walking tour over the weekend. City Representative to 4. Recommendation for a City Representative to Clallam County Opportunity Clallam Co. Opportunity FundBoard Fund Board Mayor Braun reviewed the information provided by the Economic Development Director. Councilman Campbell described the process he and Councilmembers Hulett and Williams used in order to reduce the list to these two candidates. It was felt two candidates were necessary so the City had representation at all the meetings. Councilman Campbell moved to approve the appointment of Karen Grandbouche - and Karen Rogers to the Opportunity Fund Board. Councilman Doyle seconded the motion. Brief discussion followed and Councilman Hulett felt one should be appointed as the representative and the other as an alternate. Following brief discussion, Councilman Campbell amended his motion to approve the appointment of Karen Grandbouche as the City's representative and Karen Rogers as the alternate. Councilman Doyle agreed as seconder of the motion. A vote was taken on the motion, which carried unanimously. Setting a Public Hearing for Resolutions Not Requiring a Public Hearing for Review of CFP and TIP Resolution No. 12-99 Setting a Public Hearing Date for Review of the Capital Facilities Plan and Six-Year Transportation Program for the Years 2000- 2005 Mayor Braun reviewed the information provided by the Public Works Department. Councilman Campbell moved to adopt the resolution setting a public hearing for July 20, 1999, to accept public comment on the City's 2000 - 2005 TIP and CFP. Councilman Doyle seconded the motion. Mayor Braun read the Resolution by title, entitled RESOLUTION NO. 12-99 A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a public heating date for review of the Capital Facilities Plan (CFP) and Six-Year Transportation Improvement Program (TIP) for the years 2000 - 2005. Councilman Campbell moved to pass the Resolution as read by title. Councilman Doyle seconded the motion, which carried unanimously. PUBLIC HEARINGS - None. QUASI-JUDICIAL:. PUBLIC HEARINGS - None. OTHER: INFORMATION: City Manager's Report Interim Manager Pittis noted that the Gateway Workshops have been reschedule fi.om July to August 17 and 18, 1999. Interim Manager Pittis reviewed the report including changes to the format of the Council memos. Councilman Hulett asked that the memos also contain the motion suggested by staff if the item is approved by the Council. Other items reviewed included tax revenue reports, the appointment of Economic Director Smith to the Peninsula College Advisory Board for Vocational Programs, Benefit Dump -5- 4021 CITY COUNCIL MEETING July 6, 1999 City Manager's Report Day, and personnel justification for the three Finance Department positions. (Cont'd) Interim Manager Pittis informed the Council that Andy Kenyon, a City employee, had used the Heimlich maneuver on a woman who was choking to death. This occurred on June 29, 1999, in a local restaurant. The Fire Department did respond and credited Mr. Kenyon toward saving the woman's life. Interim Manager Pittis noted that in the past various committees have worked on the Capital Facility Plan and Transportation Improvement Program plans. Once the CFP is adopted, it becomes one with the TIP as there is a transportation element which is part of all capital projects. However, the TIP must be separated from the CFP when forwarded to the State for approval. Interim Manager Pittis suggested that a Committee of three Councilmembers be formed to review the projects in the TIP and CFP. Councilmembers Doyle, Hulett and Wiggins volunteered for this Committee, which will meet prior to the public hearing on July 20, 1999. Break Mayor Braun recessed the meeting for a break at 9:30 p.m. The meeting reconvened at 9:40 p.m. ADJOURN TO The meeting adjourned to Executive Session at 9:40 p.m. to discuss a matter of litigation EXECUTIVE SESSION: and potential litigation for approximately forty-five minutes. RETURN TO The meeting returned to open session at 10:30 p.m. OPEN SESSION: ADJOURNMENT: The meeting was adjourned at 10:30 p.m. Beokv-J.-Uptffn[Cit~lCle3k- '1-- -- -6-