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HomeMy WebLinkAboutMinutes 07/15/19973522 CITY COUNCIL MEETING Port Angeles, Washington July 15, 1997 CALL TO oRDER - Mayor Ostrowski called the special meeting of the Port Angeles City Council to order at SPECIAL MEETING: 6:30 p.m. ROLL CALL: Members Present: Mayor Ostrowski, Councilmembers Braun, Campbell, Doyle, McKeown, and Wiggins. Members Absent: Councilman H~ett. Staff Present: Attorney Knutson, Clerk Upton, B. Becker, S. Brodhun, B. Collins, K. Godbey, S. Ilk, J. Pittis, B. Titus, and N. Wu. Public Present: D. Reiss. Rayonier Waterfront The purpose of the special meeting was for the presentation of Rayonier's Waterfront Trail Trail Donation donation. Public Works Director Pittis opened the ceremony by welcoming those in attendance to this special presentation. Mayor Ostrowski presented Rayonier officials with a proclamation recognizing their support and contributions to the community. Helen Fox, President of Soroptimist International - Jet Set, spoke in support of the ongoing efforts to extend the Waterfront Trail. Soroptimist - Jet Set members have been long-standing supporters of the Trail. Wendy Pugnetti, Rayonier, described Rayonier's commitment to the Trail project over the years, and she presented Mayor Ostrowski with a pair of golden tennis shoes to commemorate this event. Councilmember McKeown moved to accept Rayonier's Waterfront Trail donation. Councilman Campbell seconded the motion, which carried unanimously. Mayor Ostrowski then made closing remarks. ADJOURN SPECIAL The special meeting was adjourned at 6:50 p.m. MEETING: CALL TO ORDER - Mayor Ostrowski called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 7:05 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Ostrowski. ALLEGIANCE: APPROVAL OF Councilman Braun moved to approve the minutes of the special meeting of June 24, MINUTES: 1997. Councilman Wiggins seconded the motion. Planning Director Collins asked to make the following corrections to the minutes: Page 1, Paragraph 2 "Protection Agency" should read Policy Act; Page 3, Line 5, "This should be a two phase permit" should read "This should no_.[t be a two phase permit; same page, Paragraph 7, "the goal of this site" should read "the goal of this project"; Page 4, Paragraph 8, "and a comPlete environmental site was performed" should read "and a complete environmental site assessment was performed"; Page 5, Line l, the word "fill" should read "debris to the landfill"; same page, Paragraph 8, Line 3, "provided no testimony but had been advised of th_._e_e att proceedings"; and Page 7, Paragraph 3, the response was made by Mr. Schwendiman, not Director Collins. Director Collins also noted that Mr. Perlwitz's name had been misspelled. A vote was taken on the motion, which carried by a majority, with Councilmember McKeown abstaining due to absence from the meeting. Councilman Doyle moved to approve the minutes of the regular meeting of July 1, 1997. Councilman Wiggins seconded the motion. Councilman Doyle noted a correction to Page 1. The minutes stated Councilman Doyle made and seconded the motion to approve the minutes of June 17. Clerk Upton will'determine who seconded the motion in order to correct the minutes. A vote was taken on the motion, which carried unanimously. CEREMONIAL None. MATTERS/ PROCLAMATIONS: -1- 3523 CITY COUNCILMEETING July 15, 1997 FINANCE: None. CONSENT AGENDA: Councilman Bra~n m°~ed to aozept the Consent Agenda, including: 1) Approval of agreement with Larson AA Services for cultural resources monitoring during construction of Ediz Hook Sewer Project No. 92-11; 2) Payroll June 29, 1997 - $421,282:71; 3) Check list- July 11, 1997 - $774,023.70; 4) Progress payment for the library - $207,023.70, and 5) Novell Netware Administration Class. Councilman Campbell seconded the motion. Following brief discussion, a vote was taken on the motion which carried unanimously. ITEMS FROM THE Planning Director Collins asked to add a status report on the annexation study. This was AUDIENCE/COUNCI~ added as Item 8 under Other Considerations. STAFF TO BE CONSIDERED OR Attorney Knutson stated there was need for a brief Executive Session to discuss a property PLACED ON A item. FUTURE AGENDA: PUBLIC HEARINGS: 1998- 2003 Capital Facility Plan and Transportation Improvement Program CFP and TIP Program Mayor Ostrowski reviewed the information provided by the Public Works Department. Bob Titus, Deputy Director of Utility Services, defined CFP and TIP and explained why these two issues are being combined this year. The CFP includes sections on transportation, utilities, and general government and is constrained in that funding sources must be defined to ensure feasibility of the project. CFP projects and expenses are greater than $30,000 and Deputy Director Titus explained why funding must be defined. The TIP only lists transportation projects and is constrained only by the ability to identify needed projects. Funding is not required to be defined. Mr. Titus then reviewed the cost summary on the CFP and stated more than $6 million worth of mandated projects are included. The total in the CFP is $35 million over six years. In the TIP, of the $39 million total, more than $13 million has been mandated. In the utilities, $14 million has been mandated out of a total of $30 million. The Council has the ability to reduce the level of service, which could reduce the need for the project. The CFP will come back to a future meeting when staff has been able to explore available funding. Copies of the CFP summary are available to the general public. Mr. Titus reviewed the types of projects, whether or not they are discretionary, as well as the cost. Deputy Director Titus then responded to questions directed by the Council. Mayor Ostrowski opened the public hearing at 7:32 p.m. There was no public testimony, and the public hearing was dosed at 7:32 p.m. He read the Resolution by title, entitled RESOLUTION NO. 7-97 A RESOLUTI°N of the City Council of the City of Port Angeles, Washington, adopting the Six-Year Transportation Improvement Program. Councilman Braun moved t° pass the Resolution as read by title. Counciimember McKeown seconded the motion. Councilman Doyle pointed out the preparation date was omitted in the fourth paragraph of the Resolution. Director Pittis stated today's date would bc inserted. A vote was taken on the motion, which carried unanimously. LEGISLATION: 1. Ordinances not Requiring Public Hearings: None. 2. Resolutions not Requiring Public Hearings: None. 3. Planning Commission Minutes/Action ltems: None. 4. Other Considerations Financial Report 1. 1997 Mid-Year Financial Report Finance Director Godbey provided a review of the midyear financial report. The City is looking good as a result of careful planning and conservative management of the City's financial condition by all Departments. Fifty percent of the revenues have been collected; approximately 50% of expenditures have been spent. Success is being measured by how well budgeting was done. The City is also on target due to a budget cut of more than $700,000 and because ten positions have been cut in the past year. -2- 3524 CITY COUNCIL MEETING .July 15, 1997 LEGISLATION: Director Godbey then reviewed the financial report as contained in the packet. Councilman (Cont'd) Campbell asked if 1998 would be a worse year for revenue and taxes. Director Godbey felt the sales tax would be further eroded due to other businesses leaving town: however, Financial Report she projected a balanced, budget for 1998 as well. Director Godbey reviewed revenues (Cont'd) fi-om the various funds and responded to questions posed by the Council. Councilman Braun thanked Finance staff for a difficult job well done. Councilman Campbell praised the managerial performance of City departments, as he felt this was first class management in a tough economy. Mayor Ostrowski echoed the comments of Councilmembers Braun and Campbell, as did Councilmember McKeown. Moorage Lease of Civic Pier 2. Renewal of Lease with U.S. Coast Guard for Moorage at the City Pier to USCG Mayor Ostrowski reviewed the information provided by the Public Works Department. Mayor Oslrowski asked about dredging and who performed this task, which was responded to by Director Pittis. Councilman Wiggins moved to approve and authorize the Mayor to sign the lease for the next ten years. Councilman Campbell seconded the motion. Discussion followed. Councilman Doyle was concerned over how often dredging must be done and what it costs. Director Pittis stated the last dredging had taken place about ten years ago, and it was specifically for Peabody Creek. Councilman Doyle was also concerned with the wording of Paragraph #5, which would allow for a ten-year renewal. He stated there had been discussion regarding changing laws to allow cruise ships to dock here. Councilman Doyle wondered if the City wanted its pier committed for this length of time and possibly lose out on the cruise ship opportunity. Councilman Campbell felt that subsidizing the Coast Guard remaining in Port Angeles was an economic development issue. Also, he stated there are deep water docks at the Port which could be more easily utilized by large cruise ships. Councilman Braun concurred with Councilman Campbell. Director Pittis stated if Council wished to delay action, this matter could be further discussed with the Coast Guard. Further discussion followed, and Attorney Knutson suggested that another approach to addressing Councilman Doyle's concern might be to make the marion provision in paragraph four reciprocal. The 90-day notice could be changed to one year if it would make the Coast Guard more comfortable. Councilman Doyle emphasized the economic benefit of having the Coast Guard cutter stationed in Port Angeles, which must be a consideration. The City is committed to having the Coast Guard in Port Angeles but, at the same time, must make a sound business decision. By consensus of the Council, the matter was referred back to staff for further discussion: Councilmen Wiggins and Campbe~ withdrew the motion and second to approve the lease. Special Meeting with BPA 3. SpeciaI Meeting with Bonneville Power Administration (BPA) to Discuss Power and UAC Industry Deregulation Mayor Ostrowski reviewed the information provided by the Public Works Department. Councilman Braun, Chainnan of the Utility Advisory Committee, advised the Council that the BPA representatives would be in Port Angeles on July 28, 1997, to hold a meeting with the PUD. They are available to meet with the City that afternoon, and the UAC members felt it was a good idea to have the Council also present at that meeting. Deputy Director Titus stated it is his understanding that the BPA representatives would be spending that night in Port Angeles. Therefore, the meeting could be held at the Council's pleasure. The meeting was scheduled for Monday, July 28, 1997, at 3:00 p.m., in the City Council Chambers. Interlocal Agreement with 4. Interlocal Agreement with Port of Port Angeles - Valley Creek Project the Port - Valley Creek Mayor Ostrowsk/reviewed the information provided by the Parks & Recreation and Public Works Directors. Counciimember McKeown moved to authorize the Mayor to sign an interlocal agreement for the development oftheVailey Creek Estuary. Councilman Campbell seconded the motion. Councilmember McKeown asked where in the budget the $37,000 expenditure for upland design would be derived. Parks & Recreation Director Brodhun stated it would come fi.om General Fund reserves. At Councilman Braun's request, Director Brodhun defined the long-term maintenance, and Councilmember McKeown asked if an "adopt a plant" program would be utilized in this project similar to Veteran's Park. Director Brodhun responded that many native plants would likely be planted to lessen the impact of maintenance required. He indicated that stafffelt there was enough community interest to take care of construction of the upland portion of the project, thus eliminaling the need ibr money from the General Fund. Further discussion followed regarding the fill material which is to be supplied by the City and the annual cost of -3- 3525 CITY COUNCILMEETING July 15, 1997 LEGISLATION: maintenance of the parkland. Director Pittis advised the Council that maintenance costs (Cont'd) could range from $5,000 to $20,000. Should the figure of $20,000 be exceeded, staffwill return to Council for direction. Interlocal Agreement with :'~ ~? ~'~: '~-i ~' the Port - Valley Creek Director Brodh~tn stated.the Port had called regarding a minor change to Page 2 of the (Cont'd) Agreement. The Port's contribution should be adjusted fi.om $56,000 to $57,500. Another change to Page 2, under D. Construction Cost, should be Soroptimist International cash and in-kind donation. A vote was taken on the motion, which carried unanimously. Agreement with IBEW 5. Request Approval of Labor Agreement Between the City of Port Angeles and Local #997 IBEW Local #997 Mayor Ostrowski reviewed the information provided by Human Resources. Councilman Braun moved to approve the labor contract between the City and IBEW Local ~)97 as presented. Councilman Wiggins seconded the motion. Bob Coons, Human Resources Manager, stated there were two changes in the contract compared to the draft copy previously seen by the Council. On page 11, Paragraph 2, "in excess of the forty hours" should read "in excess of the eighty hours". Page 14, Sick Leave Accrual, should state sick accrual is unlimited; however, the pay off remains the same. After brief discussion, a vote was taken on the motion, which carried unanimously. PenCom Software Upgrade 6. Approve Issuance of Request for Proposals for Software Upgrade - Peninsula Request Communications Regional Computer System Mayor Ostrowski reviewed the information provided by the Police Department. Naomi Wu, Communications Manager, explained why the upgrade was necessary and stated there are funding sources available which may cover a software and hardware upgrade. A request for proposals will be issued for the software, and then staff will analyze funding and expenses and see if this is an affordable solution. If not, additional funding can be sought or the size of the system may possibly be reduced. Councilman Campbell moved to approve the issuance of a Request for Proposals for a software upgrade of the Peninsula Communications regional computer system. Councilman Braun seconded the motion~ which carried unanimously. For-Hire Vehicle License 7. Approval of Licens~ for For-Hire Vehicle Mayor Ostrowski reviewed the reformation provided by the City Clerk's o~ce. Jeffrey Porter, 1514 S. Cedar Street, felt there was a need for transportation services in Jefferson and Clallam Counties. Mr. Porter is requesting a vehicle for-hire permit to address that need. He is currently State licensed as a vehicle for-hire. Mr. Porter and Clerk Upton then responded to questions posed by the Council. Councilman Campbell asked Mr. Porter if he had a problem with the conditions attached to the license, and he responded affu-matively. Mr. Porter felt Condition Six, regarding parking would be a problem, in view of the fact he currently has four vehicles. Planning Director Collins pointed out that the ordinance does not allow more than one commercial vehicle to be parked in a residential area. Mr. Porter was unaware of this restriction; therefore, Director Collins felt staff should work with him to address this question before action is taken. Mr. Porter stated he lived on a dead-end street, and there is a parking area that can accommodate three vehicles. Mr. Porter also preferred not to have fire extinguishers in his vehicles. In case of fire, he would prefer to have the driver evacuate the passengers and not attempt to put out a vehicle fire. He felt to do otherwise would give him liability exposure. The issues of parking and fire extinguishers were referred to staffwho will work with Mr. Porter toward resolution. Action on this issue was deferred until that time. Councilman Campbell noted that the annual risk management audit by WCIA has been performed, and the Police Department came through with zero deficiencies. He stated the loss record to the City as a result of Police Department activities is remarkably low, and he commended the Police Depamnent. Break Mayor Ostrowski recessed the meeting for a break at 8:50 p.m. The meeting reconvened at 9:15 p.m. Mayor Ostrowski reminded the Council of the Special Meeting at 10:00 a.m., Friday, July 18, 1997, with Mr. Saito and four other Daishowa executives. Staff is also invited to attend. -4- 3526 CITY COUNCIL MEETING July 15, 1997 LEGISLATION: 8. Annexation Study Status Report (Cont'd) Planning Director Collins stated this is a draft study for Phase I. There are three phases to Annexation Study this study, which was jointly funded by the City and County using Growth Managemem Act SUtus Report funds. This draft is being studied by staff members from the City, County, PUD, and Fire District. A final Phase I report will be completed prior to formal discussion on August 19, 1997. Director Collins reviewed the contents of the Phase I report and the purpose of the study. He explained what Phases II and III would consist of and stated that if annexation is feasible, 1998 or 1999 would be the earliest this would occur. Errors were found in the dralt study, and the consultant is working on a revision. Councilman Campbell felt that the cost of acquiring utility services was not well defined. Director Collins explained that the level of this study is fairly general, and until Phases II and III are completed, it is unknown as to which options will be chosen. Discussion followed, and Director Collins responded to questions posed by the Council. Police Chief Ilk explained the transfer of police authority, and Fire Chief Becker explained transfer of Fire authority. Director Collins felt the City should not be discouraged in this endeavor, as annexation would give the City the opportumty to regain some of the businesses moving into the UGA and to expand the City's commercial base. Director Collins advised the Council that a meeting has been scheduled with the city officials of Vancouver, Washington, which recently made a very large annexation that tripled the size of that city and doubled the population. Staff is hoping to learn from Vancouver's experience. ADJOURN TO The meeting adjourned to Executive Session at 9:40 p.m. to discuss a matter of real estate EXECUTIVE SESSION: for approximately 15 minutes. RETURN TO The meeting returned to open session at 10:10 p.m. OPEN SESSION: ADJOURNMENT: The meeting was adjourned at 10:0 p~.m. ---'~ -5-