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HomeMy WebLinkAboutMinutes 07/17/1984 I I I CITY COUNCIL, MEETING Port ~geles, Washington July 17, 1984 I CALL TO ORDER - SPECIAL MEETING Mayor Duncan called the special meeting to order at approximately 6:15 P.M. The purpose of the special meeting was to interview candidates for one position on the Park Commission and one position on the Planning Commission. Mayor Duncan called a recess at 7:17 P.M. II CALL TO ORDER - REGULAR MEETING Mayor Duncan called the regular meeting to order at approximately 7:25 P.M. III ROLL CALL Members Present: Mayor Duncan, Councilmen Gerberding, Haguewood, Hordyk, Schermer, Quast, Whidden. Members. ,Absent: , None. Staff Present: Manager Flodstrorn, Assistant Attorney Kelly, Deputy Clerk Anderson, P. Carr, M. Cleland, R. French, J. Marsh,. L. Glenn, J. Pittis, D. Wolfe, B. Jones. public Present: L. Sunny, S. Fahnestock, C. & V. Shillington. IV MINUTES Councilman Hordyk moved the Council accept and place on file as received the minutes of the July 3, 1984, meeting. Councilman Quast amended Register Page 171, Paragraph 3: the condition that the manufacturer offer an extended warranty. Councilman Whidden seconded the motion, which carried. V CONSENT AGENDA Councilman Quast moved the Council accept the items listed under the Consent Agenda, including (1) Request for payment to EDC for CDBG work, month of June, $655.85; (2) Correspondence from Washington State Liquor Control Board; (3) Vouchers of $273,943.41 and Payroll of $214,440.96. Councilman Schermer seconded the motion, which carried. VI FINANCE 1. Riddell Williams Payment of $8,351.87 for Legal Representation on WPPSS Cases - Approved Councilman 'Quast moved to approve payment of $8,351.87. Councilman Whidden seconded,and the motion carried. l._ 2. Bid For Removal of Build~~ 321 South Francis Accepted - 330 East Seventh Rejected Councilman Schermer moved to accept the recommendation of staff and accept the bid of $475 (cost to the City) to remove the building at 32l South Francis from Joel Sisson. Councilman Quast seconded. Following discussion, Councilman schermer added to the motion that the bid for 330 East Seventh be rejected. Councilman Quast concurred. Councilman Schermer mentioned that the grass around 321 South Francis had not been mowed. On call for the question, the motion carried. 3. Eighth and Lincoln Street Light Conversion - Continental Systems, Inc. - Payment Authorized Councilman Gerberding moved to authorize payment of $20,279.74 to Continen- tal Systems of Woodinville, Washington, for the Eighth/Lincoln street light conversion. Councilman Whidden seconded and the motion carried. 175, 176 CITY COUNCIL MEETING July 17, 1984 VII ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA !,eo Sunny addressed the Council regarding discussion of the problems with bicycles in business districts. Mr. Sunny agreed to discuss this with Manager Flodstrom the following morning. John Ward of 922 Georgiana addressed the Council regarding increased prop- erty taxes in the new Office Commercial Zone in the area of Olympic Memorial Hospital. The Council concurred to place this item as Item No. 14 on the agenda. ITEMS FROM THE CITY COUNCIL TO BE PLACED ON THE AGENDA Item No. 14, Discussion of Increased Property Taxes in Office Commercial Zone. VIII LEGISLATION 1. Public Hearing A. Chamberlain Street Vacation - Ordinance Adopted Mayor Duncan opened the public hearing and asked for cOll1IIlents from the audience. There were no comments; therefore, Mayor Duncan closed the public hearing. Mayor Duncan read the ordinance by title entitled ORDINANCE NO. 2306 AN ORDINANCE of the City of Port Angeles vacating a portion of the 6/7 alley abutting properties in Block 160, TPA. Councilman Hordyk moved to adopt the Ordinance as read by title, with Councilman Whidden seconding. Following discussion, on call for the question, the motion carried. 2. Planning COll1IIlission Minutes of July 11, 1984 A. Shoreline Management Permit Approved - ITT Rayonier Mason Browne of ITT Rayonier addressed the Council regarding the request for a Shoreline Management Permit for a log banding and scaling facility located on Ediz Hook. Mr. Browne requested changes in the wording of Condition No. 2 recommended by the Planning Commission. Following discus- sion at length with Mr. Browne, Councilman Gerberding moved to concur with the Planning Commission recommendation to approve the Shoreline Management Permit subject to Condition No. 1 as recommended by the Planning Commission as follows: (1) That approaches from Ediz Hook Road be paved; and amending Condition No. 2 as recommended by the Planning Commission to read as fol- lows: (2) That a right of use for a 10-foot public ~ccess trail not in conflict with existing lease agreements and that does not conflict with Rayonier's operation, be granted, if requested by the City. The details of this public access trail to be determined by negotiation with the City when detailed designs for the trail system are initiated; and citing the follow- ing findings of fact: (A) The proposed use is a water-oriented rather than water-dependent use of a shoreline; therefore it is in partial compliance with General Regulation C.1, Land Use Element D.l.a, and Use Activity F.8.a; (B) Construction will not occur over the existing natural beach or water; thus the Substantial Development Permit complies with General Regulation 5 and Natural Systems Policy l.a; (C) The site is in use for log storage and unloading; therefore, the proposed facilities are to be located in an industrially-used site in the Urban Environment, furthering General Regulations C.l and 4; (D) Visual access to the shoreline will be improved by the proposed development, in accordance with General Regulation C.2 and Land Use Element..D.l, and with the condition that a 10-foot access easement be granted, public physical access will be enhanced; (E) Since facilities will be located on land, the proposed use will not adversely affect or alter a shoreline of statewide significance, in compliance with General Regulation C.5; (F) The proposed use complies with the Comprehensive Plan and Zoning Ordinance. Councilman Schermer seconded and the motion carried. I I I I I I CITY COUNCIL MEETING July l7, 1984 B. Conditional Use Permit - Granted - Clallam County Day Training Facility Councilman Schermer moved to concur with the Planning Commission recommenda- tio~ to grant the Conditional Use Permit to the Clallam County Day Training Facility for an integrated developmental pre-school located at 1009 Georgiana, subject to the following conditions: (1) That a building floor plan" showing. handicapped access, and off-street parking plan be submitted with the building permit application; (2) That 2AlOBC dry chemical fire extinguisher, smoke detectors, and building address be installed and the use further comply with Chapter 212-55.WAC, all prior to occupancy;--and citing the following findings of fact: (A) The proposed use can be compat- ible with the' 'existing uses, particularly the existing day care center and playfield; (B) The proposed developmental pre-schOOl/day care center is a community-wide service which may be functionally related to medical uses in the Hospital area and it complies with the Comprehensive plan at this location. Councilman Gerberding seconded. Following clarification from K. C. Failes on the integration program, on call for the question, the motion carried. C. Conditional Use Permit - Granted - Mather John and Susan Mather have requested a medically-related retail facility located in the Office Commercial District at 835 East Georgiana. Council- man Gerberding moved to concur with the Planning Commission recommendation to grant the Conditional Use Permit subject to the condition that sidewalks be suitably reconstructed for commercial purposes, if requested by the public works Department; and citing the following findings of fact: (A) The proposed use is expressly listed in the conditional uses of the Office Commercial District; (B) Because of the location at the corner of Race and Georgiana Streets, nearby residential areas will not be negatively impacted by customer-generated traffic; (C) The Proposed use is functionally related to the Hospital and nearby medical offices, and both customers and the proposed use benefit from the proposed location. Councilman Whidden seconded. .The motion carried, with Councilman Hordyk voting "No". D.ll Conditional Use Permit - Granted.~ Donald J. Smith - Family Skate Center . .l_ A request has been made for an extension of a Conditional Use Permit allow- ing a roller skating rink as a recreational use in the RMF Zone located at 703-707 South Chase Street. Councilman Whidden moved to concur with the Planning Commission recommendation to extend the Conditional Use Permit for an additional two years, subject to the original conditions as amended in 1980. Councilman Schermer seconded. Councilman Quast inquired as to whether or not there was a public phone available for children to use. Following discussion, Councilman Quast moved to amend the motion, adding the condition that access to a telephone be made available to children in an emergency. Councilman Whidden concurred. On call for the question, the motion carried. E. Appeal of Preliminary short Plat - Vern and Cynthia Shillington - 3425 McDougal Street Councilman schermer moved to concur with the Planning Commission's recom- mendation to waive the required contribution in this case and that an LID non-protest statement be placed on the plat, or an agreement be entered by the property owner. Councilman Whidden seconded. Fallowing dicussion, Cynthia Shillington addressed the Council stating that the Shillingtons would sign a covenant calling for a local improvement district unless it was ,changed ,drastically from the example currently used by the City of Everett. Following further discussion,. on call for the question, the motion carried. Councilman Whidden moved to instruct staff to review Ordinance No. 2149. Councilman Quast seconded and the motion carried. F. Temporary Use Permit - Granted - Clallam County Juvenile Facility Request has been made for a Temporary Use Permit to allow a mobile office unit to be located at the Clallam County Juvenile Facility at 18th and "M" Streets. Councilman Hordyk moved to concur with the Planning commission recommendation to grant the Temporary Use Permit for a one-year period, subject to the following condttions: (1) That a fire extinguisher be 177 178 CITY COUNCIL MEETING July 17, 1984 installed in accordance with the requirements of NFPA #~O; (2) That the water hook-up be inspected by the Public Works Department; (3) That the use of the existing septic tank and drainfield be approved by the County Health Department, if sanitary facilities are in the mobile office unit; and citing the following findings of fact: (A) The mobile office unit, on a temporary basis at this location, will not have a significant impact on local streets, utilities, or public services; (B) The proposed use as an office is compatible with the presen! use of the site) (C) Site character- istics and existing-landscaping will partially buffer the mobile unit from nearby residential areas. Councilman Schermer seconded. Councilman I Whidden inquired as to whether this would be for a one-year period. Assistant Planner VanHemert stated that the Temporary Use Permit was for one year with the option for an extension. On call for the question, the motion carried. Councilman Hordyk then moved to accept and place on file the Planning Commission minutes of July 11, 1984, as received. Councilman Whidden seconded ,and the motion carried. 3. Financial Support of Harbor Resources Management Study - $25,000 Authorized Mayor Duncan reported that at a recent meeting of the Harbor Management Steering Committee, the Port of Port Angeles had committed $25,000, the Department of Natural Resources had made a financial commitment to be determined in their budget process, and that Clallam County would be establishing an amount to be committed for the study at their meeting held earlier in the day. Councilman Whidden stated that he was in favor of the project and would like to see it get started as soon as possible. Council- man Quast then moved to appropriate $25,000 in support of the Harbor Re- sources Management Study in the 1985 Budget. Councilman Whidden seconded. Councilman Hordyk spoke in opposition to the motion. He favored extracting information from previous studies during the time of the proposed Northern Tier project. Councilman Quast spoke in support of the motion, stating that the City is the entity which has jurisdiction over the majority of the I Harbor. He stated that this undertaking shows a tremendous cooperative spirit of the entities involved. Councilman Gerberding spoke in support of the motion, stating that the City would most likely get more than $25,000 value from the study. On call for the question, the motion carried, with Councilmembers Haguewood and Hordyk voting "No". 4. Resolution Passed Adopting Rules and Procedures for City Council Mayor Duncan read the Resolution by title, entitled RESOLUTION NO. 21-84 A RESOLUTION of the City Council of the City of Port Angeles establishing rules and procedures to be followed in conducting City Council meetings. Councilman Whidden moved to pass the Resolution as read by title. Council- man Schermer seconded. Assistant Attorney Kelly indicated that an amend- ment was needed on Section 10 of the Council Rules for Procedure. She stated that a 1979 Edition of Robert's Rules of Order is available. The Council concurred to amend Section 10 to state that the rules on parlia- mentary procedure shall be governed by Robert's Rules of Order, Revised (1979 Edition). I Manager Flodstrom indicated that a summary of Robert's Rules of Order apparently is not available. He stated that he would compare the 1979 Edition of Robert's Rules of Order with notes in Councilmembers' handbooks and note any changes while he continued to search for a summary. He would then bring back the changes to the Council for their recommendation. On call for the question, the motion carried, with Councilman Hordyk voting IINo".. 5. Request from Paul Froude for Sewer Service and Fire Protection Outside the City - Tabled Councilman Quast moved to table this request until the Council has the opportunity- to review information. Councilman Gerberding seconded, and the motion carried. I I I CITY COUNCIL MEETING July 17, 1984 6. Request Granted for Closure of Laurel Street for Annual Kiwanis Club Salmon Bake Councilman Quast moved to grant the request for closure of Laurel Street on August 25, 1984, from 6 AM to 6 PM. Councilman Whidden seconded and the motion carried. 7. Subcontracting with W. S. Fleming for BPA Commercial Audit Program Aughorized Councilman Hordyk moved to authorize Mayor Duncan to execute the contract with W. S. Fleming & Associates for participation in the BFA Commercial Energy Audit Program. Councilman Gerberding seconded, and the motion carried. 8. Request from Arts In Action for Closure of Laurel Street Granted - Exhibitors' License Approved councilman Whidden moved to grant the request for the closure of Laurel Street between Railroad and First July 21 and 22, 1984, for the Arts in Action exhibition and to approve an exhibitors I license as per PAMC 5.28.030. Councilman Schermer seconded, and the motion carried. 9. Remote Metering Program - Staff Authorized to Request Proposals Councilman Hordyk stated that the Utility Advisory Committee had recommended authorization of this request. He moved to authorize staff to request proposals from consulting firms to assist in design specification develop- ment, review of bids, and implementation of a remote metering system. Councilman Whidden seconded for the sake of discussion. Councilman Whidden inquired as to the cost of such consultation. Acting Light Director Richard French stated that the cost was undetermined at this time. He stated that proposals would be brought back to the Council and the proposals would include the cost. On call for the question, the motion carried. 10. Veronica Peters Appointed to Parks, Recreation & Beautification Commission Councilman Quast moved to appoint Veronica Peters to the Parks, Recreation & Beautification Commission. Councilman Schermer seconded, and the motion carried, with.Councilman Hordyk voting "No". Jerry Glass Appointed to Planning Commission Councilmembers voted on applicants for the Planning Commission. Jerry Glass was appointed. 11. Purchase of Leased Phone and Switchboard System Authorized Councilman Hordyk abstained from participating, due to possible conflict of interest. Councilman Gerberding stated that he would participate because Pacific Northwest Bell is no longer involved in leased telephone equipment. The Council discussed the matter with staff at length. Following discus- sion, Councilman Quast moved to recommend that the City purchase the telephone system and that the expenditure of $26,995 be derived from the amount available in budgeted funds, the remainder to be derived from the General Reserve Fund. Councilman Schermer seconded. Following further discussion, on call for the question, the motion carried. 12. Councilman Whidden Re-Appointed as Ex-Officio Member of Port Angeles Chamber of Commerce Board of Directors Councilman Quast moved to reappoint Councilman Whidden to the position. Councilman Schermer seconded and the motion carried. 13. Permission Granted to Hold Sidewalk Sales - Port Angeles Downtown Association Councilman Quast moved to grant the request to hold sidewalk sales on July 19th, 20th and 21st. Councilman Whidden seconded and the motion carried. 179 180 ! I CITY COUNCIL MEETING July 17, 1984 14. Increased Property -Taxes Due to Office Commercial Rezone - Mayor Tentatively Authorized to Appeal John ward of 922 Georgiana addressed the Council. Mr. Ward, a resident of this area since 1947, indicated grave concern over increases in property taxes since the rezone occurred. He discussed the matter with Council at length. Councilman Hordyk asked if Mr. Ward had filed an appeal to the Board of Equalization and volunteered to appear on Mr. Ward's behalf at the Board of Equalization. Councilman Quast suggested that Mr. Ward file an appeal immediately, due to the time limit involved in appeals. Councilman I Quast then moved to authorize the Mayor to write a letter to the Clallam County Assessor requesting reversal of this decision and inquiring about a "grandfather" clause, with the authorization pending advice from the City Attorney. Councilman Gerberding seconded and the motion carried. IX LATE ITEMS Manager Flodstrom informed the Council that he had received an invitation to the open house of the Drug and Alcohol Abuse Center now located at the Clallam County Courthouse. The open house is to be held July 20, 1984, from 1:00 to 5:00 P.M., and Councilmembers are invited. Secondary Treatment Appeal Hearing Set for October 10, 1984 Manager Flodstrom then stated that he had received notice from the Environ- mental Hearings Office regarding the City's request for a review on the denied waiver for secondary treatment. The hearing is scheduled for Wednesday, October 10, 1984, commencing at 10:30 A.M. in the City Council Chambers to consider the notice of appeal. He stated that further informa- tion will be forthcoming. Olympic Peninsula Runners - Request for Police Assistance with Traffic Control Manager Flodstrom referred to copies of a request just received from the I Olympic Peninsula Runners Club for the City's assistance in traffic control for an August 25, 1984, Derby Days running event. Following discussion, Councilman Schermer moved to authorize the Police Chief to negotiate with representatives of the Runners Club to come up with a more appropriate time for the closure of a street for the running event. Councilman Whidden seconded and the motion carried. X ITEMS FROM THE AUDIENCE/CITY COUNCIL NOT ON THE AGENDA Councilman Gerberding discussed with staff possible savings in chlorine due to the installation of the swimming pool cover. Councilman Whidden discussed with staff public relations efforts of the City. Councilman Whidden requested that Mayor Duncan contact a representative of the Coast Guard to participate in the reviewing stand at the Derby Days Parade. The Council also discussed with staff Aid 6. Fire Chief Glenn explained that Aid 6 is now an active Medic I unit. He stated that an extra reserve life pack from Olympic Memorial Hospital had been placed in the Aid 6 vehicle. He stated that Paramedic Coordinator Dan Heassler had worked very hard to make this possible. I Abatement of nuisances, specifically unkempt lawns and unmowed grass, was also discussed. Councilman Quast inquired as to the assurance the City has on sales tax being paid by establishments selling fireworks. Deputy Clerk Anderson explained that tax registration numbers are required on fireworks permit applications. Councilman Quast also noted concern over the storing of Christmas decora- tions in the City Hall basement. Manager Flodstrom explained that they are not combustible. Councilman Quast asked if current buildings owned by the City that have not yet been torn down could be used for storage. Manager Flodstrom and Public Works Director Pittis stated that these buildings are not very secure. I I I CITY COUNCIL MEETING July 17, 1984 Councilman Schermer inquired as to restrictions on signs on sidewalks. He noted concern over signs located at ,Eighth and Lincoln. _' Mayor Duncan stated that she had attended a celebration for Viet Naill veterans recently and posed the question as to information on the City's policy regarding Federally-funded training for veterans. She then referred to a letter from the City Manager outlining the City's policy and stating that funds possibly could be set aside in the 1985 budget specifically for projects such as this. Mayor Duncan then read an invitation to the City Council from the Fair Board to the Dedication Ceremony for the new Grandstand July 29, 1984. Mayor Duncan referred to a seminar on shoreline practices which she will be attending, and requested that other Councilmembers attend. Olympic Peninsula Art Gallery - Mayor to Send Letter Supporting Tax Exemption Mayor Duncan referred to a request that she,had received from the Olympic Peninsula Art Gallery asking, for tax exempt status, requesting that the City send a letter of support to the Internal Revenue Service. Councilman Gerberding moved to authorize the Mayor to send such a l~tter. Councilman Schermer seconded and the motion carried. Mayor Duncan then reminded Councilmembers of the special meeting July 24, 1984, at City Hall. XI ADJOURNMENT Mayor Duncan adjourned the meeting at 9:44 P.M. ~ ':~' r -: 'h/.>, Cl,;.k a,;f o..~ ~A r -' JmIf L- 181