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HomeMy WebLinkAboutMinutes 07/17/1990 1657 CITY COUNCIL MEETING Port Angeles, Washington July 17, 1990 I CALL TO ORDER Mayor Sargent called the regular meeting of the Port Angeles City Council to order at 7:02 P.M. II PLEDGE OF ALLEGIANCE The Pledge of Allegiance to the Flag was led by Michael Sargent from Bellevue, Shaunna Olson from Walla Walla, Rebecca and Jennifer Epperson from Petaluma, California. III ROLL CALL Members Present: Mayor Sargent, Councilmen Gabriel, Hallett, Lemon, Ostrowski, Wight. Members Absent: Councilman Nicholson. Staff Present: Interim Manager and Attorney Knutson, Clerk Maike, S. Brodhun, M. Cleland, B. Collins, L. Glenn, J. Pittis, B. Titus, B. Coons, B. Upton, G. Kenworthy, B. Becker, B. Jones, K. Ridout, L. Danks. Public Present: D. Wood, P. Cronauer, L. Beil, E. Colompos, L. Schmitt, D. Braske. IV APPROVAL OF MINUTES OF REGULAR MEETING OF JULY 3, 1990 Councilman Hallett moved to approve the minutes of the regular meeting of July 3, 1990. Councilman Lemon seconded the motion. Mayor Sargent noted a correction to page 4, the spelling of Marie Greibel's last name should be spelled G-R-E-U-B-E-L. The motion was voted and carried as amended. V FINANCE 1. Request for Progress Payment to Lakeside Industries for DelGuzzi Drive LID - $89,231.68 and $4,459.22 Retainage to Escrow Councilman Ostrowski moved to authorize progress payment to Lakeside Industries for DelGuzzi Drive LID in the amount of $89,231.68, less the $4,459.22 retainage to escrow. Councilman Wight seconded the motion, which carried unanimously. 2. Award Bid for Light Department's Brush Chipper Councilman Ostrowski moved to award the bid for a diesel-powered brush chipper to Utility Equipment, Inc., in the amount of $15,052.38. Councilman Wight seconded the motion. The Council and staff discussed at length the background of the brush chipper equipment, the reason why the Department chose a diesel model versus gas powered, the possibility of sharing the Landfill chipper with the Light Department, and the average hours of use per year that the equipment would be required to work. Councilman Lemon spoke in opposition to the motion, as he believed the Department should be able to share the piece of equipment and he did not see the annual work could justify the cost of the machinery. Council also discussed the possibility of contracting out the work, as has been done in the past. City Light Director Titus pointed out to the Council that he did not feel this to be a cost-effective measure. It was also noted that in the past, the City had difficulties in finding local contractors who were able to perform the work. -1- 1658 CITY COUNCIL MEETING July 17, 1990 Councilman Hallett spoke in favor of the motion, as this item had been budgeted, and he felt it was very important to keep on the equipment replacement schedule. Councilman Gabriel spoke in opposition, as he thought it would be more cost-effective to rent the equipment or borrow the chipper from other Departments. Councilman Wight spoke in support of the motion, as this was discussed during the budget process and he also encouraged the Council to be sure that City employees have good, safe equipment. Councilman Ostrowski also pointed out that with the more stringent requirements of brush spraying, the City may be required to do more brush cutting, and also that contractors are not always available. Interim Manager Knutson stated that the decision was a close one for staff also, but that a determinative factor was the increased efficiency in terms of scheduling and manpower, which would save the City money during the life of the equipment. The question was called and the motion carried, with Councilmen Lemon and Gabriel voting "No". VI CONSENT AGENDA Councilman Lemon moved to accept the items as presented on the Consent Agenda, including (1) Request for payment to Riddell, Williams of $14,184.89 for legal representation of WPPSS litigation; (2) Request for out-of-State travel for training for Progrmmmer/Analyst A1 Hill; (3) Request to authorize call for bids for wire puller; (4) Schedule UAG meeting date and set agenda; (5) Set public hearing dates for two rezone requests; (6) Vouchers of $638,399.32; and (7) Payroll of 7-13-90 of $305,267.59. Councilman Hallett seconded the motion. Following a discussion on the clarification of the request for out-of- State travel for training for Programmer/Analyst A1 Hill, and a brief discussion of some of the other items as presented, the motion was voted on and carried unanimously. VII ITEMS FROM THE CITY COUNCIL/AUDIENCE TO BE CONSIDERED/PLACED ON AGENDA Doug Wood, P. 0. Box 1381, representing Mr. and Mrs. Abbott, requested the Council consider setting a public hearing to consider an amendment to the Short Plat Ordinance, Legislative Item 2A. Interim Manager Knutson requested four items be placed on the Council Agenda: Item 13, Consideration of Release of Lien for LID Payments on Old Police Station Property; Item 14, Consideration of Revision to PART Cardboard Disposal Contract; Item 15, Consideration of Approval of New City Manager's Moving Expenses; and Item 16, Consideration of Reappointment of Larry Leonard to the Planning Commission. VIII LEGISLATION _ 1. Presentation of Life Saving Awards Fire Chief Larry Glenn updated the Council on an event which had taken place on June 15, 1990, at approximately 1 A.M., involving a fire at the Pershing Motel in Room 9. He outlined the heroism of Bonnie Shields and Sharon Beebee, as well Robert Eggers, who through their quick and brave action, saved the life of Randy Cowyer. Mayor Sargent presented certificates recognizing their efforts for saving a life and extinguishing a hostile fire. -2- 1659 CITY COUNCIL MEETING July 17, 1990 2. Planning Commission Minutes of July 11, 1990 A. Conditional Use Permit Request - CUP-90(07)ll - Jay Ketchum - 739 West Eighth Street: A Request for a Home Occupation to Operate a Mail Order Scuba Supply Business, Including Air Tank Inspection and Filling, within an RS-7 Zoning District Interim Manager Knutson noted for the Council one of the conditions imPosed by the Planning Commission has been appealed by Mr. Ketchumand the Council needs to set a public hearing for the August 7th meeting. Councilman Wight moved to set a public hearing for the August 7, 1990, City Council meeting. Councilman Lemon seconded the motion, which carried unanimously. B Confirm or Deny Appeal of Short Plat Decision SHP-90(04)03 Councilman Lemon moved to set a public hearing for the August 7, 1990, City Council meeting. Councilman Wight seconded the motion, which carried unanimously. C. Acceptance of Minutes Councilman Gabriel moved to accept and place on file the Planning Commis- sion minutes of July 11, 1990. Councilman Lemon seconded the motion, which carried unanimously. 3. Request for City Sewer Service Outside the City by Paul Cronauer Council discussed with staff and the applicant, Paul Cronauer, the request to extend the service. Mr. Cronauer noted for the Councilfs information due to current septic system regulations, there is not enough space available at the site to expand and accommodate a septic system. He also stated he will be paying for this and any other extension; therefore, there would be no cost to the City. Councilman Lemon asked what the impacts would be on the Cityfs sewer system by implementing this extension. Public Works Director Pittis replied with one building site, the impacts are infinitesimal. However, it is the cumulative impacts which become problems. The Departmentfs major concern is that it would not be an orderly progression of utility service within the City. Following further discussion of the issue, Councilman Wight moved to delay consideration of the issue and refer it to the Utility Advisory Committee for a policy statement. Councilman Gabriel seconded the motion. Councilman Wight, in speaking to his motion, stated the Council should delay consideration until further review of the policies on this issue could be discussed. The motion was voted on and carried unanimously. 4. PUBLIC HEARINGS: Transportation and CIP A. Consideration of Adoption of Six-Year Transportation Plan Director Pittis gave a presentation on the Six-Year Transportation Improve- ment Program for 1991 through 1996, outlining the projects which are being proposed on the program. Director Pittis added to the 1994 plan the overlay of First/Lincoln Street to the east City limits in the amount of $55,000. Councilman Hallett requested that in the 1991 proposed plan, the addition of a route study for the Golf Course Road and SR 101 be added. He felt the improvement of the eastern access to the City Limits was a very viable project that the City should consider. Councilman Ostrowski suggested the improvement and widening of Ahlvers Road from Peabody to Laurel for 1992, and in 1993 to widen Laurel Street from Viewcrest to Ahlvers. Director Pittis noted that the cost for the 1992 project is $370,000 and the 1993 project $205,000. -3- 1660 CITY COUNCIL MEETING July 17, 1990 During further discussion on the T.I.P.i Councilman Lemon asked why there was emphasis on the Old Mill Road. Director Pittis responded that the project has been on the T.I.P. for many years. Councilman Lemon suggested the deletion of the Old Mill Road project, and the Council concurred. Councilman Wight suggested that the Waterfront Trail Project be put forward into 1992 for construction of the Trail from Hill Street to the Coast Guard Station. Council discussed this item briefly. Mayor Sargent opened the public hearing at 8:55 P.M. Leonard Beil, 3721 Park Knoll, questioned the use of Boulevard between Lincoln and Race Streets and the possible bottleneck in the area of the Boulevard bridge. Director Pittis outlined the potential traffic congestion problem in the area of the bridge, stating that is why consideration has only been given to eastbound one-way traffic in the area. There being no further public comment, Mayor Sargent closed the public hearing at 9:00 P.M. She then read the Resolution by title, entitled RESOLUTION NO. 15o90B A RESOLUTION of the City of Port Angeles adopting the Six Year Transportation Improvement Program. Councilman Ostrowski moved to pass the Resolution as read by title, adopting the Six-Year Transportation Improvement Program as amended. Councilman Gabriel seconded the motion, which carried unanimously. B. Consideration of Capital Improvement Program for 1991 - 95 and Adoption by Resolution Mayor Sargent opened the public hearing at 9:02 P.M. There being no public comment, she then closed the public hearing and read the Resolution by title, entitled RESOLUTION NO. 16-90 A RESOLUTION of the City Council of the City of Port Angeles adopting the 1991 - 1995 Capital Improvement Program. Councilman Lemon moved to pass the Resolution as read by title. Councilman Gabriel seconded the motion. Following a brief discussion, the motion was voted on and carried unanimously. BREAK Mayor Sargent recessed the meeting for a break at 9:05 P.M. The meeting reconvened at 9:25 P.M. 5. Cancellation of Business License Appeal Hearings Interim Manager Knutson gave a brief explanation of the technical legal arguments regarding notification requirements dealing with this issue. There was no action taken by the Council. 6. Consideration of Public Works Trust Fund Loan Applications Following a brief discussion regarding the projects which may be applied for using the Trust Fund loans, Councilman Hallett moved to authorize the Director of Public Works to sign the application for a loan from the Public Works Trust Fund in the amount of $2.5 million for the Sewage Treatment Plant project. Councilman Ostrowski seconded the motion, which carried unanimously. 7. Consideration of Resolution Adopting Stormwater Management Plan Mayor Sargent read the Resolution by title, entitled -4- 1661 CITY COUNCIL MEETING July 17, 1990 RESOLUTION NO. 17-90 A RESOLUTION of the City of Port Angeles adopting the Storm Water Management Plan. Councilman Hallett moved to pass the Resolution as read by title. Councilman Wight seconded the motion, which carried unanimously. 8. Consideration of Process for Developing Integrated Finance System A. Appointment of City Council Members to the Data Processing Committee Following a brief discussion of the issue, Mayor Sargent appointed Councilmen Wight and Hallett and herself to the Committee. B. Request for Qualifications (RFQ) for Consultants This was informational only. 9. Consideration of Resolution Designating Single Source Supplier for City Light AM/FM GIS Software and Purchase Same Mayor Sargent read the Resolution by title, entitled RESOLUTION NO. 18-90 A RESOLUTION of the City Council of the City of Port Angeles designating Scott and Scott Consultants, Inc., as the single source supplier for Automated Mapping/Facility Management Geographic Information System Software, and associated hardware, to be integrated with existing engineering software, and declaring an exception to the normal bidding procedures. Councilman Wight moved to pass the Resolution as read by title. Councilman Gabriel seconded the motion. Following a brief discussion, the motion was voted on and carried unanimously. Councilman Hallett moved to authorize the City Light Director to proceed with the purchase of the MunMap power software package. Councilman Lemon seconded the motion, which carried unanimously. 10. Consideration of Contract for Fish Spawning Survey Councilman Lemon moved to authorize the City Light Director to sign the personal services contract for the 1990 through 1991 Morse Creek Salmon and Steelhead Spawning Survey. Councilman Gabriel seconded the motion, which carried unanimously. 11. Consideration of State Revolving Loan Fund Agreement for Secondary Treatment Councilman Wight moved to authorize theM ayor to sign the State Revolving Fund Loan Agreement with the Department of Ecology in the amount of $2,549,264. Councilman Gabriel seconded the motion, which carried unanimously. 12. Setting Dates for Interviewing Applicants for Comprehensive Plan Advisory Committee The Council set a special meeting for Monday, July 30th, at 5:00 P.M. to review applications for the Comprehensive Plan Advisory Committee. 13. Consideration of Release of Lien for LID Payments on Old Police Station Property Interim Manager Knutson explained to the Council that this issue came about because the City sold the old Police Station building to Clallam Transit, -5- 1662 CITY COUNCILMEETING July 17, 1990 at which time the City agreed to continue paying the LID assessments for the Downtown Beautification. Clallam Transit has, in turn, sold the building to another party and in the closing of the transaction, the title report has revealed that the LID assessment is outstanding and considered a lien against the property. By agreeing to release the lien, the Council will in effect confirm the agreement between the City and Clallam Transit. The approximate amount owing is $800. Councilman Lemon moved that the Council authorize the Mayor to execute the Release of Lien for LID .payments on the old Police Station property. Councilman Gabriel seconded the motion, which carried unanimously. 14. Consideration of Revision to PART Cardboard Disposal Contract Interim Manager Knutson noted for the Council that this amended contact allows for a sliding scale to be more reflective of the actual market price of cardboard. Also, it has been recommended that the contract be amended to benefit the City in several ways, primarily to provide for a shorter contract term, expiring December 31, 1990. Dave Brasher, repre- senting PART, spoke to the Council regarding the fluctuating market price of cardboard. Councilman Hallett moved to approve the modified contract with PART and to authorize the Mayor to sign. Councilman Gabriel seconded the motion, which carried unanimously. 15. Consideration of Approval of New City Manager's Moving Expenses Councilman Wight moved to approve the expenditure of funds necessary to cover the cost of the new City Manager's moving expenses, as specified in the low bid submitted by Amistad Transfer & Storage Co. in the amount of $8,101.94. Councilman Lemon seconded the motion, which carried unanimously. 16. Consideration of Reappointment of Larry Leonard to Planning Commission Councilman Wight moved to appoint Larry Leonard to complete the four-year term of March 1, 1990, through February 28, 1994. Councilman Hallett seconded the motion, which carried unanimously. Mayor Sargent commended Mr. Leonard for his efforts on the Planning Commission. IX CITY COUNCIL COMMITTEE REPORTS/LATE ITEMS Councilman Hallett made note of several letters in the Council's Informa- tion Agenda. The letter received from the League of Women Voters, a letter from Congressman A1 Swift, as well as a memo from the Senior Center Building Steering Committee. He also noted the good job done by the Parks & Recreation Department in conjunction with the Franklin School playground equipment. Councilman Lemon suggested that the Planning Commission or the City Council review the issue of long plats/short plats within the City of Port Angeles. He also requested that staff check into the situation of camping on Ediz Hook near the Thunderbird Boathouse. Councilman Wight gave special thanks to the Parks & Recreation Department for their help with the 100th Birthday Community Picnic. He also noted that the United States Coast Guard will be celebrating their 200th birthday on August 4th and requested that a proclamation be drafted. Mayor Sargent expressed her thanks to Councilman Wight for the outstanding job that he did on the 100th Birthday Picnic. X ADJOURN TO EXECUTIVE SESSION The meeting adjourned to executive session at 10:33 P.M. for discussion of ~ of litigation. Approximate time, 15 minutes. -6- 1663 CITY COUNCIL MEETING July 17, 1990 XI RETURN TO OPEN SESSION The meeting returned to open session at approximately 10:59 P.M. XII ADJOURNMENT The meeting adjourned at approximately 11:00 P.M. CC. 167 -7-