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HomeMy WebLinkAboutMinutes 07/18/1995 3091 CITY COUNCIL MEETING Port Angeles, Washington July 18, I~S CALL TO ORDER - Mayor Sargent called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 6:35 p.m. ROLL CALL: Members Present: Mayor Sargent, Councilmembers Braun, Doyle, McKeown, Ostrowski, and Schueler. Members Absent: Councilman Hulett. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, B. Becket, K. Godbey, S. Ilk, J. Pittis, B. Titus, K. Ridout, G. Kenworthy, D. Dickson, N. Wu, and D. Sawyer. Public Present: G. Doyle. ADJOURN TO The meeting adjourned to Executive Session at 6:35 p.m. 'to discuss litigation for EXECUTIVE SESSION: approximately 15 minutes. RETURN TO OPEN The meeting returned to open session at 7:00 p.m. SESSION: CALL TO ORDER - Mayor Sargent called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:05 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Sargent. ALLEGIANCE: APPROVAL OF Councilman Ostrowski moved to approve the minutes of the regular meeting of MINUTES: July 5, 1995. Councilman Braun seconded the motion. Councilman Doyle referenced Pages 5 and 6 pertinent to the discussion of PUD water usage. He asked that the minutes include a statement indicating the PUD will pay current contract rates for water used above the contract amount. A vote was taken on the motion, which carried unanimously. CEREMONIAL None. MATTERS/ PROCLAMATIONS: Mayor Sargent asked that Legislation Item D.7. be addressed by the Council at this time. Marguerite Harmess Establishment of committee to handle funds of Marguerite Hartness bequest Bequest Mayor Sargent invited Genelle Doyle 'to address the Council regarding the Marguerite Hartness bequest. Ms. Doyle, Trustee of the Marguerite Hartness estate, advised the Council that Ms. Harmess had left the City $100,000 for a memorial garden to be established in her name, in the area of the Courthouse and the old Senior Center. Noting Ms. Hartness' friendship, Ms. Doyle shared her vision of a happy environment by the establishment of this community garden. In presenting the check to Mayor Sargent, Ms. Doyle indicated the garden must be completed by May 5, 1998, which would the third anniversary of the death of Ms. Harmess. If the garden has not been completed, the funds will revert back to the heirs of the estate. Mayor Sargent accepted the check and shared with the Council her friendship over the years with Marguerite Hartness. She expressed her interest in being the Council representative to the committee. Ms. Doyle reviewed the reconunended committee membership and, accordingly, Councilmemher McKeown moved to accept the committee as presented. The motion was seconded by Councilman Ostrowski. Councilman Schueler noted his assumption that the different groups represented would be responsible for naming their representatives to the committee, and the City Council would be responsible for selecting the two community representatives. The Council agreed this should be the - 1 ' 3092 CITY COUNCIL MEETING July 18, 1995 Marguerite Hartness process. Bequest (Cont'd) Councilmember McKeown advised the Council of her interest in being the City Council representative to the committee. Discussion ensued pertinent to the fact that Mayor Sargent had also expressed interest in being on the committee, and her term of office on the Council would expire as of December 31. After further consideration, Councilwoman McKeown offered to amend the motion to have two City Council representatives on the committee, with one position reverting to a community representative as of December 31. This was agreed to by the seconder of the motion. This amendment was clarified in that this would result in three community representatives to the committee. A vote was taken on the motion, which carried unanimously. In the brief discussion that followed, it was agreed by consensus that Mayor Sargent and Councilwoman McKeown would serve as the Council representatives. Also, Manager Pomeranz informed the Council members that Valerie Fox, Key Bank, had expressed an interest in participating in this project. FINANCE: 1. Consideration of bids for Police Building renovation Police Building Mayor Sargent reviewed the information provided by Public Works Director Pittis. Renovation Discussion was held concerning the alternate bids, and Police Chief Ilk explained the reason auxiliary storage is necessary. Mayor Sargent inquired as to the need for additional records storage in view of the space made available at the new Senior Center. Clerk Upton indicated the Senior Center storage area is almost full; the area included in the Police Building renovation is also needed. Councilman Ostrowski moved to award the construction contract for the base bid plus alternate #1 and //2 to Aldergrove Construction in the amount of $318,472, plus sales tax. Councilman Braun seconded the motion, which carried unanimously. Waterfront 2. Consideration of bid for Waterfront Trail (Francis to Rayonier Mill fence) Trail Mayor Sargent reviewed the information provided by Public Works Director Pittis. Councilman Braun moved to accept the bid from Lakeside Industries, Inc., for construction of the Waterfront Trail for the amount of $40,559.70 and authorize the Mayor to execute the construction contract. The motion was seconded by Councilman Doyle. Councilman Doyle inquired as to whether the grant funding covers this project only, to which Director Pittis responded affirmatively. There will be some funds left, which will be applied to trail lighting. Director Pittis indicated the City has been working with Rayonier on a means to continue the trail through the mill property. After further limited discussion, a vote was taken on the motion, which carried unanimously. CONSENT AGENDA: Councilman Doyle moved to accept the Consent Agenda, including: (1) Voucher list - July 14, 1995 - $465,266.17 and (2) Payroll - July 2, 1995 - $397,513.92. Councilman Ostrowski seconded the motion. Councilman Doyle referenced the payment schedule on the Francis Street Basin Storm Drain Improvements, Page 27, Item 31, and noted a change order being paid. City Engineer Kenworthy explained this is a change order in process, as more asphalt/concrete than anticipated is in ne~l of removal. It is expected this will be brought to the Council at its next meeting. A vote was taken on the motion, which carried unanimously. PUBLIC HEARINGS: A. Public Hearings: None. CITY COUNCIL Councilman Braun attended the Clallam Transit Board meeting where several items COMMITTEE were discussed. He deferred any further report on this meeting to Councilman REPORTS: Ostrowski. Councilman Doyle attended the Utility Advisory Committee meeting, as the alternative for Councilman Braun. He deferred any further report on this meeting to Councilmember McKeown. In addition, he attended a meeting of the Olympic Air -2- 3093 CITY COUNCIL MEETING July 18, 1995 CITY COUNCIL Pollution Control Authority. He noted the City should be in receipt of its $6,000 COMMITTEE share of the Simpson timber fine. REPORTS: (Cont'd) Councilman ~hUeler attended the Utility Advisory Committee meeting; he also deferred any further report to Councilmember McKeown. Councilman Ostrowski attended the Clallam Transit Board meeting where approval was given to the interlocal agreement for STP funds, as well as an interlocal agreement on the Multi-Modal Transportation Center. The Transit administration and finance offices moved to the new facility this week; Councilman Ostrowski invited anyone interested to tour the facility. A new Transit Manager is being sought at this time. Councilmember McKeown attended the Utility Advisory Committee meeting, at which time the members heard a presentation on a stormwater utility. The committee members felt it would be worthwhile to have a workshop conducted with the remainder of the Council members present. Mayor Sargent had no committee reports; however, she attended the dedication of the Olympic Natural Resources Center in Forks. Councilman Ostrowski asked the Mayor for a brief report on the Japanese visit in August. Mayor Sargent reviewed the preliminary schedule for the 45 people scheduled to arrive August 9. August 13 has been set as Japanese Friendship Day III. She assured the Council members she would make certain everyone received a copy of the final schedule and expressed her hope that all would be able to participate in the planned functions. Councilman Ostrowski commended the Mayor for her efforts in this regard. ITEMS FROM THE Linda Nutter, 1701 E. 3rd Street, addressed the Council regarding the membership AUDIENCE/COUNCIL/ of the committee to be appointed for the Marguerite Hartness Bequest. She felt a STAFF TO BE representative of the Port Angeles Garden Club should be included. Mayor Sargent CONSIDERED OR indicated they would be invited to the first meeting to determine if the club wished PLACED ON A to have representation. FUTURE AGENDA: Manager Pomeranz asked that discussion on a letter from the Pacific Northwest Waterways Association on the matter of the Northwest Straits National Marine Sanctuary be added to the agenda as Item D.9. This was agreed to by the Council. City Light Director Titus asked that the Council consider a joint meeting with the Utility Advisory Committee on the matter of electric utility issues/BPA. The Mayor suggested this be added to the agenda for consideration as Item D. 10. LEGISLATION: A. Ordinances Not Requiring Public Hearings Stormwater Basin Consideration of ordinance establishing Stormwater Basin Improvement Improvement Fund - Fund Ordinance No. 2874 Mayor Sargent reviewed the information provided by Director of Public Works Pittis. She read the Ordinance by title, entitled ORDINANCE NO. 2874 AN ORDINANCE of the City of Port Angeles, · Washington, establishing the Stormwater Basin Improvement Fund for the administra- tion of funds in connection with the design and construction of stormwater basin improvements. Councilman Braun moved to adopt the OrdinanCe as read by title. Councilman Ostrowski seconded the motion. After limited discussion, a vote was taken on the motion, which carried unanimously. B. Resolutions Not Requiring Public Hearings None. LEGISLATION: C. Planning Commission Minutes/Action Items 'None. '3 ' 3094 CITY COUNCIL MEETING July 18, 1995 LEGISLATION: D. Other Considerations (Cont'd) I. Funding of Public Health Services Funding of Public Health Services Mayor Sargent reviewed the letter submitted by Clallam County Administrator, Jim Rumpeltes. Councilman Ostrowski moved to approve and authorize the Mayor to sign the amendment to the health service agreement. Councilman Schueler seconded the motion. Councilnmn Schueler questioned whether this expense had been budgeted. Manager Pomeranz responded that the six months of expense had not been budgeted; however, because the City will be receiving twelve months of the Motor Vehicle Excise Tax instead of six, this additional payment to the County for the remainder of the year will have no budgetary impact. A vote was taken on the motion, which carried unanimously. City Light 2. Changes to City Light service policy Service Policy Mayor Sargent reviewed the information provided by City Light Director Titus. Councilman Braun moved to concur with the changes to City Light Service Policy S-03. The motion was seconded by Councilman Ostrowski. Discussion followed, with the Mayor inquiring as to how many services this policy would affect. Director Titus indicated there are approximately a dozen throughout the City. He explained different scenarios where either the City or a property owner may request relocation of the power lines. Additionally, Director Titus explained why the City does not own underground lines. A vote was taken on the motion, which carried unanimously. Cable Television '3. Cable Television consultant contract for 1995 Consultant Contract Mayor Sargent reviewed the information provided by the City Clerk. Councilman Schueler moved to authorize the Mayor to execute the contract with 3-H Cable Communications Consultants for 1995 consulting services. The motion was seconded by Councilmember McKeown. Mayor Sargent inquired as to whether there is still a valid ne~l for these consulting services. Attorney Knutson responded that, after having talked with the City Clerk on this issue, he learned the consultant has been particularly helpful to the City concerning-Channel 21. In addition, the consultant is responsible .for handling customer complaints, preparing the annual report which includes a technical evaluation and a status report in the area of rate regulation. On the matter of the technical portion of the report, Attorney Knutson indicated there was a requirement in the Cable Communications Act of 1984 which revised the regulations for cable television companies so that this type of technical evaluation must be conducted. This is also part of the City's cable franchise. Because the City does not have the expertise to do the evaluation, the services of the consultant are needed. He indicated that Bill Myers, the current Chairman of the Utility Advisory Committee, previously reviewed these evaluations during the time he served as Assistant Police Chief. He had expertise and interest in these evaluations. Since his retirement, however, this expertise is not available in-house. As Chairman of the UAC, he will be asked to review the report in depth. Attorney Knutson indicated it is important for the City to assure that Northland Cable is providing service in compliance with the requirements of Federal law. Manager Pomeranz agreed, and in view of the fact the City receives franchise fees in excess of $100,000, he felt this is a part of the service provided to the rate payers. A vote was taken on the motion, which carried unanimously. Amendment to Visitors 4. Atnet~lment to Visitors & Convention Bureau Agreement & Convention Bureau Agreement Mayor Sargent reviewed the information provided by the Public Works Department. Councilman Schueler questioned the methodology of the transaction, and Mayor Sargent inquired as to whether it was legal. Attorney Knutson indicated the transaction would be legal, as he recalled this being considered during the time the Council made the hotel/motel tax allocations. Councilman Doyle moved to authorize the Mayor to sign the amendment to the Visitors & Convention Bureau Agreement. Councilman Braun seconded the motion. After limited discussion, a vote was taken on the motion, which carried unanimously. -4- 3095 CITY COUN~ MEEIING July 18, 1995 LEGISLATION: 5. Interlocal agreement for regional distribution of STP funds (Cont'd) Mayor Sarge~,~**!'ovieW ~eq, :t~ ~formation provided by Director of Public Works Distribution of STP Pittis. Dir~~ Pitti~'b~ie'fi~ reviewed the distribution of funds, and Manager Funds Pomeranz emphasized the City must be certain priority is given to City projects, as opposed to a project outside the City, such as the Black Diamond bridge. Councilmemher McKeown moved to authorize the Mayor to execute the Interlocal Agreement for regional distribution of STP funds. Councilman Doyle seconded the motion. Councilman Ostrowski inquired as to the basis for the distribution of funds. Director Pittis responded the percentage is basically the same as that established at the time of the original allocations, which were established by State statute. In addition, Director Pittis advised the Council that the different entities can opt to put these funds together in order to work toward a joint project, such as the Airport Road project. Limited discussion followed, and a vote was taken on the motion, which carried tmanimously. Multi-Modal Interlocal 6. Multi-Modal Interlocal Agreement with Port and Transit Agreement with Port and Transit Mayor Sargent reviewed the information provided by Public Works Director Pittis. Councilman Ostrowsid moved to authorize the Mayor to execute the interlocal agreement for the Multi-Modal Transportation Center project. The motion was seconded by Councilman Braun. Director Pittis informed the Council that this project is still in the preliminary design stage. Limited discussion ensued, and a vote was taken on the motion, which carried unanimously. Marketing City- Z Direction for marketing City-owned property Owned Property Mayor Sargent reviewed the information prepared by Property Manager Ridout. Councilman Braun moved to terminate the Earnest Money Agreement with Serenity House and authorize the refund of the $1,000.00 deposit. The motion was seconded by Councilman Doyle. Councilman Ostrowski inquired as to what portions of the engineering report could be used by the City. Property Manager Ridout is still awaiting information from NTI so this determination can be made. It is possible that information on drainage and roadway could be used. After further limited discussion, a vote was taken on the motion, which carried unanimously. Discussion ensued concerning the possibility of the City installing infrastructure and subsequently selling the single- family lots. In response to an inquiry from Councilman Braun, Manager Pomeranz stated the money for these improvements would come from the Real Estate Fund and would be reimbursed at the time the properties are sold. Councilman Braun asked if consideration had been given to trading the property. In addition, Mayor Sargent inquired as to the cost associated with installing the infrastructure. Director Pittis indicated the engineers would have to come hack with the cost figures. Manager Pomeranz expressed his concern with trading the property, as he felt it may be advantageous, in order to maximize the value of the property, to sell the lots. After further lengthy consideration, Councilman Ostrowsid moved to refer the matter of improving the infrastructure and selling the City lots to the Real Estate Committee for a recommendation. The motion was seconded by Councilmemher McKeOwn and carried unanimously. A meeting of the Real Estate Committee was then set for Friday, July 28, 1995, at 4:00 p.m. Letter from Pacific 8. Letter from Pacific Northwest Waterways Association Northwest Waterways Association Manager Pomeranz advised the Council of a letter received today from the Pacific Northwest Waterways Association on the matter of the Northwest Straits Sanctuary. The intent of the letter is similar to the position already taken by the City Council to oppose the Straits Sanctuary. Manager Pomeranz referenced a portion of the letter which indicates the area proposed for sanctuary designation is protected by a range of state and federal shipping, marine transportation and dredging regulations. These regulations sufficiently protect the resource, and it would be burdensome and inefficient to require these regulatory agencies to coordinate their activities through a new federal agency arising from the sanctuary designation. The position taken by the Pacific Northwest Waterways Association is that it would be appropriate to discontinue the sanctuary designation process in a climate of diminishing dollars for all federal programs rather than creating new ones. Manager Pomeranz indicated he would need the Council's authorization to add the City of Port -5- 3096 CITY COUNCIL MEETING July 18, 1995 Letter from Pacific Angeles to the letter. Accordingly, Councilman Doyle moved to add the City's Northwest Waterways name to this letter. The motion was seconded by Councilman Braun and carried Association (Cont'd) unanimously. Mayor Sargent asked that Attorney Knutson review the letter to be certain this letter is' consistent with the Council's previous action. Electric Utility 9. Electric Utility lssues/BPA Issues/BPA Director Titus had asked that the Council consider the update of regional electric utility issues, which had been included in the Council's Information Agenda. At this time, Mayor Sargent asked that Director Titus address the Council on this matter. Director Titus indicated this issue had been discussed at the last meeting of the Utility Advisory Committee. The most immediate issue is BPA's new power sales contracts. The existing 20-year contracts don't expire until 2001, but everyone has agreed that it makes sense to renegotiate now. Consideration needs to be given to how the City should negotiate, i.e., should a consultant be engaged in joint effort with other utilities. Director Titus suggested that, because these matters need to be considered in depth, it would be appropriate to have the City Council meet in joint session with the Utility Advisory Committee. It was, therefore, agreed that such a joint meeting would be held on Monday, August 14, 1995, at 4:30 p.m. ADJOURNMENT: The meeting was adjourned at 8:55 p.m. -6-