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HomeMy WebLinkAboutMinutes 07/19/1994 2802 CITY COUNCIL MEETING Port Angeles, Washington July 19, 1994 CALL' TO ORDER - Mayor Sargent called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 6:00 p.m. ROLL CALL: Members Present: Mayor Sargent, Councilmembers Braun, Doyle, Hulett, Ostrowski and Schueler. Members Absent: Councilmember McKeown. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, S. Brodhun, B. Collins, L. Glenn, K. Godbey, S. Ilk, J. Pittis, B. Titus, K. Ridout, N. Wu, and C. Hagar. Public Present: D. Roberts, B. Burfitt, C. Raab, L. Meyer, and V. Johnson. Library Bond Library Bond Issue: Mayor Sargent opened the discussion on the Library Bond Issue Issue, noting that Messrs. Larry Haas and George Stratton were present as representatives of the Library. The Mayor indicated the purpose of this discussion was to address certain unanswered questions and arrive at a consensus on how to proceed. Mr. Haas advised the Council that the scope of the project involves a 25,000 square foot new library building, to include all pertinent costs for construction, equipment, furniture and landscaping. He distributed a fact sheet setting forth projected costs for the entire project, totaling $4,098 million. A contingency of 7% was factored into the estimated project costs. Lengthy discussion ensued concerning the contingency and whether it would be sufficient to cover unanticipated change orders. Public Works Director Pittis cited the City's current construction projects, such as the Fire Hall and the Senior Services Community Center, and indicated that a 10% contingency factor had been budgeted for certain elements of the construction. Manager Pomeranz cautioned that certain expenses have been incurred specifically relating to drainage, which may also be an issue with the library due to the close proximity to Peabody Creek which will be the logical recipient of stormwater. Director Pittis related that because of stormwater drainage into the creek, the Department of Fisheries will be involved in the process which will significantly escalate the costs. With regard to the overall project, Mr. Stratton referenced a Marysville project for a new 26,000 square foot library with a bond of $3.7 million. Based on Marysville's figures, the Library Board is confident with its estimates provided. Manager Pomeranz stressed the importance of the Library taking full responsibility for all cost overruns. However, Mr. Stratton indicated they didn't know what they would draw upon in view of the fact they are putting all of their funds into the project. Mr. Haas felt that if the Library would have total authority to make decisions on additional expenses, then the Library Board might be comfortable with accepting this responsibility. Mayor Sargent emphasized the need to have sufficient funds set forth in the bond issue, and Councilman Ostrowski indicated the Library should avoid asking for additional funds from the City at a later date. Manager Pomeranz supported this position by noting that the City doesn't have any additional financial resources in this regard. He agreed the bond amount must be accurately determined. Discussion followed concerning the involvement of the Department of Fisheries, and Director Pittis responded'to a question from Councilman Braun by summarizing the City's past experiences with Fisheries and the associated costs. Mr. Stratton advised the group that the Library had planned on budgeting $250,000 for site work; however, Director Pittis cautioned them that this figure may fall short of actual expenses. Manager Pomeranz indicated his desire to discuss these issues in general in order to prepare the staff to meet with the Library representatives to prepare an agreement for the Council's consideration at its August 2 meeting. An interlocal agreement on -1- 2803 CITY COUNCIL MEETING July 19, 1994 Library Bond this project is appropriate. Issue (Cont'd) Discussion followed on the merit of cutting costs in certain areas, how this might be accomplished, and the necessary timing of making certain cuts. Also discussed was cash accruals at the Library and the anticipated revenue to be generated in the future. Further, the matter of selecting and hiring cOnsultants was considered, and the Library representatives felt it important to be advised as to how much the City wishes to be involved in this project. Attorney Knutson indicated that, because this will be a City-owned building, there are certain RCWs which must be adhered to in terms of selecting architects and soliciting bids for construction. Mr. Haas viewed this as a joint project, and he expressed the hope of saving as much as possible on architectural fees. He mentioned the possibility of finding a comparable size building and adapting those architectural plans to the needs of the Port Angeles facility. 2D...~ q;:czt~c~n ',v:.~ ra~:,cA be the project manager, and Mr. Haas indicated they weren't sure. They hadn't budgeted for a project manager. He acknowledged the need for such a person and felt it would be advisable to compare costs associated with using City staff as opposed to engaging an outside firm for this. However, Manager Pomeranz indicated City staff would still need to be heavily involved. Discussion then centered around plans for the building to be vacated, and Manager Pomeranz strongly supported the inclusion of funds in the bond for planning in this regard. He noted the community is desirous of seeing plans made for structures being vacated, including the old Senior Center. It is not acceptable to vacate the structures and leave them vacant for years to come. It has been suggested that the facade on the front of the Library building be removed in order to return the structure to the original Carnegie Building. Manager Pomeranz reiterated that consideration must be given to removal or renovation, and funds for this effort should be included in the bond issue. Lengthy deliberation followed on how this might be accomplished, how it might impact the decision of the voters, and how it would be explained to the electorate. Mr. Haas stated there is a possibility that additional funding might be made available through the Walkling Trust Fund; perhaps such funds could be directed to renovation of the old building or toward the new construction. It was agreed by consensus that additional funds should be included in the bond issue for addressing the utilization or demolition of the vacated structure. However, Mr. Haas shared his concern with the inclusion of anything in the bond issue which would greatly increase the amount or complexity of the bond. Councilman Braun asked Finance Director Godbey for input on the financing. She responded she has been working on various scenarios over the past few weeks and by adding $200,000 to the amount of the bond, the owner of a $100,000 house would pay an additional $2.00 per year. A $3.5 million bond equates to an average property tax increase of approximately $37.66 per year for each taxpayer, based on an assessed valuation of $100,000 per house. Mayor Sargent again expressed her discomfort with a 7% contingency and urged that consideration be given to increasing that figure. Manager Pomeranz asked that Attorney Knutson and Public Works Director Pittis meet with Messrs. Haas and Stratton to identify the issues and prepare an agreement for the next Council meeting. He summarized that it has been agreed that additional funds will be added to the overall bond issue for such matters as project administration, as well as addressing the disposition of the vacated structure. The Library representatives agreed to change the amount being requested. A brief review was held concerning the present working relationship between the City and the Library under the current lease agreement. Mr. Haas indicated the City is responsible for major renovation. The Library is responsible for minor renovation, maintenance, insurance, and utilities. He expressed the opinion that this same relationship would continue with the new facility. He cautioned that, should the election on the bond issue fail, the City may be faced with meeting the requirements of the Americans with Disabilities Act in the present facility. In closing the discussion, Mayor Sargent expressed the Council's desire for and support of a new Library. She felt the discussion had been worthwhile, as it is everyone's intent that the project be handled appropriately. She thanked everyone for their participation. RETURN TO OPEN The meeting returned to open session at 6:55 p.m. SESSION: CALL TO ORDER - Mayor Sargent called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:08 p.m. -2- 2804 CITY COUNCIL MEETING July 19, 1994 PLEDGE OF The Pledge of Allegiance to the Flag was led by Louise Meyer. ALLEGIANCE: APPROVAL OF Councilman Ostrowski moved to approve the minutes of the regular meeting of MINUTES: July 5, 1994. Councilman Braun seconded the motion, which carried unanimously. CEREMONIAL 1. Proclamation Recognizing "Port of Angels ~ Derby Days, August 20 - 28, MATTERS/ 1994. PROCLAMATIONS: "Port of Angels~ Mayor Sargent read a proclamation declaring August 20 - 28, 1994 as Derby Days. Derby Days Audrey Church, Derby Days Queen, introduced Princess Tabatha Briggs and Princess Corie Salmon and thanked the City for sponsoring Derby Days. She presented Council members with Derby Days pins. Clerk Upton 2. Clerk Upton Recognized for Certification Recognized for Certification Mayor Sargent stated that Clerk Upton had worked very hard to achieve the goal of certification from the International Institute of Municipal Clerks. The Mayor presented the Clerk with a plaque forwarded by IIMC declaring her to be a Certified Municipal Clerk. Clerk Upton received a standing ovation from her fellow staff members. CITY COUNCIL Councilman Ostrowski had nothing specific to report; he did attend several meetings. COMMITTEE REPORTS: Councilman Hulett reported that the Chamber of Commerce is attempting to schedule the Blue Angels to come to Port Angeles next year. The City may be approached by the Chamber of Commerce for a letter of support. Councilman Braun attended Capital Finance Planning meetings, as well as meetings for Clallam County Transit Facility Maintenance, Real Estate Committee, UAC, Capital Operation Maintenance Committee and Clallam County Transit Authority Board. Some of these items will be discussed later in the agenda. Councilman Schueler attended a UAC meeting and a dedication at Kalaloch of the Olympic Marine Sanctuary. Councilman Doyle attended an Olympic Air Pollution Control Authority meeting. A large fine was levied against Simpson Timber which may reduce assessments against cities and counties. Mayor Sargent attended an EDC meeting and the Olympic Marine Sanctuary dedication. FINANCE: None. CONSENT AGENDA: Councilman Schueler moved to accept the Consent Agenda, including: (1) Out- of-state travel requested bY Police Communications Manager to attend E-911 and communications system training in Pittsburgh; (2) Voucher list of July 15, 1994, for $660,870.52; (3) Payroll of July 3, 1994, for $389,319.29 and (4) Change Order No. 4 for the addition of sidewalks and wheelchair ramps to the Senior Services and ' Community Center in the amount of $10,857.00. Councilman Hulett seconded the motion. After a brief discussion of the Senior Center change order, a vote was taken on the motion, which carried unanimously. ITEMS FROM THE City Manager Pomeranz requested an addition to the agenda regarding discussion of AUDIENCE/COUNCIL/ a work session on Growth Management related issues with Clallam County. This STAFF TO BE was added as Item E. 8. CONSIDERED OR PLACED ON A Don Roberts, 151 Billy Smith Road, asked if an ordinance on the issue of firearms FUTURE AGENDA: was going to be considered this evening, as there were several people present who wished to speak to this issue. Attorney Knutson advised the Council that it was free to take input on this issue if it so desired. There was no proposed ordinance in the agenda packet; therefore, no action can be taken on an ordinance this evening. The Council could direct staff to bring an ordinance back to the next meeting. Mr. Roberts requested that the Council not give the matter consideration until public input had been received. 28O5 CITY COUNCIL MEETING July 19, 1994 LEGISLATION: ,4. Public Hearings Six-Year TIP and CFP 1. Consideration of Six-Fear Transportation Improvement Plan and Six-Year Consideration - Capital Facility Plan Resolution No. 7-94 Mayor Sargent reviewed the information provided by the Public Works Department regarding the Six-Year Transportation Improvement Plan and opened the public hearing at 7:25 p.m. Public Works Director Pittis explained that the TIP is a delineation of projects, and it is not a fully funded program. He also explained the difference between the Transportation Improvement Program and the Capital Facility Plan. There being no public testimony offered, Mayor Sargent closed the public hearing at 7:29 p.m. Councilman Braun noted that the TIP represented many hours of work. A brief discussion followed with a further explanation of the TIP being given. Mayor Sargent read the Resolution by title, entitled RESOLUTION NO. 7-94 A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the Six-Year Transportation Improvement Program. Councilman Braun moved to pass the Resolution as read by title, correcting the date of passage from June to July. Councilman Ostrowski seconded the motion. After further brief discussion, a vote was taken on the motion, which carried unanimously. Mayor Sargent reviewed the information provided by Light Director Titus regarding the Capital Facility Plan. Director Titus used the overhead projector to provide a more detailed explanation of the Capital Facility Plan, inclusive of a summary of expenditures, funding, and projects recommended for funding. He further reviewed the funded projects and the various sources of funding. Director Titus felt that with the magnitude of the projects and all the issues addressed at the CFP meetings, it would be beneficial for the Council to schedule a work session to review the projects and funding sources in more detail. Mayor Sargent opened the public hearing at 8:05 p.m. There being no public testimony offered, she closed the public hearing at 8:05 p.m. Discussion ensued, and the Council considered the merit of conducting a special meeting for further discussion and review of the Capital Facilities Plan. It was the consensus of the Council that a special meeting will be scheduled for August 9, 1994, at 5:00 p.m. to conduct a work session on the Capital Facilities Plan. Engrossed Second B. Ordinances Not Requiring Public Hearings Substitute House Bill 2319 I. Engrossed Second Substitute House Bill 2319 Ordinance to Exempt Port ,4ngeles from Certain Provisions Mayor Sargent reviewed the information provided by the Police Department. Police Chief Ilk explained that the legislation does not change the current practice in the community, except it prevents a person who does not have a concealed weapons permit and has not been convicted of certain crimes from openly carrying a weapon. Chief Ilk felt that the legislation would not prevent crime, but rather would penalize the law abiding citizen. Criminals do not openly carry a firearm prior to committing crimes. Chief Ilk felt that if the Council opted to exempt the City from this legislation, it would satisfy a lot of people's concerns, wouldn't cause crime to increase, and would be uniform with other North Olympic Peninsula communities. He does not believe this legislation was intended for this area, and that is why the exemption was added to the bill. Don Roberts, 151 Billy Smith Road, representing a group of concerned citizens, felt that this legislation has imposed a restriction on the citizens which does nothing to control crime. He agreed with Chief Ilk's comments and recommended that the Council pass an ordinance exempting the City of Port Angeles from House Bill 2319. Bill Henry, 2206 E. Sixth Avenue, a retired police officer, urged the Council to -4- 2806 CITY COUNCIL MEETING July 19, 1994 LEGISLATION: exempt the City from this law. This law will do nothing to reduce crime. He (Cont'd) distributed material to the Council which showed that ownership/possession of firearms is a deterrent to crime. Engrossed Second Substitute House Roy Morgan, no address given, former Port Angeles Deputy Police Chief, felt this Bill 2319 (Cont'd) law to be a violation of constitutional rights. Lewis A. Hueber, 543 N. Bart Road, urged the Council to pass an ordinance exempting the City of Port Angeles from House Bill 2319. Jack Hughes, a Port Angeles resident and 40 year law enforcement veteran, has never had a person carrying an open gun pose any threat to him. He agreed with the testimony already given. A brief discussion followed, and Councilman Braun moved to direct staff to draft an ordinance exempting the City of Port Angeles from engrossed second substitute House Bill 2319. Councilman Ostrowsid seconded the motion. After further discussion, a vote was taken on the motion, which carried unanimously. Break The Mayor recessed the meeting for a break at 8:40 p.m. The meeting reconvened at 8:50 p.m. Deferred Compensation C. Resolutions Not Requiring Public Hearings Program - Resolution No. 8-94 1. Request Signature of City Manager for Agreements re: Deferred Compensation Program Mayor Sargent reviewed the information provided by the Human Resources Manager and read the Resolution by title, entitled RESOLUTION NO. 8-94 A RESOLUTION of the City of Port Angeles, Washington, approving IDS Financial Services and Great West Life Insurance as companies offering deferred compensation program investment options for City employees. Councilman Hulett moved to pass the Resolution as read by tifle. Councilman Braun seconded the motion, which carried unanimously. Planning Commission D. Planning Commission Minutes/Action Items Minutes/Action Items None. Approval of Fund Raiser E. Other Consideration for High School Soccer Team 1. Approval for Port Angeles High School SoCCer Team Fundraiser- Curb Painting of House Numbers Mayor Sargent recognized Ms. Carol Johnson, a representative of the Girls High School Soccer Team, who explained that the girls had been working with staff to put together this fund miser. Three-inch house numbers will be painted on the edges of the curb. She introduced Head Coach Kim Peters, Sara Beth Long, and Amanda Lavin, who explained the details of the fundraiser and how it will be accomplished. Kim Peters, Head Women's Soccer Coach, explained that they wanted their fundraiser to be beneficial to the community, and painting the curbs was a great idea. She gave special thanks to Jeff Pomeranz, Ken Ridout, Craig Knutson, Becky Upton and Jack Pittis for their assistance. The Council expressed its hope that this would be a successful venture for the students. Contract with Parametrix 2. Consideration of Contract with Parametrix for Groundwater Monitoring at for Groundwater the Landfill Monitoring Mayor Sargent reviewed the information provided by the Public Works Department. Director Pittis stated that there is no State money available to,conduct these tests, and it will cost apProximately $40,000 per year to nm the program. Discussion followed. -5- 2807 CITY COUNCIL MEETING July 19, 1994 LEGISLATION: Councilman Braun moved to approve the contract with Parametrix and (Cont'd) authorize the Mayor to sign the contract. Councilman Hulett seconded the motion. After further brief discussion, a vote was taken On the motion, which Contract with Parametrix carried unanimously. for Groundwater Monitoring (Cont'd) Exchange/Purchase of 3. Request for City to Exchange/Purchase Green Belt Property in Peabody Green Belt Property Creek Ravine Councilman Ostrowski stated that he had spoken to the Parks Director, and it was suggested that this item be referred to the Park Board for a possible Peabody Creek Trail. Councilman Ostrowski moved to refer this item to the Parks Board and that a recommendation be forwarded to the Real Estate Committee. Councilman Schueler seconded the motion, which carried unanimously. Agreement with WSDOT 4. Agreement with Washington State Department of Transportation to Provide Real Estate Services Mayor Sargent reviewed the information provided by the Public Works Department. Councilman Ostrowski moved to approve the Agreement with WSDOT and authorize the Mayor to sign the contract. Councilman Braun seconded the motion. After limited discussion, a vote was taken on the motion, which carried unanimously. Contract with AMSCO 5. Contract with AMSCO Engineering for Preventative Maintenance Engineering Mayor Sargent reviewed the information provided by the Fire Department. Councilman Schueler moved to approve and authorize the Mayor to sign the contract with AMSCO Engineering Service for 1994. Councilman Braun seconded the motion, which carried unanimously. Issuance of RFP for 6. Request Issuance of Proposal for Architectural Services for Building Architectural Services for Improvements to the Police Department Police Department Mayor Sargent reviewed the information provided by the Police Department. Councilman Sehueler moved to approve the issuance of a request for proposals for architectural services for building improvements to the Police Department. Councilman Braun seconded the motion. After a brief discussion regarding cost allocations and when E-911 would go into effect, a vote was taken on the motion, which carried unanimously. Architectural Consultant- Z Architectural Consultant Selection Review Committee PENCOM PENCOM Enhancement Enhancement Project Project Mayor Sargent reviewed the information provided by the Police Department. Councilman Doyle moved to authorize a Review Committee for the Architectural Proposals for the PENCOM Enhancement Project comprised of a City Council Representative, a Public Works representative, the Chief of Police, the Communications Manager, and a PENCOM Advisory Board representative from Clallam County. Councilman Sehueler seconded the motion, which carried unanimously. Councilman Doyle volunteered to serve as the City Council representative and was so appointed. Meeting with County 8. Meeting with County Commissioners on Growth Management Issues Commissioners on Growth Management Mayor Sargent explained that the County Commissioners requested a joint meeting with the City Council to discuss Growth Management. The City Manager felt it appropriate for the County Commissioners, City Council and staff representatives from both entities to meet in joint session. It was the general consensus of the Council to set a meeting date of August I, 1994, at 1:00 p.m., with August 8, 1994, at 1:00 p.m. as a possible alternate. ADJOURN TO The meeting was adjourned to executive session at 9:30 p.m. to discuss a matter of EXECUTIVE SESSION: real estate and litigation for approximately 20 minutes. -6- 2808 CITY COUNCIL MEETING July 19, 1994 RETURN TO The meeting returned to open session at 9:52 p.m. OPEN SESSION: ADJOIJRNMENT: The meeting was adjourned at 9:52 p.m. -7-