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HomeMy WebLinkAboutMinutes 07/20/1999 4022 CITY COUNCIL MEETING Port Angeles, Washington July 20, 1999 CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 6:00 p.m. ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Doyle, Hulett, McKeown, Wiggins, and Williams. Members Absent: None. Staff Present: Interim Manager Pittis, Attorney Knutson, Clerk Upton, B. Becket, G. Cutler, S. Ilk, K. Ridout, L. Haehnlen, D. Madison, B. Titus, G. Kenworthy, R. Ellsworth, R. O'Connor, G. Holbrook, B. Coons, T. Smith, and T. O'Neill. Public Present: L. Lee, S. Anderson, G. Goldberg, T. Williams, and C. Lucero. Interview Applicant for The City Council interviewed Mr. Steve Anderson, who applied to 1511 a vacancy on the Building Code Board of Building Code Board of Appeals. Appeals PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Braun. ALLEGIANCE: CEREMONIAL Retirement Proclamations in Recognition of Ralph Ellsworth, Gary Holbrook, and Rick MATTERS/ O'Connor PROCLAMATIONS: Mayor Braun read three proclamations recognizing the retirement of Ralph Ellsworth, Recognizing Retirement of Gary Holbrook, and Rick O'Connor respectively. It was noted that these three Ralph Ellsworth, Gary employees had more than 71 years of experience collectively. Holbrook, Rick O'Connor Mayor Braun also thanked Interim Manager Piths for his long tenure with the City and noted it was his last Council meeting as Interim City Manager. WORK SESSION: Tony Williams, Slade Gorton's Chief of Staff, to Discuss Local Issues Discussion of Local Issues Mayor Braun continued with the agenda, pending the arrival of Tony Williams. LATE ITEMS TO BE Interim Manager Piths noted a late item should be added as part of the Consent Agenda PLACED ON THIS OR regarding a travel request for Finance. FUTURE AGENDA: FINANCE: 1. Parametrix Contract of Monitoring and Landfill Cover Design Parametrix Contract Mayor Braun reviewed the information provided by the Public Works Department. Gary Kenworthy, City Engineer, responded to questions and provided clarification. 4023 CITY COUNCIL MEETING July 20, 1999 Parametrix Contract Councilman Doyle emphasiZed the fact that the Utility Advisory Committee voted to (Cont'd) recommend approval of this amendment, provided staff sought ways to reduce costs. The total of this contract, since 1996, will be almost $750,000. Councilman Campbell moved to authorize the Mayor to sign Amendment No. 4 to the current Parametrix agreement in the amount of $211,060. Councilman Doyle seconded the motion, which carried unanimously. Port Angeles Youth Center 2. dohn Reed - "P.A. Youth Center" Concept John Reed, 49 Evergreen Drive, introduced his colleague, Cheryl Roussain. Mr. Reed explained that this presentation was intended to describe a concept for a Youth Center. He then provided background information on Ms. Roussain and himself, noting that Ms. Roussain has extensive experience in writing grants for community development. He felt this experience would be very helpful should this concept come to fruition. Mr. Reed explained the concept of the proposed Teen Center and reviewed the history of youth center discussions in Port Angeles. He read aloud a paragraph from the memo contained in the packet, which he felt best summarized the need for a youth center. Mr. Reed then reviewed and expounded on the six principles of operation as stated in the memo. Mr. Reed stated the youth center would have to be very attractive to the teens so that losing membership due to bad behavior would be viewed as a punishment. Such a facility would support healthy peer groups and, therefore, be a physically and emotionally safe place for teens. Mr. Reed indicated the facility would be a social center with a food court and teen night club operated by the students. He felt there would be a potential for 100 part-time jobs for teenagers with this concept. Mr. Reed felt the costs to run the center would be minimal, as the members would do most of the work. He envisioned two to two and one-half paid staff people with many adult volunteers. Mr. Reed was sure capital costs could be funded by state and federal grants. However, he again emphasized how important it was for the students to contribute to their own youth center in order to feel ownership of the project. Mr. Reed felt a youth center using his concepts would create a win/win situation for students and community. He stated this presentation was for information only, and the City is only being asked for support of the concept, staff contacts, and possible future support in grant applications, and the planning, zoning, permitting, and construction process. Mr. Reed offered to answer any questions. Conncilmember McKeown reminded Mr. Reed that there was a process for obtaining City support, and she asked that the process be followed. She asked that this concept be brought back to the Human Services Allocation Committee. Mayor Braun thanked Mr. Reed for his time. Interim Manager Pittis suggested the City's point of contact be Manager Quinn. Councilmember McKeown suggested information can be dropped off at her office, and she will see it is routed through the appropriate channels. PUBLIC HEARINGS- Six-Year Transportation Improvement Plan (TIP) and Capital Facilities Plan (CFP) · OTHER: Mayor Braun reviewed the information provided by the Public Works Department. Six-Year TIP and CFP Interim Manager Pittis thanked Councilmembers Doyle, Hulett, and Wiggins for Resolution No. 13-99 meeting on this issue. He stated a revised packet was provided prior to the meeting which included a summary and project changes recommended by the Committee. Also, attached were revised exhibits for the transportation projects. Most notable for the transportation portion was the addition of four trail projects. Interim Manager Pittis stated the purpose of tonight's hearing was to receive testimony from the public on the -2- 4024 CITY COUNCIL MEETING July 20, 1999 PUBLIC HEARINGS - projects. OTHER: (Cont'd) Mayor Braun opened the public hearing at 7:10 p.m. Six-Year TIP and CFP Dick Vogel, Manager of the Uptown Motel, spoke in support of the Laurel Street slide Resolution No. 13-99 repair. He stated that, according to a report performed by Milbor-Pita on behalf of the (Cont'd) City, something must be done or this hill will continue to slide. If the City is going through the expense of beautifying the fountain area, it should go all the way and repair the hillside. There was no further testimony, and Mayor Braun closed the public hearing at 7:13 p.m. and read the Resolution by title, entitled RESOLUTION NO. 13-99 A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the Six-Year Transportation Improvement Program for 2000- 2005. Councilman Wiggins moved to pass the Resolution as read by title. Councilman Hulett seconded the motion. Following brief discussion, a vote was taken on the motion, which carried unanimously. WORK SESSION: Tony Williams, Slade Gorton's Chief of Staff to Discuss Local Issues Discussion of Local Issues Tony Williams, Arlington, Virginia, was present at the invitation of Councilman Wiggins. He complimented the Council on its commitment to the community. Mr. Williams brought the Council up to date on the Elwha Dam Removal legislation. He stated there are many people involved in this issue, which has made it difficult. However, he felt confident that things would move forward by the end of the year. Mr. Williams informed the Council that language was included on the Senate Interior Appropriations Bill which requires the administration to finish the acquisition process and take control of the dams, and allows the expenditure of $7 million for the Port Angeles water supply issues. Mr. Williams said the Bill does not contain any references to the dams on the Columbia and Snake Rivers. There is still a long way to go; however, this is a good step in the right direction. Mr. Williams stated he had given copies of the language in the Senate Bill to Councilmembers Campbell and Wiggins. He felt the land exchange piece still needs some work, and the water supply issue needs to be f'mned up. The Senate Bill has passed out of Committee and it is expected to be on the Senate floor within the next two weeks. He hoped it would be done by sometime in October. Councilman Wiggins recognized Kelly Carlson, State Field Director, and Mr. Williams responded to questions. Interim Manager Pittis reminded Mr. Williams of past expenses incurred by the City because of this issue. He asked Mr. Williams to bring this to the Senator's attention for possible reimbursement. Also, he stated the City is considering a regional water approach which would include the City, PUD, Dry Creek water, etc. He asked if the federal government would be willing to pay for the City to design the system and take care of the problems, as opposed to the Department of Interior providing all direction. He felt it to be a matter of the city controlling its own destiny. Mr. Williams felt it was possible that the City would be given the initiative, and he assured the Council he would support such a process, explaining how he envisioned the process would occur. Mayor Braun thanked Mr. Williams for his time and support. -3- 4O25 CITY COUNCIL MEETING July 20, 1999 Break Mayor Braun recessed the meeting for a break at 7:29 p.m.. The meeting reconvened at 7:45 p.m. Fourth Street 3. Final Acceptance for Fourth Street Reconstruction [Project 97-06. 09] Reconstruction Mayor Braun reviewed the information provided by the Public Works Department. Councilman Hulett asked if FEMA was contributing toward this project. Gary Kenworthy, City Engineer, stated FEMA had reimbursed a portion of the cost, and additional participation is being sought. Councilmember McKeown moved to accept the project as stated by the Mayor. Councilman Wiggins asked if both the Fourth Street project and the Pine Street project could be considered together. 4. Final ,4cceptance for Fourth Pine Street Extension Retaining Wall [Project 97-06.10 Mayor Braun reviewed the information provided by the Public Works Department. Councilmember McKeown restated her motion to accept the project as completed by Primo Construction in the amount of $596.'/2 and by Horizon Excavating Inc., in the amount of $1,'/35.02 and authorize the release of the total retainage upon the receipt of clearances from the Departments of Revenue and Labor & Industries. Councilman Wiggins seconded the motion, which carried unanimously. CONSENT AGENDA: Mayor Braun reminded the Council of the late item to be included. Councilman Doyle moved to accept the Consent Agenda, including: 1) Council minutes of July 6, 1999; 2) Check list - July 14, 1999 - $1,496,490.10; 3) Agreement with County for Household Hazardous Waste Amnesty Day; and 4) Travel request for Finance Department. Councilman Hulett seconded the motion, which carried unanimously. CITY COUNCIL Councilman Doyle attended a Port Angeles Rental Association meeting. COMMITTEE REPORTS: Councilman Williams attended the Northwest High Tech Career Exposition in Seattle. He passed the information he received onto Economic Development Director Smith. Councilman Wiggins attended the trestle dedication along with Mayor Braun, Councilman Williams, and Interim Manager Pittis. Councilmember McKeown attended a United Way meeting. She announced the Food Bank is no longer going to be associated with United Way because of accountability reqUirements. Councilmember McKeown then explained about a United Way Initiative, which is an agency report card. She also announced that the Teen Scene and Mt. Angeles Boys and Girls Club are successes. Councilman Doyle asked how much United Way money went to the Food Bank in the past, and Councilmember McKeown stated she would have an answer by the next meeting. Councilman Campbell reported on the Olympic Air Pollution Control Authority's Year 2000 budget. A membership assessment increase of 12% for one year has been approved. For Port Angeles, this means an increase from $6,300 to $7,100. Staff has been required to draft a policy on maintaining a reasonable reserve for that agency, which will help keep assessments down in the future. When the revised budget has been completed, Councilman Campbell will make sure the City Manager and Finance Director receive copies. Mayor Braun attended a gathering at the Olympic National Park, which included members of Congress from the Interior Subcommittee for the U. S. House Appropriations Committee. Mayor Braun used this platform to encourage clean water from the Elwha River. -4- 4026 CITY COUNCIL ME~TING July 20, 1999 CITY COUNCIL Mayor Braun also attended the trestle dedication and a meeting of the P.M. Club. He COMMITTEE announced that the community workers, under the supervision of Mike Brown, REPORTS: Commercial Energy Analyst, have cleared the right-of-way on From Street north of (Cont'd) Burger King, and it will be maintained by volunteers. Work is also being done on the islands east of McDonalds Restaurant on Hwy. 101 and west of the Chevron Station on Marine Drive. Mr. Brown has also seen to the formation of downtown sweeping crews. Mike Brown, Commercial Energy Analyst, stated the community service workers have been cleaning up scotch broom along roadways and yard debris from some residences. Work is being done on First and Front Streets in an effort to make the City attractive and a place people want to come back to visit. Mayor Braun stated a letter has been sent to Secretary Morrison in Olympia. The letter is asking for support of funding for repairs on Hwy. 101 above the DoubleTree. Interim Manager Pittis stated Council approval for the Mayor's signature is necessary. He explained the contents of the letter and what the City is requesting of the State. Councilman Wiggins moved to authorize the Mayor to sign the letter to Secretary Morrison. Councilman Campbell seconded the motion, which carried unanimously. Ordinances Not Requiring Public Hearings Resolutions Not Requiring Public Hearings: None Other Considerations Building Code Board 1. Appointment to building Code Board of Appeals of Appeals Mayor Braun explained that one candidate, Steve Anderson, had been interviewed earlier in the evening. Councilman Doyle moved to appoint Steve Anderson to the Building Code Board of Appeals. Councilman Hulett seconded the motion, which carried unanimously. Clerk Upton noted Mr. Anderson's appointment would be for the unexpired term ending March 1, 2002. Progress Report from EDC 2. Progress Report from EDC, Bart Phillips Bart Phillips, Executive Director the Clallam County Economic Development Council (EDC), 102 East Front Street, submitted a status report on EDC activities. He stated he wished to give Council the opportunity to correct the course of the EDC should it be necessary. Mr. Phillips stated the headlines in this morning's paper were incorrect; he does not believe there is a no-growth economy. Mr. Phillips informed the Council of the progress and results of the past six months, reviewed ongoing plans and initiatives, and discussed the future. Mr. Phillips felt the Retention and Expansion Project was a success. He complimented Tim Smith, Economic Development Director, for his efforts on behalf of this project. One third of the businesses that participated in this project stated they were expanding over the next three years, investing more than $17 million. This projection proves the business community feels this community is a healthy place to make an investment. The EDC is also working on problems identified by this project. Mr. Phillips stated the EDC is prospecting leads at industrial trade shows. The focus is on diversified manufacturing. To date, fifty leads have been identified via the trade shows attended and/or sponsored. He also believes two site visits will occur this summer. -5- 4027 CITY COUNCIL MEETING July 20, 1999 Progress Report from EDC The EDC has been marketing the Port's new multi-tenant industrial building. Five (Cont'd) clients have come specifically to look at this facility. It is hoped a client for this building will be found soon. The EDC has also been working with Port Angeles Works/ on marketing. Mr. Phillips then reviewed the Call Center Recruitment Program, Opportunity Fund, and Community Network. He stated the EDC has expanded its capacity to better serve the Peninsula and is studying ways to expedite the permitting process in all jurisdictions. Mr. Phillips stated the fiber optic backbone being laid by US West via the Community Network is only the first piece. Deploying fiber optics to the community is a necessity in order for businesses to fred advantages. Discussions have been held with City Light and the PUD. The next step is banding the common interests together to ensure the necessary infrastructure. Councilman Campbell stated Port Angeles Works! will be meeting on this issue prior to the next Council meeting. He expected a recommendation on the marketing plan would be made to the Council at its meeting of August 3, 1999. Director Smith agreed, and he felt it would be brought to the second meeting in August at the latest. Mr. Phillips responded to questions directed by the Council and provided clarification. Councilman Williams suggested the EDC review the Draft Critical Areas Ordinance for the County, in terms of impact on development potential. In closing, Mr. Phillips acknowledged the work of Director smith and Interim Manager Pittis. He felt there had been a lot of commitment from City staff over the years which makes it great to do a job here. Councilman Doyle asked Mr. Phillips about quantifying jobs to which Mr. Phillips replied. Mayor Braun thanked Mr. Phillips and wished the EDC continued success in its recruiting process. Carnegie Library Status 3. Report on Status of Carnegie Library Restoration Mayor Braun reviewed the information provided by the Public Works Department. Interim Manager Pittis stated the new concrete steps for the library were poured today, and he reviewed the steps necessary to complete Phase Two. When Phase Two is completed, the Real Estate Committee will hopefully approve Phase Three, a request for proposals for interior restoration. Interim Manager Pittis stated it is possible that the cost of Phase Two will expend the last of the monies budgeted for this project from the North Olympic Library System. Councilman Williams asked Interim Manager Pittis to describe the benefit and/or hazards of being listed on the National Registry of Historic Places. Interim Manager Pittis felt this question could better be answered by the City Building Official, who was not present. Staff will provide a written response to this question. Discussion and clarification continued, and Councilman Campbell shared his experiences with the National Registry. He felt the library would automatically be required to comply with the National Historic Registry requirements from the standpoint of preservation, modification, and/or removal. Councilmember McKeown moved to authorize the Public Works and Utilities Director to request proposals from Architectural/Engineering firms to prepare plans and specifications for the Phase Two Restoration of the exterior of the old Carnegie Library. Councilman Campbell seconded the motion, which carried unanimously. Noxious Weed Presentation 4. Noxious Weed Presentation - Cathy Lucero Interim Manager Pittis advised the Council that Mike Brown has been working with the community service workers to beautify Port Angeles, which includes elimination of -6- 4028 CITY COUNCIL MEET[NG July 20, 1999 Noxious Weed Presentation scotch broom. Staff felt it appropriate to have Ms. Lucero give a presentation on (Cont'd) noxious weeds to show the need for a weed program in the City. Cathy Lucero, Noxious Weed Control Coordinator for Clallam County, 522 Wildcat Road, gave a presentation on noxious weeds. Among those weeds considered to be noxious are giant hOgweed, purple loosestrife, spotted knapweed, and scotch broom, ali of which can be found in Port Angeles. Ms. Lucero listed the criteria for noxious weeds, which includes non-native, invasive, aggressive, and difficult to control. Some weeds are dangerous, such as giant hogweed, which causes burning and scarring upon skin contact. There is a weed law, RCW 17.10, which describes the Weed Board role and responsibilities and WAC 16.750 which describes the class of weeds controlled by law. Funding for the noxious weed control program will come from a county-wide assessment. Land owners are responsible for removing these weeds from their private property. Ms. Lucero described the Weed Board and its membership criteria. Ms. Lucero described the three classes of weeds, and she explained whether control was mandatory or elective. She described scotch broom, told where it came from and when, and why it is considered a noxious weed. Ms. Lucero stated one plant can produce up to 5,000 seeds which live for forty to eighty years in the soil. Scotch broom is a fire and human health hazard, enhancing allergies to grasses. Ms. Lucero informed the Council that the County is using the services of the chain gangs tO pull up' the scotch broom. She demonstrated the weed wrench, used to uproot the plants. To date, 7,000 scotch broom plants have been removed from the roadside. Almost 800 pounds of meadow knapweed was removed from the area across from Lincoln Park in one day. Scotch broom is a class B noxious weed, and the City is not obligated for its control. However, she felt the City, County, and Port should set the example and do what needs to be done to eradicate the weed. She reviewed the elements of an integrated broom control plan and stressed the importance of the City's participation. Mike Brown stated that the Olympic National Parks proposed the building of 24 weed wrenches if the City provided materials. Daishowa graciously offered to pay for the materials, and the wrenches will be available for use by the City, community service workers, and the public. Ms. Lucero summarized the steps which need to be taken to form an effective, integrated noxious weed control plan. She asked the Council to go on record supporting the development of a plan to control scotch broom by passing a resolution. She thanked Council for its time and attention to this matter and responded to questions. Ms. Lucero also provided a written report which will be distributed to the Council. Mayor Braun thanked Ms. Lucero for her time and efforts on behalf of the City. Food Bank Lease 5. Food Bank Lease Mayor Braun reviewed the information provided by Don Madison, Property Manager, who then responded to questions and provided clarification. At Council's request, Attorney Knutson explained that, should the improvements not be completed by June 30, 2000, rent will be charged. Following further discussion, Councilman Wiggins moved to authorize the Mayor to sign the lease agreement on behalf of the City. Councilman Williams seconded the motion, which carried unanimously. -7- 4029 CITY COUNCIL MEETING July 20, 1999 Lcachate from Shotwell 6. Acceptance of Leachate from Shotwell Landfill Interim Manager Pittis announced that additional research has been conducted on this issue; the recommendation set forth in the memo is in error as an ordinance must be amended in order to accept the leachate. Attorney Knutson noted that the Ordinance dealing with the sewer system has a provision restricting the ability to treat waste from outside the City. Therefore, that Ordinance must be amended to allow waste to be treated from outside the City it it has the Industrial Waste Acceptance Permit approved by the City Council. He informed the Council that it can stop this issue now, or staff can return this item to the next Council meeting with an ordinance allowing for approval. Mayor Braun reviewed the information provided by the Public Works Department. Discussion followed, and staff responded to questions and provided clarification. Councilman Doyle moved to table this item pending staff preparation of an ordinance. Councilmember McKeown seconded the motion, which carried unanimously. PUBLIC HEARINGS - None. QUASI-JUDICIAL: INFORMATION: City Manager's Report Interim Manager Piths noted the packet contained a mid-year financial report courtesy of the Finance Depamnent. Councilmember McKeown felt Director Ziomkowski had done a wonderful job on the report. Interim Manager Pittis agreed and felt she was an asset to the City as the new Finance Director. He informed the Council that Director Ziornkowski is currently reevaluating Lockbox, Inc., and a recommendation may be made to discontinue this service. Interim Manager Piths thanked the Council for recognizing the retiring employees. He said they were all outstanding and it was hard to see them go. Interim Manager Pittis reminded the Council that ULID #215 will be brought back to an August meeting. Attorney Knutson is working on revising the aduk entertainment and telecommunications ordinances. He informed the Council that it will be seeing a notice of advertisement for the 5th and Tumwater Streets project. Staff will keep them abreast of this project. ADJOURN TO The meeting adjourned to Executive Session at 9:35 p.m. to discuss a matter of labor EXECUTIVE SESSION: negotiations and litigation for approximately 20 minutes. RETURN TO' The meeting returned to Open Session at 10i00 p.m. OPEN SESSION: ADJouRNMENT: The meeting was adjourned at 10:00 p.m. Gary l~raun, M~yor -8-