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HomeMy WebLinkAboutMinutes 08/04/19877 9 4 CITY COUNCIL MEETING August 4, 1987 I CALL TO ORDER Mayor Whidden called the meeting to order at 7:00 P.M. II ROLL CALL Members Present: Mayor Whidden, Councilmen Hallett, Hesla, McPhee, Quast, Schermer, Stamon. Members Absent: Staff Present: Public Present: III MINUTES Councilman Stamon moved to accept and place on file the minutes of the regular meeting of July 21, 1987. Councilman Schermer seconded. Councilman Stamon offered a correction on Register Page 786, under Public Present, changing a name to D. and S. Bettger. She further corrected Register Page 789, Item 6, paragraph 2, changing Councilman Hallett to Councilman Stamon. Councilman McPhee made a number of corrections, as follows: Register Page 788, Item 4, paragraph 3, changing the word "costs" to "pays and the word "and" to "as Councilman Quast corrected Register Page 789, paragraph 3, sentence 3, adding the word local, so that the sentence read: "Councilman Quast felt this local agreement was really to the benefit of Fire District 2." Councilman Quast further corrected Register Page 789, under Break, changing the word "adjourned" to "recessed On call for the question, the motion carried. IV FINANCE 1. Final Acceptance and Payment to Lakeside Industries for Fine Art Center Parking Lot of $10,561.04 V CONSENT AGENDA None. CITY COUNCIL MEETING Port Angeles, Washington August 4, 1987 Manager Flodstrom, Attorney Knutson, Clerk Anderson, P. Carr, M. Cleland, R. Orton, S. Brodhun, L. Glenn, J. Pittis, D. Wolfe, A. Rose, K. Ridout. C. Alexander, L. Cochrun, H. Berglund, D. Gouge, K. Gabriel, D. Quast, L. Fuller. Councilman Stamon moved to accept the work performed and authoriz final contract payment, and payment of retained percentage upon receipt of releases from the Departments of Revenue and Labor and Industries. Councilman Hesla seconded. Following discussion, the motion carried. Councilman Schermer moved to accept the items_ li4ted under the Consent Agenda, as follows: (1) Request for payment to DelHur for Race Street Project of $60,667.65; (2) Request for payment to Fremont Construction for City Hall project of $331,541.31; (3) Correspondence from Washington State Liquor Control Board; and (4) Vouchers of $973,433.20. Councilman Stamon seconded. Following an explanation by Attorney Knutson, Councilman Stamon offered a friendly amendment to exclude Item 22773 on the Voucher List, payment to Riddell, Williams in the amount of $2,056.38. Councilman Schermer concurred. The Council discussed several items under the Consent Agenda, after which the motion carried unanimously. VI ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA Councilman Schermer requested Item No. 14 be placed on the Agenda, a dis- cussion of Solid Waste. Councilman Quast then moved to place Discussion of Solid Waste as Item No. 14 on the Agenda. Councilman Stamon seconded and the motion carried. VII LEGISLATION 1. Funds Approved for Marine Lab Brochure A RESOLUTION of the City of Port Angeles stating the City Council's Intention to amend Section 3 of Ordinance 2351 relating to Parking and Business Improvement Area and setting a time and place for a public hearing to consider such amendment. CITY COUNCIL MEETING August 4, 1987 The Council reviewed a sample of the brochure, commending Lisa Cochrun on the fine job of developing this brochure. Lisa Cochrun presented a full color example of the brochure for the Council's review. The Council and staff discussed the possibility of Transit drivers distributing the brochures to visitors along the waterfront. Following discussion, Council- man Quast moved to expend the appropriate funds budgeted for this purpose in the 1987 budget and that the money left over from the $3,000 originally appropriated this year be held for next year. Councilman Stamon seconded and the motion carried. 2. Contribution to Senior Babe Ruth Northwest Regional Tournament Authorized Mike Wilson and Denver Gouge, representing the Senior Babe Ruth Baseball Association, addressed the Council on behalf of the Association, explaining their request for financial assistance from the City. Following discus- sion, Councilman Quast moved that the City of Port Angeles sponsor the umpire fees and baseballs for a total of $1,200. Councilman Hallett seconded and the motion carried. 3. Resolution Passed Setting a Public Hearing to Consider Amendments to the Parking and Business Improvement Area Ordinance Mayor Whidden read the Resolution by title, entitled RESOLUTION NO. 17 -87 Councilman Stamon moved to pass the Resolution as read by title, scheduling a public hearing for September 1, 1987. Councilman Hesla seconded and the motion carried. 4. 3 -H Cable Communications Consultants Selected to Review Technical and Performance Capabilities of Port Angeles Telecable Councilman Quast moved to select the firm of 3 -H Cable Communications Consultants to review Telecable services and facilities. Councilman Stamon seconded. Councilman McPhee voiced extreme concern, favoring selection of a local firm. Council discussed and debated the matter at great length. The motion carried, with Councilman McPhee voting "No 5. Remaining Revenue Sharing Moneys Allocated to Park, Sidewalk, and Curb Projects Following discussion, Councilman Stamon moved to concur with the recom- mendations in a memo from Manager Flodstrom that up to $5,000 of the re- maining $23,000 of available Revenue Sharing funds be allocated for use by the Park Department during 1987, should the development of the Ediz Hook improvement cause them to fall short elsewhere; sidewalk projects: Up to $15,000 of the remaining Revenue Sharing funds be allocated for matching funds for sidewalk repair and construction for 1987, with the understanding that the curb project be a 50/50 split between the City and property owners; Civic Field improvements: That up to $3,000 be allocated from remaining Revenue Sharing funds to allow for immediate improvement to Civic Field being needed for the upcoming Senior Babe Ruth Baseball Tournament, as well as for future use by many baseball programs utilizing Civic Field. Councilman Quast seconded, amending the motion that a portion of the moneys allocated for sidewalks also be used to pay up to 80% toward curb and gutter installation on arterials where curbs and gutters had been installed on 75% of the arterial to complete installations on these arterials. Coun- cilman Stamon concurred. The Council and staff discussed the matter extensively, with Councilman McPhee voicing opposition. Councilman McPhee inquired of the City Attorney if the City had a potential problem in forcing one of the taxpayers to pay 100% on his sidewalk and letting other 795 7 9 6 CITY COUNCIL MEETING August 4, 1987 people have it half free. Attorney Knutson felt this would not be a problem, because as Manager Flodstrom had indicated, the intent was to change approaches. He stated there was nothing in the State statute that would prohibit us from doing that. He stated we do have the authority, if the situation requires it, to require the property owners to pay the full amount, but we also have the authority to pursue a 50/50 type of arrange- ment. He stated that when you were trying to solve a problem eventually all over town, it was a legitimate policy that could be supported if the City was challenged in court. Councilman McPhee felt we could use the Hotel /Motel tax for Civic Field improvements, and that more money should be allocated for improvements to the water system. Councilman Hallett asked if we had a policy regarding sidewalk repairs. Manager Flodstrom answered that there was a State statute that puts the City in an enforcement responsibility and gives the City the authority to require property owners to improve sidewalks that have fallen into disrepair or are in hazardous conditions. He stated in years past when the City had tried to enforce that, they had run into resistance. He stated secondly, the repair could be cost prohibitive for property owners. He stated this compromise proposal had not been formalized yet. Councilman Hallett suggested that when the Council conducts its workshop on capital improvement projects that some of these policies be crystalized. Councilman Hallett noted there had been service club participation in the development of the park on Ediz Hook and suggested encouraging that type of participation in the form of donations or in -kind services for future developments of this nature. Parks and Recreation Director Brodhun explained there was a subcommittee of the Park Board which was assigned the task of promoting the "Adopt -A- Park" program, etc., and felt that this type of activity would be occurring more in the future. Manager Flodstrom stated that there was an informal group made up primarily of members of the Rotary Nor'wester that was interested in developing a canoeing, windsurf- ing, kayaking beach toward the base of Ediz Hook, approximately in the area where the City would be looking at developing a landscaped turn around or a wide spot, including picnic tables and visitor information. During debate, Councilman Stamon moved for the previous question. Councilman Schermer seconded and the motion carried, with Councilman McPhee voting "No The original motion carried, with Councilman McPhee voting "No 6. Resolution Passed Establishing City Bidding Procedures in Conformance With New State Statutes Mayor Whidden read the Resolution by title, entitled RESOLUTION NO. 18 -87 A RESOLUTION of the City of Port Angeles providing for informal bidding procedures for purchases of materials and supplies with a cost of between $7,500 and $15,000. Councilman Hallett moved to pass the Resolution as read by title. Council- man Quast seconded. Councilman McPhee voiced opposition, feeling that we were losing more control or more oversight on staff, actions and possibly losing the opportunity to get the lowest price. If a firm developed a particular skill to provide a service unknown to staff, he stated there was no way for the City and the new firm to get together. He stated, granted, it was not a large amount of money, but felt we should save our pennies for water system improvements. Councilman Hallett asked Councilman McPhee if he would like to have more government involvement and if he would like the City to be stricter than the State regulations in this case. Councilman McPhee answered in the affirmative. Councilman McPhee stated he was not saying we should become more involved than we are, but that we should continue to watch public spending as close as we are today. He stated that when he had objected to government intrusion, he meant in private business in activities that are not properly government activities and he would continue to object to that type of activity. Councilman Schermer stated that the Council could require staff to get more quotes on an item. Attorney Knutson explained that the Resolution provides for three quotes. Manager Flodstrom explained that the change in the State law provided more flexibility for purchasing locally now than under the previous regulations. Councilman Schermer supported the motion stating that the bid process was CITY COUNCIL MEETING 797 August 4, 1987 very costly in itself. Councilman Quast detected in the opening statement of Councilman McPhee, a slight lack of confidence in the appropriateness or objectivity of obtaining y own staff. He wanted to assure Council that if quotes are being asked locally if there were any shenanigans going on by a staff member, Council would hear about it from local persons very fast and if that should be occurring, either the policy would change or the person asking for quotes would change. Councilman McPhee stated it had not occurred to him, but felt it could become expensive if you did it without formal bidding. He stated buying with public money without everyone knowing what was going on could be extremely expensive and it really was not expensive to perform the public bidding process. Councilman Stamon asked if this would be the same process that was used in the past. Staff confirmed this. On call for the question, the motion carried with Councilman McPhee voting "No. 7. Presentation of Mid -Year Financial Report Administrative Services Director Wolfe addressed the Council, reporting first on the General Fund, stating that the operating results of the General Fund were good for the first half of the year and that he considered the City's financial status to be fairly strong. With regard to expendi- tures, he explained that they were up only 3% this year over last year pointing out that last year we had expended over $100,000 in revenue sharing funds while this year we only had $23,000. He explained that had the City had the same revenue sharing funds this year, we would actually have been down in our expenditures as compared to last year. He indicated that State reporting requirements had changed creating what appeared to be an increase in taxes by $1 million and a decrease in intergovernmental revenue by $1 million. Councilman Hallett felt it important to clarify this as a City taxpayer could look at this and assume that City taxes had gone up a million dollars. He stated, "We all know what can happen when people bandy about numbers based on their own perception of what they think the facts are when in reality the opposite is true." He felt it would be important to include in our budget narrative, to make sure it was spelled out so that no one in the community would think we were doing anything other than simply a bookkeeping adjustment. Administrative Services Director Wolfe further explained that the utility tax enabled the City to not charge business and occupation tax for the majority of businesses. He then reviewed the status of property taxes stating approximately 55% had been collected. With regard to sales tax, he stated that to date we had collected $775,000 which was about 48% of what we had budgeted. He stated that about the only prediction he wanted to make tonight was in sales taxes. He stated our budget of $1,589,000 was probably going to be exceeded to approximately $1,650,000 in sales tax. He explained that would mean that there was $8 million,more spent inside the City on retail sales than we anticipated at the beginning of the year. Councilman Stamon felt this could be attributed to the increase in tourism over last year. Councilman Quast commented that this was the most pleasant news to have for those who had been on the Council in 1981 -82 when the City was operating in the red and we had 25% unemployment in this town and really struggled to pull ourselves up by our bootstraps. He hoped this good news would be prominently displayed in the local media. Administrative Services Director Wolfe explained on the other hand, with regard to utilities, the City would be receiving approximately $70,000 less so this news was not totally good news for the City, however, it was good for businesses in the area. He then reviewed departmental expenses stating the only place there might be a problem was in the Fire Department where there was a trend that was really continuing with a lot of overtime expenses being incurred due to a lot of people being off for various reasons. Upon inquiry by Councilman Quast, Police Chief Cleland answered that the same problem existed in the Police Department. 7 9 8 CITY COUNCIL MEETING August 4, 1987 Councilman Quast asked that staff make a comparison between those Depart- ments who did not have the LEOFF system. He stated that if findings could be made that other departments, which in his book were on the same func- tional importance level as anyone else, where less disabilities and ill- nesses were discovered, he wondered what happened and thought maybe that could be communicated to legislators who are attempting to do away with LEOFF II. Councilman McPhee took exception, stating the assumption was being made that Police and Firemen were off because they had an easier disability program. He stated they had a very good disability program but they were exposed to dangers in the community that you and I or people on the Street Department were not. He wanted to completely dis- associate himself from those remarks. He stated if those men were on disability, they were disabled. Mr. Wolfe then reviewed the status of utilities including Medic I. Coun- cilman Quast noted that revenues were down as a result of the mild winter. He stated residents welcomed the mild winter because utility bill are high enough as they are. He felt the City Light Department should be congratu- lated because in spite of that, by efficient operations, it had maintained its stability and now, at least for this year, even with the threatened BPA increase of 7.7 they hoped to hold the line for 1987 without imposing a rate increase upon our rate payers. Light Director Orton confirmed this. Administrative Services Director Wolfe emphasized the need for a financial cushion in the utility to get them through the tough times. He reviewed the status of the Water /Sewer Utility noting that a slight income was shown as a result of the increase in rates to begin to pay for secondary treat- ment. He indicated the need for further rate increases in anticipation of those costs. The Council discussed this briefly with Public Works Director Pittis. Councilman Quast asked Andy Rose, Assistant Public Works Director, if the impression given by Councilman McPhee that our water system is falling apart was true. Mr. Rose answered that we do have ongoing needs to upgrade the system as it continues to age. He stated that a program discussed in the past was to have a 1% replacement schedule and to have all of the mains replaced every 100 years. He stated these needs were not being met with the current capital expenditures. Councilman Quast asked if it was foolish for this Council, to have water rate reduction in the summer which creates a deficit of $30- $40,000, if actually more money was needed in the water repair and replacement fund. He felt Councilman McPhee did have a point. Councilman Quast felt the Council ought to look at this issue at their goal setting session on the 14th of August. Assistant Public Works Director Rose stated he felt our water system in general, was in excellent condition. He stated the recommendations made by consultants in a 1985 study were to maintain that system. Administrative Services Director Wolfe then reported on the status of the Solid Waste Fund, stating that the Fund had turned around a lot; that prior to mechanized collection, it was necessary to money to keep the Fund afloat. Councilman McPhee asked if this was in the operating area only and stated that the financial area had gone up to pay for mechanized collection. Administrative Services Director Wolfe felt that we were in better shape there also because although we incurred debt, we now have equipment and we have started to generate positive income. He stated the overall financial position of that Fund was a lot better. Administrative Services Director Wolfe then reviewed the status of the Medic I program and announced that copies of the year -end financial state- ment for '86 and the first six months' operating statements for all utilities were available tonight for anyone interested in reviewing those documents. Councilman Quast felt the financial status of the City indicated that our staff was not only efficient, but also superior. He thanked staff. BREAK: The meeting was recessed for a break from 9:00 to 9:15 P.M. CITY COUNCIL MEETING 7 9 9 August 4, 1987 8. Agreement Authorized with Lindberg Associates for Corp Yard Improvements Councilmembers discussed the potential contract with staff at great length. Larry Leonard, 1030 Olympus, commented that there had been no public com- ment on whether or not to change the City Light building, stating further that there had been no published announcement asking for public comment on whether to build a City Light building. He stated he would like to see more public comment and a City Council vote that we need a new building. Councilman Quast began to debate the issue. Attorney Knutson stated that what had happened here was a member of the audience had requested permis- sion to ask a question, and it had turned into a debate that should be preceded by a motion. Councilman Quast then moved that the Mayor be authorized to execute a standard AIA contract with the firm of Lindberg Associates consistent with the scope of work as follows: (1) Programming and Site Review $8,057; (2) Design Development, Contract documents and specifications $24,171; (3) Assistance with bidding $2,014.00; and (4) Construction Observation $6,043. Councilman Hallett seconded. Councilman Stamon asked that it be understood that this is a document that will proceed in parts and we will have the ability in the way that the document is drafted to stop the process at any point along the way should Council feel it necessary. She explained to Mr. Leonard that the Council had discussed at the previous meeting the very issue that he was raising; at what point it's appropriate to proceed with the construction of the facilities at the Corporation Yard. She stated that the Council had explained previously when Mr. Leonard raised the same point that it had always been the clear intent of the Council at the time we decided to proceed with the construc- tion of the City Hall that as a part of that process we would at some point in time proceed to move the physical facilities, storage yards, and those types of things to the Corporation Yard and consolidate those. She stated that concern had been expressed at the last meeting that we did not want to do that prior to resolution of what to do with the current City Light building. She stated that staff clearly understood that the Council did not want to proceed with construction of a facility for City Light until we resolve sale of the present facility at First and Cherry. Upon clarification by Manager Flodstrom, Councilman Quast pointed out that a public hearing had been held when the City Light property was declared surplus. Councilman McPhee did not agree that it was always the clear intent of the Council to move the Light Department. He expressed his views at great length, disagreeing with what Councilman Stamon had said and stating that the question had been evaded, and when he had inquired earlier, he had been told they weren't sure that they were going to make the improvements at the Corporation Yard or move City Light crews. He stated we were told that we could stop this project any time we want and we were also told something along that line with City Hall that it was definitly not going to go over $2.4 million. He stated that on a per capita basis, if King County com- mitted the kind of act this organization has committed on the new City Hall, they would have, on a per capita basis, an over -run of almost $100 million for which no one would be accountable. Councilman Stamon raised a point of order that we were not discussing City Hall, we were talking about this contract. Councilman McPhee discussed the matter further at great length with staff, voicing numerous concerns and opposition. Councilman Hallett moved the previous question, Councilman Schermer seconded, the motion carried, with Councilman McPhee voting "No. City Clerk Anderson re -read the motion at the request of Councilman Stamon. Attorney Knutson requested the motion not include the provision that the contract be a standard AIA contract. Councilman Quast then rephrased the motion that Council authorize the Mayor to execute a contract acceptable to the City Manager and the City Attorney with the firm of Lindberg Asso- ciates. The motion carried with Councilman McPhee voting "No. 8 O O CITY COUNCIL MEETING August 4, 1987 9. Purchase of Used Surveying Equipment Authorized Councilman Stamon moved that the Council approve the purchase of used survey equipment in the amount of $5,746 including sales tax. Councilman McPhee seconded. Councilman Quast pointed out that the motion should include that the purchase was from Northwest Territories, Inc., of Port Angeles. Councilman Stamon pointed out that we did put out a bid request for the purchase of this equipment and that no bids were received therefore Council instructed staff to negotiate with NTI. The motion carried. 10. Ordinance Adopted Setting Landfill Disposal Rates for Material Needing Special Handling Mayor Whidden read the Ordinance by title, entitled, ORDINANCE NO. 2454 AN ORDINANCE of the City of Port Angeles increasing the Landfill disposal rate and amending Section 2 of Ordinance 2378, Section 4 of Ordinance 2137, and Chapter 13.56 of the Port Angeles Municipal Code. Councilman Stamon moved to adopt the Ordinance as read by title. Council- man Schermer seconded. Councilman McPhee discussed the matter briefly with staff and suggested that we are not charging enough for of waste, such as asbestos or low level radioactive material. Councilman McPhee suggested a minimum charge and asked if Public Works Director Pittis would have any objection to that. Public Works Director Pittis had no problem with that. Councilman Hallett wished to disassociate himself as far as he could with Councilman McPhee's opinion that we ought to charge the public more. He inquired of Public Works Director Pittis what the City's liability exposure was with material that we are accepting. Public Works Director Pittis stated that if we were a private enterprise, we could not obtain insurance for this. Councilman Hallett asked if we had to accept ir. He mentioned the potential of problems 20 years from now for decisions made by the Council now. He felt it should be pointed out to the public that by accepting this and expecting this type of service at the landfill, the public may be opening themselves up to something down the road a ways that none of us have any idea about now. Councilman Stamon asked if the minimum fee for someone to deposit was going to be $75. Public Works Director Pittis answered if the Council so desired. Councilman McPhee felt the $75 minimum was excessive. Councilman Hallett voiced surprise that Councilman McPhee would first say costs were not high enough and now was saying this cost would be excessive. Attorney Knutson made a suggestion for wording change that could accomplish a $75 minimum. Councilman Stamon then incorporated that into her motion. The motion then carried with Councilman McPhee voting "No. 11. Resolution Passed Declaring Public Nuisance and Ordering Abatement of Overgrown Lots Mayor Whidden read the Resolution by title, entitled, RESOLUTION NO. 19 -87 A RESOLUTION of the City Council of the City of Port Angeles, Washington, declaring the existence of a public nuisance and requiring the elimination of such nuisance. Councilman Hallett moved to pass the Resolution as read by title. Council- man Hesla seconded and the motion carried. It being approximately two minutes before 10:00 P.M., Councilman Hallett moved to continue the meeting beyond 10:00 P.M. Councilman Stamon seconded and the motion carried. 12. Resolution Passed Amending City's Investment Policy Mayor Whidden read the Resolution by title, entitled, RESOLUTION NO. 20 -87 13. U.A.C. Meeting Set 14. Discussion of Solid Waste A RESOLUTION of the City of Port Angeles authorizing certain individuals to open and maintain investment accounts for the City of Port Angeles, and rescinding Resolution No. 1 -84. VIII CITY COUNCIL COMMITTEE REPORTS /LATE ITEMS CITY COUNCIL MEETING August 4, 1987 Councilman Hallett moved to pass the Resolution as read by title. Council- man Stamon seconded. Councilman McPhee referred to the purpose and scope section of the policy making suggestions for wording changes. He then referred to the last sentence on that page feeling that it should still be the duty of the City Manager to at least quarterly review the investment program. Other Coun- cilmembers preferred to leave wording the same under Purpose and Scope and to continue to have the City Manager review the investment programs on at least a quarterly basis. The motion to pass the Resolution as read by title carried. Councilman McPhee moved to authorized the following amend- ments to the City's investment policy; No. 1, that the statement, "It shall be the duty of the City Manager to at least quarterly review the investment program and that the goal of the policy is to allow the City to obtain a high yield on City investments while maintaining low risk." Councilman Quast seconded. Councilman Schermer felt that changing the wording of the Purpose and Scope was watering the policy down. Council debated the issue. The motion failed with Councilmen McPhee, Quast, and Hesla voting "Aye and Councilmen Stamon, Hallett, Schermer voting "No Mayor Whidden cast a tie breaking vote opposing the motion. Councilman Stamon then moved to adopt the Investment Policy, leaving in the sentence requiring a quarterly review by the City Manager. Councilman Hallett seconded and the motion carried with Councilman McPhee voting "No. The Council scheduled a meeting of the Utility Advisory Committee for August 19, 1987, 3:00 P.M., in the City Light Conference Room. Councilman Schermer referred to an item from the Information Agenda pre- pared by the Solid Waste Superintendent answering questions he had posed about solid waste. He then stated that we are beyond the time where we have -Co make every possible effort to reduce the amount of waste going into our landfill. He stated we know the cost of digging new holes and the only control we have is limiting volumes. He mentioned the state of Oregon which has gone to extensive voluntary curb -side recycling. He felt we should look at any possible incentive we could offer for people to put less garbage in their containers. Council discussed the matter at length. Councilman McPhee recommended locating someone at the points on the roads coming into town where the County people go dump their garbage. Councilman Schermer recommended encouraging composting and providing containers for composting as well as looking at the whole system and trying to refine it. Councilman Quast then moved that in our next "City Report we ask for citizens who would like to work on the committee on recycling for the City of Port Angeles who are interested in that kind of a project to volunteer to come forth to establish a citizen's committee which includes City Council members as well as staff. Councilman Schermer seconded and the motion carried. Councilman Hallett mentioned that we have excellent resources in the Association of Washington Cities and the National League of Cities. Councilman Stamon mentioned another avenue for undertaking this project that being the Public Health Committee of the Council that has been meeting C f A yi.i ;'/1 j Sc,: i �cZ5k J l 802 CITY COUNCIL MEETING August 4, 1987 with the County Commissioners and other entities in Clallam County. She stated that had been one area the Committee had discussed. Councilman Quast discussed with staff the potential redefining of the City's water system by the State. Councilman Quast wished to inform the public early on that there is another danger that the State may do some- thing to us which costs us money when actually the end result for improve- ment is nil; just like on the secondary sewer situation. He felt citizens should write to either the Congress if it was a Federal law or the State Legislators. Councilman Quast wished to hire a video expert, possibly Mr. Parsinen to video film the opening of the new City Hall. Manager Flodstrom stated that the Dedication Committee would discuss that. Councilman Quast felt this would be an historic film. Councilman Quast then discussed with staff the dedication bronze plaque for the new City Hall. Manager Flodstrom dis- played a rubbing of the bronze plaque from the Fine Art Center to provide an idea of the size available for the plaque to be cast by local artist, Duncan McKiernan. He explained that in order to have a larger size, the casting would need to be done non locally and the cost would increase substantially as a result. Councilman McPhee asked if input could be obtained from the public as to whether they wanted a plaque of this nature on the wall. He stated that the public did not get to vote on the build- ing; maybe at least they could vote on the plaque. Councilman Hesla reported that the next City /County meeting of the Human Services Committee would be attended by a representative from Forks who is a member of the Board of West End Outreach. Councilman Stamon reported on the Washington 2000 meeting held last Wednes- day at Peninsula College, stating that it was well attended and that there were a number of good ideas there. She also commented that there were a large number of people from Jefferson County in attendance. Councilman Stamon inquired as to the status of the All American Log. Park and Recreation Director Brodhun stated that staff does maintain contact with the firm who offered to donate the log. Councilman Stamon offered a clarification to a statement made at the last meeting. She explained it was stated that Tim Haley, a local architect, was involved in the development of the $2.4 million figure for the develop- ment of City Hall. She stated the figure Tim Haley was involved in de- veloping was directed toward a build and lease -back (privatization) projection rather than a construction to be owned and occupied by the City. She then asked about signage for the public viewpoints established along Fourth Street and confirmed with staff that those signs would be installed probably late in the fall or early in the winter. Councilman Hallett asked about the location of the Council workshop scheduled for August 13th and 14th. Manager Flodstrom indicated that the meeting would be held in the Conference Room of the Super 8 Motel. Council and Manager Flodstrom discussed the schedule for the workshop. Councilman Hallett inquired about the utility billing by Waterfront Asso- ciates to the Chamber of Commerce and asked if staff was concerned with this. Administrative Services Director Wolfe responded that this was an issue which was between the Chamber and Waterfront Associates and was simply offered as an explanation by the Chamber and that the City need not be concerned. Councilmembers then discussed briefly the manning of the City's booth at the Clallam County Fair by Councilmembers. At Mayor Whidden's request, several Councilmembers signed up to man the City's booth at the Fair. Councilman McPhee responded to the issue of the original cost estimate on City Hall. He referred to an article in the Daily News written by Sheridan Fahnestock in March of 1985, crediting Mr. Lindberg and Mr. Orton with establishing a $2.36 million cost estimate and there was no mention of it at the previous meeting, at any meeting that he (Councilman McPhee) was in that we were discussing a privatization program or anything. Mayor Whidden read a thank you letter from Coast Guard Commander Captain Breault thanking the City Council for the Certificate of Merit presented to him by Maryor Whidden at farewell ceremonies. Mayor Whidden announced he had had luncheons with visitors from Canada who were very complimentary of the City of Port Angeles. Manager Flodstrom announced that the newsletter for August and September was out. He complimented the Public Information Committee and Lisa Cochrun for a job well done. Manager Flodstrom mentioned information on the upcoming Lyle Sumek workshop with Councilmembers and Department Heads on the 13th and 14th of August. Manager Flodstrom distributed photographs of Mayor Whidden throwing out the first pitch at a Mariners baseball game. He announced as a result of the visit to the Mariners game, Port Angeles was to be visited by members of the Mariners' front office. He stated the City of Port Angeles was one of several cities in the running for some funds from the Mariners for develop- ment of youth baseball facilities. He felt this was a tribute to the City of Port Angeles and to Jim Lunt for his efforts in submitting applications and other things that have produced a visit from the Mariners and the potential of receiving upwards of $10,000 to $40,000 for development of youth baseball facilities. IX ADJOURN TO EXECUTIVE SESSION The meeting was adjourned to executive session to discuss labor negotia- tions and several items of litigation at 10:57 P.M. X RETURN TO OPEN SESSION The meeting returned to open session at 11:40 P.M. XI ADJOURNMENT The meeting was adjourned at 11:41 P.M. Clerk Mayor CITY COUNCIL MEETING August 4, 1987 803