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HomeMy WebLinkAboutMinutes 08/04/1998 3780 CITY COUNCIL MEETING Port Angeles, Washington August 4, 1998 CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at 5:30 REGULAR MEETING: p.m. ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Doyle, Hulett, McKeown [5:40 p.m.], Wiggins, and Williams. Members Absent: None. Staff Present: Manager Ibarra, Attorney Knutson, Clerk Upton, B. Becker, S. Brodhun, B. Collins, K. Godbey, S. Ilk, J. Pittis, Coons, K. Redout, P. Burrett, and T. Smith. Public Present: D. Hawkins, R. Beausoleil, L. Lee, G. Unger, and M. Pearson. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Braun. ALLEGIANCE: Mayor Braun introduced Manager Ibarra and welcomed him to his first Port Angeles City Council meeting. CEREMONIAL None. MATTERS/ PROCLAMATIONS A. Financial Report for Period Ending dune 30, 1998 Finance Director Godbey reviewed actual expenses and revenue as compared to budget for the six-month period ended June 30, 1998. She stated the General Fund revenues are 55% collected, and she expanded on sales tax revenue, which is 14% higher than last year at this time. Director Godbey explained that increases in sales tax are directly attributable to commercial construction. Staff anticipates a decrease or slow down in sales tax revenue as a result of completed projects. General Fund expenditures are on target with 51% of budget left to spend. The 50% benchmark reflects whether departments are staying within budget, but sometimes there is a one-time or seasonal expense that affects the analysis. The General Fund should see a small surplus by year end and, although the economy shows signs of recovery, staff is closely monitoring sales tax receipts. Director Godbey then reviewed other special revenue funds such as hotel/motel, criminal justice, and real estate excise tax funds. Receipts in these funds are slightly ahead of budget. She then reviewed the status of the utilities, which account for 60% of the City's budget. Light Fund revenue has 45% left to colle,/:t. There is a seasonal impact of light sales, as 60% of all residential eleclric sales are received the first six months of the year. The Light -1- 3781 CITY COUNCIL MEETiNG August 4, 1998 WORK SESSION: budget has 47% left to spend, as 60% of the power budget has also been expended. The (Cont'd) Light Capital Outlay budget of $829,000 is largely unspent. The Light Fund's cash reserves amount to $6 million, which places the City in an excellent £mancial condition to Financial Report position itself for restructuring. Cash reserves will also be used to defray future rate (Cont'd) increases and to call the 1992 Bonds. Water/Wastewater revenue also reflects seasonal impact, as the City receives 40% of water sales the first six months of the year. Water/Wastewater revenues are 49% collected. Although the Water/Wastewater budget shows only 20% left to spend, operating expenses are within targeted levels. The Water/Wastewater Fund has $4 million in reserves to be used for operations, capital projects and rate stabilization. Solid Waste revenue also has a seasonal impact; however, we have collected 55% of year- to-date revenue as a result of the Rayonier demolition debris. Although the mill closure adversely affected the General Fund, we are experiencing a small windfall in the Solid Waste Fund. Expenditures indicate 54% left to spend. The Solid Waste utility is debt free, and the City is striving to cash finance the landfill cell extension and closure/post-closure costs. Director Godbey then responded to questions posed by the Council and provided additional clarification. Yvonne Ziomkowski, City Treasurer, reviewed the City's investment portfolio and strategies. ~tly, the City's portfolio is generating a yield between 6% and 6.2%. Staff anticipates the general trend to continue to be toward lower interest rates. Ms. Ziomkowski responded to questions and provided clarification. Director Godbey mentioned that staff is working on refunding (refinancing) the 1994 Water/Wastewater Bond and commended Ms. Ziomkowski for her recent appointment to the Board of the Washington Municipal Treasurers Association. APPROVAL OF Councilmember McKeown moved to approve the minutes of the regular meeting of MINUTES: July 21, 1998. Councilman Wffiiams seconded the motion, which carried by a majority vote, with Councilman Hulett abstaining due to his absence from that meeting. LATE ITEMS TO BE Referencing the Information Agenda, Councilman Campbell endorsed the City Manager's PLACED ON THIS OR attendance at the City Manager's Conference. FUTURE AGENDAS: FINANCE: A. Award Bid for Equipment Garage Lift Award Bid for Lift Mayor Braun reviewed the information provided by the Public Works Department. Director Pittis noted he had distributed pictures of the lift for the Council's edification and stated Equipment Services Superintendent Burrett was present to answer questions and provide clarification. Councilman Campbell moved to award the bid to Automotive Resources, Inc., for a Herta Model #1tDML-8-4 Mobile Lifting System, for the sum of $26,836.89, including tax. Councilman Boyle seconded the motion, which carried unanimously. Ediz Hook/USCG B. Final Payment and Acceptance of Ediz Hook/USCG Sewer Project Sewer Project Mayor Braun reviewed the information provided by the Public Works Department and asked Director Pittis for additional input. Director Pittis noted that former Councilman Hordyk had the vision for this project many years ago. He then explained how the project was funded by the City and the Coast Guard. Director Pittis responded to questions and -2- 3782 CITY COUNCIL MEETING August 4, 1998 Ediz Hook/USCG provided clarification. Sewer Project (Cont'd) Councilman Wiggins moved to accept the project, authorize f'mal payment to Strider Construction, Inc., in the amount of $11,344.74, and release the retainage in the amount of $22,589.29 upon the receipt of clearances from the Department of Revenue and Labor & Industries. Councilman Williams seconded the motion, which carried unanimously. CONSENT AGENDA: Councilman Hulett moved to accept the Consent Agenda including: A. Payroll - July 26, 1998 - $382,566.60; and B. Check list - July 31, 1998 - $794,986.73. Councilman Wiggins seconded the motion, which carried unanimously. COMMITTEE Councilmember McKeown reported on the Downtown Forward Committee. The REPORTS: Committee discussed the development of the Oak Street property and noted there is no agreement with the Port regarding management of this property. Therefore, Manager Downtown Forward Ibarra, Tim Smith, Port Commissioner Dick Foster, and a member of the Port staff will work together to establish a formal agreement. The Committee also discussed downtown planning for the Oak Street area, and Arla Holschuh of the Downtown Association is working on this issue. Feiro Marine Lab The Committee also discussed the Arthur Feiro Marine Lab. Councilmember McKeown, Councilman Campbell, and Tim Smith met with Jackson Smart, who has been hired to develop banners, logos, and color scheme for the lab. Councilmember McKeown felt everyone will be pleased with Mr. Smart's ideas. These ideas will be presented to the Marine Lab Committee and then forwarded on to Council. Councilmember McKeown noted the Parks Department has been working on the landscaping on the pier and should be commended for all the effort that has gone into this project. Director Brodhun stated Mr. Smart has worked hard to keep the Parks Department informed, as he has made extra banners to be incorporated into the downtown banners. Councilmember McKeown stated there will be a grand opening of the new Marine Lab, probably in May of 1999. Conference on Youth Councilman Wiggins reported that he and Police Chief Ilk attended a session on youth Violence violence in the County. Councilman Wiggins felt the City must acknowledge this as a community problem, not just a school problem. The session was very formative and well presented. Chief Ilk stated there is a Governor's Summit on this topic in August, and he will keep the Council abreast of this issue. Port Angeles Works! Councilmembers Campbell, Hulett and Williams attended a four-hour work session on Port Angeles Works! Economic development and business recruitment were the main topics of discussion. A number of ideas were discussed, which will lead to the elements of economic development or a business recruitment plan. Councilman Campbell was optimistic that the Committee will do well in developing a plan. Councilman Williams felt the meeting was forward thinking, positive and upbeat. Mayor Braun requested a listing of those who participate on this Committee, and they are as follows: Casey McKinney, Mac Ruddell, Randy Johnson, Karen Grandbouche, Karen Rogers, Councilmen Campbell, Hulett and Williams, Manager Ibarra, and Dick Foster and Christine Anderson of the Port. Councilman Doyle reminded the Council that this Committee was formed to plan the use of the contribution t~om Rayonier Mill, which is $100,000 per year for three years. Some of this money is already spent, as he thought former Manager Pomeranz used some of this money for the Governor's Rural Development Summit held last October. At Councilman Doyle's request, Finance Director Godbey explained that the money is kept in a separate fund. It was thought that not much had been spent, but she offered to give a report on the -3- 3783 CITY COUNCIL MEETING August 4, 1998 COMMITTEE account at a future meeting. Councilman Hulett stated the Committee also discussed land REPORTS: (Cont'd) inventory and infrastructure. Library Dedication Councilman I~yle informed the Committee that the new library was being dedicated on Sunday, August 16, 1998j Thank You Mayor Braun noted a letter had been received from the Jefferson County Commissioners thanking the Council for working with Jefferson County on solid waste issues. Marine Lab Survey Councilmember McKeown stated questionnaires are being sent to service clubs regarding their vision for the Marine Lab. She distributed copies to the Council. City Manager's Conference Mayor Braun noted the memo from Manager Ibarra on Page 276 of the packet, particularly regarding Manager Ibarra's attendance at the City Manager's Conference. It was the general consensus of the Council that Manager Ibarra should attend tiffs Conference. Ordinances not Requiring a Public Hearing Northwest Permit A. REZONE APPLICATION- REZ 98-03 - NORTHWEST PERMIT, Ninth Street between Lincoln and Laurel Street: Request to rezone property designated RS-7 [Residential Single Family] to CSD [Community Shopping District] B.' STREET VACATION PETITION- STV 09-01 NORTHWEST PERMIT - request to vacate a portion of the 8th/9th Street alley between Lincoln and Laurel Streets. Attorney Knutson explained that the participants in the public hearing were not notified that this item was on tonight's agenda. The public he, ming was closed, however, the participants were advised they would be informed of the meeting date when this issue would be decided. Attorney Knutson advised the Council to hold a special meeting, as the closing on this property is scheduled for August 15, 1998. It was agreed that a special meeting will be held on Monday, August 10, 1998, at 7:30 p.m. Director Collins requested that the Council keep the information from the packet, as well as the information he had distributed this evening, to use at the special meeting. Manager Ibarra introduced special guests, Officer Kevin Miller of the Port Angeles Police Depaxanent and Arco the K-9 dog. He explained that Officer Miller and Arco were present to demonstrate Arco's abilities. Chief Ilk stated that a display of Arco's drag sniffing abilities would be shown in the City Hall front counter area. PUBLIC HEARINGS - A. STREET VACATION PETITION- STV 09-02 Olympic Memorial Hospital: A OTHER: portion of the alley between Georgiana and Caroline directly west of Chambers [Continued from duly 21, 1998, meeting] Street Vacation - Olympic Memorial Hospital Mayor Braun reviewed the information provided by the Planning Department. Director Ordinance 2998 Collins reviewed the history of the issue and stated Tim Smith, who participated on the Real Estate Committee, was present should Council have any questions. There were no questions, theref°re, Mayor Braun reopened the public heating at 7:06 p.m. As there was no public testimony, Mayor Braun closed the public hearing at 7:06 p.m. and read the Ordinance by title, entitled ORDINANCE NO. 2998 AN ORDINANCE of the City of Port Angeles vacating a portion of the alley between Georgiana and Caroline Streets m Hart and Cookes Subdivision of Suburban Block 31 of the Townsite of Port Angeles. -4- 3784 CITY COUNCIL MEETING August 4, 1998 PUBLIC HEARINGS - Councilman Doyle reported that the Real Estate Committee had set the compensation OTHER: (Cont'd) amount at $9,375.00. Councilmember McKeown moved to adopt the Ordinance as read by title, including the compensation amount of $9,375.00. Councilman Street Vacation - Olympic Campbell ~econded tbe motion, which carried by a majority vote, with Councilman Memorial Hospital Itulett abstaining due to his absence from the meeting of July 21, 1998. Ordinance 2998 (Cont'd) Street Vacation - Hermann B. STREET VACATION PETITION- STV 98-03 HERMANN- a petition to vacate a portion of the Second/Third alley in Block 49, Townsite of Port Angeles. Mayor Braun reviewed the information provided by the Planning Department. Councilman Doyle stated the applicant had asked for a continuation of the hearing, as he wished to hire a certified appraiser. The applicant was not satisfied with the value recommended by the Real Estate Committee. Councilman Doyle reminded the Council that it was not bound by an appraisal amount, and the compensation can be set by Council at fair market value. Attorney Knutson recommended that the public hearing be opened and then continued. Director Collins used the overhead projector to demonstrate the area under discussion and explained what use the applicant wished to make of this land. Mayor Braun opened the public heating at 7:14 p.m. There was no one present who wished to speak to the issue. Councilman Doyle moved to continue the public hearing to August 18, 1998. Councilman Wiggins seconded the motion, which carried unanimously. Councilman Campbell asked for clarification on the setting of compensation, which was provided by Councilman Doyle and Tim Smith. Councilman Doyle reminded the Council that the monies collected for street vacations are used for sidewalk improvements. Ordinances Not Requiring Public Hearings (Continued) Agreement with Jefferson C. Acceptance of Jefferson County Waste at Landfill (Ordinance and Interlocal County Re: Landfill Use AgreemenO Ordinance No. 2997 Mayor Braun reviewed the information provided by the Public Works Department and read the Ordinance by title, entitled ORDINANCE NO. 2997 AN ORDINANCE of the City of Port Angeles, Washington, establishing a new sanitary landfill rate classification for disposal of solid waste fi-om other governmentally owned solid waste utilities and amending ordinance 2317 as amended and Chapter 13.56 of the Port Angeles Municipal Code. Councilman l)oyle moved to accept the Ordinance as read by title. Councilman Campbell seconded the motion, which carried unanimously. Councilman Ittflett moved to authorize the Mayor to sign the Interlocal Agreement with Jefferson County. Cotmcilmember McKeown second the motion, which carried unanimously. Resolutions Not Requiring Public Hearings Deferred Compensation A. Approving Aetna for Deferred Compensation Program Program Resolution No. 16-98 Mayor Braun reviewed the information provided by the Human Resources Manager and -5- 3785 CITY COUNCIL MEETING August 4, 1998 Deferred Compensation asked for additional input. Manager Ibarra indicated that American Express was no longer Program involved in deferred compensation programs. Aetna had been given consideration Resolution No. 16-98 previously; however, it is particularly timely to approve the Aetna program, as it was made (Cont'd) a part of the City Manager's employment agreement. Mayor Braun read the Resolution by title, entitled RESOLUTION NO. 16-98 A RESOLUTION of the City Council of the City of Port Angeles, Washington, relating to a Deferred Compensation plan under IRS regulations 401 (a) and 457. Councilman Wiggins moved to pass the Resolution as read by title. Councilman Hulett seconded the motion, which carried unanimously. Support Department B. Supporting Department of Ecology for Coordination of Site Clean-up at of Ecology Rayonier Resolution No. 17-98 Mayor Braun reviewed the information provided by the Public Works Department. Director Pittis stated this resolution has been recommended by the Economic Task Force to be used as a communication tool with the Department of Ecology and the Environmental Protection Agency. RESOLUTION NO. 17-98 A RESOLUTION of the City Council of the City of Port Angeles, Washington, urging the Washington State Department of Ecology to retain lead agency status in the Rayonier Mill site contamination clean, up effort. Councilmember McKeown moved to pass the Resolution as read by title. Councilman Campbell seconded the motion, which carried unanimously. Planning Commission Minutes and Action Items A. Planning Commission of duly 8, and Special Meeting of July 28, 1998 Councilman Boyle moved to accept the Planning Commission minutes of July 8, 1998. Councilman Hulett seconded the motion, which carried unanimously. Councilman Doyle moved to accept the Planning Commission minutes of July 28, 1998. Councilman Wiggins seconded the motion, which carried unanimously. Other Consideration.~ Wholesale Water Contract A. Amendment to PUD Wholesale Water Contract Mayor Braun reviewed the information provided by the Public Works Department. Director Pittis indicated the contract is being extended for an additional year at a rate of $.71 per 100 cubic feet for the upper zone and $.68 per 100 cubic feet for the new lower zone. He responded to questions and provided clarification. Councilman Doyle noted that the second pm'agraph on Page 214 should be corrected to read "...water contract, which was originally in effect until January 9, 1998...". -6- 3786 CITY COUNCIL MEETING August 4, 1998 Wholesale Water Contract Councilman Wiggins. moved to authorize the Mayor to sign the contract extension (Cont'd) with the PUD, as corrected. Councilman Campbell seconded the motion, which carried unanimously. Interlocal Agreement with B. InterlocalAgreementwith Transit and Downtown Association for Port Angeles Transit and Downtown International Gateway Transportation Center Association Mayor Braun reviewed the information provided by the Public Works Department and asked Director Pittis for additional input. Director Pittis stated the intent of this agreement was to formulate thc partnership with Transit to jointly manage the design of the Gateway Transportation Center. The City received $2 million in federal funds for this project, which will be received and dispersed by Transit. Discussion followed. Referring to Paragraph 11 of the Agreement, Councilman Doyle expressed concern that people other than the City of Port Angeles will have control of this facility. Councilmember MeKeown agreed with Councilman Doyle and asked Manager Ibarra what would prevent the Transit Authority from erecting a bus barn. Manager Ibarra stated there would be public participation in this process, which would influence the project. He agreed there is a bit of a risk; however, to achieve the end result there must be a sharing of the project. Director Pittis felt that if agreement could not be reached on operation, maintenance, and management of the facility, it will not be built. Further discussion ensued, and Director Pittis provided additional clarification regarding the sharing of this project. Councilmember McKeown moved to authorize the Mayor to sign the Interlocal Agreement with Clallam Transit and the Port Angeles Downtown Association to identify the roles and responsibilities related to design of the Gateway Project. Councilman Wiggins seconded the motion, which carried unanimously. Break Mayor Braun recessed the meeting for a break at 7:50 p.m. The meeting reconvened at 8:05 p.m. Amendment to Industrial C. Amendment to Industrial Water Supply Contract Water Supply Contract Mayor Braun reviewed the information provided by the City Attorney's office and asked Attorney Knutson for additional input. Attorney Knutson reviewed the history of this matter and stated Ken Ridout, Deputy Director of Public Works, was present to answer questions. Councilman Wiggins referenced the fact that Rayonier would be paying the City $200,000 for release of its obligations under the water supply contract. He inquired as to how this figure was reached, and Attorney Knutson and Director Pittis explained the negotiations that took place to arrive at an agreement. At Councilman Doyle's request, Director Pittis explained that this money will go into the Water Fund until a decision is made by the Council as to how it should be disbursed. Following further discussion, Councilman Wiggins moved to authorize the Mayor to sign the First Amendment to the Water Supply Contract. Councilman Campbell seconded ~the motion. Following further brief discussion, a vote was taken on the motion, which carried unanimously. Watershed Resource D. Watershed Resource Inventory Area (WRIA) 18 City Representative Inventory Area 18 Appointments Mayor Braun reviewed the information provided by the Planning Department. Director Collins asked that a work session be held at the next regular Council meeting to review some of the WRIA 18 issues. Following the work session, a joint meeting should be scheduled for the City Council and Lower Elwha Tribal Council. September 1, 1998, was suggested for this meeting. The next WRIA meeting is scheduled for September 3, 1998. -7- 3787 crrY COUNCIL MEETING August 4, 1998 Watershed Resource Attorney Knutson stated that, should the Council have a work session at its next meeting, Inventory Area 18 (Cont'd) the Elwha Dam issues should also be a part of those discussions. Following limited discussion, Councilman Doyle moved to appoint Councilman Campbell and Planning Director Collins as the WRIA 18 City representatives. Councilmember McKeown seconded the motion, which carried unanimously. Phase IV- Port Angeles E. Authorization to Sign Contract for Phase IV of Port Angeles Housing Housing Rehabilitation Rehabilitation Project Project Mayor Braun reviewed the information provided by the Public Works Department and asked Tim Smith, Contracts and Projects Administrator, for further input. Mr. Smith reviewed the accomplishments of this program, as well as future goals. He then responded to questions and provided additional clarification especially as regards to the Lee Hotel Project. Councilman Campbell moved to authorize the Mayor to sign the contract with the State Department of Trade and Economic Development. Councilmember McKeown seconded the motion, which carried unanimously. Miscellaneous Reports Mayor Braun referred to Page 270 of the packet, and Attorney Knutson provided a brief review of the status of electronic home monitoring and alternative incarceration. Mayor Braun referred to Page 272 of the packet and noted the City received a preliminary grant orS15,000 for a hydro-therapy pool from the Clallam County Physicians Community Benefit Fund. Manager Ibarra mentioned the closing of the Cronauer property and asked Scott Brodhun, Director of Parks and Recreation, for an update on this issue, which he provided. Director Brodhun praised the efforts and cooperation of Soroptimist - Jet Set in achieving these results. At Manager Ibarra's request, Clerk Upton announced that, due to research she performed with regard to telephone utility taxes, the City received a check from AT & T for $52,500 for back taxes. Annualized, the City should receive additional revenue of approximately $22,500. Manager Ibarra praised Clerk Upton's efforts, as did the Council. ADJOURN TO The meeting adjourned to Executive Session at 8:40 p.m. to discuss a matter of litigation EXECUTIVE SESSION: for approximately five minutes. RETURN TO OPEN The meeting returned to open session at 8:45 p.m. SESSION: ADJOURNMENT: The meeting was adjourned at 8:45 p.m ecky J. ~Jptl~UC~]C - - - Gary -8- 3788 Exhibit FINDINGS AND CONCLUSIONS IN SUPPORT OF STREET VACATION PETITION STV 98-02, Olympic Memorial Hospital: Findings: 1. The applicant for the requested vacation is Olympic Memorial Hospital. The application/petition is attached as Attachment A of the June 24, 1998 Planning Department Staff'Report for STV 98-02. 2. The applicant revised the original site plan to address the concerns of the Police Department. The revised site plan is attached as Attachment A of the July 8, 1998 Planning Department Staff'Report for STV 98-02. 3. The requested vacation is for that portion of the alley between Caroline Street and Georgiana Street abutting Lots 1, 2, 16, 17, 18, and the east one-half of Lot 3 of Hart and Cookes Subdivision of Suburban Block No. 31 in the Townsite of Port Angeles. 4. The street vacation is categorically exempt from threshold determination and Environmental Impact Statement requirements per Section 197-11-800(2)(h) of the Washington Administrative Code. 5. The subject right-of-way and adjoining properties are currently designated on the City's Comprehensive Plan Land Use Map as Commercial and zoned Commercial Office. 6. Multiple utilities including sewer and electrical lines are located in the subject right-of-way. 7. The subject right-of-way is currently improved. 8. The Public Works, Fire, and Police Department's original comments are included as Attachments B, C, and D of the June 24, 1998, Planning Department Staff Report for STV 98-02. 9. As noted in their letter presented to the Planning Commission on July 8, 1998, the Police Department' s concerns, expressed in their letter dated May 19, 1998, have been adequately mitigated to their satisfaction. Conclusions: A. The Comprehensive Plan's Utilities and Public Services Policies C2 & 3 and Transportation Policy B18 as listed in the June 24, 1998 Planning Department Staff Report for STV 98-02 directly relate to the proposed vacation. B. As conditioned, the proposed vacation is consistent with the Comprehensive Plan's Utilities and Public Services Policies C2 & 3 and Transportation Policy B18. C. As conditioned, the proposed vacation will result in improved public health facilities in the community. 3789 D. As conditioned, the proposed vacation will benefit the public health, safety and welfare. Adopted by the Port Angeles City Council at its meeting of August 4, 1998. Gar~r-aur~, l~ayor ~ Becky ~. U~, ~ity ~efk --