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HomeMy WebLinkAboutMinutes 08/06/1985 rso I CITY COUNCIL MEETING Port Angeles, Washington August 6, 1985 I CALL TO ORDER Mayor Whidden called the meeting to order at 7:01 P.M. II ROLL CALL I Members Present: Mayor Whidden, Councilmen Gerberding, Hordyk, Schermer, Stamon. Members Absent: councilmen Haguewood, Quast. Staff Present: Manager Flodstrom, Attorney Knutson, Deputy Clerk Anderson, P. Carr, M. Cleland, R. Saville, J. Marsh, L. Glenn, J. Pittis, R. Orton, J. Anderson, K. Ridout, D. Ellefson, D. Wolfe. Public Present: L. Sunny, D. Shavez, P. Jones, J. & B. Fahey, D. Stephens, M. Troyer, D. MCKiernan, J. Hughes, F. McPhee, Dr. & Mrs. W. Garrison. III MINUTES Councilman Hordyk moved the Council accept and place on file as received the minutes of the July 16, 1985, meeting. Councilman Gerberding seconded and the motion carried. IV CONSENT AGENDA Councilman Schermer moved the Council accept the items listed under the Consent Agenda, including (1) Request for progress payment for design of I 8th and Peabody Signal URS Corporation $6,566.63; (2)' Request permission to call for proposals to excavate and crush rock at the landfill; (3) Request permission to call for bids. on Substation Oil PCB retrofill, (4) Correspondence from Washington State Liquor Control Board; and (5) Vouchers of $746,891.17. Councilman Gerberding seconded. Following discussion on staff's satisfaction with the new asphalt roller, on call for the question, the motion carried. V FINANCE 1. Chip Seal Program Bid Awarded to Lakeside Industries Upon inquiry from Councilman Schermer, Public Works Director Pittis ex- plained that the County was the only other viable bidder in the area. He also explained that the bid from Lakeside Industries had been the only bid received. Upon inquiry from Councilman Gerberding, Public Works Director Pittis agreed that the cost of chip seal programs would decrease with the City's purchase of a rock crusher. Councilman Hordyk moved to accept the bid of Lakeside Industries in the amount of $0.734 per square yard and authorize issuance of the contract. Councilman Gerberding seconded and the motion carried. 2. Payment of Riddell, williams Bill of $1,198.12 Authorized I Councilman Gerberding moved to authorize payment of $1,189.12 to Riddell, Williams. Councilman Stamon seconded and the motion carried. 3. Transformer Bid Award Rescinded - Reawarded to Western States Electric Following review of a memo from Acting Light Director Richard French, Councilman Schermer moved to rescind the previous award of the bid to Utility Supply Co. of Tacoma, accepted on July 16, 1985. Councilman Stamon seconded, inquiring of City Attorney Knutson if there would be any legal problems with rescinding the previously awarded bid. Attorney Knutson explained the error in the previous bid award was discovered and announced to Utility Supply Co. at the time the award was announced. Therefore, no legal problems were anticipated. On call for the question, the motion carried. ,I I I / . CITY COUNCIL MEETING August 6, 1985 Councilman Staman then moved to award the bid for the 1,000 volt Square D transformer in the amount of $14,700.10 (evaluated cost, $34,280) to Western States Electric. Councilman Gerberding seconded with the under- standing that the $34,280 figure was the evaluated cost. On call for the question the motion carried. 4. Acceptance of Work - Fire Hall Addition Councilman Hordyk moved to authorize final payment of $1,534.54 to Hoch Construction and accept the work performed. Councilman Schermer seconded. Councilman Stamon inquired of the Fire Chief if the work was satisfactory. Fire Chief Glenn confirmed it was. The motion carried. Manager Flodstrom announced that following the meeting, Council was invited by the Fire Department to review the addition, as well as the recently improved drill area. VI ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA None. ITEMS FROM THE CITY COUNCIL TO BE PLACED ON THE AGENDA Councilman Stamon placed Item No. 11, Discussion of a Transit Trolley, and No. 12, Discussion of Possible Dissolution of the Governmental Conference to the Agenda. Councilman Schermer added Item No. 13, Discussion of the Transit System's Interest in Purchasing the Police Station. VII LEGISLATION 1. Financing Approval for Waterfront Associates' Project Announced Construction to Begin Jim Going of Waterfront Associates read into the record a letter from United Bank, 955 Tacoma Avenue South, Tacoma, Washington, addressed to Jim Going as managing partner for Port Angeles Waterfront Associates: "Dear Mr. Going: "I am pleased to inform you that on July 24th, United Bank approved a construction/permanent loan in the amount of $1,900,000 to Port Angeles Waterfront Associates. Some of the terms of your loan application have been modified, but in general, the terms are substantially the same as those outlined in the application. We are now processing your formal commitment letter which I expect to have to you shortly." Mr. Going announced that he expected to have that letter on August 7, 1985. Mr. Going expected construction to begin the week of August 12, 1985. The Mayor, Council and staff applauded Waterfront Associates for the excellent news! 2. Yard-of-the-Month Awards Presented Mayor Whidden then presented Yard-of-the Month awards to the following: Muriel Turner, Dave Stephens, John and Betty Fahey, Mr. and Mrs. Miles Troyer, and Mr. and Mrs. Ron Bradshaw. Mayor Whidden then presented a Yard-of-the-Month Award along with a bouquet of roses to Hilma Markuson who is soon to be 90 years old. The Mayor, Council and staff then sang "Happy Birthday" to Hilma, a beautiful lady! 3. Dave Ellefson Certified as Water Distribution Specialist II Mayor Whidden presented the certification award to Dave Ellefson from the State Department of Social & Health Services. Congratulations, Dave, on your achievement! 381 382 CITY COUNCIL MEETING August 6, 1985 4. Planning COllllllission Minutes of July 24, 1985 Accepted and Placed on File Councilman Hordyk moved to accept and place on file the Planning Commission minutes of July 24, 1985, as written. Councilman Stamon seconded and the motion carried. 5. Status Report on Webster Fine Arts Center Manager Flodstrom announced that the proposal reviewed by the Council in I July had been accepted by the Webster Trustees. He also announced that attorneys for the estate would be drawing up documents to be considered by the Trustees and the City Council, probably in December, for final ap- proval. He presented copies of a press release for the Council's review. Manager Flodstrom thanked Duncan McKiernan for his assistance to City Planner Carr and himself in putting together something meaningful and along the lines of what Esther Webster hoped to create in a Fine Arts Center in the City of Port Angeles. Jane Hughes, Chairman of the Board of Trustees, thanked City staff for the fine job they had done. Manager Flodstrom then read aloud the press release announcing the concept of an Esther Webster Fine Arts Foundation located in the Webster residence at 1203 East Eighth Street, in accordance with the wishes of the late Esther B. Webster. 6. Sale of Bonds Authorized for Financing New City Hall Mayor Whidden reviewed a memo from Rob Orton, Director of Finance and Ad- ministrative Services, outlining the financing options. Finance Director Orton then addressed the Council, presenting extensive additional informa- tion on the lease/purchase method of financing versus traditional financ- ing. Following this explanation, he recollllllended traditional financing and construction. Following discussion between Council and staff at length, Councilman Hordyk moved to reject the two private financing proposals submitted to the City. Councilman Stamon seconded and the motion carried. Councilman Hordyk then moved the Council authorize the sale of bonds to I Boettcher & Co. for $2,400,000 at a rate of 8.9% and to authorize the Mayor to sign the purchase contract. Councilman Stamon seconded. The motion carried. Councilman Stamon cOllllllended staff for the tremendous amount of work they had put into this and the excellent information the Council had received. She stated this made the Council's job much easier and enabled them to make a very well-informed decision. Manager Flodstrom requested assistance from the Council, explaining that 18 proposals from architects had been received for the design of the new City Hall. He hoped final selection of an architect could be made around the end of August or the beginning of September. He stated that an approach for a Design Review COllllllittee had been developed, and requested at least one member of the Council to be seated on the Design Review Committee. He stated at this time the review team was to consist of the City Manager, the Director of Public Works, the City Planner, a representative of the various employee groups of the City and at least least one member of the City Coun- cil, and, if the Council wished, members of the public at large to partici- pate in the process of selecting an architect. He stated recommendation on an architect would be made at the first City Council meeting in September of 1985. Councilmen Hordyk and Stamon were selected to sit on the Design COllllllittee. 1_..,1 Mayor Whidden then highly cOllllllended staff for the high credit rating they had received from Moody's Investors of New York. 7. Resolution Passed Declaring Lots Nuisances Mayor Whidden reviewed the memorandum from the Public Works Department recommending passage of the Resolution. He then read the Resolution by title, entitled RESOLUTION NO. 20-85 A RESOLUTION of the City Council of the City of Port Angeles, Washington, declaring the existence of a public nuisance and requiring the elimination of such nuisance. I I I CITY COUNCIL MEETING AUgust 6, 1985 Councilman Hordyk moved to pass the Resolution as read by title. Council- man Stamon seconded. Public works Director pittis indicated that Exhibits A, B, C, D, E, H, I, K, L, Nand 0 should be included as a part of the Resolution and that Exhibits F, G, J, and M be deleted, as these lots had been cleaned up by the property owners. Following further discussion, on call for the question the motion carried. Councilman Stamon highly commended Public Works staff for developing a more expedient procedure for handling complaints on overgrown lots. Councilman Schermer moved to direct the Public Works Department to proceed with the abatement of overgrown lots in the minimum allowable time. Coun- cilman Stamon seconded and the motion carried. 7. Resolution Passed Placing Advisory Proposition on Limiting City Council Terms on November Ballot Mayor Whidden read the Resolution by title, entitled RESOLUTION NO. 21-85 A RESOLUTION of the City of Port Angeles, Washington, providing for the submission to the qualified electors of the City at the November 5, 1985, election of an advisory proposition as to whether terms of City Councilmembers should be limited to two or three consecutive terms or should be unlimited. Councilman Schermer moved to pass the Resolution as read by title. Coun- cilman Gerberding seconded. Councilman Hordyk asked the City Attorney if this had been reviewed with the Secretary of State's Office. Attorney Knutson confirmed that it had. Councilman Hordyk felt the wording was misleading. Following discussion at length, the Council concurred to revise the wording to be placed on the advisory proposition as recommended by Attorney Knutson. Councilman Schermer accepted the new wording in his motion. Councilman Gerberding concurred. On call for the question, the motion carried. 8. Utility Advisory Committee Meeting Set for August 13, 1985 Due to the large number of issues to be discussed and considered, it was decided that two meetings would be set. The first meeting was scheduled for August 13, 1985, at 5:00 PM in the City Light Conference Room. It was decided that a second meeting would be set at that time. 9. IBEW Contract Authorized - Ordinance Adopted Manager Flodstrom explained to the Council that the contract for IBEW employees included an offer similar to that with the members of Local 1619 and the Firefighters. Councilman Schermer commended Manager Flodstrom for his successful negotiations with. the Union.. Following discussion, Mayor Whidden read the Ordinance by title, entitled: ORDINANCE NO. 2353 AN ORDINANCE of the City of Port Angeles, establishing a pay plan for the employees represented by IBEW Local 997 in the Light Department and the Equipment Rental Division of the Administrative Services Department for the period of April 1, 1985, through March 31, 1986, and providing for the payment thereof. Councilman Schermer moved to adopt the Ordinance as read by title. Coun- cilman Hordyk seconded and the motion carried. (See below for contract authorization. ) 383 384 CITY COUNCIL MEETING August 6, 1985 10. Resolution Passed Authorizing Reconveyance of .50 Acres of Lincoln Park Land to the Federal Government Mayor Whidden read the Resolution by title, entitled RESOLUTION NO. 22-85 A RESOLUTION of the City council of Port Angeles, Washington, authorizing the reconveyance of 0.50 acres of land to the United States of America. Councilman schermer moved to pass the Resolution as read by title. Coun- I cilman Gerberding seconded. Following discussion at length, and explana-' tion by Attorney Knutson that this was the solution needed to accommodate everyone with minimal impact, on call for the question, the motion carried. Adoption of IBEW Contract Upon recommendation by Attorney Knutson, Councilman Gerberding moved to authorize Mayor Whidden to sign the Contract with the International Brotherhood of Electrical Workers. Councilman Hordyk seconded and the motion carried. 11. Discussion.of Transit Trolley Concept Councilman Stamon requested the Council's support of the concept of pur- chasing a trolley rather than a conventional bus and obtaining more infor- mation on the possibility of the City compensating the Transit System for the higher price of the trolley. The Council concurred to lend support to this concept and to pursue the matter further. 12. Discussion of Possible Dissolution of Governmental Conference Councilman Stamon ~ported on the contemplated dissolution of the Govern- mental Conference due to a revised method of reviewing certain grants from the Federal Government. 13. Discussion of Transit System's Interest in purchasing Police Station Councilman Shermer reported that the Transit System was concerned with a decision by the City to wait until next fall to vigorously pursue the Transit's possible use of the City Police Station when the City is finished with it. He then moved to. proceed immediately with an appraisal of the facility, funded jointly by the City and the Transit System, and a discus- sion of the arrangements that could be made between the two entities. He further moved to authorize staff to negotiate with the Transit Authority in selecting an appraiser. Councilman Stamon seconded. Following discussion at length, on call for the question, the motion carried. VIII LATE ITEMS None. XI ITEMS FROM THE AUDIENCE/CITY COUNCIL NOT ON THE AGENDA Councilman Hordyk mentioned there was a problem with overgrown bushes at the triangle where Valley Street intersects Front and First Streets. Staff concurred the bushes would be trimmed. Councilman Stamon referred to a letter from a citizen complaining about the condition of the restrooms at the City parking lot and the City Pier. she stated that patrols had been increased in the area in an effort to combat the problem. Public Works Director pittis stated that there exists in the books of the City a reward for information leading to the successful appre- hension of a vandal. Parks Director Marsh explained the Downtown restrooms are cleaned on a daily basis. Councilman Schermer suggested a committee be formed to meet 'with Art Rud regarding his concerns in an effort to cut down time spent on the matter at Council meetings. Councilmen Schermer and Gerberding, as well as Manager Flodstrom, were selected to meet with Mr. Rud to address his concerns. Mayor Whidden commended the Police Department and Officer Glen Wood who has been assigned to foot patrol in the Downtown area. Mayor Whidden indicated many good reports had been received from Downtown merchants. I I I I I CITY COUNCIL MEETING August 6, 1985 Mayor Whidden then directed Council's attention to a Harbor Resources Questionnaire included in the Information Packet. He urged them to com- plete the questionnaire. He informed all present that the next meeting on the Harbor Management Plan was August 15, 1985. Mayor Whidden commended Fire Chief Glenn for being accepted into the executive fire officer program. Mayor Whidden also called the Council's. attention to a letter from Fire Chief Glenn to the Clallam County Transit System requesting permission to present a concept similar to one used in Grays Harbor County. The concept involves use of transit funds to fund medic aid cars and medic unit trans- portation vehicles. Mayor Whidden discussed with staff the sprinkler system trailer demonstra- tion presented by Port Angeles Fire Department at a King County Fire Pro- tection event held recently. It was noted that Firefighter Abram, Assis- tant Chief Campbell and Captain Doyle donate their time to demonstrate the sprinkler trailer. The Council commended these individuals for their dedication. Mayor Whidden also requested the Council review the draft ordinance for the Ediz Hook annexation which will be coming before the Council in final form in the near future. Mayor Whidden also directed the Council's attention to the City Attorney's report on the result of the Fair Toll Coalition lawsuit. X ADJOURN TO EXECUTIVE SESSION Mayor Whidden adjourned the meeting to executive session for the purpose of discussing personnel matters at 8:58 P.M. XI RETURN TO OPEN SESSION The meeting returned to open session at approximately 9:15 P.M. XII ADJOURNMENT Mayor Whidden adjourned the meeting at approximately 9:18 P.M. ~ a KtlIJl1~ye... Cle _. ctL~ j), tJ~ Mayor 385