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HomeMy WebLinkAboutMinutes 08/07/1984 I I I CITY COUNCIL MEETING Port Angeles, Washington August 7, 1984 I CALL TO ORDER Mayor Duncan called the meeting to order at 7:01 P.M. II ROLL CALL Members Present: Mayor Duncan, Councilmen Gerberding, Haguewood, Hordyk, Schermer, Quast, Whidden. Members Absent: None. Staff Present: Manager Flodstrom, Attorney Knutson, Deputy Clerk Anderson, P. Carr, M. Cleland, R. French, J. Marsh, L. Glenn, J. Pittis, R. Orton, A. Rose, B. Jones, D. Wolfe. Public Present: R. Keeler, L. Sunny, R. & B. Reidel, W. Nickolay, M. Greubel, D. Welden, J. Fairchild, J. VanOss, M. Mirtz, L. Ross, K. Sweeney, J. Abernathy, C. Carlson. I II MINUTES Councilman Quast moved the Council accept and place on file as received the minutes of the July 17th regular meeting and the special meeting of July 24, 1984. Councilman Whidden seconded. Mayor Duncan noted that the letter referred to on Register Page 181, paragraph 2, was from the Personnel Manager. On call for the question, the motion to accept the minutes carried. IV CONSENT AGENDA Councilman Gerberding moved the Council accept the items listed under the Consent Agenda including (1) Correspondence from the Washington State Liquor Control Board; and (2) Vouchers of $1,186,255.35 and Payroll of $204,187.81. Councilman Schermer seconded. Following discussion, the motion carried. V FINANCE 1. Final Payment for Chip Seal Program to Lakeside Industries Approved Councilman Gerberding moved to authorize payment in the amount of $29,186.47 to Lakeside Industries, Inc., for the chip seal program. Councilman Quast seconded and the motion carried. 2. Final Acceptance of Work on Chip Seal Program for Lakeside Industries, Inc. Councilman Whidden moved to approve and accept the work performed on the 1984 chip seal program by Lakeside Industries, Inc. Councilman Schermer seconded and the motion carried. 3. First Progress Payment to J. B. Excavating of $18,403.87 for Blue Water View LID Approved Councilman Schermer moved to approve the first progress payment to J. B. Excavating in the amount of $18,403.87 for the Blue Water View LID. Councilman Gerberding seconded and the motion carried. 4. Payment to CH2M Hill Approved for Draft Environmental Impact Statement on De1Hur West Side Annexation Councilman Whidden moved to approve payment to CH2M Hill for the Draft EIS on the DelHur West Side Annexation in the amount of $13,478.46, less 20% retainage fee, making the payment in the amount of $10,782.77. Councilman Gerberding seconded. Following discussion, on call for the question, the motion carried. 183 184 CITY COUNCIL MEETING August 7, 1984 5. Payment to Economic Development Council of $971.21 Authorized Councilman Quast moved to authorize payment to the EDC in the amount of $971.21 for July CDBG administration. Councilman Schermer seconded and the motion carried, with Councilman Hordyk voting "No". VI ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA None. ITEMS FROM THE CITY COUNCIL TO BE PLACED ON THE AGENDA Councilman Quast added Item No. 16, Discussion of Telephone Solicitation and Itinerent Merchants. VII LEGISLATION 1. Presentation of Certificates of Appreciation to Art Moore and Gary Holbrook Mayor Duncan presented pla~f appreciation to Art Moore and Gary Holbrook for designing and building a heat exchange system at Pump Station No. 4 at a cost of approximately $200. The estimated cost of replacing the former heat exchanges by a commercial establishment was $5,244. Great work! 2. Certificate of Water Distribution Manager III to Jim Abernathy Mayor Duncan presented a certificate of competency as a Water Distribution Manager to Jim Abernathy. Public Works Director Pittis stated that Jim is currently the only employee within the Public Works Department that has certification in both the Water and Sewer Utility. Congratulations, Jim! 3. Planning Commission Minutes of July 25, 1984 A. M-1 Permit Granted - Port of Port Angeles for Parking Lot for Longshoremen - Location: Tumwater and Third Streets Councilman Gerberding moved to concur with the Planning Commission recom- mendation that the M-1 Permit be revised to allow continuation of the gas key lock use, provided that the curb cuts comply with requirements of the Public Works Department and the fuel storage tanks meet the Uniform Fire Code. Councilman Quast seconded and the motion carried. B. Planning Commission Minutes Accepted Councilman Whidden moved to accept and place on file the Planning Commis- sion Minutes of July 25, 1984, as written. Councilman Schermer seconded and the motion carried. 4. DelHur East Side Annexation Agreement Authorized and Ordinance Adopted Mayor Duncan refrained from participating due to conflict of interest. Mayor Pro Tern Haguewood presided. Mayor Pro Tern Haguewood then read the Ordinance by title, entitled ORDINANCE NO. 2307 AN ORDINANCE of the City of Port Angeles annexing approximately 55 acres contiguous to the City of Port Angeles directly east of Peninsula Golf Course and south of SR-101 East. Councilman Hordyk moved that the Council authorize the Mayor to sign the Annexation Agreement. Councilman Schermer seconded. Following discussion with staff, on call for the question, the motion carried. Councilman Hordyk then moved to adopt the Ordinance as read by title. Councilman Schermer seconded. Councilman Hordyk added that a letter be sent to the State Highway Department informing them of the possible impacts on the intersection. Councilman Schermer concurred. On call for the question, the motion carried. I I I I I I CITY COUNCIL MEETING August 7, 1984 5. Petition Presented by Roger Reidel Requesting Mechanized Garbage Collection Issue be Placed on the Ballott - Denied Mayor Duncan informed the audience that two public hearings had been held previously on the subject and this was not a public hearing. Roger Riedel of 319 West 15th Street, addressed the Council. Mr. Reidel criticized the holding of a public hearing the night before a major holiday. He then presented a petition to the Council requesting the populace be allowed to vote on the issue of mechanized collection. Mr. Reidel further disagreed with the cost of the project; concerned the adding of an addi tional universal arm would cost more money. He questioned whether retired and unemployed citizens could afford this project and stated that he did not feel there would be a rate reduction. He thought the survey questionnaire on the pilot program was loaded. He thought the citizens would end up paying more because of increased overtime and because of down time. He asked where the containers would be located in narrow alleys; if they would be placed in the alleys or on private property. He stated that the ten-year bonds would be great if everything held up but that there are no guarantees. Councilman Hordyk asked staff if there would be any problems with placing the issue on the ballot. public works Director Pittis said that there would be a problem as the equipment had already been ordered. Mr. Reidel asked if the petition had any impact on this. Manager F10dstrom said that the ordering of the equipment resulted from the instructions of the Council and prior to any knowledge of the petition. Councilman Quast then spoke on the matter; that considerable time had been spent studying the mechanized garbage system. The Council had entered into a pilot program in Port Angeles which was not true in other communities where mechanized collection had been imposed. The Utility Advisory Com- mittee had reported all the facts to the Council and all the questions that arose at that time. He stated that Mr. Riedel's statement that the Council had scheduled a public hearing before a public holiday was incorrect, because the Council had gone out of its way to schedule two public hearings on this matter, as well as receiving 1,200 replies to survey questionnaires from people within the pilot program area. He stated that based on the results of the survey and on the basis of how the system has worked, the Council concurred that the pilot program was accepted by an overwhelming majority and instructed staff to purchase the equipment. He had asked staff to make sure that the manufacturer offered an extended warranty on the universal arm and that there was no extra cost for this. He stated that he had found that the manufacturer included the universal arm free in his bid. Councilman Quast suggestedd that the manufacturer be asked to have a spare universal arm available to the City. He then asked staff to explain personnel displacement due to the project. Public Works Director Pittis explained that four temporary employees will be displaced. These individuals are filling full-time slots as temporary employees and were advised when they became employed that it was a tempor- ary position, based on the decision on mechanized collection. .He referred to the high cost of garbage service in the City of. Seattle. He stated that under the new program, Port Angeles can assure all citizens in the City that for at least the next two years there will be no increases in the garbage rate with mechanized collection; in other words, the City has avoided increasing rates by implementing mechanized collection. He stated that for all these reasons, he felt that there was no need for a petition or a vote. Councilman Hordyk then stated that he was in opposition to mechanized col- lection and maintained that people in Port Angeles are Port Angeles citizens, not Seattle citizens, and that he was concerned about Port Angeles and what this City pays for garbage. He stated that rates might not increase for two years, but after two years the citizens would be paying a lot of interest on the revenue bonds. Councilman Gerberding referred to cost-of-service studies that had been completed. He stated that he did not think it was relevant to say that mechanized will cost $500,000 (approximately) and not to mention what the cost without mechanized collection will be. Mr. Riedel asked if citizens would have a choice of the roll-out containers or stationary containers. After some discussion, Councilman Quast stated 185 186 CITY COUNCIL MEETING August 7, 1984 that the Council had decided to introduce 60-gallon as well as 90-gallon containers on an optional basis. Following further discussion at length, Councilman Hordyk moved that the Council acknowledge the request of citizens, put a stall on the order of the equipment, and place the issue on the next ballot. Councilman Haguewood seconded. Mayor Duncan asked for discussion among Councilmem- bers, repeating that this was not a public hearing. Councilman Haguewood stated that he was opposed to mechanized collection; he opposed the financing of it; and stated that not calling for a vote was non-democratic. I Mayor Duncan asked for further discussion. She made a statement in regard to mechanized collection, regarding concerns of citizens on whether this would create an expanded amount of garbage at the Landfill. She moted that staff had determined from the pilot project that the amount of garbage brought to the Landfill remained the same during the pilot program, but that it was transported by City trucks, rather than private individuals. She said then that the question had arisen on whether mechanized collection allows for the opportunity to provide separation at the source for recyc1- abIes; and stated that staff had been instructed to research the possibility of providing pilot areas for recycling once the new program is in effect. At this point, Councilman Hordyk requested a vote on the motion. Following further discussion, on call for the question to place the issue on the ballot, the motion failed with Councilmen Hordyk and Haguewood voting "Aye" and Councilmen Quast, Schermer, Gerberding and Whidden voting tlNan. 6. Update and Recommendations from Police Department on Bicycle Use in the Downtown Mayor Duncan reviewed a memo from Police Chief Cleland explaining that the Police Department now has Reserve Police Officer Glenn Wood walking a beat in the Downtown area. The Police Department has recommended continuation of the walking patrol in the Downtown area until school starts. Officer Wood will then give recommendations on specific areas where bike racks I might be placed and on whether this problem has been resolved. Maxine King then addressed the Council, stating that she is very pleased with the program and has seen positive results. 7. Funding for Structural Analysis at William Shore Pool Authorized Councilman Quast moved to authorize staff to expend up to $6,000 for a structural analysis of William Shore Memorial Pool. Councilman Gerberding seconded and the motion carried. B. Presentation of the Port Angeles Waterfront Trail - Phase I Following presentation from Public Works Director pittis and from Mrs. VanOss of the Jet Set Soroptomists, Councilman Whidden moved that if citizen groups involved can raise funds to purchase the materials necessary ($20,900), that the City proceed with the project using City and volunteer labor where possible, without charge to the project for City labor. Councilman Gerberding seconded and the motion carried. 9. UAC Meeting Set to Discuss Solid Waste Ordinance Changes The Utility Advisory Committee meeting was scheduled for August 9, 19B4, at 6:00 P.M. 10. Resolution Passed Adopting New Electrical Permit Fees I Mayor Duncan read the Resolution by title, entitled RESOLUTION NO. 22-84 A RESOLUTION of the City of Port Angeles establishing new fees for electrical inspections and rescinding Resolution No. 15-82. Councilman Schermer moved to pass the Resolution as read by title, with Councilman Quast seconding. Following discussion, on call for the question, the motion carried. I I CITY COUNCIL MEETING August 7, 1984 11. Six-Month Budget Review City Treasurer Duane Wolfe informed the Council of the status of the City's finances. Finance Director Orton also reviewed with the Council the City's financial status, reviewing problem funds, but stating that overall, the City's finances are in excellent standing. 12. Advertisement for Medic I Advisory Board Candidates Authorized I Following discussion, Councilman Quast moved to instruct staff to advertise publicly for interested parties from the private sector who would like to serve on the Medic I Advisory Board. Councilman Schermer seconded. Fol- lowing further discussion, Councilman Quast amended the motion to add a representative from the local labor council. Councilman Schermer concurred. On call for the question, the motion carried with Councilman Hordyk voting "No", stating that representation was unevenly distributed. 13. Resignation from Planning Commission - Brad Banner The Council accepted Mr. Banner's resignation with regret. 14. Freeman Rice and Gary Cissel Appointed to Planning Commission Following discussion, the Council cast ballots for positions on the Plan- ning Commission. Freeman Rice and Gary Cissel received majority votes for the positions. Councilman Haguewood then moved to appoint Freeman Rice and Gary Cissel to Serve the unexpired terms of members who had resigned, beginning September 1, 1984. Councilman Schermer seconded and the motion carried. 15. Gambling Fee Ordinance Adopted for Funtastic Carnival at the Clallam County Fair Mayor Duncan read the Ordinance by title, entitled ORDINANCE NO. 2308 AN ORDINANCE of the City of Port Angeles amending Section 1 of Ordinance No. 2263 and Section 3.52.020 of the Port Angeles Municipal Code, relating to gambling, and levying a tax upon the income derived from the conduct of certain activities by authorizing agricultural fairs. Councilman Schermer moved to adopt the Ordinance as read by title, with Councilman Hordyk seconding. The motion carried. 16. Discussion of Telephone solicitations and Itinerent Merchants The Council discussed with Police Chief Cleland telephone solicitation operations occurring within Port Angeles. The Police Chief urged citizens to contact the Police Department if they had any concerns over a telephone solicitation. The Council discussed with staff the possibility of adopting an ordinance that would regulate this type of activity. Attorney Knutson stated this type of business operation had been investigated by the Attor- ney General's Office and that that agency had the best means to deal with this. Manager Flodstrom then informed the Council that Finance. Director Orton would be meeting with local merchants in the near future regarding their concerns about itinerent merchants. The Council discussed this matter with staff at length. VIII LATE ITEMS Manager Flodstrom informed the Council, specifically UAC members, of a meeting the following day of the West Side Utilities Intervention Group. Manager Flodstrom informed the Council of a fence that had been constructed on top of the Cedar Street wall to protect small children. He informed the Council that the Public Works Department had constructed a handrail on the Eighth Street Bridge at a cost of approximately $4,000. The bids from commercial enterprises were well over $10,000. 187 188 CITY COUNCIL MEETING August 7, 1984 IX ITEMS FROM THE AUDIENCE/CITY COUNCIL NOT ON THE AGENDA Marvin Merrick of 615 West Eighth Street addressed the Council requesting that Council agendas not include abbreviations. Waterfront Trail - Port Concerned A letter was presented from Mr. Hendricks, Director of the Port of Port Angeles, noting concern over the alternative location of the Waterfront Trail in the alley north of Marine Drive between Cedar and Tumwater. ITEMS FROM CITY COUNCIL NOT ON THE AGENDA Councilman Gerberding read a letter from Crown-Zellerbach commending the Port Angeles Fire Department for their superb action in nipping the ITT Rayonier fire in the bud. He then mentioned that maps distributed locally do not include a number of area campgrounds and suggested that the City encourage distribution of maps that did include local camping facilities. He then mentioned the possibility of giving a day off or a half a day off to employees who provided cost saving services to the City. Councilman Hordyk questioned whether the Olympic National Park signs on public right-of-way were of legal size. The City Manager has discussed this with a local merchant and has discussed the possibility of relocting the signs. Councilman Whidden discussed hours of operation with Parks Department Director John Marsh. He also mentioned that some Downtown trees needed to be replaced. Resolution Passed Opposing Elimination of Port Townsend Ferry I Councilman Quast moved to authorize the Mayor to provide input at the Department of Transportation open house and protest strongly the long-range plan which reflects the elimination of the Port Townsend/Keystone ferry, I. official testimony to be read to the Department through a resolution. Councilman Gerberding seconded and the motion carried. Councilman Quast also mentioned a public hearing that would be held on September 23rd, at which time the Council concurred that testimony from the City of Port Angeles should be read. Councilman Schermer discussed with staff the problem of litter in the tree grates in the Downtown area. Parks Director Marsh mentioned a local citizen who picks up litter every day. Mayor Duncan advised the Council the Coast Guard Cutter CONFIDENCE will be leaving Port Angeles in late August, 1985, for Baltimore and the crew will be reassigned to the U.S. Coast Guard Cutter ACTIVE which has been assigned to Port Angeles. Mayor Duncan advised the Real Estate Committee the Austin property on the waterfront has been offered for sale to the City and asked them to consider the offer. Mayor Duncan discussed with Council and staff possible Community Service projects the Rotary Club could undertake, having offered their services. Councilman Quast challenged local businesses to beautify their local planter boxes and suggested a competition. Police Chief Cleland reported on the patrol in the Downtown area to curb bicycle riding on the sidewalks. Councilman Whidden requested a press release be prepared regarding Medic I statistics. X ADJOURN TO EXECUTIVE SESSION The meeting adjourned at 10:00 P.M. to an executive session to discuss personnel and litigation. I I I I L CITY COUNCIL MEETING August 7, 1984 XI RETURN TO OPEN SESSION AND ADJOURNMENT The meeting returned to open session and adjourned at approximately 10:45 P.M. ~ ..... J~~ ~Qfi 0 _c.erk ~ 189