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HomeMy WebLinkAboutMinutes 08/15/2006 I e CALL TO ORDER- REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PRESENTATIONS, CEREMONIAL , MATTERS & PROCLAMATIONS: Farmers Market Presentation by Port Angeles Tennis Club WORK SESSION: e Aquatic Center Conceptual Plan Presentation CITY COUNCIL MEETING Port Angeles, Washington August 15, 2006 Mayor Rogers called the regular meeting of the Port Angeles City Council to order at 6:11 p.m. Members Present: Mayor Rogers, Deputy Mayor Williams, Councilmembers Braun, Headrick, Munro, Petersen, and Wharton. Members Absent: None. Staff Present: Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, B. Sterling, G. Kenworthy, T. Pierce, and S. Johns. Public Present: M. Jones, K. Bert, K. Kozvin, R. Darling, M. Hayman, O. & P. Campbell, K. Wahto,P. Hannah, P. Lamoureux, J. Estberg, S. Koehler, C. Kidd, M. & R. Canavan; J. Schouten, D. Yakovich, J. LeDuke, J. Micha1czik, P. & P. Wesley, C. Matheny, J. Leslie, R. Grettling, V. Adams, B. Sundt, B. Blore, B. Deland, P. Feeley, and C. Saari. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Councilmember Petersen. Farmers Market: Karen Bert, Farmers Market Manager, discussed her background, involvement with the Farmers Market, and her enthusiasm for the Market. She distributed information to the Council and provided an update on recent and upcoming Market activities, to include support of the WIC Program, the promotion of agriculture in the County, a presence at the County Fair, help provided to local entrepreneurs, and a planned training program for vendors. Ms. Bert indicated that sales were down in comparison,to last year, and the Market needs help with tourism and costs associated with operating the Market. Community involvement is being sought for the Market, and Ms. ,Bert asked for representation from the City Council on the Farmers Market Board. A . "Friends of the Market" organization will be starting in the near future. Responding to a question from the Council, Ms. Bert indicated the current location is not ideal. She mentioned she would be providing the Council with monthly updates on the Market. Presentation by Port Angeles Tennis Club: Bob Ritchie, Vice President of the Port Angeles Tennis Club, who has endeavored to raise money for new tennis courts, presented the Mayor with a check for $5,000, which represented a grant from the Northwest Chapter of the U.S. Tennis Association for new courts. Aquatic Center Conceptual Plan Presentation: Director Cutler opened the Work Session by reviewing past discussions held regarding the disposition of the William Shore Memorial Pool, the number of public meetings, and authorization granted to engage a consultant for conceptual plans and costs. He - I - ~j 5944 5945 CITY COUNCIL MEETING August 15, 2006 WORK SESSION: (Cont'd) Aquatic Center Conceptual . Plan Presentation (Cont'd) Break WORK SESSION: (Cont'd) Aquatic Center Conceptual Plan Presentation (Cont'd) indicated a great deal of time was spent in preparing options for consideration, and he introduced Recreation Deputy Director Sterling, who used PowerPoint slides to present the options. Deputy Director Sterling asked the Council to ponder a preferred site layout, the amenities to be included, whether a Bond election date should be set, and where to go from here. He pointed out that an Aquatic Center Advocate Committee would be essential in approaching a Bond election. Deputy Director Sterling then provided a history of the present pool, what has transpired in considering a new aquatic center, a public survey conducted, as well as presentations and workshops conducted to inform and engage the public. He discussed the public/private venture with the YMCA and the engagement ofa consultant, all the while targeting a total cost of$12.3 million. In discussing the Natatorium (an indoor swimming pool), Deputy Director Sterling introduced Mr. Treadwell Jones, Larkin Associates, who reviewed the layout options. He also introduced Mr. Harry Dorssers, who has been involved in the project, and Mr. Jurgen Czeslicky, another expert in the field of aquatic centers. Of added note was the involvement of local architect Bill Lindberg, who has assisted to assure the facility blends with the community. e Mr. Sterling stated that the site under consideration is an area between 3rd & 4th Streets, l!11d South Francis and Race Streets. Portions oBrd Street and the Veterans Center area may need to be abandoned for parking, and an added consideration is the possibility of an indoor soccer/tennis facility. Deputy Director Sterling noted that Option 2 has lower costs in terms of moving infrastructure, and he discussed site layout comparisons between the two options in terms of property acquisition, vacation of 3rd Street and Francis Street, loss of a small soccer field, utility relocation, parking concentration, maintaining YMCA vista, facilities/operating separation, neighborhood impact, delineation of easement/common area, and municipal identity. Mr. Jones provided slides and an in-depth review of the features to be included in each option in terms of multi-generation appeal, varied water temperatures, competitive swimming courses, lap and hydro therapy pools, a leisure pool, bubble couches and underwater benches, waterslides, family slides, current channels that move the water, a vortex pool, spray and fountain, interactive play features, zero-depth entry, and a wave pool. Mr. Jones then discussed the layout of the two options, noting that Option 2 is bridged over Francis Street, connecting the Aquatic Center to the YMCA. Deputy Director Sterling reviewed facility comparisons in terms of square footage for each of the amenities as compared to the current facility - Option 2 is the largest at 31,011 square feet, Option 1 is 25,605 square feet, and the current pool facility is 11,035 square feet. He further compared the building area of the two options, the number oflockers, and the amount of event seating. Projected costs were $13,083,100 (rounded at $13~250,000) for,Option land $13,577,000 (rounded at $13,750,000) for Option 2, with operating costs projected at approximately $1.2 million for each option. Mr. Sterling indicated the operating costs for the current pool are $750,000, and the estimated annual levy is $126 for # 1 and $131 for #2. He reviewed the time frame in order to proceed with a Bond election on November 7,2006; the Council must set an election no later than September 19th. A 60% voter approval is necessary, with 40% having voted in the prior general election. He noted that the Aquatic Center could be open by December, 2009. Mayor Rogers recessed the meeting for a break at 7:44 p.m. She invited those present to view the recently acquired aerial ladder truck in the front parking lot. The meeting reconvened at 8:03 p.m. Mayor Rogers opened the matter for discussion by the Council, and the ensuing deliberations involved property and bond costs, energy efficiency, guarantees and proper maintenance on equipm~nt, stand-alone systems between the Center and the YMCA, and the possibility of scaling back on the design in order to decrease costs. Mayor Rogers asked for a "straw vote" from those in the audience, and the favored e - 2- WORK SESSION: (Cont'd) e Aquatic Center Conceptual Plan Presentation (Cont'd) e CITY COUNCIL MEETING August 15, 2006 5946 design was Option 2. James Schouten, 4619 Old Mill Road, inquired as to whether it would be more appropriate to ftrst approve a bond issue and then proceed with the details for the Center. Mayor Rogers felt that time is of the essence in coming to consensus for authorization of a bond election. Attorney Bloor indicated that the Council could authorize staff to proceed with working out the details for a bond with bond counsel but, at some point, the Council would need to identify which option to pursue, as that is a key element of the bond. Brief discussion ensued as to future professional services on the Center, and Mr. Sterling clarifted that Larkin Associates was selected for this portion of the project, but there is no guarantee as to who will provide future professional services on the project. Manager Madsen indicated that staff would prepare some preliminary ftgures for consideration by the Finance Committee; the information will be provided to the Council in September. Manager Madsen introduced Mr. Randy Johnson, representative of several residents who are interested in improving tennis capabilities in the community. He felt it timely to consider the tennis issue in conjunction with the pool facility. Randy Johnson, 123 Henry Boyd Road, used PowerPoint slides to discuss a multipurpose facility that could be used for tennis and soccer. He discussed the speed by which a soccer fteld could be converted for tennis, the proposed size, and costs ranging from $700,000 to $830,000. Donations have already been committed toward the facility, with one donor committing $150,000 for the project. Mr. Johnson felt there would be no operating subsidy, and the location would be of great beneftt. He requested that $550,000 be added to the bond issue. Andrew Chapman, 1107 W. 6th Street, representing the soccer community, discussed the draw of players from Port Townsend to Forks, to include adult leagues, youth leagues, and Top Soccer, which is a program for athletes with mental and physical disabilities. He discussed the signiftcant number of participants in Port Angeles and Sequim youth soccer, as well as the number involved in adult soccer in the area. Mr. Chapman mentioned that the size of the proposed fteld would equate to two ftelds, which is important because of the proposed loss of one existing fteld. Bob Ritchie, 1511 W. 16th Street, used PowerPoint slides to discuss the compatibility of tennis and soccer in the same facility, the popularity and health beneftts of tennis, the increase of youth involvement in tennis, and the types of year-round programming that could be included in the facility. He felt it would be inexpensive to build and operate the facility at the Aquatic Center, that it would be affordable for users, and that it would generate enough revenue to cover overhead and maintenance. Mr. Ritchie asked for the inclusion of $500,000 in the bond election for a tennis/soccer facilitY. Discussion followed as to the site plans for the Aquatic Center, the footprint for a tennis/soccer facility, and whether the proposed parking included a tennis/soccer facility. It was pointed out that the addition of the facility would require 100 more parking spaces, and a consideration for the parking could involve the Veteran's Center property. Mayor Rogers shared information related to a new Aquatic Center in Mutsu City, Japan. Orville Campbell, 820 Milwaukee Drive, informed the Council of an ad hoc committee that has been formed to plan and manage a fall campaign for the bond election. The group is awaiting further information from the Council, but it is moving forward with a public education campaign to bring about a successful election for the bond issue. Members of the ad hoc group, in addition to Mr. Campbell, are Laurel Black, Patty Hannah, Dan Maguire, and Michelle Little. The group will be active at the County Fair, and will also proceed with presentations before community groups. The Council further deliberated the issue, posing questions and expressing individual - 3 - 5947 CITY COUNCIL MEETING August 15, 2006 WORK SESSION: (Cont'd) Aquatic Center Conceptual Plan Presentation (Cont'd) Break LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS & PUBLIC COMMENT: FINANCE: Serenity House Request for CDBG Loan 8th Street Bridges Interim Repairs, Project 06-30 Purchase of9-1-1 Dispatch Consoles opinions as to the proposed project. Deputy Mayor Williams moved to explore Option 2 and to include a future indoor soccer/tennis facility. Councilmember Petersen seconded the motion. Following further discussion, a vote was taken on the motion, ~hich carried 6 .., 0, with Councilmember B~aun abstaining. Deputy Mayor Williams moved to authorize staff to proceed with details for a bond ordinance to be returned to the Council at its meeting of September 5, 2006. The motion was seconded by Councilmember Headrick and carried unanimously. el Mayor Rogers recessed the meeting for a break at 9:23 p.m. The meeting reconvened at 9:35 p.m. Manager Madsen added the Sale of Property toClallam Transit Systems for the Gateway Project as Agenda Item H.2. and an Equipment Purchase of a Police Vehide as Agenda Item KA. Paul Lamoureux, 602 Whidby, provided words of caution with regard to the number of City projects underway. Cherie Kidd, 101 E. 10th, showed the Council remnants of spent fIreworks from her neighborhood, expressing concern with the fIre hazards created. 1. Serenity House Requestfor CDBG Loan: Manager Madsen summarized the request from Serenity House for a fIve-year loan in the amount of$70,000 from the City's CDBG (Community Development Block Grant) funds to help the Tempest project, which will provide housing units for the chronically homeless. Kathy Wahto, 1232 W. 9th Street, introduced Brando Blore, President of Serenity House, and informed the Council the planned housing would serve a group of grossly under served people. She indicated a HUD grant would assist with operating funds. One of the biggest benefIts to be derived would be a reduction in the utilization of the system by the homeless, thereby saving the City money. A brief question and answer period followed. Councilmember Braun moved to authorize the City Manager to sign a contract with Serenity House of Clallam County committing CDBG funds to the Tempest project. The motion was seconded by Councilmember Munro and carried unanimously. 2. 8th Street Bridges Interim Repairs, Project 06-30: Director Cutler reviewed temporary repairs necessary for the 8th Street bridges in that deteriorated timbers must be replaced. After a review of bids received, Deputy Mayor Williams moved to award and authorize the Mayor to sign a contract with Grecor Construction, LLC, of Olympia, for the Eighth Street Bridge Repairs, Project 06- 30, in the amount of $33,573.00. The motion was seconded by Councilmember Headrick and carried unanimously. 3. Purchase 019-1-1 Dispatch Consoles: Police Chief Riepe introduced the matter of purchasing upgraded radio console equipment for the 9-1-1 personnel, the funds for which are derived. from the 1/10 of 1 % sales tax. He noted that future costs to the City for dispatching police and fIre should _ be reduced. Communications Manager Riggins summarized the two-part . recommendation, and Deputy Mayor Williams moved to authorize the purchase of the Motorola dispatch consoles under State contract in the amount of$131, 707 .19 - 4- Purchase of9-1-1 Dispatch Consoles (Cont'd) e Purchase of Police Vehicle CITY COUNCIL COMMITTEE REPORTS: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: RESOLUTIONS: OTHER CONSIDERATIONS: Amendment to Gateway Interlocal Agreement Sale of Property to Clallam. Transit System for the Gateway Project PUBLIC HEARINGS - QUASI-JUDICIAL: PUBLIC HEARINGS - OTHER: Lincoln Park Surplus Prop~~ ~ .~, .', ,\ ~' e CITY COUNCIL MEETING August 15,2006 5948 and authorize the City Manager to sign a service contract with Richmond Two- Way Radio for installation in the amount of $22,807.50. Councilmember Munro seconded the motion, which carried unanimously. 4. Purchase of Police Vehicle: Following Director Cutler's review of information relative to the purchase of a marked patrol vehicle, Deputy Mayor Williams moved to authorize the City Manager to sign a contract and purchase order for a Dodge Charger from State Bid Contract Number 04406 with Dwayne Lane's Fleet. Councilmember Petersen seconded the motion, which carried unanimously. None. None. None. 1. Amendment to Gateway lnterlocal Agreement: Attorney Bloor reviewed the need to amend the Gateway Project Interlocal Agreement in that the project budget and construction contract plans need to be updated so that the project can go to bid this month. Councilmember Petersen moved to approve and authorize the Mayor to sign the First Amendment to Gateway Project Interlocal Agreement. Deputy Mayor Williams seconded the motion, which carried unanimously. 2. Sale of Property to Clallam Transit System for the Gateway Project: Manager Madsen displayed a drawing of the design of the Port Angeles City Center that incorporated more of the community's needs and desires. The project is now at a point where Clallam Transit can acquire properties owned by the City; the purchase can be accomplished under condemnation action. Clallam Transit has offered the full appraisal amount of$2, 190,000 as the purchase price. Discussion followed regarding the design of the project, and Attorney Bloor indicated the property acquisition is not for surplus property but, rather, it is a transfer to another governmental agency. Deputy Mayor Williams moved to authorize the sale of the property to CTS for incorporation into the Gateway Project as presented. Councilmember Headrick seconded the motion, which carried unanimously. None. 1. Lincoln Park Surplus Property: Attorney Bloor reviewed information pertinent to negotiations that have taken place for the transfer of approximately 17 acres of City-owned property to the Port of Port Angeles. The property is part of Lincoln Park, and the transfer of ownership and change in use to airport property required the approval of a Federal agency. Federal approval has been granted, and Attorney Bloor noted the only entity that could purchase the property is an airport operator which, in this case, is the Port of Port Angeles. Attorney Bloor added that this particular property has not been used for park purposes anyway. He advised the Council that a public hearing must be conducted before the property could be declared surplus, after which the sale of the property could - 5 - 5949 CITY COUNCIL MEETING August 15, 2006 PUBLIC HEARINGS - OTHER: (Cont'd) Lincoln Park Surplus Property (Cont'd) CONSENT AGENDA: Extend Meeting Beyond 10:00 p.m. INFORMATION: EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: be authorized. Manager Madsen indicated that, in 2003, the City Council passed a Resolution authorizing a request to the Bureau of Land Management for a change in use and title transfer. e Mayor Rogers opened the public hearing at 10:03 p.rn. Paul Lamoureux, 602 Whidby, asked if the funds from the sale of the property would revert back to Lincoln Park, and Manager Madsen responded that the funds would go into the Park Division. There being no further public testimony, the public hearing was closed at 10:05 p.m. Deputy Mayor Williams reported that the Real Estate Committee had concurred with the transfer of the property to the Port of Port Angeles. Deputy Mayor Williams moved to declare the Lincoln Park property surplus. Councilmember Braun seconded the motion, which carried unanimously. Deputy Mayor Williams moved to authorize the sale of the property to the Port of Port Angeles at $52,500 and, further, to authorize the Mayor to sign the documents necessary to close. the sale. The motion was seconded by Councilmember Braun which, following brief discussion, carried unanimously. Councilmember Braun moved to accept the Consent Agenda, to include: 1.) City Council Minutes dated August 1,2006; 2.) City Council Special Minutes dated August 8, 2006; 3.) PUD Telecommunications Right of Way License; 4.) 2006 Tree Trimming Contract, Project 06-34; 5.) Hofner Street Vacation - Set Public Hearing Date; 6.) Grant Applications for Sidewalk Improvements; 7.) Expenditure Approval List: 7/22/06-8/4/06 - $2,156,633.29; and 8.) Appointment to Lodging Tax Advisory Committee. The motion was seconded by Deputy Mayor Williams. Director Cutler asked to add to Item 6., Page L-18, Grant Applications for Sidewalk Improvements, sidewalks on First and Front, Golf Course to Lincoln, at $50,000 under the WSDOT Pedestrian Bike Safety. This addition was accepted by Councilmember Braun and Deputy Mayor Williams, as maker and seconder of the motion. A vote was taken on the motion, which carried unanimously. Deputy Mayor Williams moved to extend the meeting beyond 10:00 p.m. The motion was seconded by Councilmember Headrick and carried unanimously. None. Based on input from Attorney Bloor, Mayor Rogers announced the need for an Executive Session under the authority ofRCW 42.30.110(1)(i), to discuss potential litigation for approximately 20 minutes with no action to follow. The Executive Session convened at 10:'18 p.rn. The Executive Session concluded at 10:38 p.rn., and the Council convened in regular open session. No action was taken. The meeting was adjourned at 10:38 p.rn. e - 6-