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HomeMy WebLinkAboutMinutes 08/16/2005 5695 CITY COUNCIL MEETING Port Angeles, Washington August 16, 2005 CALL TO ORDER - Mayor Headrick called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Munro, Pittis, Rogers, and Williams. Members Absent: Councilmember Erickson. Staff Present: Manager Quinn, Attorney Bloor, Clerk Upton, G. Cutler, M. Madsen, Y. Ziomkowski, D Bellamente, L. Dunbar, G. Kenworthy, T. Gallagher, K. Dubuc, S. McLean, and A. Goff. Public Present: V. Phillips, K. Ross, P. Tietz, C. Kidd, J. Gilmore, and J. DonisL All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Finance Director Ziomkowski. ALLEGIANCE: PRESENTATIONS, 1. Port Angeles Senior Games Update: CEREMONIAL MATTERS & D Bellamente, Senior Center Supervisor, provided an update to the Council on the Port PROCLAMATIONS: Angeles Senior Games to be hosted by the City and the Senior Center, September 16 - 18, 2005. Ms. Bellamente showed slides depicting the various activities and venues, Port Angeles Senior enthusiastically describing the support from local businesses and volunteers in making Games Update this inaugural event successful. Chamber of Commerce 2. Chamber of Commerce Quarterly Report - Russ Veenema: Quarterly Report Russ Veenema, Chamber of Commerce Executive Director, provided a report on tourism marketing in Port Angeles, as well as impacts from the Hood Canal Bridge closure and the recently conducted Heritage Weekend. Mr. Veenema distributed and reviewed a statistical report itemizing sales tax revenues, lodging tax revenues, occupancies, web site visits, Visitor Center visits, and 2006 projections for lodging tax. Brief discussion followed. WORK SESSION: None. LATE ITEMS TO BE Manager Quinn asked that a funding request from the Clallam County Housing PLACED ON THIS OR Authority be added as Agenda Item D.6. FUTURE AGENDAS & PUBLIC COMMENT: Based on Mayor Headrick' s inquiry, Councilmember Williams acknowledged the need for discussion on the Initiative/Referendumprocess; it was added as Agenda Item 1.2. Peter Ripley, 114 E. 6th Street, speaking as President of his building's tenant association, thanked the Council and staff for the wheelchair ramps recently installed -i- 5696 CITY COUNCIL MEETING August 16, 2005 LATE ITEMS TO BE in the area. In addition, Mr. Ripley expressed concern with recent reports that PLACED ON THIS OR Paratransit willbe cutting back on services provided. Councilmember Pittis urged Mr. FUTURE AGENDAS & Ripley to attend a public hearing on the matter to provide input as to his concerns. PUBLIC COMMENT: (Cont'd) James Trekas, 1938 W. Hamilton Way, related to the Councilhis concerns with graffiti in the downtown area. He distributed a list setting forth the locations of graffiti, and he sought direction in how the problem could be addressed and resolved. Director Cutler indicated the City has an aggressive program to address graffiti, but the City cannot enter private property. It was suggested that the Executive Director of the Port Angeles Downtown Association should be contacted in this regard. FINANCE: 1. Shane Park Drainage, Project 05-14: Shane Park Drainage Public Works & Utilities Director Cutler distributed a memorandum providing bid information from the opening of August 12, 2005, for the Shane Park Renovation project. FollowLng review of the bids, Councilmember Pittis moved to award and authorize the Mayor to sign the contract for the Shane Park Renovation Project 05-14 to Iddings, Inc., of Covington, WA, in the amount of $209,800.93, including sales tax. The motion was seconded by Councilmember Braun. Following brief discussion and clarification, a vote was taken on the motion, which carried unanimously. Brown & Caldwell 2. Brown & Caldwell Agreement Amendment: Agreement Amendment Director Cutler summarized information relative to the need to amend the engineering services agreement with Brown & Caldwell to fund the development of the Combined Sewer Overflow (CSO) Reduction Plan into a Sewer Facility Plan. The amendment was endorsed by the Utility Advisory Committee. Couneilmember Braun moved to approve and authorize the Mayor to sign Amendment No. 1 to the Agreement for Professional Services with Brown & Caldwell, Inc., in the amount of $54,700, for a total contract amount not to exceed $214,700. Conneilrnember Rogers seconded the motion, which carried unanimously. CH2M Hill Agreement 3. CH2M Hill Agreement Amendment: Amendment Director Cutler reviewed information relative to the agreement with CH2M Hill and the need for an amendment in order to provide construction support services for the constt'uction of utility extensions to the newly annexed area in the western Urban Growth Area. The Utility Advisory Comnnttee endorsed the amendment as presented. Councilmember Munro moved to approve and authorize the Mayor to sign ArnendmantNo. 3 to the Professional Services Consultant Agreement with CH2M Hill, Inc., in the amount of $88,556, for a total contract amount not to exceed $993,087.00. The motion was seconded by Councilmember Rogers and carried unanimously. 2005 Landfill Gas 4. 2005 Landfill Gas Improvements, Project 05-17: Improvements Director Cutler summarized improvements which would extend the existing gas collection system for final closure of the Landfill. Following brief discussion on the fact that the quantity of gas collected would be insufficient for heating purposes, Councilmember Rogers moved to award and authorize the Mayor to sign the contract for the Landfill Gas Improvements, Project 05-17, to Glacier Construction of Mukilteo in the amount of $97,590.26, including sales tax. The motion was seconded by Councilmember Braun and carried unanimously. Funding Request for 5. Funding Request for Clallam County Housing Authority: Clallam County Housing Authority Community & Economic Development Director Madsen submitted a funding request -2- CITY COUNCIL MEETING 5697 August 16, 2005 Funding Request for on behalf of the Housing Authority of Clallam Countyto access City CDBG funds to Clallam County Housing assist in the acquisition and rehabilitation of the Wildwood Terrace apartment Authority (Cont'd) development. Pam Tietz, Executive Director of the Housing Authority, addressed the Council and provided information pertinent to the selection of the Housing Authority by the United States Department of Agriculture Rural Development for the acquisition and rehabilitation of the subject property. The City's financial assistance via the CDBG funds would satisfy the purpose of the funds and would also show local commitment to the project. Director Madsen indicated that timing is of the essence in the approval of the funding, as there is a September 8 deadline for the submission of a grant application. He recommended approval of the CDBG funding assistance. Following brief discussion and further information provided by Ms. Tietz as to funding options for the project, Councilmember Williams moved to authorize the expenditure of $50,000 in CDBG funds with an additional $50,000 for a deferred loan. Attorney Bloor informed the Council that the expenditure would require a budget amendment which can be accomplished at year end. A vote was taken on the motion, which carried unanimously. Parametrix Agreement 6. Parametrix Agreement Amendment: Amendment Director Cuter reviewed the proposed amendment to the agreement with Parametrix to provide funding for added design engineering services related to mitigation for bluff stabilization and the addition of soils management engineering for the new Port Angeles Transfer Station and Water Treatment Plant. The amendment wasendorsed by the Utility Advisory Committee. Councilmember Pittis moved to approve and authorize the Mayor to sign Amendment No, 1 to the Consultant Agreement with Parametrix in the amount not to exceed $130,000 for a revised total contract amount not to exceed $599,529. The motion was seconded by Councilmember Rogers and carried unanimously. Break Mayor Headrick recessed the meeting for a break at 7:10 p.m. The meeting reconvened at 7:20 p.m. PUBLIC ItEARINGS - None. QUASI-JUDICIAL: PUBLIC HEARINGS - Electric Rate Study Presentation and Public Hearing: OTHER: Mayor Headrick opened the public hearing at 7:20 p.m., and Deputy Director of Power Electric Rate Study Systems McLainintroduced Ms. Angie Sanchez Vimoche, Financial Services Manager Presentation and Public for HDR / EES, who was present to submit the results of the electric rate study Hearing conducted. Ms. Sanchez Virnoche, with the use of PowerPoint slides, informed the Council that the last revenue requirement study was completed in 2002, and the last cost of service study was completed in 1996. It was projected that higher costs would be experienced for 2005, and reserves have been used to mitigate negative economic impacts, to stimulate economic development, to offset higher purchased power costs, to complete capital projects, and to fund increased administrative allocations. Ms. Sanchez Vimoche indicated that reserve levels are now below established City minimums, and consideration ora rate increase wouldbe in order. She then proceeded to review in detail the rate setting process, the revenue reqtfirement analysis, and a summary of the revenue requirements that incorporated a proposed rate adjustment of 9.5% through2006. Ms. Sanchez Vimoche provided an in-depth review of rate designs and the proposed rates, as well as the policy decisions that would be required. She noted that the projections included a BPA rate increase of 3.9% as of August 1~. -3- 5698 CITY COUNCIL MEETING August 16, 2005 PUBLIC HEARINGS - Lengthy discussion ensued as to the impacts of a rate increase on utility taxes, the OTHER: amount that is required for reserves, and the need for alternative fuels. Deputy Director (Cont'd) McLain advised the Council that the rate Ordinance would not likely be ready for review until the second meeting in September, pending the final BPA rates. Electric Rate Study Presentation and Public Cherie Kidd, 101 E. 10t~, expressed appreciation for the thorough review of the rates, Hearing (Cont'd) and she urged the ongoing consideration of alternative options in the rate settmg process. Peter Ripley noted how personal expenses increase in light of utility rate increases, but he acknowledged the citizens must live with the increase. There being no further public testimony, Mayor Headrick continued the public hearing to September 6, 2005. Councilmember Pittis asked that staff again advertise the public hearing in order to seek public input before action is taken by the Council. CONSENT AGENDA: Councilmember Braun moved to accept the Consent Agenda, to include: 1 .) City Council minutes of August 2, 2005; 2.) Expenditure Report - August 5, 2005 - $874,484.91; 3.) Electronic Transfers - August 5, 2005 - $1,139,686.00; 4.) Household Hazardous Waste Agreement; 5.) Fire Hall Roof Repair, Project 01-14; and 6.) Solid Waste Rate Adjustment - set Public Hearing for September 6, 2005. The motion was seconded by Couneilmember Williams and carried unanimously. CITY COUNCIL None. COMMITTEE REPORTS: RESOLUTIONS: None. ORDINANCES NOT Public Records Ordinance: REQUIRI2~'G PUBLIC HEARINGS: Attorney Bloor indicated the Council had reviewed the Public Records Ordinance at the prior meeting, and it is recommended that the Council proceed to adoption. Mayor Public Records Ordinance Headrick read the Ordinance by title, entitled Ordinance No. 3213 ORDINANCE NO. 3213 AN ORDINANCE of the City of Port Angeles, Washington, amending and updating the City's procedure for inspection of public records and amending Chapter 2.74 of the Port Angeles Municipal Code. Councilmember Pittis moved to adopt the Ordinance as read by title. The motion was seconded by Councilmember Braun and carried unanimously. Break Mayor Headrick recessed the meeting for a break at 8:40 p.m. The meeting reconvened at 8:50 p.m. OTHER 1. 2005 Mid- Year Report: CONSIDERATIONS: Finance Director Ziomkowski, aided by PowerPoint slides, presented a comprehensive 2005 Mid-Year Report mid-year review of the City's financialcondition, the financial stauts of the current year budget and year-end estimates, the status of the Capital Facilities Plan, and the preliminary fmancial projections for 2006. She noted that, as a result of a recent meeting of the Lodging Tax Advisory Committee, a recommendation has been formulated to pay off the Vern Burton debt in the amount of $260,000 in 2005. Discussion then centered around the use of Lodging Tax funds, the merits of a Street Utility, and the suggestion for future discussion on utility tax revenues and their associated allocations. -4- CITY COUNCIL MEETING 5699 August 16, 2005 Initiative / Referendum 2. Initiative / Referendum Process: Process Due to the lateness of the hour, Councilmember Williams suggested that discussion on the initiative [ referendum process be deferred to the September 6t~ meeting, to which the Councilmembers agreed. INFORMATION: None. EXECUTIVE SESSION: Based on input from Attorney Bloor, Mayor Heaclrick announced the need for an Executive Session for approximately 45 minutes to discuss several items trader the authority of RCW 42.30.110(1) (b) (c) and (i): Real estate and issues relating to pending litigation. No action was anticipated. The Executive Session convened at 9:45 p.m. and, at 10:30 p.m., the meeting was extended to 11:14 p.m. by announcement o£ the Mayor. RETURN TO OPEN The Executive Session concluded at 11:14 p.m., and the Council convened in regular SESSION: open session. No action was taken. ADJOURNMENT: r~t'~ql3eeting was adjourned at 11:14 p.m. RiChard A. Headrick, Mayor - Be~-ky J. Uptot~]~Eity'[3~erk - -I - -5-