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HomeMy WebLinkAboutMinutes 08/19/1997 3533 CITY COUNCIL SPECIAL MEETING Port Angeles, Washington August 19, 1997 CALL TO ORDER - Mayor Ostrowski called the special meeting of the Port Angeles City Council to order at SPECIAL MEETING: 3:00 p.m. ROLL CALL: Members Present: Mayor Oslrowski, Councilmembers Braun, Campbell, Doyle, Hulett, McKeown, and Wiggins. Mere bers Absent: None. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, J. Pittis, and T. Smith. Public Present: Senator Jim Hargrove and Patsy Feeley. Discussion of City Issues Mayor Ostrowski welcomed Senator Hargrove to this meeting. Noting that members of with Senator Hargrove the City Council have diverse backgrounds and expertise, Mayor Ostrowski suggested that Council members introduce themselves and summarize their backgrounds. The Mayor felt the Council could be extremely helpful to the Senator at any time because of their backgrounds and experience. Mayor Ostrowski then introduced Councilman-elect Larry Williams. Councilmember McKeown felt it would be helpful to update Senator Hargrove on the efforts towards downtown revitalization. She reviewed the history of this effort and advised Senator Hargrove that the Downtown Forward Executive Committee is now working towards implementation. Manager Pomeranz emphasized that the partnership with the State has been most significant in terms of grant fimding being awarded to Port Angeles in this revitalization effort. He thanked Senator Hargrove for his support of this partnership. Public Works Director Pittis, with the use of the computerized overhead, provided an overview of the revitalization project. He reviewed the need for the project, the evolution of the Multimodal Transportation Center into what is now called the Olympic Peninsula International Gateway, goals and objectives, the planning process, and the master plan. Work will start immediately on the downtown watermain/sidewalk project, and plans are rapidly moved forward on the Valley Creek Estuary Project. Director Piltis stanmarized the gateway project being undertaken in a cooperative venture with the City of Victoria. He discussed the plans for a convention center, a possible expansion of the Marine Lab, and the overall implementation being considered at this time by the Downtown Forward Executive Committee. In terms of funding, the City is short approximately $2 million, but it is seeking additional grant funds on an ongoing basis. In discussing current concerns and issues with Senator Hargrove, Councilman Wiggins commented that, in light of the recent closure of the Rayonier Mill, the City will not likely see an industry at that site for at least five years. Councilman Campbell referenced annexation of areas in the Urban Growth Area and noted the City has serious and difficult problems with infrastructure as the City ekpands to the east and the west. Also with the expansion of telecommunications, there is a need for the support of economic development in the City. With Senator Hargrove's support, the City may obtain funding assistance. It is important for the City to be close to the issues at the Legislathre, particularly those issues that directly impact the City. Senator Hargrove responded that the City must provide him as much information as possible so that he can appropriately represent the City's interests. Councilman Braun introduced the matter of the 200-mile limit on fishing and expressed the opinion that, by virtue of a federal fishing permit process, those fishing from other countries can sit at the mouth of the Strait of Juan de Fuea and vacuum the fish from the water. He felt the State should talk to the necessary people in order to disallow this practice and allow Washington State to put the fish back into the streams. Senator Hargrove noted that this is an extremely complicated issue. He felt that ocean conditions and harvest have more to do with the fish shortage than does logging. Councilmember McKeown expressed concern with regard to human services and the need for prevention. In light of funding cuts, it has become increasingly difficult to render assistance in instances of high alcoholism and domestic violence. Senator Hargrove noted that, in the present budget climate, priority has been given to education. In the area of human services, it is extremely important that all involved are held accountable. Through -1- 3534 CITY COUNCIL MEETING August 19, 1997 Discussion of City Issues the community networks, there has been an emphasis placed on accountability, and he with Senator Hargrove urged the City to be certain it is represented. (Cont'd) Senator Hargrove discussed the economic situation in Aberdeen, and he noted his commitment to be of assistance. He referred to possible funding for rural areas for infi~astrueture, and he opined that the Governor's Economic Summit may serve as a catalyst in solving some of the problems being discussed. Councilman Doyle mentioned the matter of electric deregulation and the fact that City Light is a large part of the City's operation. He felt this issue would prove to be a "big can of worms". Senator Hargrove felt the State would involve itself in this issue. Also, Councilman Doyle noted the City's opposition to the National Marine Sanctuary. In the ensuing discussion, Senator Hargrove responded to Councilman Doyle with regard to using AWC as the City's voice in legislative matters. Senator Hargrove felt it better for the City to directly relate to him the City's position on a given matter, as the AWC would be more likely to represent the interests of the larger cities. He felt it particularly important for the City to communicate to him if and when Port Angeles has taken a position that is contrary to that of the AWC. Mayor Ostrowski referenced the transit service areas of Jefferson, Grays Harbor, and Clallam County. Funding support to fie the entire area together would be most beneficial. Manager Pomeranz expressed the City's appreciation of Senator Hargrove's assistance, and Senator Hargrove felt the City's revitalization efforts were exciting. Manager Pomeranz noted that, with Senator Hargrove's ongoing help, the revitalization and economic development will become reality. He expressed the hope that the Governor's Economic Summit would result in additional assistance to Port Angeles. Senator Hargrove urged the City leaders to keep the Rayonier property as an industrial site, as it will prove to be a long- term asset and the City cannot rely on tourism alone. He has suggested the possibility of the State providing funding to the Port for the purchase of the Rayonier property. Director Pittis noted the City is trying to arrange for retention of the Rayonier infrastructure, and Councilman Campbell felt this entire issue could be highlighted as part of the Summit. Mayor Ostrowski informed the Senator that the corporate offices for Daishowa and K-Ply are soon moving to Port Angeles, and Manager Pomeranz highlighted recent building projects which have been supported by a vote of the people, such as the Fire Hall, the Senior Center, and the Library. Senator Hargrove assured the Council that he would be at the Ci~s service through this difficult time; Mayor Ostrowski thanked the Senator for the visit. ADJOURNMENT: The meeting was adjourned at 4:05 p.m~~ ..... Becky J. 0~ C~CI~ F ~r~sper -2- 3535 cra, Port Angeles, W~shin~ton August 19, 1997 CALL TO ORDER - Mayor Ostrowski called the special meeting of the Port Angeles City Council to order at SPECIAL MEETING: 6:30 p.m. ROLL CALL: Members Present: Mayor Ostrowski, Councilmembers Braun, Campbell, Doyle, Hulett, MeKeown, and Wiggins. Members Absent: None. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, B. Becker, B. Collins, K. Godbey, S. Ilk, J. Pittis, B. Titus, G. Kenworthy, T. Smith, and S. Hursh. Public Present: B. Lindberg, R. Gruver, L. & J. deBord, M. Gentry, J. Davies, and G. Tare. ADJOURN TO The meeting adjourned to Executive Session at 6:30 p.m. to discuss potential litigation for EXECUTIVE SESSION: approximately one-half hour. RETURN TO OPEN The meeting returned to Open Session at 7:00 p.m. SESSION: CALL TO ORDER - Mayor Ostrowski called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 7:05 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Ostrowski. ALLEGIANCE: APPROVAL OF Councilman Braun moved to approve the minutes of the regular meeting of August MINUTES: 5, 1997. Councilmember McKeown seconded the motion, which carried by a majority vote, with Councilman Campbell abstaining due to absence from the meeting. CEREMONIAL 1. Proclamation recognizing Good Neighbor Day on September 10, 1997 MATTERS/ PROCLAMATIONS: Mayor Ostrowski read a proclamation recognizing September 10, 1997, as Good Neighbor Day. Todd Holm, Gross' Nursery, accepted the proclamation and informed the Council of Good Neighbor Day the history of Go(xt Neighbor Day. Terry McDonald, KON-P Radio, distributed roses and t-shirts to Council and staff. KONP and First Federal Savings & Loan are co-sponsors of the event. Mr. Holm- invited Council members to join the Gross' Nursery staff in distributing the roses on September 10th. Good Sam Cleanup Day 2. Proclamation recognizing Good Sam Cleanup day on August 30, 1997 Mayor Ostrowski read a proclamation recognizing August 30, 1997, as Good Sam Cleanup Day. FINANCE: Consideration of bids for Landfill Cell 3 Completion Landfill Cell 3 Completion Mayor Ostrowski summarized the information provided by the Public Works Department, and Councilman Wiggins inquired as to the amount of the Engineer's estimate for the project. City Engineer Kenworthy responded that the estimate was $1,061,600, and the significantly higher bids were attributed to two uncertainties: the soil liner and the need to get the project complete before winter. Engineer Kenworthy discussed the nature of DOE requirements establishing the permeability of the soil liner, and Public Works Director Pittis informed the Council that each cell at the Landfill has had an increased requirement fi.om DOE, which has directly impacted the cost factor. -1- 3536 CITY COUNCIL MEETING August 19, 1997 FINANCE: After further discussion, Councilman Wiggins moved to reject the bids as proposed to (Cont'd) allow for design revisions and readvertise the project next spring. Councilman Doyle seconded the motion, which carried unanimously. Landfill Cell 3 Completion (Cont'd) CONSENT AGENDA: Councilman Hulett moved to accept the Consent Agenda, including: (1) Progress payment #18, Fire Station; (2) Payroll - August 10, 1997 - $377,834.77; (3) Check list - August 15, 1997 - $885,846.95; (3A) Progress payment #4, Port Angeles Public Library Project; (3B) Final payment #2, Third & Tumwater Street bridge repairs; and (3C) Progress payment #5 - Mill Creek pump station. The motion was seconded by Councilman Braun. Councilman Doyle inquired as to the status of the Library project, and Director Pitfis responded the work is going quite well. A great deal of the site work is being done at this time in order to beat the winter season. He noted that the City has suggested a more formal method of reviewing the change orders, a matter which will soon be considered by the NOLS Board. Regarding the check list, Councilman Doyle noted the purchase of two different filing cabinets. He questioned the purchase of the cabinet fi-om outside the City and the related price. Staff will provide a follow-up explanation. A vote was taken on the motion, which carried unanimously. ITEMS FROM THE Director Pittis asked to add Agenda Item 4.E., consideration of the Coast Guard Lease for AUDIENCE/COUNCIL/ the City Pier. STAFF TO BE CONSIDERED OR Manager Pomeranz asked to add to the agenda discussion of Governor Locke's Rural PLACED ON A Economic Summit. This was added as Agenda Item 4.F. FUTURE AGENDA: Councilman Campbell asked to address the Council on a personal matter. This was added as Agenda Item 4.G. PUBLIC HEARINGS: Draft Final Report - Port Angeles Food Bank Planning Grant Draft Final Report - Port Contracts & Projects Administrator Tim Smith informed the Council that, because of the Angeles Food Bank receipt of a Planning-Only Block Grant, there is a requirement that the City Council Plaiming Grant conduct a public hearing relative to seeking public input on the Dratt Final Report for the Port Angeles Food Bank. He summarized the history of the Food Bank, which was formerly housed in the old City Hall. Needing new quarters, the Food Bank was temporarily moved to the location on Valley Street. Alter thoroughly investigating other possibilities, it has been determined that the Valley Street location would best meet the needs of the Food Bank. Bill Lindberg, Architect, advised the Council that the determination was made in favor of the Valley Street property by virtue of the fact the structure was already in place, plus the fact the building has been checked for integrity. There is a need for improved lighting, insulation, and a small addition, for a total projected cost of $90,000. It is expected that donations will be made in the form of labor and materials. Administrator Smith responded to an inquiry fi-om Councilman Doyle pertinent to the ownership of the structure by advising the Council that the City still owns the building. Negotiations on the lease of the building will take place at a future date. Mayor Ostrowski opened the public heating at 7:40 p.m. Linda deBord, Past President of the Food Bank and a member of the Facility Committee, stated that this hearing is the culmination of a project over a long period of time. It has involved a great deal of work on the part of many dedicated people, many of whom were present in the audience. Ms. deBord listed the individuals who served on the Facility Committee, and she directed kudos to Bill Lindberg and Tim Smith for their ongoing support. She discussed the proposed design and service configuration of the Food Bank. Councilman Wiggins asked if this facility is City or County, and Ms. deBord indicated that, by virtue of the grant funds, they were required to consider being a regional distribution center. This will be considered; however, she noted that Forks has a distribution center. Therefore, at this time, the Port Angeles Food Bank will serve the City and the Joyce area. Councilman Braun expressed appreciation to Ms. deBord and the other members of the committee for their efforts on this project. Dan Smith, Food Bank President, echoed the comments made by Ms. deBord and expressed his appreciation of the partnership with the City and the community. He felt the Food Bank is very close to a dream and vision come true. Mr. Smith stated that, year to date, 13,518 individuals have passed through the Food Bank door, and he expects the fmal -2- 3537 CITY COUNCIL MEETING August 19, 1997 PUBLIC HEARINGS: number for 1997 to total 26,000. (Cont'd) Mayor Ostrowski asked that all those present involved with the Food Bank stand and be Draft Final Report - Port recognized, after~:which~ he. closed the public hearing at 7:40 p.m. Administrator Smith Angeles Food Bank indicated work will proceed toward finalization of the plan for return to the City Council Planning Grant (Cont'd) for adoption, hopefully by the first meeting in September. LEGISLATION: 1. Ordinances Not Requiring Public Hearings Revision to PUD A. Revision to PUD Wholesale Water Agreement Wholesale Water Agreement Mayor Ostrowski reviewed the informatien provided by the Public Works Department, and Director Pitlis noted that the proposed agreement was in need of correction pertinent to the dates of the contract term, to read as follows: Page 1, Paragraph 1.A.; "...beginning with the billing cycle starting August 24, 1997" and Page 2, Paragraph 4.; - "This contract shall terminate on August 23, 1998...". Councilman Braun indicated the Utility Advisory Committee had considered the revisions to the agreement and was recommending City Council approval. In the ensuing discussion, Director Pittis indicated this agreement would give the City the opportunity to provide another point of delivery to the PUD at a lower cost. The rates reflected in the agreement are consistent with the cost of service study, and Councilman Campbell noted the extension of one year would allow the City to continue discussions with the PUD regarding future services in the Urban Growth Area. Councilman Doyle moved to authorize the Mayor to sign the contract extension with the PUl}, to include the corrections submitted. The motion was seconded by Councilman Braun and carried unanimously. Revision to Wholesale B. Revision to Wholesale Water Rate Ordinance Water Rate Ordinance Ordinance No. 2965 Mayor Ostrowski reviewed the information provided by the Public Works Department and read the Ordinance by title, entitled ORDINANCE NO. 2965 AN ORDINANCE of the City of Port Angeles revising the water rate for wholesale customers and amending Ordinance 2181 as amended and Chapter 13.44 of the Port Angeles Municipal Code. Coundiman Braun moved to adopt the Ordinance as read by title. The motion was seconded by Councilman Hulett. Councilman Doyle inquired as to the impact of this ordinance on rates, should the Council decide at some future date to provide water outside the City Limits. Director Pittis responded this ordinance would not be in conflict with the current policy or any changes the Council may wish to make to the policy. A vote was taken on the motion, which carried unanimously. Revisions to PAMC Chapter C. Revisions to PAMC Chapter 14. 05 - Electrical Code 14.05 - Electrical Code Mayor Ostrowski reviewed the information provided by the Public Works Department and Ordinance No. 2966 read the Ordinance by rifle, entitled ORDINANCE NO. 2965 . AN ORDINANCE of the City of Port Angeles, Washington, revising the City's electrical regulations and amending Ordinance 2552, as amended, and Chapter 14.05 of the Port Angeles Municipal Code. Councilman Hulett moved to adopt the Ordinance as read by title. The motion was seconded by Councilman Campbell and carried unanimously. Street Vacation Petition 2. Resolutions not Requiring Public Hearings Resolution No. 9-97 Street Vacation Petition - Walkhoff - "P" Street between Milwaukee and "14th" Street Mayor Ostrowski reviewed the information from the Planning Department and read the Resolution by title, entitled -3- 3538 CITY COUNCIL MEETING August 19, 1997 LEGISLATION: RESOLUTION NO. 9-97 (Cont'd) · A RESOLUTION of the City of Port Angeles setting Street Vacation Petition a hearing date for a petition to vacate a portion Resolution No. 9-97 of"P' Street north of Milwaukee Drive and south (Cont'd) of Fourteenth Streets, Port Angeles, Washington. Councilman Campbell moved to pass the Resolution as read by title. Councilman Wiggins seconded the motion, which carried unanimously. 3. Planning Commission Minutes/Action Items Planning Commission minutes -July 23, 1997 Councilman Hulett moved to accept and place on f'fle the Planning Commission minutes of July 23, 1997. Councilman Braun seconded the motion, which carried unanimously-. Joint City/County 4. Other Considerations Annexation Study Phase I A. Joint City/County Annexation Study Phase I report by EES Consultants Planning Director Collins reviewed the history of the joint City/County Annexation Study conducted for the eastern Urban Growth Area of Port Angeles. A grant was received from the Department of Community, Trade and Economic Development, and Economic and Engineering Services was engaged to conduct this study. John Maxwell, EES, was present this evening to present a report pertinent to Phase I. Mr. Maxwell presented details relative to the Phase I study, which constitutes a report on cost/revenue analysis for the affected jurisdictions, which would primarily be the City and the County. Mr. Maxwell distributed handouts highlighting the study, which he described with the use of the overhead projector. Annexation policy issues identified for the City were: Should the City promote annexation even if the revenue is negative; what is the preferred method of annexation - election or petition;.how quickly should the transfer occur - immediately or in three to five years; is the City Willing to accept or swap utility roles With the PUD; how should annexation occur ~ zone by zone or all at once; should the annexed area assume City indebtedness; and should the City allocate "general costs" City-wide. Mr. Maxwell reviewed a comparison of utility rates and property taxes, and also noted projected differences in other revenues, such as excise taxes and sales and use taxes. Because of the expected expenses to be incurred relative to infrastructure and the provision of utilities, as well as the other projected revenues, Mr. Maxwell had concluded that the annexation under study would be relatively "revenue neutral". Mr. Maxwell reported that the City of Vancouver had significantly increased size by virtue of a rather large annexation, and the City staff was planning to meet with the Vancouver staff to learn from their experiences. In responding to a question from the Mayor, Mr. Maxwell stated that Phase III was intended to seek public input on the question of annexation. Manager Pomeranz reported that his office has already received several inquiries from citizens on the matter of annexation, and Directors Pittis and Collins have met with citizens in the area to report on the City's current activities. Discussion followed with regard to the merit of pre-annexation agreements presently on file with a couple of businesses located in the eastern UGA. After further discussion, it was agreed that no action was necessary at this point in time. Any comments the Council may have pertinent to this report on Phase I should be directed to Director Collins. Request to Circulate B. Request to circulate an annexation petition for approximately 60 acres located Annexation Petition west of Port Angeles Road between Lauridsen Boulevard/Highway 1 O1 West at Fey Road Mayor Ostrowski reviewed the information provided by the Planning Department, and Director Collins advised the Council that the applicant was interested in receiving water and sewer services for the development of a residential area. Further, this particular area is currently within the City's Urban Growth Area. At the present time, it does not include any industrial land. Discussion followed With the Council seeking clarification as to whether the Council would be obligated to allow the circulation of an annexation petition. Attorney Knutson advised the Council members that there is no such obligation, as the petition circulation would be totally at the Council's discretion. Director Collins clarified that, at this time, the Council was being asked to refer the matter to the Planning Commission for a recommendation. Councilman Wiggins moved to refer the request to the Planning Commission for a recommendation on whether to authorize that a petition be circulated. The motion -4- 3539 CITY COUNCIl.MEETING August 19, 1997 LEGISLATION: was seconded b'YL'~Ot~eilman Hnlett. (Cont'd) Councilman Doyle suggested that the applicant be asked to include a larger area in the Request to Circulate proposed annexation in order to make it more uniform. This suggestion was supported by Annexation Petition Council members McKeown and Braun, and Director Collins indicated this may well be (Cont'd) a suggestion forwarded from the Planning Commission. A vote was taken on the motion, which carried unanimously. Morse Creek Transmission C. Revise Morse Creek Transmission Agreement Agreement Engineering Manager Hursh summarized the amendment to the More Creek Transmission Agreement, after which Councilman Braun moved to authorize the Public Works Director to sign the amendment to the Transmission Agreement for the Morse Creek Hydroelectric Project. The motion was seconded by Councilman Campbell and carried unanimously. Contract with Rayonier for D. Contract with Rayonier for disposal of demolition debris at the Port Angeles Disposal of Demolition landfill Debris Mayor Oslrowski reviewed the information provided by the Public Works Department, and Couneilmemher MeKeown moved to authorize the City Manager to sign the contract with Rayonier, Inc, for the disposal of demolition debris. The motion was seconded by Councilman Hulett. Attomey Knutson advised the Council that Rayonier had asked that a paragraph be added to the contract, as they would like to have access to the landfill in order to see where the debris will be placed. In addition, the City would like access to Rayonier in order to inspect the debris before it departs the Rayonier property. Rayonier is also in need of accessing some of the City records. Attorney Knutson indicated the City has no objection to ~he addition of this paragraph, which was agreed to by the maker and the seconder of the motion. In the ensuing discussion, Director Pittis responded to a question as to whether there will be an area at the landfill designated for the debris. There will be two areas used: one for the debris and one for asbestos. Director Pittis noted the asbestos will be triple-bagged and will not be subject to the disposal rate previously considered by the City Council. After further limited discussion, a vote was taken on the motion, which carried unanimously. Coast Guard Lease for City E. Coast Guard Lease for City Pier Moorage Pier Moorage Director Pittis had dislributed copies of the revised lease with the Coast Guard for moorage at the City Pier. At a previous Council meeting, concern had been expressed with regard to the ten-year renewal option at the end of this ten-year lease. In addition, the renewal option was to have been exercised totally at the discretion of the Coast Guard. In pursing this issue with the Coast Guard, it was agreed that Page 1, Paragraph 4. of the lease should exclude the renewal option in its entirety. Councilman Campbell questioned whether the lease agreement was tied to the CPI, and staffnoted that the Additional Sheet 1, Paragraph 3.b., included such a reference. At this time, it was discovered that language pertinent to the ten-year renewal option should be excluded from this particular paragraph as well. Therefore, Councilman Wiggins moved to authorize the Mayor to sign the lease agreement with the Coast Guard, as amended. The motion was seconded by Councilman Doyle and carried unanimously. Governor Locke's Rural F. Governor Locke's Rural Economic Summit Economic Summit Manager Pomeranz reported that he had attended two planning meetings in Olympia pertinent to Governor Locke's Rural Economic Summit to be held in Port Angeles on November 6, 1997. He was joined by Representative Kessler, Chris Anderson of the Port, and Bart Phillips of the EDC. The planning sessions have involved discussions as to the direction of the economic summit, and a draft agenda has been formulated. The sununit will be held at the Veto Burton Center, and it is expected to serve as a regional forum and discussion of the rural economy of Washington. Members of the public and private sectors will be invited to participate, and a legislative agenda will be prepared for submission to the State leaders for the 1998 session. It is felt that "the time is now", and the matter of the "two Washingtons" needs to be addressed. To ass~e a successful summit, Manager Pomeranz proposed that the City provide funding up to a level of $5,000 in support of the endeavor. Although he believed that he may have this funding provided by other sources, he felt it advisable to seek City Council approval for such an expenditure ffhis efforts did not come to fruition. Mayor Ostrowski lauded -5- 354O CITY COUNCIL MEETING August 19, 1997 LEGISLATION: ~ Manager Pomeranz~ efforts toward.this slnnmit, and Councilman Doyle moved to (Cont'd) . 'C-a ' ' '~' ~ uthorlze the City Manager to speiat~,~00 toward the Rural Economic Summit. Councilmember McKeown seconded the motion, which carried unanimously. Governor Locke's Rural Economic Summit (Cont'd) Councilman Campbell G. Councilman Campbell Expression of Thanks Expression of Thanks Councilman Campbell expressed his gratitude with the great outpouring of love and support during his wife's recent surgery. He thanked everyone for their words of encouragement. ADJOURNMENT: The meeting was adjourned at 9:15 p.~ ~ky J. Upt~, Cif3~Cle~k ! .... --~. Palos!er Ostrowski, Mayor -6-