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HomeMy WebLinkAboutMinutes 08/25/1981 159 CITY COUNCIL MEETING Port Angeles, Washington August 25, 1981 I CALL TO ORDER I The special meeting was called to order by Mayor Haguewood at 7:10 P.M. The purpose of this meeting is to consider the fire truck bids, Auto Allowance Policy, 1981 budget up-date, 1982 Budget Planning, and WPPSS Nuclear Projects No.4 and 5. II ROLL CALL Members Present: Mayor Haguewood, Councilmen Buck, Duncan, Hordyk, Polhamus, Quast. Members Absent: Councilman Boardman Staff Present: R. Orton, D. Frizzell, L. Cosens, M. Cleland, P. Carr, J. Pittis, L. Glenn, M. Campbell. III - VII Suspended. VIII LEGISLATION 1. FIRE TRUCK BIDS I During the August 18, 1981 regular Council meeting, the Council tabled consideration of the bids for a standard 1500 GPM fire truck until several concerns and questions could be resolved. At this meeting, Manager F1odstrom informed the Council that representatives from 3-D Fire Apparatus Company . and W. S. Darley Fire Equipment Company had met with members of the City staff and the Mayor on August 24th to discuss the fire truck bids submitted' on July 28, 1981. The meeting was very informative, reported Manager Flodstrom, however, it did not change staff's recommendation to award the " bid to 3-D Fire Apparatus Company. 3-D's low bid was $132,879, with the option of a trade-in for the present fire truck ($1,500) and a drive-out allowance ($2,000). '" Councilman Buck then moved the Council accept the low bid of 3-D Fire Apparatus Company in the amount of $136,379 and leave yet to be determined whether the City will take advantage of the drive-out option. The motion was seconded by Councilman Quast. Duringdiscusssion on the motion, Council- man Hordyk voiced his opposition to awarding the bid to 3-D, citing as his reason the superiority of the Darley fire fighting equipment. Councilman Hordyk also pointed out that the 3-D pumper would become' 'ineffective for a brief period of time while hooking up to a hydrant after using the pumper with its tank. Councilman Buck spoke in favor of the motion, pointing out that 3-D's bid met every specification, at a competitive price, and was Fire Chief Glenn's recommendation. Following further discussion on the two bids, the question was called for and the motion carried with Councilmen Hordyk and Polhamus voting "NO." Fire Chief Glenn will prepare a cost comparison between picking up the fire truck in Wisconsin versus having it delivered to Port Angeles, in addition to the cost to the City of sending a firefighter to the factory to observe the testing of the equipment and either travel back to Port Angeles separately or travel back with the fire truck. I 2. AUTOMOTIVE ALLOWANCE During the June 16, 19B1 regular Council meeting, the Council was presented with some preliminary material on a City vehicle allowance program. The Council's direction at that time was to further review the program and pre- pare cost figures which indicated the cost and associated savings related to the program. At this meeting, Manager Flodstrom outlined the proposed vehicle allowance program, which consists of classifying those employees who are currently assigned cars, or who use their private vehicle for work related activities, into three groups: Group I could consist of those employees who because of the nature of the job, require either specialized equipment or 24-hour use 160 CITY COUNCIL MEETING August 25, 1981 VIII LEGISLATION 2. Cont. due to their need to respond to emergency situations. Employees in this group would be the Police Chief, City Light Service Crew, Animal Control Officer, and the Assistant Fire Chief and Fire Marshal~ Group II would contain those employees who currently have 24-hour vehicles but do not have an emergency response need or the need for specialized equipment. These employees have the need for 24-hour vehicle use but the need could be met I by utilizing private vehicles, partially funded by a monthly auto allowance. . Employees in this group would be the City Manager, Fire Chief, Parks and Recreation Director, City Light Director, Public Works Director, and the Superintendent of utilities. Group III would consist of those employees who may only occasionally have a need for 24-hour use of a city vehicle but who do have a definite need for a vehicle during the regular working hours. The employees in this group do not need a full time vehicle. When a vehicle is needed, the need could be met by the use of their private vehicle or a specially assigned City vehicle. If the City were to provide a monthly car allowance of $100 per month for those employees in Group II and pay a mileage rate of $0.21 per mile to those employees in Group III, the City would save approximately $38,422 over the life cycle (5 years) of those vehicles being eliminated, and an additional $2,340 in fuel savings would result from reducing the number of vehicles used on a 24-hour basis. The Council discussed this proposal at length with Manager Flodstrom and Finance Director Orton. Subjects discussed included replacement cost of the six vehicles which will be eliminated; the advantages (i.e. maintenance and insurance) of eliminating six vehicles; the cost to install radios in the private vehicles used; the possibility of a common motor pool for Group II and III; and the procedure for processing mileage vouchers. Following this discussion, Councilman Buck moved the Council adopt the Auto Allowance policy as presented by staff. The motion was seconded by Councilman Quast. During discussion on the motion, Councilman Quast moved to amend the motion by adding that this policy be a one-year, exploratory attempt and that the Council be re-appraised of the achievements and functioning of the policy prior to discussing the 1983 budget. The amendment to the motion was seconded by Councilman Buck. Councilman Hordyk then voiced his objection to the amendment because if the policy does not work the City will have to buy six new vehicles. Councilman polnamus also objected, because he felt there should be either a monthly car allowance, or a mileage allowance, but not both. On call for the question, the amendment to the motion was passed by the Council. The original motion, as amended was then passed with Councilmen Hordyk and Polhamus voting "NO." I 3. 1981 BUDGET UPDATE Finance Director Orton briefly reviewed his memorandum to the Council regarding the financial condition of the City at July end. Mr. Orton also reviewed several attachments to his memo including a summary of revenues and expenditures for the General Fund at July 31, 1981; an analysis of General Fund revenue by main sources of revenue; year-to-date status in each of the four utilities; and an analysis showing the change in General Fund ba1ance,b~tween 1980 year-end and 1981. Mr. Orton's status report concluded with a discussion on the financial status of the Light Utility and the re-estab1ishment of the Arterial Street Fund. 4. 1982 BUDGET PLANNING I The first part of Manager Flodstrom's presentation on 1982 Budget Planning included a status report on the 1981 priorities and accomplishments. 1981 accomplishments in the areas of Transportation, Public Safety, Finance and Administration, and Community Development were outlined and discussed at length. The Council then outlined their priorities for 1981 as follows: (I) Transportation - (a) Boulevard bridge, 8th and peabody intersection, 8th and "c" street intersection, and Race Street-8th to Park (b) City wide circulation plan; (2) Finance and Administration (a) self-insurance pro- gram, (b) codification of City ordinances, (c) Comprehensive Energy Plan, ~ CITY COUNCIL MEETING August 25, 1981 161 VIII LEGISLATION 4. Cont. I (d) utility stabilization, (e) upgrade existing park facilities and park user fees; (3) Public Safety - (a) improve communication equipment, (b) remodel Fire/Police buildings, (c) creation of a Traffic Violations Bureau; and (4) Community Development - (a) long range developments, (b) develop- ment of Central Business District, waterfront, ravines, etc., (c) update Zoning Ordinance and Parking Ordinance, (d) Civic Pride Foundation, and (e) the Convention/Community center. Because of the late hour, Councilman Duncan moved the Council continue the meeting past the 10:00 deadline and consider the matter of WPPSS Projects No. 4 and 5. The motion was seconded by Councilman Quast and carried. 5. WPPSS NUCLEAR PROJECTS NO. 4 AND 5 I Light Director Lew Cosens addressed the Council to inform them of the latest actions by the participants Committee in regard to the WPPSS Nuclear projects No.4 and 5. Mr. Cosens explained that the participants' Committee has determined, following lengthy discussions with the senior managing underwriter for Supply System bonds, that further financing of Projects No. 4 and 5 can only be undertaken within the present time frame if the Partici- pants' committee adopt a draft resolution to be considered at the August 2'7, 1981 Committee meeting. If such a resolution is not adopted, or if the actions required in the draft resolution are not accomplished, the Partici- pants' Committee is convinced, ba3ed upon the advise described above and from others, there is a likelihood one or both of the projects will have to be terminated on or about September I, 1981. One of the provisions of the August 27th draft resolution would rescind the July 23, 1981 Participants' Committee resolution. This resolution would be rescinded to allow the Supply System to immediately commence the preparatory actions necessary in order to accomplish a sale of Projects No. 4 and 5 bonds on or about October 1, 1981. " .... The proposed Resolution would also amend the Participants' Agreement to pro- vide for payment to the Supply System of at least 50% of the interest during construction on projects No. 4 and 5 after March 1, 1983, instead of 1988 as originally scheduled. If enacted, the plan would impose an increase of at least five to seven percent on 1983 electrical bills. During discussion on this information, several Councilmembers expressed their great displeasure with the mismanagement, last minute tactics, secret meetings, etc. of the Supply System. Mr. Cosens informed the Council that many of the Participants feel the same way and 100% approval of the proposed Resolution is doubtful. The Council and Mr. Cosens also discussed the pro- cedures for withdrawing from WPPSS. Councilman Quast then moved the Port Angeles City council abstain from endorsing the proposed Resolution because it falls under distress and duress. The motion was seconded by Councilman Duncan. Following further discussion on the City's representation on the participants' Committee, and the very slim options available to the city, the question was called for and the motion passed with Councilman Hordyk voting "NO" because of the "distress and duress" language contained in the motion. Councilman Quast then moved the City send a letter to its representative on the Participants' committee, suggesting that the Committee request the federal government "bailout" the WPPSS Nuclear Projects No. 4 and 5. The motion was seconded by Councilman Polhamus and carried. I ADJOURN TO EXECUTIVE SESSION IX The meeting adjourned to an executive session at 10:25 P.M. X RETURN TO OPEN SESSION/ADJOURNMENT The meeting returned to open session at 11:00 P.M. and was adjourned. ~a.~ City Clerk A~N'~~ Mayor