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HomeMy WebLinkAboutMinutes 09/01/1987814 I CALL TO ORDER Mayor Whidden called the meeting to order at 7:02 P.M. II ROLL CALL Members Present: Mayor Whidden, Councilmen Hallett, Hesla, McPhee, Quast, Schermer, Stamon. Members Absent: Staff Present: Public Present: III MINUTES IV FINANCE None. CITY COUNCIL MEETING Port Angeles, Washington September 1, 1987 Manager Flodstrom, Attorney Knutson, Clerk Anderson, P. Carr, M. Cleland, S. Hardy, S. Brodhun, B. Becker, J. Pittis, D. Wolfe. D. French, G. Gustafson, J. Hallett, R. Hallett, K. Blakley, B. Twohy, G. Roats, M. Merrick, M. Lemon, K. Gabriel, L. Beil, H. Berglund, K. Good, J. Cornell, L. Lee, J. Elsbree, L. Sunny. Councilman Schermer moved to accept and place on file the minutes of the August 18, 1987, meeting. Councilman McPhee amended Register Page 809, paragraph No. 3, adding wording so the sentence would read: with the exception of two people, the neighbors had not objected." Councilman Stamon corrected Register Page 806, second paragraph, second line, changing the word "her" to "the Councilman Quast seconded and the motion carried. 1. Payment Authorized to Riddell, Williams for Legal Representation on WPPSS Issues Councilman Hallett moved to authorize payment of the June 26th through July 25, 1987, Riddell, Williams bill in the amount of $15,313.77. Councilman Stamon seconded. Councilman Hallett discussed Item C of the billing briefly with Attorney Knutson. On call for the question, the motion carried. 2. Retainage Released to Peterson Power Products for Electrical Switch Gear Councilman Stamon moved to concur with the recommendation of the Light Department and declare the contract complete and authorize payment of $6,157.81, excluding use tax, to Peterson Power Products of Omaha, Nebraska. Councilman Quast seconded and the motion carried. V CONSENT AGENDA Councilman Hesla moved to accept the items listed under the Consent Agenda, including (1) Request for progress payment #9 to Fremont Construction of $129,566.04 for work on new City Hall; (2) Correspondence from Washington State Liquor Control Board; and (3) Vouchers of $1,268,721.84 and Payroll of 8 -28 -87 of $236,459.28. Councilman Schermer seconded, questioning Manager Flodstrom on Item (2)(b). Manager Flodstrom indicated that payments were up -to -date and this was authorization from the Liquor Control Board. Councilman Stamon questioned Parks Recreation Director Brodhun on a payment to the Pacific Northwest Regional Tournament for umpire fees and baseballs. It was her understanding that the Council agreed to sponsor this amount if there was a shortfall on tournament revenues. She wondered if the tournament had broken even and whether or not the City would be reimbursed for this amount if this was true. Parks Recreation Director Brodhun stated the books were not closed yet, but felt they would be able to pay their expenses. He was under the impression that it was a said and -done co- sponsorship. VI ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA 815 CITY COUNCIL MEETING September 1, 1987 Manager Flodstrom explained that the initial request was for some support from the City in the event that they did not have sufficient funds up front to cover the costs of the tournament. It was his impression that in the course of discussion, the Council opted to co- sponsor the tournament and in that role, pay for the umpire fees, which were estimated at $1,000, and up to $200 for baseballs for the tournament, that number ending up to be $154. It was not his impression that there was an expectation of reimbursement should the tournament raise funds beyond their expenses. He stated that excess moneys from the tournament had been used to assist in sending the Port Angeles team to Louisiana for the World Series. Councilman Quast provided clarification, as the maker of the original motion, stating that Manager Flodstrom's interpretation was correct. Councilman McPhee discussed with staff the estimated contract total of Item (1), questioning increases in this amount. Public Works Director Pittis explained that this total was based upon the original contract amount and the total change orders to date. Following discussion, on call for the question, the motion carried. Hattie Berglund, 1834 West Seventh Street, thanked the Public Works Depart- ment for the excellent job on the chip -seal program on a number of streets in the City. She noted concern over Gund Plaza and the beginning of construction there. She listed intersections at Eighth and "I Tenth and "I and Tenth and "M" and in between, stating the streets were fast deteriorating as a result of heavy equipment there. She felt the developers should pay the cost of redoing those streets when the project is finished and asked if that was going to be done. Manager Flodstrom stated that staff had informed the developers that repair on those streets would be the developers' responsibility. Brian Twohy, 5345 Schmitt Road, representing the Crescent Water Association in Joyce, inquired about their request for an easement from the City. Manager Flodstrom explained that staff would contact the Association as soon as they were able to look at it. Ruth Dorr, 416 East llth Street, thanked staff for investigating her problem with a neighbor. She stated there was nothing they could do and that we needed an ordinance governing junky yards. Council and staff discussed the issue with Mr. and Mrs. Dorr extensively, explaining limita- tions they were faced with. City Attorney Knutson agreed to conduct research on what other cities had done with regard to ordinances regulating aesthetics and to draft an ordinance for consideration. He stated, however, that this would be a difficult task. Councilman Stamon requested the addition of Item No. 12, Reconsideration of Condition No. 9 of the Clallam County Fair Board Conditional Use Permit. Councilman Quast moved to grant Councilman Stamon's request. Councilman Stamon seconded and the motion carried. Councilman Schermer inquired of Manager Flodstrom as to a problem with young people loitering outside a specific business. Manager Flodstrom explained that staff had discussed the matter with the business owner and Police Chief Cleland, Manager Flodstrom and the store owner would be meeting tomorrow. Councilman Schermer felt that if this problem persists, it may need to be discussed at a future Council meeting. VII LEGISLATION 1. Public Hearing A. Ordinance Adopted Amending Parking and Business Improvement Area Ordinance Mayor Whidden then read the Ordinance by title, entitled ORDINANCE NO. y 5 9 AN ORDINANCE of the City of Port Angeles amending Section 3 of Ordinance 2351 relating to the parking and business improvement area. 816 CITY COUNCIL MEETING September 1, 1987 Mayor Whidden opened the public hearing and asked for comments. Jerry Cornell, 824 West Fourth Street, President of The Downtown Association, explained that many individuals assumed this was a new $100 assessment. He wanted to establish tonight that this was not a new assessment and it was not going to be used to pay for the trolley, etc. He explained this was an assessment only on new businesses starting up in the Downtown. Upon inquiry by Mr. Cornell, Attorney Knutson confirmed this, explaining that this $100 assessment applied only to businesses starting operation within the PBIA after September 15, 1985. Councilman Quast asked Attorney Knutson if it would be legal to assess businesses now which had opened after September 15, 1985. He felt it unfortunate this was overlooked at the time the original ordinance was adopted. Attorney Knutson confirmed that it would be legal. Eric Gustafson, 684 Black Diamond Road, owner of Clallam Grain, stated that he bought an existing business but just received a $100 assessment which he had paid. It was his understanding if you purchased a business that was already established, it was not a new business. Attorney Knutson explained that if it was an existing business that had simply changed hands, it was not a new business. Attorney Knutson suggested Mr. Gustafson contact Scott Kenyon to straighten this out. Mr. Gustafson also stated that he was required to provide 12 off- street parking spaces for his business and had leased a lot to do this. It was his understanding that the PBIA assessment was for Downtown parking and he questioned whether he should be assessed, as he, as well as other businesses in his area, provided their own parking. Manager Flodstrom explained that the PBIA assessment did cover parking but also covered promotional activities, such as festivals Downtown, and a number of activities that fell under the direction of the Downtown Associa- tion. He explained that the Downtown Association was the administrator of the PBIA. He explained that there was a provision in the ordinance whereby a business providing 50% of its off- street parking was eligible for a reduced assessment. Manager Flodstrom stated he would have Scott Kenyon contact Mr. Gustafson tomorrow and if an overpayment had taken place, Mr. Gustafson could receive either a refund or a credit on his account. Mayor Whidden asked for further comments. Street, asked if an existing business moved if they would receive an additional as responded that they had not in the past; opened second outlets had been assessed. Mike Lemon, 1818 West Sixth to a new and better facility, sessment. Manager Flodstrom however, businesses which had Mayor Whidden asked for additional comments. There were none. fore closed the public hearing. He there- Councilman Quast recalled that at the time the Downtown Beautification Project was initiated, the Downtown Association stated in about five or six years when the majority of the LID was paid off, the Downtown Association would take over part of the maintenance of the planters and the banners. He requested this be placed on the next agenda so that the PBIA people could 'discuss whether the time had come, as five years had now passed. Manager Flodstrom stated there had been a lot of discussion regarding that in the Beautification Committee of the Downtown Association. He also explained that some of the planters, now ten years„,old, had not weathered the ten years well and there was a need to look at the next generation of planters. Councilman Quast then stated it did not have to be at the next meeting, but felt it needed to be discussed during the budget process when Goals and Objectives were being established. Councilman Schermer felt it would be premature to try to report immediately, because of the recent change in revenues with the removal of parking meters and partial replace- ment of that revenue with the leasing of a lot. Councilman Stamon volun- teered to serve on the Beautification Committee for the Downtown Associa- tion, stating that the chairman had moved from Port Angeles. Councilman Hallett moved to adopt the Ordinance as read by title. Council- man Stamon seconded and the motion carried. 2. Planning Commission Minutes of August 26, 1987 Accepted and Placed on File Councilman Stamon noted under Reports of Commissioners that the blacktop on Marine Drive problem had still not been solved and asked the Public Works Department to provide information. Public Works Director Pittis explained that staff was coordinating that. 817 CITY COUNCIL MEETING September 1, 1987 Councilman Schermer questioned paragraph 2 under Retail Stands. Staff clarified that the word "ordinance" was missing. The sentence was cor- rected to read: the retail stand section should be deleted from the existing Right -of -Way Use Permit Ordinance when the new Ordinance is adopted." Councilman Quast discussed briefly with staff the progress on the Raab variance. Councilman Hallett asked about the long -range planning meeting regarding retail stands and bed and breakfasts, which was listed in the Planning Commission minutes as a public hearing. Planner Carr explained that this public hearing would be the fourth Wednesday in September. Mike Lemon, Planning Commission Chairman, addressed the issue from the audience, stating that this long -range planning meeting would not be a public hearing. Councilman Stamon then moved to accept the minutes and place them on file. Councilman Quast seconded and the motion carried. 3. Funding Assistance Authorized for Sunbreak Co -Ed Softball Team for Travel Councilman Hallett stated he would still like to know the amount being requested and some particular arrangements that might be considered in exchange for this. Council noted the amount was not listed in the letter from Sunbreak. Kathi Good, 528 East First, explained the cost of the airline tickets, gas, food and lodging. She explained the Softball Association had contributed $450 and the Chamber of Commerce did not have money in their budget but had agreed to provide plenty of brochures, pamphlets, and maps for the team to distribute. She stated the total cost was approximately $7,000 and the team had raised $2,000. With the contri- bution made by the Softball Association, this left a balance of $4,600. Councilman Schermer recalled a situation with the Symphony and another with a youth baseball team where the City received, in return for a contribu- tion, in -kind services. Councilman Quast read a letter received from Carl Alexander criticizing the City's recent sponsorship of the youth Babe Ruth team. Following extensive discussion Councilman Stamon moved that we contribute $1,500 toward the Sunbreak team, with the clear understanding that in exchange for that, they will do the painting at Vern Burton or any other work that is clearly defined within the budget for 1987 or 1988, up to that amount; and that that work be done to the satisfaction of the Parks Director. Councilman Hesla seconded. Following clarification from Parks Recreation Director Brodhun, Councilman Hallett shared some frustration in attempting to support an activity but lacking adequate information. Manager Flodstrofn stated that staff would be able to find $1,000 or $1,500 worth of meaningful work for the team do to which would be of benefit to the City and recognition for the team. Councilman Stamon then amended her motion to authorize the expenditure of the amount previously mentioned, with the understanding that there would be work done by the team by year's end. She preferred activities that were already scheduled or budgeted to be accomplished, rather than in addition to the budget, through a contrac- tual agreement. Councilman Hesla concurred. Councilman Hallett asked what benchmark criteria were used to determine whether, someone deserved con- tractual arrangement; i.e., what kind of precedent the Council was setting tonight, or what kind of policy we were operating under, so that we could consistently apply this to anyone who came before the Council with a request. Councilman Quast was concerned that this was a voluntary group of adults, sponsored by a commercial enterprise. He asked if the taxpayer was obligated to support them. Councilman Quast felt it critical that we were certain we would get a product for our money. Councilman Stamon felt this had been made clear under the terms of the motion. Councilman Hesla felt it was good that we encouraged groups to represent the City when going out of town. He felt if we could facilitate that through some in -kind service, it was fair and just. Councilman Stamon then restated the motion that we would agree to contribute $1,500 toward Sunbreak Co -Ed Softball Team's attendance at the Nationals, with the clear understanding that in return for that expenditure of funds, they will perform, on a contractual basis, for the City of Port Angeles, work in that value that has already been identified and budgeted within the 1987 budget. That work to be completed by the end of 1987 and to be assigned at the discretion of the City Manager and then to his satisfaction. On call for the question, the motion carried. 818 CITY COUNCIL MEETING September 1, 1987 Councilman Schermer then moved that staff, with two Council volunteers, be instructed to consider and bring to the Council a proposal for future allocation or contractual arrangements with any volunteer organization that comes to ask for support. Councilman Stamon seconded, volunteering Coun- cilman Hallett to serve, since it was his idea; also volunteering herself. Councilman Quast also agreed to serve. Councilman Schermer amended the motion to add the City Attorney on this committee. Councilman Stamon concurred. The motion carried. 4. Contract With Wording Changes Authorized With 3 -H Cable Communications Consultants for Review of Port Angeles Telecable Performance and Capabilities Councilman Stamon moved that the contract be approved with 3 -H Cable Communications for purposes of reviewing the telecable franchise agreement with the City of Port Angeles, but that under Exhibit "A" the cost per mile be 21, which is the standard rate that the City of Port Angeles pays, and the total sum to the consultant services not to exceed $3,000. Councilman Schermer seconded. Council and staff discussed the issue at great length, with several Councilmembers voicing concern over transportation expense. Councilman Schermer then moved to amend the motion to read: To approve the basic concept of the contract and refer it to the Attorney and the UAC to work out the details, and authorize the City Manager to sign the contract at that point. Councilman Stamon concurred. Councilman Stamon restated the motion to authorize the City Manager to execute a contract with 3 -H Cable Communications Consultants after the Utility Advisory Committee and the City Attorney had more clearly defined the language relating to reimbursement for mileage and hourly rate. The motion carried. BREAK The meeting was recessed for a break from 8:50 to 9:02 P.M. 5. BPA Wholesale Power Rate Increase City Will Absorb Until At Least December Mayor Whidden reviewed a background memorandum from Light Director Orton explaining that effective October 1, 1987, the Bonneville Power Administra- tion would raise its wholesale power rates to the City by approximately 6.1 The rate would be in effect until September 30, 1989. Councilman Quast pointed out that we are very proud of the management of our Utility. He read points listed on page 2 of the memo, as follows: (1) Long -term electric rate stability will aid the community in its economic recovery. It also allows some predictability in operating costs for our larger customers; (2) The community has just had to absorb rate increases for sewer and solid waste, with additional sewer rate increases scheduled next year and beyond; (3) City Light currently has more money than it needs to operate at a comfortable option. As Chairman of the Utility Advisory Committee, Councilman Quast then moved that the City absorb Bonneville's wholesale power rate increase at the current time, with adjustment for changes in the, seasonal structure of Bonneville's rates, and to instruct staff to draft an ordinance for the Council for the next meeting. Councilman Quast noted that at least we would hold the line until the end of December. Councilman Schermer seconded the motion, which carried. Councilman McPhee felt the Council should implement a rate increase in order to maintain adequate reserves in case of an adverse court decision regarding WPPSS nuclear power plants 4 and 5. He felt if we use this money up in not passing on an increase, and we have not had an increase since 1983, which did not match inflation, we might need it for a court settle- ment and then have to have a dramatically large increase for our rate- payers. He felt this would be a disservice to the ratepayers, as this was such a small amount, and wondered if, in fact, we need these reserves for a potentially adverse court decision. Councilman Stamon responded that as a part of this, City Light staff did an extensive long -term forecast in terms of revenues and moneys that will be coming in and available to the City Light Utility, using a number of different models. She stated as a part of the ordinance to be drafted by staff, a change would be made in the seasonal rates that are currently undertaken by three of the City's major customers. She stated a 4% 819 CITY COUNCIL MEETING September 1, 1987 increase would be of significant impact to the industrial users within the City. She stated the UAC is very comfortable with the reserves that the City has in this area. She felt we would be much better off to delay an increase until September 30, 1989, unless we experience a sharp peak from Bonneville, which was possible. Councilman McPhee asked if the UAC did consider the potentially adverse court decision. Members of the UAC confirmed this. Councilman Quast, speaking on behalf of the UAC, felt we were in very good shape with regard to legal representation in the WPPSS issue. He felt that an increase would impact our industrial users and affect their competitiveness in a very marginal market. He felt we would do a great contribution to the economy and employment of our City if we could keep things going until next September. Councilman McPhee stated he was not privy to much of the information that the UAC had, but wanted to make sure that they had con- sidered the potential consequences of this decision. Councilman Hallett wished to go on record as opposing a rate increase also, for the reasons Councilman Quast had outlined. Conservation Manager Hardy provided additional information. The motion carried. 6. Equipment Declared Surplus Councilman Quast moved to declare the following equipment surplus: #135, 1982 Chev. Van; #1888, 1978 Jacobsen Gang Mower; #1890, 1977 Ford Pickup; #1652, 1980 Dodge Pickup w /Hoist; #1741, 1969 Ford Pickup w /Utility Box; #1540, 1973 Chev Pickup w /Utility Box; #1201, 1982 Dodge Sedan; #1650, 1968 Flex Sewer Rodder Trailer; Canopy (mini pickup); Ridged Pipe Threader; Steam Cleaner; and direct staff to undertake efforts to sell these. Coun- cilman Stamon seconded. Councilman Hesla questioned why these vehicles were not available for trade -in. Administrative Services Director Wolfe explained. Councilman McPhee stated he looked into these earlier today and one of these vehicles, an '82 Dodge, had 196,000 miles, and the others Equipment Rental had good reason for selling. The motion carried. 7. Civil Service Commission Interviews Scheduled Following discussion, Councilman Quast moved to schedule a special meeting for the purpose of interviewing candidates for the Civil Service Commission for 6:00 P.M. September 15, 1987, at the Clallam County Courthouse. Coun- cilman Hallett seconded and the motion carried. 8. Proclamation United Way of Clallam County Day, September 9, 1987 Mayor Whidden applauded those volunteers, donors and member agencies of the United Way of Clallam County and proclaimed September 9, 1987, United Way of Clallam County Day in Port Angeles, Washington. 9. Proclamation Super Good Cents Week, September 20 26, 1987 Mayor Whidden proclaimed the week of September 20th through 26th as Super Good Cents Week for the purpose of increasing the general awareness of the Super Good Cents Program and to provide special recognition of the Super Good Cents related events taking place during t1at„eek. 10. Consideration of Draft Goals and Objectives Workshop Materials and Adoption Process Councilman Quast approved of the outline submitted by the City Manager on the process to be used in adopting Goals and Objectives for the City, particularly the recommendation that the Daily News and Chronicle be provided copies of the Council's draft Goals and Objectives. He felt some Goals needed to be better identified and could include a little more information for public understanding. He also felt the idea of holding two public hearings to provide an opportunity for public input in this process was excellent. He thanked Kevin Dolan, reporter from the Peninsula Daily News, for attending the entire workshop. He then moved to follow the outline recommended by Manager Flodstrom in a memorandum dated August 27, 1987, including providing the Daily News and Chronicle with copies of the Council's draft goals and objectives; addi- tional advertising, if necessary, in order to repeatedly inform the public of the importance of developing Goals and Objectives and the importance of 820 CITY COUNCIL MEETING September 1, 1987 their input into the process; public hearings on September 15th and October 6, 1987, to include an opportunity for public comment, suggestions, addi- tions, and deletions; with adoption of the final set of City Goals and Objectives for 1988 and beyond possibly to occur October 20, 1987. Coun- cilman Hallett seconded, asking if this information had or would be made available to other City employees. Manager Flodstrom stated individual copies had not been made for all employees but he had distributed copies during Department Head staff meetings for distribution during individual Department staff meetings. He also stated employees were encouraged to comment on the draft Goals and Objectives of the City Council. Councilman Hallett wanted to make sure that everyone who was involved with the City at least knows where these are available and if we don't make copies of all of this, at least they know where it is. He wanted to be certain that the things that we have identified as being done well, that recognition be passed on to those employees, because they were the ones who really did the work. He wanted to make a concerted effort to make those employees involved directly aware of that, and if that involved sending a copy to every one, he would be in favor of doing so. He felt it very important that these employees know that the Council felt they had done a good job. Councilman Stamon supported making the Planning Commission and Parks, Recreation and Beautifcation Board aware of these Goals also, as well as other boards and commissions; not necessarily sending each member a copy, but to make them aware and provide an opportunity for them to include their own comments to the Council. Councilman Hesla felt it appropriate to distribute copies to various organizations. He stated he had already submitted a copy to the Chamber of Commerce, which was very interested. He further recommended sending copies to the TCACC and EDC and the various contracting agencies so they could coordinate their efforts. Councilman McPhee stated that the prioritization of these activities was performed by the majority of the Council and rightfully so. He stated he didn't have any problem with that. He did want to point out that we were not unanimous in what was referred to as the celebration of successes. He believed information had not been presented properly. He felt we had not accomplished some of the things we stated we had. Councilman Stamon explained the system used in determining priorities, where each member was given the option of choosing three from five, so there was not an actual "how many votes for this particular type of thing She stated it wa's a real easy, free flowing type of system and she would like to see the Council use it in the future, as the Council had gotten a lot of work done with this method. Councilman Quast wanted to point out one correction needed on the draft of the Celebration of Successes, under Item 2, City Hall, first time a City Hall. He stated he had done research and the Democratic Leader, August 25, 1893, reported on the "new City Hall that the two -story structure located on Oak and First Street was rapidly nearing completion. He then explained that the Democratic Leader of September 29, 1893, reported the cost of that, City Hall, which was $1,307.22. He then shared information that on Friday, March 13, 1914, an arson fire destroyed almost the entire City Hall. He wanted to make it known that our City Hall was not the first and was at least the second City Hall now. He hoped this information, as well as other information, would be included in the dedication ceremonies. Councilman Schermer felt that during this process, the Council, not being perfect, may have left some things out and recommended staff recheck some of the Goals and make suggestions regarding priority, etc. Councilman McPhee disagreed. He felt the Council set the policy. He stated that staff could tell the Council if there was a problem. Councilman Schermer stated that was exactly what he meant. Upon inquiry by Councilman Quast, Manager Flodstrom explained these draft Goals would be available to the news media by the end of the week. Manager Flodstrom stated that the current draft Mr. Sumek had prepared could be submitted to the newspapers and the Chamber, EDC, etc., but that step two of the process was for each member of the Council and staff that partici- pated in the Goals and objectives Workshop to submit back to Mr. Sumek's organization their corrections, clarifications, or adjustments to the material he sent; his intent being to prepare a final draft. He stated 11. Department of Ecology Recycling Grant Accepted Councilman Stamon moved to accept the recommendation of the Public Works Department and authorize the Mayor to sign the grant contract with the Department of Ecology. She stated this was the first step in the direction Councilman Schermer had expressed concern about at the last Council meet- ing, which is a very definite need on the part of the City of Port Angeles to begin examining more closely and working toward recycling to eliminate some of the waste stream that is currently going into the solid waste pit. Councilman Schermer seconded, announcing that two staff members were going to Everett on September llth at 8 AM and wanted a couple more passengers to view their recycling program. 821 CITY COUNCIL MEETING September 1, 1987 these did not have to be by consensus and could be sent or submitted individually. He volunteered to prepare a consensus document by collecting information from each member, if the Council preferred this. Councilman Quast also suggested that copies be made available to City Council candi- dates when the final draft was complete. The motion carried. Councilman Quast reported that the Utility Advisory Committee had met on August 19th and referred to Item No. 2 in the Information Packet, which included recommendations to the Council from the UAC as follows: (1) Establish and maintain an active recycling contract at the Landfill and monitor all volumes and costs associated with that activity; (2) Develop recycling literature to be circulated to citizens of Port Angeles incor- porating ideas relating to recycling and composting; (3) Investigate possibilities of establishing sites other than the City's Landfill for placement of recycling containers and activities. Once established, this should also be included in the recycling literature in #2 above; (4) Investigate and develop methods of improving composting of yard wastes for individuals and neighborhoods. Investigate the various methods available to us to establish a more active composting program. Councilman Schermer pointed out that the total amount going into the Landfill is quite similar to the amount that was going in per day /week/ month prior to mechanized collection. Councilman McPhee challenged that statement, saying that we have information from Public Works saying that just is not so. He stated we have had a dramatic increase following mechanized collection. He asked Councilman Quast to justify his earlier statement that the City of Port Angeles is ahead of Port Townsend in recycling. Councilman Quast stated that we have an active recycling program. Some debate arose. Councilman McPhee asked if the recycling brochures would be fully paid for with this grant,' or if there would be additional expenses from our budget. Councilman McPhee discussed with staff, extensively, the current recycling procedures, as well as potential costs of a recycling operation. On call for the question, the motion carried. 12. Reconsideration of Condition No. 9 of Clallam County Fair Associa- tion's Conditional Use Permit Councilman Stamon moved to reconsider Condition NQ. 9 on the Fair Board permit, which limited the Fair Board RV activity to a maximum of ten special events a year, excluding those events directly associated with the Fair. Councilman Quast seconded. Councilman Stamon stated she had some second thoughts and had listened to the tapes of the Planning Commission meeting. The motion carried. Councilman Stamon then moved to change Condition No. 9 to allow a maximum of 18 special events a year, which would include events that occur outside the normal Fair time, such as the horse shows, etc.; that that would allow the Fair Board to allow activities, such as RV rallys to occur also. Councilman Hesla seconded, with a question. He asked if this was the understanding of the RV Association. Councilman Schermer had some serious questions about an arbitrary number of events. He felt there was enough inclusion in the conditions that we would not have to include this restriction. Councilman Quast favored elimination of the condition, stating that the Conditional Use Permit was for a period of one year and activities could be monitored during that time. Councilman Stamon changed her motion to delete Condition No. 9. Councilman Hesla concurred. Follow- ing discussion, on call for the question, the motion carried. 822 CITY COUNCIL MEETING September 1, 1987 VIII CITY COUNCIL COMMITTEE REPORTS /LATE ITEMS Councilman Schermer made a correction to Councilman McPhee's statement earlier in the meeting on the amount of solid waste. He stated a week and a half ago, Bob Jones, at a public meeting, stated that the amount of refuse going into the Landfill today, or over this period of time, has not dramatically increased; only the amount that is picked up by automatic receivers. He stated that was a statement from our Solid Waste Superin- tendent, so Councilman McPhee would have to argue with him, not Councilman Schermer. Councilman Schermer than directed attention to Clallam County Museum membership applications which had been distributed to Councilmembers tonight. He urged the Council to support some of the things that were happening at the Museum, stating they should not miss the Salmon Club 50th Anniversary that was being celebrated at the Museum. He explained that a mural which had been painted 50 years ago, was being cleaned by the Salmon Club for that celebration Tuesday, September 8th. Councilman Quast discussed with staff the jogging trail on Park Street. Public Works Director Pittis explained that the City was scheduled to begin their portion of that trail in October, depending on the amount of work that would be needed for railroad crossings and the like. Councilman Quast also publicly thanked Susan Miller, stating that the Fair Booth at the Clallam County Fair came really to life with the children standing in line to get their faces painted. He stated Mrs. Miller was quite a face painting artist, with every face being a new creation. v Councilman McPhee discussed with staff whether or not it would be possible f" to synchronizeVlights at Peabody and Lincoln. 6 �ht StYee L Councilman McPhee referred to the Public Information Committee Membership Guidelines. He asked why two City staff members were on this Public Information Committee. He stated that if this was a Public Information Committee, we should have as few bureaucrats as possible. Manager Flodstrom responded that this make -up was determined by the Council in the beginning and seemed to work out very well. Manager Flodstrom stated we currently were looking at filling a vacancy with a member of the public and expanding on the number of public participants. Councilman Quast asked Hattie Berglund, a member of the Committee who was in the audience, if she felt two City staff members were an obstacle. Mrs. Berglund stated absolutely not. She felt they brought a lot of valuable information. She added that they were not always the same staff members, either. Councilman Hesla reported on the last meeting of the Public Information Committee, stating that the Dedication Committee of City Hall would like to see a Lull issue devoted to the new City Hall and the Committee had agreed with that. Councilman Quast moved that the October issue, whicli should go out October 1st because it includes an invitation to the dedication ceremonies October 10th, be devoted to the City Hall dedication invitation, with an insertion of the golden star page from the Council's recent workshop with Lyle Sumek. Councilman Hesla seconded and the motion carried. Councilman Stamon reported on the Tourism Convention Association meeting held last night in Sequim, which included a goal- setting session. She felt the Association was coming together and working very well. She felt a lot of energy was being generated from the businesses in the area who are involved in that organization. She stated those goals and objectives would be available for public info and examination. She then discussed with staff the progress of the Fitness Challenge. Manager Flodstrom reported that four or five employees had achieved their windbreakers. He also stated that the Council would be receiving information shortly about the Health Risk Appraisal which would include information that even though the work force is three years older than when the first Health Risk Appraisal was taken three years older, their health age is younger. He stated the information was very encouraging. CITY COUNCIL MEETING September 1, 1987 Councilman Hallett discussed with staff the cornerstore ceremony at the new City Hall and a potential request from Derbyaires. Mayor Whidden thanked staff for funding information on the City Hall. Manager Flodstrom discussed a hand -out he had distributed to members of the Real Estate Committee, including appraisals for the City's Downtown properties. He asked Councilman Schermer about discussion Councilman Schermer had recommended with the Council regarding a marketing strategy. Councilman Schermer felt it should be discussed in the Real Estate Committee first. Councilman Quast stated he had one real estate matter which could be taken up right at the top of the Executive Session. Manager Flodstrom announced that an Executive Session was needed to discuss pending litigation and one real estate issue. The Council set a UAC meeting for Thursday, September 3rd, at 8:30 AM in Manager Flodstrom's office. The meeting of the Real Estate Committee was scheduled for Thursday, September 3rd at noon in the City Manager's office. The Funding Request Policy Committee scheduled a meeting for Thursday, September 3rd, at 11:30. IX ADJOURN TO EXECUTIVE SESSION The meeting was adjourned to executive session for the purpose discussing litigation and real estate at 10:22 PM. X RETURN TO OPEN SESSION The meeting returned to open session at approximately 11:05 PM. XI ADJOURNMENT The meeting was adjourned at approximately 11:07 PM. PrNA A.9 A n om Clerk Mayor 823