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HomeMy WebLinkAboutMinutes 09/01/1992 2322 CITY COUNCI~ M~ETING Port Angeles, Washington September 1, 1992 CALL TO ORDER - Mayor Hallett called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 6:04 p.m. ROLL CALL: Members Present: Mayor Hallett, Councilmen Braun, Nicholson, Ostrowski, Councilwoman Sargent, Councilmen Schueler (arrived at .~ 6:08 p.m.) and Wight. Members Absent: None. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, S. Brodhun, B. Collins, L. Glenn, K. Godbey, K. Ridout, S. Ilk, B. Titus, B. Jones, S. Dryke, and T. McCabe. Public Present: L. Meyer, B. Haselton, R. Wight, D. Redgrave, J. Barker, J. Ulsky, M. Fitzpatrick, A. Madsen, L. Beil. Recycle Program Jerry Comell, Chairman of the Recycle Committee, presented information on the recycling program, including graphs illustrating the source of material which goes into the Landfill. Following the presentation and discussion between Mr. Cornell and the Council, Mr. Cornell submitted the following recommendations as promulgated by the Committee: (1) Approve a program of "Recycler of the Month", based on participation and preparation of materials for recycling; (2) Increase advertising budget for the public information and education campaign by $5,000 for 1993; (3) Acquire additional bins configured for magazine collection; (4) Provide an employee, a Recycling Coordinator, with at least 50 96 of working hours devoted to recycling, public education and information, school programs, etc.; (5) Increase signage at the Landfill with respect to recycling; (6) Make it illegal to dispose of yard debris in collection containers and acquire additional equipment for screening the chipped compost material; (7) Expand the curbside program to apartments and businesses; (8) Require by ordinance that State-certified waste collection companies have in place a recycling program which recycles at least 10 % of the material they collect; (9) Review alternative solid waste collection systems to make individuals more responsible for their own solid waste output. Following the presentation of the recommendations, the Council commended the committee for its efforts and agreed to hold a special meeting on a future date to consider the action to be taken on the recommendations. In the meantime, staff was asked to prepare a report establishing the costs associated with each of the recommendations. ADJOURNMENT OF The special meeting was adjourned at 6:56 p.m., at which time a brief recess was SPECIAL MEETING: taken. CALL TO ORDER - Mayor Hallett called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:10 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Hallett. ALLEGIANCE: APPROVAL OF Councilman Braun moved to approve the minutes of the August 18, 1992, MINUTES: meeting of the City Council. Councilwoman Sargent seconded the motion. Councilwoman Sargent inquired as to the status of the water shortage situation. Deputy Director of Public Works Ridout reported the City is meeting its goals. The Department of Fisheries is doing some testing at this time and may ask the City to further decrease its usage. The vote was taken and the motion carried by a majority vote, with Councilmen Schueler and Wight abstaining. -1- 2323 CITY COUNCIL MEETING September 1, 1992 APPROVAL OF Planning Director Collins directed attention to an error in Resolution No. 32-92 MINUTES: which was passed at the August 18, 1992, meeting. The lots in the Resolution (Cont'd) should be Lots 20, 21, and 22. The notice was correct but the Resolution was in error. He asked the Council to make the appropriate correction to the minutes and to direct staff to correct Resolution 32-92. Councilwoman Sargent moved to reconsider the approval of the minutes. Councilman Braun seconded and the motion carried unanimously. Councilwoman Sargent moved to make the noted correction to Page 8 of the minutes, Resolution No. 32-92, with Lots 20, 21, and 22. Councilman Braun seconded the motion which carried by a majority vote, with Councilmen Schueler and Wight abstaining. Councilwoman Sargent moved to direct staff to correct the designation of lots in Resolution 32-92 as Lots 20, 21, and 22. Councilman Braun seconded the motion, which carried unanimously. CEREMONIAL 1. Presentation of Employee Suggestion Program Awards MATTERS/ PROCLAMATIONS: Manager Pomeranz presented Tom McCabe with an Employee Suggestion Program Award in the amount of $25. The other recipient, Neil Wells, was unable to attend Employee Suggestion this meeting to accept his award. Awards Yard of the Month 2. Yard of the Month Awards The following were honored with Yard of the Month awards for September, 1992: Gerald and Claudia Kauzlaric, 1119 "I" Street; Travis and Carolyn Redenbaugh, 806 West 5th; Dick and Bev Davidson, 235 Forest; Mrs. M. A. Hansen, 303 West Tenth, Charles and Betty Church, 311 West Tenth; and Ruth and Dick Wight, 1338 East 7th. Lions Club Week 3. Proclamation - Lions Club Week - September 6-12, 1992 Mayor Hallett proclaimed the week of September 6-12 as Port Angeles Lions Club Week. CITY COUNCIL Councilman Schueler attended the Visitor's and Convention Bureau board meeting, COMMITTEE which was interesting and constructive. He also attended the Health Advisory REPORTS: Committee meeting this noon, where the matter of the Health Department's ability to enforce the food handling requirements of the restaurants in the County was discussed. Councilwoman Sargent publicly commended Jerry Glass for his efforts toward building cooperation between the Visitor's and Convention Bureau and the Chamber of Commerce. She attended the Youth 2000 meeting. Port Angeles is the fifth community to be cited as a Washington Youth 2000 community, which is quite an honor. She attended the change of command and retirement ceremony for Captain Stenger and escorted the senior royalty at the Fair. Councilman Braun said the Museum now has a project manager in Dr. Fred Lighter. The Lincoln School project will certainly benefit from his leadership. Councilman Wight said as the Council's representative on the DWI Task Force Committee, he worked the Fair for several sessions on Thursday and Friday. FINANCE: 1. Consideration of bids for 5-yard dump truck for Water Division 5-Yard Dump Truck Mayor Hallett reviewed the information provided by the Department of Public Works. Councilman Ostrowski moved to award the bid for the 5-yard dump truck to Gilchrist Chevrolet in the amount of $52,606.40. Councilman Wight seconded the motion, noting the bid was $7,400 under budget. The vote was taken and the motion carried unanimously. CONSENT AGENDA: Councilman Wight requested that Item 2 be discussed separately. Councilman Wight moved to approve the remaining items listed on the Consent Agenda, -2- 2324 CITY COUNCIL MEETING September 1, 1992 CONSENT AGENDA: including: (1) Request for approval of Civil Service Interview Board Members - (Cont'd) Fire Captain; (3) Correspondence from Washington State Liquor Control Board; (4) Payroll for August 16, 1992, of $327,196.03; and (5) Voucher list of September 1, 1992, for $1,448,541.10. Councilman Nicholson seconded the motion, which carried unanimously. Councilman Wight questioned Chief Glenn about the training planned for Dan McKeen, and suggested that since the City would benefit from the training, the City should pay for the expenses incurred. Councilman Wight then moved that the City pay expenses for Dan McKeen, over and above the $395 funded throngh the Clallam County Emergency Medical Services Council, to attend the 1992 Emergency Medical Services Management Academy in Kansas City, Missouri. Councilman Nicholson seconded the motion, and commented on the unpreparedness of the people in Florida and Louisiana during and after Hurricane Andrew. Councilman Ostrowski queried as to whether it was intended for Mr. McKeen to use vacation during this training period. Councilman Wight indicated he intended to include in the motion that there was no need for Dan to take vacation time for the training. The vote was taken and the motion carried unanimously. ITEMS FROM THE Councilman Wight reported that the owner of a business on the Track Route AUDIENCE/COUNCIL/ commented that he was not satisfied with the signage on that road. There are no STAFF TO BE signs referring to the "Tumwater Track Route", causing problems with customers CONSIDERED OR finding his place of business and he suggested a review of the signage and street PLACED ON A name. FUTURE AGENDA: Also, Councilman Wight indicated he would like to have a short discussion of the rezone in the Hospital area. He also added to the agenda his impending absence from the Council. Mayor Hallett noted the addition of the latter two items to the agenda as Nos. 7 and 8. Mayor Hallett has received a request to take the Consideration of Timber Communities Assistance Program having to do with the community center as Item No. 1 under "Other Considerations". Councilwoman Sargent suggested adding the Human Services - Local Government Initiative Funds as Item 9. LEGISLATION: A. Public Hearings Public Hearings None. SEPA Ordinance B. Ordinances not requiring public hearings Amendment - Ordinance No. 2708 1. Amendment to SEPA Ordinance establishing 90-day threshold determination deadline Mayor Hallett reviewed the information provided by the City Attorney and read the Ordinance by title, entitled ORDINANCE NO. 2708 AN ORDINANCE of the City of Port Angeles establishing a 90-day SEPA threshold determination deadline and amending Ordinance 1886 as most recently amended by Ordinance 2594 and Chapter 15.04 of the Port Angeles Municipal Code. Councilman Ostrowski moved to adopt the Ordinance as read by title. Councilwoman Sargent seconded the motion, which carried unanimously. Issuance of Revenue 2. Bond ordinance authorizing the issuance of revenue bonds Bonds - Ordinance No. 2709 Mayor Hallett reviewed the information provided by staff. Ms. Winifred Whitfield of Sound Finance Management, explained the method of setting the interest rate on the bonds which is anticipated to range from 3.2 % to 6.7 %. Ms. Whitfield indicated this is avery good bond which has been given an "A" rating. This will be 30-year 2325 CITY COUNCIL MEETING September 1, 1992 LEGISLATION: f'mancing which has allowed lower debt service payments with the added benefit of (Cont'd) not raising rates specifically for debt service. Finance Director Godbey indicated that, overall, the interest is $168,000 less than that originally anticipated for the life Issuance of Revenue of this bond. Mayor Hallett then read the Ordinance by title, entitled Bonds - Ordinance No. 2709 ORDINANCE NO. 2709 (Cont'd) AN ORDINANCE of the City of Port Angeles, Washington, establishing a plan and system for capital improvements, authorizing the issuance of electric revenue bonds in the principal amount of $2,920,000, to provide funds to pay a portion of the City's electric utility capital improvement program, providing for the establishment of certain funds and accounts, making other covenants and agreements in connection with the foregoing, and authorizing the sale of such bonds. Councilwoman Sargent moved to adopt the Ordinance as read by rifle. Councilman Braun seconded the motion, which carried unanimously. Councilman Wight moved to authorize the Mayor to sign the bond purchase agreement with Piper Jaffray. Councilman Braun seconded the morion, which carried unanimously. Revision of Bi-annual 3. Ordinance revising bi-annual budget process Budget Process - Ordinance No. 2710 Mayor Hallett reviewed the information provided by staff and read the Ordinance by title, entitled ORDINANCE NO. 2710 AN ORDINANCE of the City of Port Angeles, Washington, establishing an annual budget, adopting Chapter 35A.33 RCW by reference, amending Ordinance No. 2400 and Chapter 3.04 of the Port Angeles Municipal Code, and repealing Ordinance No. 2450. Councilman Ostrowski moved to adopt the Ordinance as read by title. Councilwoman Sargent seconded the motion. In the ensuing discussion, individual Council members spoke in favor of this revision and the return to an annual budget, j ~ The vote~ wassL~ ~~taken and the moa'on carried.,unanimous!y..~r~. ~ ~ ~~_ ~ Public Nuisances C. Resolutions requirin'~ public comment c~ 1. Consideration of Public Nuisance - None. D. Resolutions not requiring public hearings - None. Planning Commission E. Planning Commission Minutes/Action Items Minute.s/Action Items SHORELINE MANAGEMENT PERMIT- $MA-92(08)130 - D~tlSHOWA Shoreline AMERICA, LTD., Marine Drive: Request for a shoreline management Management Permit permit to allow two projects relating to improventents to the stormwater Daishowa America collection and treatment system Councilman Wight moved to approve the Shoreline Substantial Development Permit, SMA-92(08)130, for Daishowa American, Ltd., subject to the following condition, and citing the following findings and conclusions: Condition: (A) If any soils or construction debris are to be deposited on the site, submit plan showing the location(s) to the Planning Department for approval to ensure compliance with the Shoreline Master Program and Wetlands and Environmentally Sensitive Areas Protection Ordinances; Findings: (1) The approval is for regrading a portion of the site north of the tidal canal to direct stormwater runoff into the wastewater treatment system and to install a 7,500 gallon calcium hydroxide tank adjacent to the primary clarifier; (2) The modifications will not significantly change the intensity of the use 2326 CITY COUNCIL MEETING September 1, 1992 LEGISLATION: of the shoreline; (3) The Mill is on the site previously occupied by a S'Klallam (Cont'd) Village and recent archaeological artifacts which are eligible for the National Register of Hi~ori~ Places have been found under and near the paler building; (4) Shoreline The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning Management Permit Ordinance, and Environmentally Sensitive Areas Protection Ordinance have been Daishowa America reviewed with respect to this proposal; (5) The zoning designation of the site is (Cont'd) Heavy Industrial (M-2). The Comprehensive Plan designates the site for industrial land uses; (6) The project is intended to reduce the amount of pollutants entering the harbor from storm water runoff and from effluent from the wastewater treatment plant; (7) The applicant has testified they shall retain a qualified archeologist to monitor the excavation activities, pursuant to an agreement between the applicant, the Lower Elwha Klallam Tribe, the Point No Point Treaty Council, and the City; Conclusions: (A) As conditioned, the proposal is consistent with the Port Angeles Shoreline Master Program, specifically General Regulations C. 1, C.4 and C.6; Land . Use Elements D.6 and 7; E.l.d, F.8.d, and F.18.a - c; (B) As conditioned, the proposal is consistent with the Port Angeles Comprehensive Plan, specifically Goal No. 3, Industrial Policy No. 5, and Land Use Objective No. 3; (C) As conditioned, the proposal will not be detrimental to the shoreline. Councilman Nicholson seconded the motion, which carried unanimously. Acceptance of Minutes Councilwoman Sargent moved to accept and place on file the Planning Commission minutes of August 26, 1992. Councilman Braun seconded the motion. Councilman Wight asked the City Attorney about the next step in the Ennis Creek PRD. Attorney Knutson responded he discussed the matter with Planning staff and it was determined to have another public hearing at the Planning Commission level. The vote was taken and the motion carried unanimously. Timber Communities F. Other Considerations Assistance Program Grant 1. Consideration of Timber Communities Assistance Program grant contract with the Department of Community Development Mayor Hallett reviewed the information provided by staff. A $30,000 grant has been awarded to the City for the development and start-up of a marketing plan for the newly renova~,xl Veto Burton Memorial Community Center. Councilman Nicholson moved to accept the Timber Communities Assistance Program grant to fund the development and implementation of a marketing plan for the Vern Burton Memorial Convention Center. Councilwoman Sargent seconded the motion. Councilwoman Sargent commented this is another example of cooperation between the Chamber and the VCB. Councilman Braun suggested the motion include authorization for the Mayor to execute the contract. Councilman Nicholson agreed. The vote was taken and the motion carried unanimously. Cellular Phone 2. Authorization of cellular phone service at government contract rates for Service designated City employees Mayor Hallett reviewed the information provided by staff. Councilwoman Sargent moved to authorize the City Manager to sign the request agreement with US West Cellular and enter into the agreement with certain designated City - employees for cellular phone service at the government contract rates. Councilman Braun seconded the motion. Councilman Wight asked if there would be a cost to the City. Attorney Knutson indicated there should not be any cost to the City due to the deposit, payroll deduction, and disciplinary action to which the employees must agree when signing up for the cellular phone service. However, there is the possibility that, since the City is secondarily liable, if bills are not paid by an employee, the City might have to pay instead. Councilman Wight then asked if the City employees selec~l for the program had to accept, or if it was optional. Attorney Knutson responded it was optional. Manager Pomeranz reported that Fire Chief Glenn, the City's Emergency Management Expert, will be providing assistance in the implementation of the program. The vote was taken and the motion carried unanimously. -5- 2327 CITY COUNCIL MEETING September 1, 1992 LEGISLATION: 3. Status report on lntermodal Surface Transportation Efficiency Act (ISTEA) (Cont'd) application Intermodal Surface Mayor Hallett reviewed the information provided by staff. Manager Pomeranz called Transportation Efficiency the Council's attention to the rankings from the Technical Committee of all the Act Application projects~;1~ Councilman Qstrows. ki cornn~.nted o~ the outs~tanding~job done by _Ti? Request for 4. Request for Annexation - Rockford/Andrew, South of current City limits, Annexation - Rockford/ Eckard Avenue area Andrew Mayor Hallett reviewed the information provided by the Planning Department on the reconsideration of a request to circulate an annexation petition. The proponent has not been able to obtain 60 % approval on an annexation petition for property located east of Mount Angeles Road, between Center and Porter Streets, south of the present city limits, to the south margin of the Leighton Avenue right-of-way, as approved for circulation by the City Council at its meeting of August 18, 1992. The question was raised as to whether this particular property is presently receiving City utility services, and Planning Director Collins indicated he does not think so, but is not certain. Councilman Nicholson moved to allow circulation of a revised annexation petition for the area south of the City limits, in the Eckard Avenue area, including the EckardfLeighton alley. Councilman Sehueler seconded the motion, which carried unanimously. The Council asked that staff determine if the property noted above does, in fact, receive City utility services and what options the Council has concerning the annexation of that property as well. Reauthorization of 5. Consideration of action on reauthorization of OMer Americans Act Older Americans Act Mayor Hallett reviewed the information provided by Councilwoman Sargent. At Mayor Hallett's request, Councilwoman Sargent spoke on this matter, stating there are a number of people in our area who are dependent on the Older Americans Act,'t(which has not yet been reauthorized. A proposed condition in the >ot~ reauthofi, zation that it,had lobe rOated to So9. iai Security earn, illgs hjls .been removed. Councilwoman Sargent moYed that the Council sign the letter to Slade Go/Ion, giving approval for the bill introduced by Senator Adams. Councilman Nicholson seconded the motion, which carried unanimously. Maintenance 6. Proposal to establish a tnaintenance tnanagement system Management System Mayor Hallett reviewed the information provided by staff. Councilwoman Sargent moved to accept the proposal presented by R. Dolphin & Associates and authorize a contract for professional services not to exceed $25,000 for the establishment of a maintenance management system. Councilman Wight seconded the motion. Councilwoman Sargent felt any purchase which could be made to reduce labor is advantageous to the City. Councilman Wight, referencing the levels of services required by virtue of Growth Management, recommended that the Planning, Finance, and City Light Directors agree before issuing any contract. Planning Director Collins reported there is a tentative schedule of October 15th and 16th as a concurrency management workshop, put on by the State of Washington, for all of the North Olympic Peninsula jurisdictions. The vote was taken and the motion carried unanimously. Council 7. Council compensation Compensation Mayor Hallett reviewed the information provided by staff. Councilman Wight considers the Council compensation inadequate for several reasons. The average Councilmember puts in probably 40 or more hours per month. The level of commitment by some of the Councilmembers takes money out of their pockets because it cuts into their wage earning time. Councilwonmn Sargent considers the compensation currently paid is essentially -6- 2328 CITY COUNCIL MEETING September 1, 1992 LEGISLATION: reimbursement for expenses and should remain the same. She did not think it was (Cont'd) economically the right time to increase the compensation. She would, however, consider medic, al insuranc~ coverage. Mayor Hallett commented that the present Council make-up of the Council indicates that the average wage earner who works from 9 to Compensation 5 is not represented. Councilman Schueler added that during his years of active (Cont'd) practice, he would not have been able to consider serving on the Council for financial reasons. Mayor Hallett asked staff to return with cost projections to allow the Council to determine whether or not to take action on this request. Rezone in Hospital 8. Rezone in Hospital area Area Councilman Wight reported he conducted some research on what is happening in the City regarding commercial office space. Since he had used as a basis for objecting to the original rezone the creation of more office commercial zone than really needed, the Council might be contributing to a vacancy rate in some of the traditional business districts. This would be deleterious to those districts. The general opinion among the real estate people is that there is not an abundance of good commercial office space in the City, so his initial argument may not be valid. The other argument was that the rezone to office commercial did not necessarily stimulate housing growth and might have the opposite effect. At the present time, there are only about three vacant lots in the entire area rezoned, so there will probably not be a rush to change the existing uses. The next step is for the Planning Commission to create a new residential zone of moderate density to fit between RMF/OC and RS- 7/RS-9. If it makes sense to reconsider the rezone of the area near the hospital once that new zoning has been instituted, Councilman Wight may introduce the matter for consideration at that time. Excused Absence for 9. Request for excused absence from Council meetings Councilman Wight Councilman Wight will be absent from September 10th to December 1st, encompassing five consecutive City Council meetings. He is going on an extensive trip and will be unavailable. Councilman Nicholson moved to excuse Councilman Wight from attending meetings between September 10, 1992, and December 1, 1992, and wished him well on his trip. Councilman Ostrowski seconded the motion, which carried unanimously. Local Government 10. Human Services - Local Government Initiative Funds Initiative Funds Mayor Hallett reviewed the information received from the Human Services Department. Councilnja~n4~'~h~oxlso~ ~sa,.~d he would be attending the meeting on the ~)tA~- fourth Thursday in~.N'6¥e~.~ 'l:t~"~ould like the Council to consider this information between now and next meeting where they can advise what should be brought before them in a proper manner. Councilwoman Sargent said Human Services is seeking input from the Council if there are any priorities. Staff was asked to provide background information in this regard. The matter will be placed on the next agenda. ADJOURN TO Mayor Hallett adjourned the meeting to Executive Session for approximately 20 EXECUTIVE SESSION: minutes to discuss an item of real estate. RETURN TO OPEN The meeting returned to open session at approximately 8:35 p.m. SESSION: ADJOURNMENT: The meeting adjourned at 8:35 p.m. -7-