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HomeMy WebLinkAboutMinutes 09/05/197855 CITY COUNCIL MEETING Port Anqeles, Washington September 5, 1978 I CALL Td ORDER The meeting was called to order by Mayor Haguewood at 7:30 P.M. II ROLL CALL Members Present: Mayor Haguewood, Councilmen Anderson, Boardman, Buck, Duncan,Hordyk, Wray. Members Absent: None. Staff Present: Manager Whorton, Attorney Walrath, Deputy Clerk Caso. D. Flodstrom,IR. Orton, P. Carr, J. Honnold, G. Richardson, D. Frizzell, K. Rodocker. Guests Present: L. Sunny, B. Scatt, E. Tinkham, L. Torres, T. Weed, R. Cockrill, B. lieach, E. Bell, D. Bragg, L. Watts, R. Richards, x. Berglund, M. Greubel. III MINUTES Councilman Hordyk moved the Council accept and place on file as received the minutes of the August 15, 1978 meeting. The motion was seconded by Councilman Wray and carried. IV LEGISLATION 1. PUBLIC HEARINGS A.. Safeway Store Proposed Street Vacation Before opening a public hearing on Safeway Store's request to vacate a portion of Fourth Street, Mayor Haguewood read a letter from Mr. Louie Torres, of Clark and Associates. In the letter P7r. Torres requested an extension of the Council's consideration of Safeway's request until the September 19, 1978 regular Council meeting. This would give Clark and Associates additional time in which to provide Courthouse related traffic data prior to the Council meeting. Council- man Anderson then moved the Council grant Clark and Associate's re- quest to delay consideration of Safeway's proposed street vacation until the September 19, 1978 regular Council meeting. The motion was seconded by Councilman Buck. During discussion on the motion, Councilman Hordyk suggested Clark and Associates also review the TOPIC study plan on traffic chat was done for the City a few years ago. The motion was then passed by the Council. B. Six Year Comprehensive Street Program Mayor Haguewood opened the public hearing on the proposed Six Year Comprehe~~sive Street Plan'and requested comments or questions from the audience and staff. During the discussion which followed, Council- man Wray and Public works Director Flodstrom niscussed the condi- " tion of Valley Street over the Valley Street culvert. There were no Further comments and the public hearing was closed. Mayor Haguewood then introduced and read in full Rdsolution No. 38-78 declaring that the City has reviewed its Six Year Comprehensive Street Program and has file3 a copy of this program with the Director of Highways of the State of Washington. Councilman Wray then moved the Council adopt the Resolution as read in full by Mayor Haguewood. The motion was seconded by Councilman Hordyk and carried unanimously. [) CITY COUNCIL MEETING September 5, 1978 IV LEGISLATION 1. Cont. C. Final Application to HUD After reading two memorandums fro,n the Planning Department con- cerning the final application to HUD for the Housing Rehabilitation and Neighborhood Improvement Program, Mayor Haguewood opened the public hearing and requested comments from the audience and staff. Planner Carr then gave a brief update on the program, including background information, its advantages and intent, and an expla- nation of the Citizens Advisory Committee. There were no further comments and the public hearing was closed. Mayor Haguewood then introduced a,~d read by title the proposed Resolution authorizing the appointment of the Housing Authority Board as the Citizen Advisory Committee. Councilman Buck then moved the Council concur with the appointment of Randy Tyler as the Housing Assistance Plan consultant, authorize the submission of the final application to HUD subject to approval at a work session, and schedule a work session for September 12, 1978 to discuss the Citizen Advisory Commission, the Housing Assistance Plan and the Interlocal Agreement. The motion was seconded by Councilman Duncan. During discussion on the motion, the Council discussed delaying action on the Resolution and Interlocal Agreement until after the September 12 work session. On call for the question, the motion was passed by the Council. 2. PLANNING DEPARTMENT Councilman Hordyk moved the Council accept and place on file the Planning Commission minutes of August 23, 1978. The motion was seconded by Council- man Buck and carried. ORDINANCE: ADMINISTRATIVE SERVICES: NEW TELEPHONE SYSTEM Mayor Haguewood read a memorandum from Finance Director Orton explaining the acquisition and staffing of the new Dimension 400 telephone system. Installation of the system would establish a new switchboard in City Hall, would separate 911 emergency trunks from the general service switchboard, and relieve Police day and night watch dispatchers from the distraction of large volumes of non-police business calls. The cost of this new system will be approximately $.36,850, with a monthly charge of $1,500. The Council discussed this matter at length with Finance Director Orton, questioning him in regard to the $1,500 monthly charge, the personnel which will be staffing the switchboard, installation and financing of the new system, and the 911 emergency calls. Mayor Haguewood then in- troduced and read by title Ordinance No. 1994 entitled, Ordinance No. 1994 AN ORDINANCE amending the 1978 budget for the Current Expense Fund creating a new position and authorizing certain expen- ditures in the Administrative Services Department. Councilman Hordyk moved the Council adopt the foregoing Ordinance as read by title by Mayor Haguewood. The motion was seconded by Council- man Boardman and carried unanimously. 4. RESOLUTION RE COURTHOUSE MUSEUM Mayor Haguewood introduced and read in full Resolution No. 39-78 entitled, Resolution No. 39-78 A RESOLUTION of the City Council of the City of Port Angeles, requesting that the present Clallam County Courthouse be set aside as a museum for the people of Clallam County upon completion of the new Courthouse. m_. a~ o m o m `v cn~oD~~»m °eF~DaaF'3-~e3oSBm0 r CITY COUNCIL MEETING oJO,a3J, a-•ovrvmaau anm~mZ1 ~ tl ~ ma ~- ~ic~ 'ggm3y< - • September 5, 1978 ,~ oa~nd~~1O -•_ °- "n ~':1°.e-~~n °o_, C ryd O V60 ~ ~'IC nlid p»»:~.- =F97-mm . ~ N°a~~yna~?o4ia33;a m~a N-off. -a oI .-S7~ ~»7u~ivmY~mtl.9ry C7n•• C'N.i ~~ 2 0 . m 'v, DWt ~~!! m tlCN a~. ~,Z~ An07-. PJtp ~' N• ip AC M IV LEGISLATION o-~o = oDuA+ `-"• N~~~ xNN»m m~3 ym;0 mYpnR~3 ~ jpN N ~'v Q»A I wm m<»a~ ~~~~m ~icma ip 01QOm{ Councilman Wray moved the Council adopt the foregoing Resolution as read in full by Mayor Haguewood. The motion was seconded by Councilman Hordyk. During discussion on the motion, the Council discussed the location of the museum with County Commissioner Ron Richards. The motion was then passed unanimously by the Council. 5. RESOLUTION RE HARBOR AREA LEASE N0. 2484: MUNICIPAL PIER Mayor Haguewood read a letter from Bert Cole, Commissioner of Public Lands, concerning the City's application No. HA 2484 to lease the harbor area in front of Block 2~ east of Laurel Street for a term of 30 years from April 1, 1979. Annual rental of this area will be based upon 7.6~ of the full and true value of the harbor area, with the first rental payment amounting to $4,973.00. Mayor Haguewood then introduced and read by title Resolution No. 40-78 entitled, Resolution No. 40-78 A RESOLUTION of the City Council of the City of Port Angeles authorizing the Mayor to sign a 30 year lease with the Washington State De- partment of Natural Resources for HA-2484. Councilman Buck moved the Council adopt the foregoing Resolution as read by title by Mayor Haguewood. The motion was seconded by Councilman Hordyk and carried unanimously. 6. PROCLAMATION Mayor Haguewood read a PROCLAMATION proclaiming the week of September 17th through 23rd 1978 as Constitution week. 7. PLANNING COMMISSION AND BOARD OF ADJUSTMENT APPOINTMENTS A. Planning Commission No appointment were made at this time. B. Board of Adjustment Councilman Hordyk submitted the name of Mr. John Lacey in nomination to serve on the Board of Adjustment, and moved the Council appoint Mr. Lacey to the Board of Adjustment. The motion was seconded by Councilman Buck. During discussion on the motion, Councilman Boardman pointed out the need for applicant interviews since, in this instance, she was not acquainted with the appointee. Councilman Anderson con- curred with Councilman Boardman, stating that he would prefer to de- lay the appointment of Mr. Lacey until the next Council meeting in order to become better acquainted with him. On call for the question, Councilmen Anderson, Baordman and Duncan voted "NO" with Councilmen Buck, Hordyk and Wray voting "AYE." Mayor Haguewood, voting to break the tie, voted "AYE" and the motion carried. Mayor Haguewood then suggested that nominations be made at one Council meeting, with appointments made during the following meeting, and directed Manager whorton to submit a proposed ques- tionnaire for advisory board applicants at the September 12, 1978 work session. 8. REQUEST FOR TELECABLE RATE INCREASE Councilman Buck moved the Council table this agenda item until the September 19, 1978 Council meeting. The motion was seconded by Council- man Hordyk and carried. ;i(~ CITY COUNCIL MEETING September 5, 1978 IV LEGISLATION 9. PUBLIC POWER COUNCIL: ADDITIONAL ASSESSMENT Councilman Hordyk moved the Council authorize the payment of $2,280.74 as an additional assessment to the Public Power Council. The motion was seconded by Councilman Wray. During discussion on the motion, Councilman Hordyk explained why a portion of this assessment will be used for lobbying purposes, and stressed the importance of developing new power sources £or the future. On call for the question, the motion was passed by the Council. ITEMS FROM THE AUDIENCE NOT ON THE AGENDA At this-time the Council was addressed by Ms. Hattie Berglund who questioned Manager Whorton concerning recent meetings between the Port, DNR, Northern Tier, and the City in regard to possible relocation of the Coast Guard Air Station on Ediz Hook; Ms. Berglund stated she was concerned the air station would be vacated to make way for Northern Tier's proposed pipeline facilities. Manager Whorton, pointing out that he had been asked to attend only one of those meetings, advised Ms. Berglund that the Port was uncertain as to their plans for the property if the air station was relocated, and suggested a joint meeting be held between the City and Port to determine the Port's plans. Councilman Hordyk also pointed out at this time that the City had indicated interest in the air station property a few years ago for recreational pur- poses and this interest continues. Counilman Duncan then moved the Council authorize staff to schedule a meeting with the Port at which time the City's stand on the Coast Guard Station should be made clear. The motion was seconced by Councilman Boardman. On call for the question, the motion was passed by the Council. Mayor Haguewood then recognized County Commissioner Ron Richards who ad- vised the Council that the Minnesota Energy Agency has scheduled a hearing on Northern Tier's Certification of Need Application on September 11-12, 1978, and suggested the Council authorize Manager Whorton or Attorney Walrath to submit .testimony at that hearing. Councilman Boardman moved the Council direct Manager Whorton and Attorney Walrath to draft the in- formation to be submitted to the Minnesota Energy Agency. The motion was seconded by Councilman Anderson and carried. VI FINANCE 1. CONSIDERATION OF BIDS A. City Vehicles Councilman Wray moved the Council award the bid for purchase of two '~ ton pickups for the Park and Water Departments to the low bidder Koenig Chevrolet, with a total net bid price of $9,845.88, and award the bid for purchase of one ~S ton pickup for the Sewer De- partment and one series 30 Truck chassis and box for the Street bepartment to the low bidder, Anderson Ford, with a net bid price of $5,100 and $11,200. The motion was seconded by Councilman Anderson and carried. B. Landfill Scrap Metal Councilman Anderson moved the Council award the bid for the dis- posal of the Landfill scrap metal to the sole bidder, City Re- cycling, Salem, Oregon, with a total bid price of $2.51 per ton. The motion was seconded by Councilman Buck and carried. VII CONSENT AGENDA Councilman Wray moved the Council approve items listed under the Consent Agenda including Vouchers Payable of $140,375.15 and Payroll of $128,823.31. The motion was seconded by Councilman Hordyk and carried. Items listed under the Consent Agenda are as follows: J~ VII CONSENT AGENDA 1 la. Authorize payment of $47,822.93 to Del Guzzi Construction as the fifth progress payment of the Civic Field Project. lb. Authorize payment of $222.25 to Clark and Associates for inspection fees on the Civic Field Project. lc. Authorize payment of $4,354.46 to General Construction Company as the retained percentage on the Oak Street Zig Zag Project and accept the project as completed. ld. Authorize payment of $15,958 to Oregon Electric Construction Company as a partial payment of the retained percentage for work on the 15 KV Underground Power Distribution Line to the Elwha River. le. Authorize payment of $14,108.10 to ABAM Engineers for engineering services on the Municipal Pier Project. lf. Authorize payment of the first, August, payment of $75,200.00 to J.D. Shotwell Company, Tacoma, for work done and material furnished by said contractor on the 16th and "E" L.I.D. No. 201 and the 5th and Evans L.I.D. No. 202. 2. Authorize the Light Department to call for bids on the purchase of four pad mounted transformers. CITY COUNCIL MEETING September 5, 1978 3. Notification has been received from the Washington State Liquor Control Board of a Special Occasion License for the P.A. Outlaws C.B. Club, for a C.B. Break dancing and light dinner to be held October 7, 1978 at the Elk's Lodge No. 353, 131 East First Street. 1 VIX STAFF REPORTS 1. Councilman Wray: Stated he felt the City should not allow street vacations. Suggested staff look into Section 11(b? of H.U.D. in regard to tax free bonds for low income housing for the elderly. 2. Attorney Walrath: Requested an Executive Session be held following adjournment. X ADJOURNMENT The meeting adjourned at 9:00 P.M. to an Executive Session to discuss current litigation. 1 VIII LATE ITEMS 1. SPECIAL MEETINGS Manager Whorton requested special meetings be scheduled for September 12th and 26th to discuss certain items which were held over from the summer. Councilman Duncan moved the Council schedule September 12th and 26th as special meetings. The motion was seconded by Councilman Buck and carried with Councilman Hordyk voting "N0." //~!] ~ ///I A~.IJ V . ~i ~, w City Clerk m > > ud a;, to ~pmygnb 5i=E c cmu~y ~~° ~~0 9A78 _ a vm~Pa~;~=~3_~ ~ y °~ m m~ -°~~n h 'n ~wj m'v ,n c ;=aDi°; n°ca>y o m~ .LL a~o y';=w mindo NOTICE OF , .PUBLIC HEARING I « -~ ~ ~ >mo«¢~~m~m~~~c c .c ° £ -i u c c~«u o~o~o~£ ~ t h Q v >. n cts £mm¢ yy >m«m ~'N >u~=`c m'~ d NOTICE IS HEREBY GIVEN that the Port Angeles I im`p«JyU `« m«C«CrC ._ ¢ U~^>~~~_li on my m~am u.E m\m-mO O~ cu E Om E 0~ u >~ PE bC mmES ~~o~ ~ ._m q.n myi^ :d mm~t jj, a' ~ vu;~"~m~e Cily COUrtCil will hOlda Pu blic hearing On Tuesday, Septe m ber a a ¢w n «~~°~«y ~ a m~pm~_ ~.. m•2= Du on ~~. ~ ~~ ~~ r,w~ -~ a ~a~n~a~ ° , m~: u. ~,~ ~om o ~ nm~ 4 a~ C~cm© 5, 1978 at 7:30 P.M. in the Council Chambers at 134 West ` .., r ~~ ~'3wmac c 'm V O m 3?+ m 7~- ° ~' m '^' ~'~ ~ 0 o - 0. ~ ~ c m n q m- ~`+: FrOM Street On the Final . rLLWrou °ex~w«`m ~~~« ~~~~~~~~y w.~. d~Na ooou ~-!-~-'^o,11 APPlic ati0n to H.U.D. for I d O U'n~~,m o+~V'O «.tiwmti"d :!m °'a+viEN~ z m ~ ° =m ° ouogN~yia ¢'Y « Housing Rehd bilitation an Neighborh oo ovi~v t f?c a' `nOa0~0,°~'O ,~v~~ ~ uan6m O~L«~o ~~~ ct MaNan C. Parrish S~Lr.ri~doym ~°;~¢ moo z mm~0 ~~au$o ' r m mi-~~_Fa n71 ~ City Clerk + 0 0 0 ~O o0 y u r~¢o_3 o.Ai~~ou ~ °f n li 3 Lmm m«°Ea. ~,P Ub.: September 4, 1978. . ' R .ate.- ` "'