HomeMy WebLinkAboutMinutes 09/05/2006
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CALL TO ORDER-
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PRESENTATIONS,
CEREMONIAL
MATTERS &
PROCLAMATIONS:
Presentation -
Washington Dental
Service Foundation
Proclamation - Port
Angeles Senior Games
Week
Status Report - Economic
Development Council
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5950
CITY COUNCIL MEETING
Port Angeles, Washington
September 5, 2006
Mayor Rogers called the regular meeting of the Port Angeles City Council to order at
6:08 p.rn.
Members Present:
Mayor Rogers, Deputy Mayor Williams, Councilmembers
Braun, Headrick, Munro, Petersen, and Wharton.
Members Absent:
None.
Staff Present:
Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler, D.
McKeen, T. Riepe, Y. Ziomkowski, N. West, T. Pierce, B.
Sterling, D Bellamente, and G. Kenworthy.
Public Present:
B. & A. Kennedy, P. Gagnon, O. Campbell, P. Lamoureux,
L. Borchers, and C. Kidd. All others present in the audience
failed to sign the roster.
The Pledge of Allegiance to the Flag was led by Councilmember Braun.
J. Presentation - Washington Dental Service Foundation:
Sean Pickard, Washington Dental Service Foundation, was joined by Former Chief
Justice Faith Ireland; Dr. Steve Chapman, pediatrician; Tim Hockett, OlyCAP Executive
Director; and Dr. Tom Locke, Clallam County Health Officer; all of whom lauded the
Council for its decision to fluoridate the water. Mr. Pickard symbolically presented the
City with keys to the facility.
2. Proclamation Recognizing Port Angeles Senior Games Week:
D Bellamente, Senior Center Supervisor, was joined by members of the Senior Center
while Mayor Rogers read and presented a proclamation declaring September 10 - 17,
2006, as Port Angeles Senior Games Week.
Deputy Mayor Williams and all those present extended Happy Birthday wishes to Mayor
Rogers.
3.
Status Report - Economic Development Council:
Linda Rotrnark, Executive Director of the Clallam County Economic Development
Council, distributed information and used PowerPoint slides to present a status report on
the EDC, discussing general goals in terms of economic development and employment
opportunities in accordance with the vision and goals ofthe EDC. The EDC, on behalf
of the City and its other members, also focuses on business retention, expansion, and
recruitment; clusters and community development; research and reference service;
identification of target markets; response to inquiries; site selection consulting; and case
management. Ms. Rotrnark reported the EDC is presently working on four cases at the
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5951
CITY COUNCIL MEETING
September 5, 2006
Status Report - Economic
Development Council
(Cont'd)
WORK SESSION:
Aquatic Center / Field
House
Ordinance No. 3254
moment, to include boat builders, someone trying to build a tanning salon, a mini-phase
tourism related project, plus a pottery company wanting to come to Port Angeles. She
added that the EDC is developing a guide for entrepreneurs. Terri Martin, also from the
Economic Development Council, discussed a training program she attended through the
Department of Community, Trade and Economic Development; and she discussed
services in the development and execution of programs aimed at better planning,
utilization, promotion and advertisement of community in regard to services, facilities,
infrastructure, and property.
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Ms. Rotmark discussed the EDC goals through the City as well as the other partners
participating in the EDC, and she stressed the goal of maintaining and enhancing working
relations with businesses, preparing replies to inquiries, and applying for and
administering economic development related grants. She further itemized their goals
specific to working with the City in terms of updating the commercial and industrial
property available, creating an infrastructure database for the Port Angeles vicinity, and
creating new development incentive programs applicable to Port Angeles' economic
development efforts. She felt the Clallam Business Incubator is a huge incentive for
businesses to relocate here. Ms. Rotmark summarized the Peninsula College Opportunity
Grant Program, the importance of regional economic development efforts, and
participation in other local and regional memberships. Mayor Rogers thanked Ms.
Rotmark and staff for the presentation.
Aquatic Center / Field House:
Public Works & Utilities Director Cutler summarized the direction given to staff at the
last Council meeting on the matter of the proposed Aquatic Center and Field House. He
noted that the designer would be joining the Council via speaker phone to answer any
questions raised. Deputy Director of Recreation Sterling then proceeded with a
PowerPoint presentation, showing the Council a revised conceptual design that included
the aquatic center, parking, and the field house. He showed a series of elevations from
different locations to fully capture the magnitude of the proposal, indicating the field
house could accommodate three tennis courts and one soccer field. Mr. Sterling
discussed parking, indicating that 276 spaces would be required. He then reviewed the
projected costs - $13.8 million for the aquatic center and an additional $1.5 million for
the field house, for a total project cost of$15.3 million. He advised the Council that a
meeting was held earlier in the day with regard to the revised project and costs, and it is
staffs recommendation to proceed only with the aquatic center at this time with space to
be reserved for a future field house.
Bob Ritchie, 1511 W. 16th, felt the field house would be exciting and viable but, based
on projected costs, the proponents felt it would be prudent to pull it off the table so as to
not jeopardize the aquatic center. He supported fmding a different way to pursue the field
house independent of the bond issue.
Lengthy discussion ensued, and the Council raised questions on possible cost reductions.
Disappointment was expressed about possibly dropping the field house from
consideration, and concern was related to the scale of the aquatic center and the loss of
soccer field space for the aquatic center.
Dennis Yakovich, 2736 Blue Mountain Road, was part of the effort to bring the field
house into the equation. Not knowing if the escalated costs were correct, the group
agreed to take the field house off the bond but not take it off the table, as it would be
advantageous to make a field house a part of the recreation corridor. Mr. Yakovich
indicated that Green Crow is committed to raising more funds, but the main issue is to
pass the bond issue and figure out how to get the field house back into the project in the a
next 12 months or so. .,
Lengthy discussion again ensued, and Mayor Rogers felt this to be a defming moment for
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CITY COUNCIL MEETING
September 5, 2006
5952
WORK SESSION:
(Cont'd)
the community. She expressed hope that everyone would look to the future of the
community and not the cost. Director Cutler indicated the time frame had been extremely
short to do a detailed analysis of the costs; however, he was comfortable that the cost
estimate was a reasonable number. He added that cost savings could be refmed but,
because of the time frame, staff wouldn't be able to accomplish that task immediately.
Further, he reiterated that the consensus from the meeting this morning was to move
forward, leaving a footprint for a future field house to the north of the aquatic center with
the time frame unknown which would give the tennis/soccer group an opportunity to
refme costs.
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Aquatic Center / Field
House
Ordinance No. 3254
(Cont'd)
Patty Hannah, 292 View Ridge Drive, advised the Council she is co-chairing the
campaign on the bond issue with Orville Campbell. She shared input received from the
public on the fmancing of the aquatic center, mentioning that many feel the City should
come forward with its annual pool subsidy for application to the project so as to bring the
total costs down. Lengthy discussion followed, and Finance Director Ziomkowski
clarified the type of bond that should be sought and the fact that the Council could opt
to budget funds toward the debt payment. It was also pointed out this Council cannot
commit future Councils to those funds. The question was then raised as to whether the
public expects the field house to be part of the project.
Orville Campbell, 820 Milwaukee Drive, responded that the tennis/soccer facility has a
great deal of interest; however, one group was concerned about including the field house
funding along with the aquatic center as a last minute addition. He felt that, at this point
in time, it is unclear as to the desire of the public, but there is a strong following for the
soccer/tennis option.
The Council then discussed and debated the issue, with support being expressed for
keeping the field house in the mix. Discussion also centered around the late addition of
the soccer/tennis field house, the need to maintain as much green as possible, the need to
be creative about meeting parking needs, and the need to retain a footprint for the field
house. Additionally, there was stated opposition to the total cost and add-ons. The
Councilmembers further expressed their positions on the matter, and Attorney Bloor then
advised the Council that it would need to act on an ordinance in order to set an election
on the bond. He outlined the time frame necessary to get the bond on the general election
ballot in November. First, however, he indicated the Council must determine whether the
soccer/tennis facility is to be included. Additional discussion followed, after which
Deputy Mayor Williams moved to proceed with a $15.5 million bond for an aquatic
center and field house. The motion was seconded by Councilmember Petersen. At
the Council's request, Finance Director Ziomkowski provided information as to the cost
for the taxpayers in terms of assessed valuation. A vote was then taken on the motion,
which failed 2 - 5, with Deputy Mayor Williams and Councilmember Petersen
voting in favor of the motion; and Mayor Rogers and Councilmembers Headrick,
Munro, Braun, and Wharton voting in opposition.
Discussion followed on how the Council might accomplish the inclusion of the field
house if funds were available and if the costs on the aquatic center were lower than
anticipated. Councilmember Munro moved to authorize a $13.8 million bond for an
aquatic center and to leave a site for a field house that could be constructed when
a plan is formulated. Councilmember Munro clarified for Attorney Bloor that
soccer/tennis language in the Ordinance should be deleted. The motion was seconded
by Councilmember Headrick, which carried 5 - 2, with Mayor Rogers, Deputy
Mayo"r Williams, arid Councilmembers Munro, Headrick, and Petersen voting in
favor ofthe motion, and Councilmembers Wharton and Braun voting in opposition.
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Deputy Mayor Williams moved to conduct an election on the bond on November 7,
2006. Councilmember Petersen seconded the motion, which carried unanimously.
Mayor Rogers read the Ordinance by title, clarifying that the amount of$13,800,000
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5953
CITY COUNCIL MEETING
September 5, 2006
WORK SESSION:
(Cont'd)
Aquatic Center / Field
House
Ordinance No. 3254
(Cont'd)
Break
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS &
PUBLIC COMMENT:
CITY COUNCIL
COMMITTEE
REPORTS:
FINANCE:
Fine Arts Center
Business Plan
Implementation
would be inserted in the blanks, that language concerning soccer/tennis facilities would
be deleted, that excess funds to be applied to other bonds or existing park facilities would
be deleted, and that any excess funds would be applied to this specific bond.
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ORDINANCE NO. 3254
AN ORDINANCE of the City of Port Angeles, Washington, providing for
the submission to the qualified electors of the City at an election to be
held on November 7, 2006, of a proposition authorizing the City to
issue its general obligation bonds in the aggregate principal amount of
not to exceed $13,800,000 to fmance the acquisition, construction and
equipping of a municipal aquatic center.
Councilmember Headrick moved to waive the second reading of the Ordinance.
Councilmember Munro seconded the motion, which carried 6 - 1, with
Councilmember Braun voting in opposition.
Deputy Mayor Williams moved to adopt the Ordinance as read by title and as
corrected. Councilmember Munro seconded the motion, which carried 6 - 1, with
Councilmember Braun voting in opposition.
Mayor Rogers recessed the meeting for a break at 8:01 p.rn. The meeting reconvened at
8:18 p.rn. .
Manager Madsen indicated there were no late items to add to the agenda.
Peter Ripley, 114 E. 6th Street, #102, thanked the Council for its approval of a bond
election for a swimming pool; he felt the proponents of the field house should be allowed
to pursue that option without jeopardizing the size of the swimming pool. He added that
low income residents must be assured they will have access to the pool.
Paul Lamoureux, 602 Whidby, supported Agenda Item F.l.; he also sought a report on
the new garbage pick-up and recycling program as to how well it is meeting projected
goals. He further addressed the need for a thorough education campaign on the pool bond
issue, and he posed questions relative to the Gateway Project, the 8th Street Bridges
Project, and the Landfill Slope Stabilization Project.
None.
3.
Fine Arts Center Business Plan Implementation:
, '
Deputy Director of Recreation Sterling reported on the development ofa business plan
for the Fine Arts Center. One of the key elements is to engage professional expertise for
marketing and development. Deputy Director Sterling reviewed the responsibilities of
the proposed Marketing/Development Director, such as researching grant opportunities,
developing and writing grant proposals and funding requests, developing contacts with
business and corporate COImnunity, develping membership campaigns, and expanding and
improving current fundraising events and instruments.
Councilmember Munro moved to award and authorize the Mayor to sign a personal
services contract with Robert A. Sorensen of Troy, Montana, to serve as the
Marketing / Development Director for the Fine Arts Center (F AC), to commence on
September 15,2006 and continue through December 31,2007, in an amount not to
exceed $51,700. The motion was seconded by Councilmember Braun and, following e
brief discussion as to the process used to hire this candidate and funding from the City for
operational expenses, a vote was taken on the motion, which carried unanimously.
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ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
Ordinance Amendment-
Representative of Medic
1 Utility on Utility
Advisory Committee
Ordinance No. 3255
RESOLUTIONS:
Employee Incentives
Resolution
Resolution No. 17-06
OTHER
CONSIDERATIONS:
Amendment to Economic
Development Council
Agreement
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Agreement between City
and Heckman Motors
Regarding Former
Niichel Property
CITY COUNCIL MEETING
September 5, 2006
5954
1. Ordinance Amendment - Representative of Medic 1 Utility on Utility Advisory
Committee:
Chief McKeen summarized'mijlOI" changes needed to clarify the term of office for the
representative of the Medic I :Public Utility on the Utility Advisory Committee. He
indicated the Ordinance would also provide clarification that the individual would be
representing licensed care facilities, which may include adult family homes, boarding
homes/assisted living facilities, and nursing homes. In keeping with the requirement for
a first reading of the Ordinance, Mayor Rogers read the Ordinance by title, entitled
ORDINANCE NO. 3255
AN ORDINANCE of the City of Port Angeles, Washington, amending
and clarifying representation of the Medic I Public Utility representative
on the Utility Advisory Committee, and amending Ordinance 2489, as
amended, and Chapter 2.68, and Ordinance 3215, as amended, and
Section 13.73.370 of the Port Angeles Municipal Code.
Councilmember Wharton moved to waive the second reading of the Ordinance. The
motion was seconded by Councilmember Petersen and following brief discussion
concerning the housekeeping nature of the Ordinance, a vote was taken on the motion,
which carried by a majority vote with Councilmember Munro voting in opposition.
Deputy Mayor Williams moved to adopt the Ordinance as read by title. The motion
was seconded by Councilmember Braun and.carried unanimously.
1.
Employee Incentives Resolution:
Human Resources Manager Coons summarized in detail a proposed update to the
Employee Recognition Program, after which Mayor Rogers read the Resolution by title,
entitled
RESOLUTION NO. 17-06
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, providing for various employee awards and incentive
programs.
Discussion followed, and it was pointed out that the Finance Committee supported the
proposed changes, as well as an increase in the financial support of the programs.
Councilmember Braun moved to pass the Resolution as read by title, incorporating
an increase in financial support. The motion was seconded by Councilmember
Headrick and carried unanimously.
1.
Amendment to Economic Development Council Agreement:
The Council agreed to incorporate this agenda item in the Consent Agenda.
2. Agreement between City and Heckman Motors Regarding Former Niichel
Property:
Attorney Bloor reviewed the proposed Lease and Management Agreement between the
City and Heckman Motors for property that is adjacent to but not part of the Gateway
Project. Should management of the restaurant property occur, then additional
compensation will be paid to the City. Discussion ensued on the flexibility of the
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5955
r";cnTy'~buNCIL MEETING
September 5, 2006
Agreement between City
and Heckman Motors
Regarding Former
Niichel Property
(Cont'd)
PUBLIC HEARINGS -
QUASI-JUDICIAL:
PUBLIC HEARINGS -
OTHER:
FINANCE:
(Cont'd)
Water Division Material
Storage Mezzanine
Contract
Equipment Purchase -
Asphalt Paver
Landfill Slope
Stabilization
CONSENT AGENDA:
agreement language specifically with regard to termination. Additionally, concern was
expressed with regard to the appearance of the structure, the need for glass repair, paint,
and the clean-up of weeds. Attorney Bloor clarified that Mr. Heckman is to keep the
building in good repair in accordance with a plan submitted to and approved by the City
Manager. It was suggested that the management plan should be submitted within 30 days.
Following further discussion on the details of the agreement, Councilmember Munro
moved to approve and authorize the Mayor to execute the agreement between the
City and Heckman Motors regarding the former Niichel property, including
language for the required submission of a management plan within 30 days. The
motion was seconded by Councilmember Braun and carried unanimously.
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None.
None.
1.
Water Division Material Storage Mezzanine Contract, Project 06-27:
Director Cutler reviewed information relative to the installation of a storage mezzanine
for the Water/Wastewater Division. Councilmember Munro moved to award the
project and authorize the City Manager to sign a contract for the installation of a
storage mezzanine (Project 06-27) with Harrison Equipment Company, Inc., of
Kent, W A, in the amount of $17,168, including sales tax. The motion was seconded
by Councilmember Headrick and carried unanimously.
2.
Equipment Purchase - Asphalt Paver:
Director Cutler summarized the purchase of an asphalt paver; discussion followed on
potential uses and increased efficiencies because of owning the equipment. Deputy
Mayor Williams moved to approve and authorize the City Manager to sign the
contract and purchase order for a tilt hopper asphalt paver, Model Pucket 540,
from Sahlberg Equipment Company in the amount of $37,976, including sales tax.
Councilmember Braun seconded the motion, which carried unanimously.
4.
Landfill Slope Stabilization, Project 02-21, Change Order No.1:
Director Cutler reviewed changes necessary to the Landfill Slope Stabilization Project,
having to do with extra costs for placement and compaction of soil in the Landfill from
the area being graded down. Deputy Director of Engineering Services Kenworthy
showed pictures of the construction site, explaining the project and the changes in detail.
Lengthy discussion followed, with Deputy Director Kenworthy providing further
information and clarification. Councilmember Munro moved to approve Change
Order No.1 to the contract with Glacier Construction Services, Inc., for the Port
. Angeles Landfill Slope Stabilization, Project 02-21, in the amount of $618,243.41,
including sales tax, for a total contract amount of $2,691,253.95, including tax.
Councilmember Headrick seconded the motion, which carried unanimously.
Councilmember Munro moved to accept the Consent Agenda, to include: 1.) City
Council Minutes dated August 15, 2006; 2.) City Council Minutes dated August 14,
2006; 3.) City Council Minutes dated August 11, 2006; 4.) Surplus Vehicles and
Equipment for Auction; 5.) Renew Agreement with Tacoma Community College Re-
Establishing Fire Dept. as Paramedic Training Site; 6.) Renew Ambulance Transport
Billing Agreement; 7.) Low Impact Development Grant Application; 8.) Growth
Management Act Regional Collaboration Grant Application; 9.) Appointment to Clallam a
County Community Network; 10.) Expenditure Approval List: 8/5 - 8/25 - ..
$3,160,708.42; and 11.) Amendment to Economic Development Council Agreement.
The motion was seconded by Councilmember Braun and carried unanimously.
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INFORMATION:
Extend Meeting
Beyond 10:00 p.m.
EXECUTIVE
SESSION:
RETURN TO OPEN
SESSION:
ADJOURNMENT:
None.
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CITY COUNCIL MEETING
September 5, 2006
5956
Deputy Mayor Williams moved to extend the meeting beyond 10:00 p.m. The
motion was seconded by Councilmember Headrick and carried unanimously.
Based on input from Attorney Bloor, Mayor Rogers announced the need for an Executive
Session under the authority ofRCW 42.30. 110(1)(i), to discuss potential litigation for
approximately 20 minutes with no action to follow. The Executive Session convened at
10:00 p.m. The Executive Session convened at 10:00 p.m. and, at 10:20 p.m., the
Executive Session was extended to 10:30 p.m. by announcement of the Mayor.
The Executive Session concluded at 10:30 p.rn., and the Council convened in regular
open session. No action was taken.
The meeting was adjourned at 10:30 p.m.
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Becky J. Upt City lerk