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HomeMy WebLinkAboutMinutes 09/07/1993 2558 CITY COUNCIL MEETING Port Angeles, Washington September 7, 1993 CALL TO ORDER - Mayor Hallett called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 6:05 p.m. ADJOURN TO The meeting adjourned to Executive Session at 6:05 p.m. to discuss labor EXECUTIVE SESSION: negotiations for approximately 40 minutes. RETURN TO OPEN The meeting returned to open session at 7:04 p.m. SESSION: CALL TO ORDER - Mayor Hallett called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:15 p.m. ROLL CALL: Members Present: Mayor Hallett, Councilmen Braun, Hulett and Ostrowski, Councilwoman Sargent, and Councilman Schueler. Members Absent: Councilman Wight. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, B. Collins, L. Glenn, K. Godbey, S. Ilk, J. Pittis, B. Titus, B. Coons, G. Kenworthy, S. Hursh, M. Campbell, K. Curtis, M. Robertson, T. Smith, D. McGinley, T. Siebens, G. Holbrook, and J. Rodocker. Public Present: C. Alexander, J. Hopper, D. Lumley, R. Linldetter, L. Beil, D. McConley, D. Milligan, R. Church, A. Balducci, C. Balducci, S. Rottman. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Hallett. ALLEGIANCE: APPROVAL OF Councilman Ostrowski moved to approve the minutes of the regular meeting of MINUTES: August 17, 1993. Councilman Braun seconded the motion, which carried unanimously. CEREMONIAL Yard of the Month Award for September, 1993 MATTERS/ PROCLAMATIONS: The individual Yard of the Month Awards were presented to: Miles and Eleanor Troyer, 2035 West 7th Street; David and Shirley Partridge, 1332 West 10th Street; Henry and Jane Burkhardt, 1345 East 7th Street; Richard and Madeline Lang, 219 South Liberty Street; and David and Melody Haguewood, 333 Columbus Street. The Neighborhood of the Month Award was presented to the 700 block of East Eleventh Street, including: Jack and Nancy Chapman, . Donald and Helney Bailey, Raymond and Olga Sorenson, Bruce and Ursula Newsham, Clair and Ann Newell and Jon and Jana Didrickson. CITY COUNCIL Councilman Schueler had no committee report; however, he did visit the regional COMMITTEE landfill in Roosevelt, Washington. He found it an enlightening experience and gives REPORTS: hope for the future of Port Angeles' landfill. Councilwoman Sargent wrote her testimony for the Growth Management Hearing before the County Planning Commission and Brad Collins delivered it to the Commission on her behalf. She represented the Council during the exit interview with the State auditor. Generally, the report was good. However, it may be necessary to hire someone to determine the depreciated value of some of the City's historical assets. Also, it was recommended that travel expenses be submitted within five working days of completion of the trip as required by City policy. Councilwoman Sargent has received letters from some of the Japanese delegates who took part in the Japanese Friendship. It seems to have been a successful endeavor. - I - 2559 CITY COUNCIL MEETING September 7, 1993 CITY COUNCIL Also, Councilwoman Sargent has been appointed to the AWC legislative committee. COMMITTEE REPORTS: Councilman Braun attended the funeral of Sgt. Cliff Peterson, who was a retired (Cont'd) police officer. He also attended a retreat for Clallam County Transit which mainly dealt with the budget for the coming year. The Real Estate Committee had several items; however, these are in tonight's packet and will be considered this evening. On September 1 there was a Capital Finance meeting which put the final touches on what will be forwarded to the Council in the near future. Councilman Ostrowski also attended the Clallam Transit Retreat meeting. He will be attending meetings later this week in Olympia for the Olympic Air Pollution Control Board and on Friday, he will meet with the Multimodal Transportation Program Selection Committee. Councilman Hulett attended three reinventing government meetings. There are approximately 195 suggestions on ways to cut the budget, with very few duplicated suggestions. He is impressed by the enthusiasm shown by the employees for this project. Mayor Hallett reminded the Council that the Coastal Corridor is holding its conference at the VBMCC. He also had an impromptu conference with one of the County Commissioners as it relates to the letter the Council signed and delivered recently pertaining to the request to adopt the tax for supplemental law enforcement. Mayor Hallett was led to believe that the City may have to press its case a little further. FINANCE: None. CONSENT AGENDA: Councilman Braun moved to accept the Consent Agenda, including: (1) Request authorization to advertise bids for cemetery niches; (2) Request approval of the Civil Service Interview Board for Police Records Specialist; (3) Authorize request for proposal - Electrical System Planning Study; (4) Request bids for substation transformers; (5) Request to travel by City Manager to ICMA Annual conference in Nashville; (6) Correspondence from Washington State Liquor Control Board; (7) Payroll of August 15, 1993, of $351,158.80 and August 29, 1993, of $338,532.96; and (8) Voucher list of September 3, 1993, for $1,821,394.55. Councilman Hulett seconded the motion. After limited discussion, Councilman Braun requested that Fire Chief Glenn report on his recent trip to Hawaii. Chief Glenn reported on the issue of polypropylene furniture and efforts which failed in the legislature to have the polypropylene removed from furniture because of its flammability. The Consumer Products Safety Commission would not act on a petition in this regard, as it felt there was not enough data available on the flame tests. However, through Chief Glenn's efforts, as well as the efforts of the Washington State Association of Fire Chiefs, statistics were made available having to do with the first material igniting the covering of the furniture which in turn led to the real killer, polypropylene. As a result, Consumer Products Safety has agreed to revisit the petition and conduct a nationwide test on flame impinging on polypropylene from furniture. It is Chief Glenn's expectation that the public will see a drastic change in the makeup of furniture in the next five years. A vote was taken on the motion, which carried unanimously. ITEMS FROM THE Chief Glenn asked that the Bid Award for the Fire Station be added to the agenda. AUDIENCE/COUNCIL/ Mayor Hallett placed this matter on the agenda just prior to Legislation. STAFF TO BE CONSIDERED OR Councilwoman Sargent requested a discussion concerning the Olympic Coast PLACED ON A National Marine Sanctuary. This was added as Item F. 10. to the agenda. FUTURE AGENDA: Councilman Braun asked to address the possible acquisition of a Zodiac to enhance marine fire fighting and rescue services. This was added as Item F. 11. to the agenda. Fire Station Bid Award 1. Fire Station Bid Award - Olympic Western Company Mayor Hallett reviewed the information provided by the Fire Department. Chief Glenn summarized the bids and indicated he was comfortable with the low bidder receiving the award. He noted Olympic Western is the same company which will be constructing the Senior Center. There was an increase in the cost of materials, so every effort will be made to keep the overall construction costs within budget. Councilwoman Sargent moved to accept the bid from Olympic Western Company in the amount of $1,582,690 plus tax and authorize the Mayor to sign -2- 2560 CITY COUNCIL MEETING September 7, 1993 Fire Station Bid Award the contract. Councilman Braun seconded the motion. A brief discussion (Cont'd) ensued, and it was noted construction should commence in thirty to forty-five days. Councilwoman Sargent reported the committee will be meeting to consider change orders for cutting costs. After further limited discussion, a vote was taken on the motion, which carried unanimously. LEGISLATION: A. Public Hearings Street Vacation I. STREET VACATION REQUEST- STV 93(08)05 - CITY OF PORT Request - City of ANGELES, "A ~ Street between Lauridsen Boulevard and the centerline of Port Angeles 17th Street. (Continue public hearing to September 21, 1993 pending Planning Commission recommendation.) Mayor Hallett reviewed the information provided by the Planning Department. He then opened the public hearing at 7:50 p.m. There being no one to offer testimony, Councilman Hulett moved to continue the public hearing to September 21, 1993. Councilman Schueler seconded the motion, which carried unanimously. Minor Ordinance B. Ordinances Not Requiring PubNc Hearings Corrections - Ordinance No. 2777 1. Minor Corrections to Ordinances 2759 and 2772 Mayor Hallett reviewed the information provided by the City Attorney's office. He read the Ordinance by title, entitled ORDINANCE NO. 2777 AN ORDINANCE of the City of pOrt Angeles, Washington, making minor corrections to ordinances 2759 and 2773. Councilman Ostrowski moved to adopt the Ordinance as read by title. Councilwoman Sargent seconded the motion, which carried unanimously. C. Resolutions Requiring Public Hearings None. Humane Society D. Resolutions Not Requiring Public Hearings as Sole Source - Resolution No. 32-93 1. Declaring Humane Society as sole source Mayor Hallett reviewed the information provided by the City Clerk.' He read the Resolution by title, entitled RESOLUTION NO. 32-93 A RESOLUTION of the City Council of the City of Port Angeles, designating the Clallam County Humane Society as the sole source for animal shelter services for the City of Port Angeles. Councilman Braun moved to pass the Resolution as read by title and authorize staff to negotiate an agreement for 1994. Councilman Schueler seconded the motion. A brief discussion followed, and in response to an inquiry from Councilwoman Sargent, Attorney Knutson indicated that should future circumstances change the Council can again opt to solicit bids for animal shelter services. A vote was taken on the motion, which carried unanimously. Street Vacation 2. STREET VACATION REQUEST- STV 93(10)06 - ENSOR, Portion of Request- Ensor - Peabody Street north of Viewcrest Avenue. Resolution No. 33-93 Mayor Hallett reviewed the information provided by the Planning Department. He then read the Resolution by title, entitled. RESOLUTION NO. 33-93 A RESOLUTION of the City Council of the City of Port Angeles setting a hearing 3 2561 CITY COUNCIL MEETING September 7, 1993 LEGISLATION: date for a petition to vacate a portion (Cont'd) of Peabody Street. Street Vacation Councilman Ostrowski moved to pass the Resolution as read by rifle, setting a Request- Ensor - public hearing for October 19, 1993. Councilman Braun seconded the motion, Resolution No. 33-93 which carried unanimously. (Cont'd) Planning Commission E. Planning Commission Minutes/Action Items Minutes/Action Items 1. Planning Commission Minutes of July 14, 1993 Milwaukee Heights Subdivision-Final FINAL SUBDMSION APpRovAL STV MILWAUKEE HEIGHTS, Approval southwest corner of Milwaukee and "N" Street. Request for final approval for Phase I (14 units) of a 27 unit subdivision located in the RS-9, Residential Single Family District. (Continued from the August 3, 1993City Council Meeting.) Mayor Hallett reviewed the information provided by the Planning Department. Planning Director Collins informed the Council that the applicant has submitted the completed mylar to the City Engineer. Signatures are still needed. City Engineer Kenworthy reported that the construction improvements by the applicant are substantially complete and bonding has been received by the City in the amount of $53,000 for the remaining improvements to be completed. The Public Works Department is satisfied. Councilwoman Sargent moved to concur with the recommendation of the Planning Commission regarding the final approval of Milwaukee Heights Subdivision, citing the following Condition, Findings, and Conclusions: Condition: (1) The applicant shall have plans approved by the City Engineer for utility and street improvements that are to be bonded for; Findimg~s: (1) The City Council approved the preliminary plat to create the 27 lot "Milwaukee Heights Subdivision" on May 18, 1993; (2) The Planning Commission and City Council made conclusions that the plat was consistent with the Comprehensive Plan, Zoning Ordinance, and Subdivision Ordinance; (3) The applicant submitted for fmal plat approval on June 28, 1993; (4) A bond in lieu of roadway and utility improvements has been provided. Those improvements to be bonded include electrical, water, sewer and roadway facilities; (5) The final plat has been reviewed with respect to conformance with the preliminary plat approval and the subdivision ordinance; (6) Burning of organic debris has resulted in smoke and ash being blown to nearby . properties by the wind; (7) the Port Angeles School District is currently overcrowded and exceeding planned student capacities. The nearest elementary school (Hamilton) has a capacity of 379, but an enrollment of 625; and (8) the proposal has been reviewed with respect to the areas of concern listed in Section 58.17.110 RCW; Conclusions: (A) As conditioned, the fmal plat is in conformance with the preliminary plat approval; (B) The final plat has not changed in any manner so as to result in inconsistencies with the Comprehensive Plan and Zoning Ordinance; (C) As conditioned, the final plat is in conformance with the City's Subdivision Ordinance; (D) Development of this property at currently zoned densities is not found to be detrimental, in and of itself, to the Port Angeles School District; and (E) Appropriate provisions have been made for the public health, safety, and general welfare and for such open spaces, drainageways, streets or roads, alleys, other public ways, transit stops,potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and schoolgrounds, sidewalks and safe walking conditions for students who walk to and from work. Councilman Hulett seconded the motion, which carried unanimously. Councilman Braun moved to accept and place on file the Planning Commission minutes of July 14, 1993. The motion was seconded by Councilwoman Sargent and carried unanimously. 2. Planning Commission Minutes of August 18, 1993 Councilwoman Sargent moved to accept and place on file the Planning Commission minutes of August 18, 1993. Councilman Schuder seconded the motion, which carried unanimously. -4- 2562 CITY COUNCIL MEETING September 7, 1993 LEGISLATION: 3. Planning Commission Minutes of August 25, 1993 (Cont'd) SHORELINE MANAGEMENT PERMIT- SMA 93(08)137- CITY OF PORT Shoreline Management ANGELES, 'Georgiana Street and Albert Street. Request for a shoreline Permit - City of Port substantial development permit to effect drainage control in an RS-7, Angeles Residential Single Family District. Mayor Hallett reviewed the information provided by the Planning Department. Director Collins pointed out that there was also a subsequent memo from the Planning Department dated September 7, 1993, suggesting additional Findings and Conclusions should the Council determine them to be appropriate. Councilman Braun moved to concur with the Planning Commission recommendation and approve Shoreline Management Permit SMA 93(08)137, citing the following Findings and Conclusions: Findirms: (1) The approval is for improvements to the storm drain collection system at the intersection of Albert and Georgiana Streets, and installation of a 6" pipe to carry water to the base of the bluff; (2) The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning Ordinance and Environmentally Sensitive Areas Protection Ordinance have been reviewed with respect to this proposal; (3) The property is zoned RS-7 and PBP; (4) The Port Angeles Shoreline Master Program encourages protection of the shoreline bluffs and discourages accumulation of water along the top of bluffs; (5) The City of Port Angeles SEPA Responsible Official issued a Determination of Non- Significance for the proposal on July 9, 1993; (6) The property elevation is too low to drain into the Front Street storm drain system; (7) The pipe will be located on top of the bluff; (8) Previous curbing has been installed to prevent surface water runoff from Georgiana and Albert Streets from flowing on to private property; (9) The City's Waterfront Trail is located at the toe of bluff north of the Georgiana and Albert Street Ends; (10) The Port Angeles Shoreline Master Program encourages provisions for public access to shoreline areas and viewpoints; and (11) The proposal will include a public viewpoint on the top of the bluff at the end of Albert Street. Conclusions: (A) The proposal is consistent with the Port Angeles Shoreline Master Program, specifically Natural System Policies E. 13.a-c; (B) The proposal will not be detrimental to the shoreline; (C) The proposal will improve the stability of the bluff; (D) The proposal will protect the City's Waterfront Trail from potential landslide due to surface water runoff from Georgiana and Albert Streets; and (E) The proposal is in the public use and interest.. Councilman Ostrowski seconded the motion. A discussion followed, with Director Collins elaborating on Finding No. 11. There will be a "pocket" park with a bench overlooking the Strait, and it is intended to be a minimum improvement primarily for the use of the immediate neighborhood. Having just a bench at the bluff end of Albert Street with no pathway or parking improvements was discussed with Jim Bunger, the representative of the adjacent property owner. Mr. Bunger was asked to approach the podium and state his opinions on this Finding. Mr. Bunger had discussed this with several neighbors, who felt there could be a security issue if it results in a large park or a large bench seating area. Director Collins pointed out that there are several other larger public access areas in this vicinity, and noted the policy is for the City to maintain street ends which overlook the bluff for such a public purpose. However, this would be one of the few places where there would be a viewpoint. When asked for input, Director Pittis indicated his preference to place a bench in an already, existing public area, particularly since the public would be crossing a private driveway located on public right-of-way. Further discussion ensued regarding the added Findings and Conclusions, and Councilwoman Sargent questioned the appropriateness of staff adding Findings and Conclusions after a recommendation has come forward from the Planning Commission. Attorney Knutson indicated such an action would be appropriate as long as the added Findings and Conclusions are supported by public testimony. In this particular instance, public testimony does support the additions. A vote was taken on the motion, which carried unanimously. Councilwoman Sargent moved to accept and place on file the Planning Commission minutes of August 25, 1993. Councilman Hulett seconded the motion, which carried unanimously. F. Other ConSiderations Serenity House Request 1. Presentation by Serenity House for request of donation of house and lot for Donation of House and Lot Mayor Hallett reviewed the information provided by the Public Works Department. Discussion followed with Tim Smith informing the Council that a request for proposals has been invited for moving the houses in question. The Council has declared both as surplus and the request for proposals allows the houses to be parted out or moved. There is reason to anticipate some activity there, but the details are -5 - 2563 CITY COUNCIL MEETING September 7, 1993 LEGISLATION: not yet known. If the house is given to Serenity House and it is moved to the (Cont'd) intended location, a Conditional Use Permit will be required. Mr. Smith has discussed this issue with the Planning Director, who feels that a request for a CUP Serenity House Request would have a positive reaction. One of the neighbors has sent a letter informing the for Donation of House Council that she is against this possible CUP. and Lot (Cont'd) Councilman Ostrowski inquired as to whether or not Serenity House would accept a term lease. Lori Nimmo, Community Development Officer for First Federal Savings & Loan, indicated the problem with carrying a lease is the difficulty in getting a loan to rehabilitate the house if the land is not listed as an asset. There could be deed restrictions, and the bank may not be willing to participate if a lease is involved. Additionally, Serenity House may not be willing to pay associated moving costs at a time when the City may wish to use the property for another purpose. Mr. Smith noted that this proposal is in keeping with the Council's goal of creating and facilitating affordable housing within the community. Councilman Schueler expressed concern that originally the property was not part of the consideration. He noted there may be a limit in what the City can provide for Serenity House, in view of requests for other City property by Serenity House. Councilman Hulett inquired as to the City's long range plans for the property. Parks Director Brodhun responded the City had acquired the property for tennis courts. This plan, however, changed somewhat because of the joint project on the high school tennis courts. It was also considered possible to create outdoor volleyball courts or add picnic tables to the area. Following further discussion, Councilwoman Sargent moved to table the issue until the September 21, 1993, Council meeting. Councilman Braun seconded the motion, which carried unanimously. Resignation of 2~ Resignation of Patsy Feeley from the Board of Adjustment ' Patsy Feeley - Board of Adjustment Mayor Hallett reviewed the information provided by the City Clerk. Councilman Ostrowski moved to accept Ms. Feeley's resignation and to direct staff to publicize the vacancy on the Board of Adjustment as soon as possible and the City Manager be instructed to send a letter of thanks to Patsy Feeley for the many years of service she has given to the City. The motion was seconded by Gary Braun. A brief discussion followed. A vote was taken on the motion, which carded unanimously. Selection of Consultant 3. Selection of consultant for Francis Street Stormwater Project for Francis Street Stormwater Project Mayor Hallett reviewed the information provided by the Public Works Department. Councilman Sehueler moved to authorize the Public Works Department to negotiate an agreement with the firm of Consoer Townsend and Associates to design the Francis Street Basin Stormwater Project. Councilman Hulett seconded the motion, which carded unanimously. Grant from Department 4. Grant from Department of Ecology for Groundwater Monitoring at the of Ecology for Ground- Landfill water Monitoring Mayor Hallett reviewed the information provided bY the Public Works Department. Councilman Schueler moved to accept the Coordinated Prevention Grant in the amount of $134,280 to construct ground monitoring wells at the landfill site, and authorize the Mayor to sign the contract with the Department of Ecology for $33,570 in matching City funds. Councilwoman Sargent seconded the motion. A brief discussion followed. The cost .of this will come out of the budget for the overall landfill project. The City Manager and the City Attorney helped a great deal in the Grant process. A vote was taken on the motion, which carried unanimously. Voluntary Utility 5. Voluntary Utility Contribution Program Contribution Program Mayor Hallett reviewed the information supplied by the Customer Service Manager. Finance Director Godbey explained that the City would solicit requests for proposals from social service agencies, and to award a bid to the agency that would be the most cost effective. Any costs to the City would come out of the Trust funds collected. Clarke County PUD has a similar Program in place. They have determined that -6 - 2564 CITY COUNCIL MEETING September 7, 1993 LEGISLATION: most of the delinquencies were occurring with the low income customers. After (Cont'd) implementing the program, the level of delinquencies and service cutoffs declined drastically. City Light Director Titus informed the Council that several electric Voluntary Utility utilities have similar programs in place. Some utilities manage the program within Contribution Program their agency and others are administered by the Community Action Council, with (Cont'd) others operated by the Salvation Army. Councilwoman Sargent moved to encourage the Finance Department to implement a voluntary contribution program and approve requests for proposals. Councilman Schueler seconded the motion, which carried unanimously. Request to Circulate 6. REQUEST TO CIRCULATE AN ANNEXA TION PETITION - ANX 93 (09)02 - an Annexation Petition- HOPPER/WATSON- Bean Road. Meeting with the initiators of the Hopper/Watson annexation request. Mayor Hallett reviewed the information provided by the Planning Department. Director Collins advised the Council that the initiators of the annexation request were present for the discussion. He also provided an overhead map of' the area in question. Director Collins went on by informing the Council that the map which was provided by the petitioners contained an error, wherein the Wittenberg property is shown as being part of the City. The map has been reconfigured and the one being shown on the overhead projector tonight is the correct map. Normally, upon annexation, land is zoned RS-9. However, the initiators would like certain portions of the property zoned for a recreational vehicle park. Chief Glenn expressed concern with the inadequate waterflow for fire fighting. A source of water will be required in the area. City Engineer Kenworthy advised the Council that Public Works did not get a chance to respond to this in a timely manner. In the prior annexation request for this area, Public Works was asking for an upgraded Spruce Street pumping Station and extension of sewers to serve this area. Requirements for an LID would be similar to the upper Golf Course Road study. This has not yet been discussed with the applicants. Director Pittis added that this annexation would cover several requests for water service from non-residents. Director Collins explained to the Council the zoning and pre-annexation zoning requirements for existing platted lots and businesses. There is no designated fee for processing pre-annexation zoning. It would be similar to asking for a rezone; however, and there is a $150.00 fee for that. This would have to be discussed with the City Attorney. Councilman Braun expressed concern over the lack of fire hydrants and the fire flow that is going to be required for this area. He felt this should be included in the annexation requirements. In response to a question about the annexation process, Director Collins pointed out that from the Comprehensive Land Use Plan it was intended that this area be annexed to the City and developed. These problems cannot be resolved until municipal services are made available to the area. Allowing the circulation of the petition does not guarantee the annexation; however, if all the conditions of annexation are met, it would be expected that the City would look favorably upon the petition. It would then go through Boundary Review Board, and Boundary Review could possibly deny or delete areas from the petition as well. Mayor Hallett invited the applicants, Mr. Hopper and Mr. Watson, to approach the podium and inform Council of any concerns or ask any questions. Mr. Hopper felt that he understood the Council's concerns and had no problem with meeting the City's requirements for annexation. The Council did not have any questions for Mr. Hopper. Mr. Hopper did express the concern of some of the residents in the area as to whether or not they would be allowed to keep their animals within the City limits should the annexation be approved. Director Collins explained the requirements. Director Collins inquired of Mr. Hopper as to whether there was any area other than the Westgate business area which would need to be addressed for pre-annexation zoning. Mr. Hopper ~indicated there was not. Councilman Ostrowski moved to approve circulation of the annexation petition following proposed zoning regulations for the Westgate business center short plat area to a zone that would permit a recreational vehicle park, and to require the annexed area of properties to assume the indebtedness of the City, and that the area, as shown on the City's map, inclusive of the Wittenberg .35 acres. '7 - 2565 CITY COUNCIL MEETING September 7, 1993 Councilman I-Iulett seconded the motion, which carried unanimously. Break Mayor Hallett recessed the meeting for a break at 9:05 p.m. The meeting reconvened at 9:21 p.m. City Representatives on Z City representatives on Port Angeles/Clallam County Regional Plan Port Angeles/Clallam committees County Regional Plan Committee Mayor Hallett reviewed the information provided by the Planning Department. Councilman Ostrowski moved to accept the recommendation of the Planning Department and appoint the members to include: Steering Committee - Joan Sargent and Cindy Souders; Land Use/WatershedFUGA Subcommittee - Orville Campbell and John Pope; Transportation Subcommittee - Ken Schermer and Gary Kenworthy; Capital FacilitiesFUGA Subcommittee - Carl Alexander, Jack Pittis, Scott Brodhun; Economic Development Subcommittee - Margaret Crawford; and Housing Subcommittee - Gay Knutson. Jim Hulett seconded the motion, which carried unanimously. Environmental Waste 8. Environmental Waste Systems contract revision Systems contract Revision Mayor Hallett reviewed the information provided by the Public Works Department. Councilman Braun moved to amend the Environmental Waste Systems contract as per the proposed amendment. Councilwoman Sargent requested clarification of Paragraph #3, which lists the effective date of the contract amendment as 7/1/92. Director Pittis explained that this issue has been discussed extensively at UAC meetings and that was the last effective date of revisions made by the Council to the contract the last time the issue of recycling materials was considered. There is no adjustment required, as EWS has been providing services equal to or greater than the amount of credit which would have applied to their contract. Councilwoman Sargent inquired as to why it took so long to reach an agreement on contract revisions. Director Pittis responded that it took a lengthy period of time just to get all of the questions answered regarding revisions. In addition, Attorney Knutson explained that the reason why the City had to negotiate with the Contractor the first year was because of the difficulty in calculating what the 75/25 split should be, due to the fact that EWS was also collecting recyclables for Sequim under the same type of contract. A formula was finally established for the first year, with the intent of improving on the formula for subsequent years. The .attempt to establish the improved formula led to the initial delay, then other issues arose, which resulted in further delay. The price of recyclables has steadily decreased over the past few years. The City has been receiving unanticipated services from the EWS, and they have done a great job for the City. Councilwoman Sargent was concerned with the nonpayment of the 75 % for the past 14 months, and she asked if there wasn't a way to separate the recyclables for Port Angeles and Sequim. Director Pittis explained that EWS used the same vehicles and storage units for all recyclables. Now EWS is also collecting for the County, making it impossible to separate out all the recyclables. City Manager Pomeranz advised the Council that the issue is not whether or not the City has received additional services, but when does the change in contract begin. Should the City go retroactive to 1992, or change the contract now and go forward. The UAC has recommended that the revision be retroactive to 7/1/92. Councilman Braun again moved to amend the Environmental Waste Systems contract as per the proposed amendment. Councilman Schueler seconded the motion, which carried by a majority vote, with Councilwoman Sargent voting in opposition. Review of Contract 8. Review of contract operations of wastewater treatment plant Operations of Waste- water Treatment Plant Mayor Hallett reviewed the information provided by the Public Works Department. Councilwoman Sargent inquired as to whether there would be 7.5 full time employees. Director Pittis explained that the proposal is for five full time employees with part-time employees potentially up to 5.5 or 6 handling the vacation periods, etc. He proceeded to explain the proposal and how the number of employees was established. Councilwoman Sargent then inquired as to when the Council would again review this to determine if it was, in fact, competitive. Director Pittis responded that every time a budget was brought to Council, the analysis would take place. Further discussion followed on the use of biosolids in composting and the -8- 2566 CITY COUNCIL MEETING September 7, 1993 LEGISLATION: regulations which establish the classes of composted materials. (Cont'd) Councilman Schueler moved that the City maintain operation of the secondary Review of Contract treatment pla~t with the ilfitial manpower at 5.5 full-time employees and proceed Operations of Waste- immediately with the hiring process for the addition of two employees, one water Treatment Plant operator in training and one maintenance person, and further, that the (Cont'd) operation of the plant by City personnel be consistent with the City cost proposal submitted and that the costs be monitored annually. Should the City's costs increase without adequate justification, as in increased solids handling costs not included in any of the proposal costs, then OMI, Inc., should be invited back to discuss operations. Councilman Braun seconded the motion. Discussion followed, and Mayor Hallett inquired as to whether these methods could be used in other departments, especially now while re-inventing government is the focus. Director Pittis related that in most cases, Public Works tries to make that type of internal review and comparison anyway. In this particular case, it was necessary to obtain proposals. Thus far, the City has been competitive with the private sector. City Manager Pomeranz informed the Council that a great job was done by the entire staff on this project and that the City would probably be using this method again in the near future. The process has been a good learning experience. Director Pittis wished to make a clarification in that he wanted the Council to know that the cost comparisons were done by Mike Robertson and himself. A vote was taken on the motion, which carried unanimously. Director Pitfis introduced Mike Robertson, Wastewater Superintendent. Mr. Robertson informed Council that the portions of the plant that are completed are now operational. The draf~ permit arrived from DOE last week. Currently, the secondary district's permit requirements are being met, which is about six months ahead of schedule. August was the first month the plant totally met all criteria, even though the plant has been running two months. Mr. Robertson then introduced the remainder of the wastewater staff: Doyle McGinley, Pretreatment Coordinator; Kevin Curtis, Lab Specialist; Terry Siebens, Wastewater Treatment Plant Supervisor; Gary Holbrook, Operator; Jim Rodocker, Lead Worker. Meeting Extended Councilman Braun moved to extend the meeting past 10 p.m. Councilwoman Past 10:00 p.m. Sargent seconded the motion, which carried unanimously. Olympic Coast National 10. Olympic Coast National Marine Sanctuary Marine Sanctuary Councilwoman Sargent reviewed the letter received by the City from Pat Provencher of Everett, WA, which discussed locating the Marine Sanctuary office in Port Angeles as opposed to Forks. The Provencher letter encouraged the City to campaign to have the Marine Sanctuary located in Port Angeles. It was agreed that a letter would be prepared for signature by all Council members urging the designation of Port Angeles for the Sanctuary office. In addition, Mayor Hallett asked that the City staff remain cognizant of the location designation for the oil response plan to be initiated; he wished to have Port Angeles receive the designation. Acquisition of Zodiac - I1. Acquisition of Zodiac - Marine Fire Fighting Marine Fire Fighting Councilman Braun circulated a photograph from the Daily News showing a boat which recently burned. He noted that circumstances could have been such that the Fire Department might not have been able to reach the boat in its fire fighting efforts. Often times the Coast Guard cannot provide immediate response and for that reason, Councilman Braun felt that a Zodiac boat, with a couple of motors and the necessary equipment, should be considered for acquisition. Chief Glenn explained that the Fire Department had looked into this, but the associated costs budgetary restraints might prohibit such a purchase. Meetings are being held with ARCO Marine, and there is a possibility they might assist the City in the acquisition of something like this. They are interested in helping the City. Chief Glenn will pursue the matter of this acquisition. ? _ ADJOURNMENT: Meeting adjourned at 10:09 p.m. '/~ //~ -9-