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HomeMy WebLinkAboutMinutes 09/07/19994048 CITY COUNCIL MEETING Port Angeles, Washington September 7, 1999 CALL TO ORDER- REGULAR MEETING: Mayor Braun called the regular meeting of the Port Angeles City Council to order at 6:02 p.m. ROLL CALL: PLEDGE OF ALLEGIANCE: CEREMONIAL MATTERS/ PROCLAMATIONS: WORK SESSION: LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: FINANCE: Contract for 1999 Street Paving Project CONSENT AGENDA: Members Present: Mayor Braun, Councilmembers Doyle, Hulett, McKeown, Wiggins, and Williams. Members Absent: Staff Present: Councilman Campbell. Manager Quinn, Attorney Knutson, Clerk Upton, B. Becker, S. Brodhun, B. Collins, G. Cutler, S. Ilk, Y. Ziomkowski, P. Burrett, K. Curtis, S. McLain, K. Ridout, G. Kenworthy, and B. Coons Public Present: L. Lee. The Pledge of Allegiance to the Flag was led by Mayor Braun. None. None. None. 1. Final Acceptance of Contract for 1999 Street Paving Project Mayor Braun reviewed the information provided by the Public Works and Utilities Department. Councilmember McKeown moved to accept the project and authorize the release of Lakeside Industries Retainage Bond, in the amount of $12,094.25, upon the receipt of clearances from the Departments of Revenue and Labor and Industries. Councilman Hulett seconded the motion, which carried unanimously. Councilman Wiggins moved to accept the Consent Agenda, to include: 1) Council minutes of August 16, 1999, special meeting; August 17, 1999, regular meeting; and August 18, 1999, special meeting. Councilman Williams seconded the motion. All Council members voted in support of the motion, with the exception of Councilman Hulett, who abstained from voting on the minutes of August 16, 1999, due to his absence from the meeting. Because abstentions are c6unted as affirmative votes, the motion carried unanimously. 4049 CITY COUNCIL MEETING September 7, 1999 CITY COUNCIL COMMITTEE REPORTS: Electric Utility Revolving Fund Ordinance No. 3024 Councilman Wiggins attended a Public Health Advisory Committee meeting at which time Norma Turner gave a report on home visits by nurses to impoverished, young women. Youth problems seem to diminish over time when this type of program is implemented. Councilmember McKeown reminded the Council that on Thursday, September 9, 1999, at 1:30 p.m., a Marine Life Center meeting will be held in the Vem Burton Community Center. Plans for Phase 2 will be discussed. City Council and all interested parties are invited to attend. Councilman Doyle attended a Real Estate Committee meeting and the Rayonier meeting with the Department of Ecology and Environmental Protection Agency. Interested City Council members, as well as the Utility Advisory Committee members, will tour the Port Townsend Compost Facility on September 14, 1999, leaving Port Angeles at 8:30 a.m. Mayor Braun attended a dedication of the Highland Commons low-income housing units. Representative Norm Dicks was present at this event. Mayor Braun met with Pam Tietz of the Housing Authority for a walk-through at the Lee Hotel. That dedication will take place toward the end of this month. He welcomed 23 new teachers hired by the Port Angeles School District at a breakfast and attended the demonstration by Magnum Force. Mayor Braun then read aloud a memo from Director Cutler regarding a letter received from a citizen who felt he had received exemplary customer service from the Street Division. Ordinances Not Requiring Public Hearings Electric Utility Rural Economic Development Revolving Fund Mayor Braun reviewed the information provided by the Public Works Department. Councilman Doyle explained that this money has been transferred from the Light Fund to the Economic Development Fund, and now half of that money will be used for this newly established fund. This will allow for the recouping of the excise tax paid to the State. Director Cutler explained that this program will allow for a $25,000 credit each year. Manager Quinn clarified that because this is a first come, first serve program, it is possible that some years the amount of the credit could be less. Mayor Braun read the Ordinance by title, entitled ORDINANCE NO. 3024 AN ORDINANCE of the City of Port Angeles, Washington, establishing the Electric Utility Rural Economic Development Fund, designating the Economic Developmbnt Steering Committee to serve as the Board of Directors to oversee and direct the activities of said fund, and amending Ordinances 2890 and 2982 and Chapters 2.66 and 3.15 of the Port Angeles Municipal Code. Councilman Doyle moved to adopt the Ordinance as read by title. Councilman Wiggins seconded the motion. Discussion followed, and Scott McLain, Power Manager, provided further clarification and information. After which, a vote was taken on the motion, which carried unanimously. -2- Street Vacation - Amundson/Fidler/Bean Resolution No. 14-99 Agreement for Fiber Optic Feasibility Study Landlocked Electrical Facihties CITY COUNCIL MEETING September 7, 1999 Resolutions Not Requiring Public Hearings Amundson/Fidler/Bean Street Vacation Petition - Resolution to Set Public Hearing to Consider Vacation Right,of-Way Mayor Braun reviewed the information Provided by the Planning Department and read the Resolution by title, entitled RESOLUTION NO. 14-99 A RESOLUTION of the City of Port Angeles setting a heating date for a petition to vacate a portion of the alley in Block 3 of Cain's Subdivision of Suburban Lot 36, Port Angeles, Washington. Councilman Wiggins moved to pass the Resolution as read by title. Counciimember McKeown seconded the motion. Mayor Braun noted that the date for the hearing would be October 5, 1999. Following brief discussion regarding the procedures for setting compensation on vacated property, a vote was taken on the motion, which carried unanimously. Other Considerations Agreement with Power Engineers and Clallam County PUD for Fiber Optic Feasibility Study Mayor Braun reviewed the information provided by the Public Works Department. Lengthy discussion followed, and Director Cutler and Scott McLain provided additional information and clarification regarding the funding source and the scope of work. Councilman Hulett explained technology changes and improvements to fiber optic service in the future; the need for this type of service in order to encourage economic development was stressed. Councilmember McKeown moved to authorize the Mayor to sign an interlocal agreement with Clallam County PUD #1, and a three-year agreement between the City, Clallam PUD #1 and Power Engineers, Inc. for a Fiber Optic Feasibility Study for a combined amount not to exceed $72,612, with the City's share not to exceed $37,972. Councilman Williams seconded the motion and inquired as to whether the motion was, in fact, a three-year agreement. Councilmember McKeown clarified her intention to state a "three-party agreement", which was acceptable to Councilman Williams as seconder of the motion. Following further brief discussion and clarification, a vote was taken on the motion, which carried unanimously. 2. Landlocked Electrical Facilities Mayor Braun reviewed the information provided by the Public Works Department. Councilman Doyle stated the Utility Advisory Committee had discussed this issue several times, and he provided a brief history of the subject. He explained why undergounding of the facilities is desirable as well as beneficial to the City. Director Cutler stated that staff did not feel any of the affected homeowners would be subject to out-of-pocket expenses for this project. He explained that installation in the eleven areas would be accomplished over a three-year period, and neighborhood meetings would be held to advise the residents of the program and how the undergounding will be achieved. 405O -3- 4051 CITY COUNCIL MEETING September 7, 1999 Landlocked Electrical Facilities (Cont'd) Surplus Equipment Equipment Replacement Agreement with County for Chip Seal Program Industrial Waste Acceptance Couneiimember McKeown moved to approve the replacement of both overhead and underground landlocked facilities with underground facilities in the street right-of-way and to assist overhead service customers with the cost of converting their service to underground up to a maximum of $1,000 per customer, but not to cover any landscape restoration costs. Councilman Williams seconded the motion, which carried unanimously. 3. Surplus Equipment Mayor Braun reviewed the information provided by the Pubhc Works Department. In response to an inquiry from Councilmember McKeown, Director Ziomkowski explained that proceeds would go to the Equipment Fund. Director Cutler explained that staff hoped to have a combined auction with the County, Clallam Transit, and the PUD to develop more interest and, hopefully, get better prices. Councilman Wiggins moved to declare the vehicles and miscellaneous equipment listed in the packet as surplus and authorize the Director of Public Works and Utilities to auction the items for sale by sealed or open bid. Councilman Hulett seconded the motion, which carried unanimously. 4. Equipment Replacement - Landfill Compactor Mayor Braun reviewed the information provided by the Public Works Department. Discussion followed, and Director Cutler and Pete Burrett, Equipment Services Superintendent, responded to questions and provided clarification. Councilman Doyle moved to authorize the Public Works and Utilities Department to purchase a used Compactor, if available within the next 60 days, in an amount not to exceed $80,000. He continued that if a used compactor is not available within 60 days, that Council authorize the purchase of a new compactor in an amount not to exceed $150,000, subject to review of the Equipment Committee. Councilman Wiggins seconded the motion, which carried unanimously. 5. Interlocal Agreement with Clallam County for Chip Seal Program Mayor Braun reviewed the information provided by the Public Works Department. Manager Quinn informed the Council that of the streets listed for chip sealing, 16~ Street from "E" Street to the Cemetery is incorrect. It should read 16~ Street from Butler Street to 'T' Street and from "F" Street to "C" Street. Also, the agenda listed this item as an Interlocal Agreement when, in fact, it is a Reimbursable Work Agreement. Discussion followed, and staff responded to questions and provided clarification. Councilman Wiggins moved to authorize the Mayor to sign the Request to the Clallam County Road Department for Reimbursable Work in an amount not to exceed $100,000 for 1999. Councilmember McKeown seconded the motion. Following limited discussion, a vote was taken on the motion, which carried unanimously. 6. Rayonier Industrial Waste Acceptance Permit Mayor Braun reviewed the information provided by the Public Works Department. Councilman Doyle asked if Rayonier had agreed to pay four cents per gallon and Director Cutler answered affirmatively. At Mayor Braun's request, Director Cutler provided additional explanation regarding the toxic property to the final effluent of the treatment plant. Councilman Doyle moved to authorize the acceptance of the IWA Permit for -4- Industrial Waste Acceptance (Cont'd) Break PUBLIC HEARINGS - QUASI-JUDICIAL: CITY COUNCIL MEETING September 7, 1999 Rayonier, Inc., to discharge leachate originating outside the City to the sanitary sewer system. Councilman Wiggins seconded the motion, which carried unanimously. Mayor Braun recessed the meeting for a break at 7:20 p.m. The meeting reconvened at 7:35 p.m. None. 4052 PUBLIC HEARINGS- OTHER: INFORMATION: Promus Hotels Magna Force International Gateway None. City Manager's Report Manager Quinn reviewed the Informational Report, which included his work schedule and information on the impact of Initiative 695. He noted the packet contained an update on the International Gateway Transportation Center and a map of sites' that have been considered for this project. Manager Quinn reminded the Council that the next workshop is scheduled for September 21 and 22, 1999. Manager Quinn noted a memo from Property Manager Madison regarding approval of the loan application from the Drinking Water State Revolving Fund, as well as an update on the FEMA 1999 storm damage declaration appeal denial. Manager Qumn announced that Hilton Hotels have purchased Promus. Staffis planning to proceed with an analysis of the Promus proposal for discussion at the Council meeting of September 21, 1999. He did not feel that the change of ownership would greatly impact the analysis of the proposal, but it may impact the strength of Promus' proposal. Manager Qui.nn stated that he, along with, the Mayor and Economic Development Director Smith, had the opportunity to view the Magna Force Corporation located in Port Angeles. Magna Force produces magnetic couplings. Staff is helping to work on a proposal to use the Treatment Plant as a demonstration site for one of its products. Mayor Braun hoped the City could send a letter of support to Mr. Lamb of Magna Force, as it is important to keep this company local. Discussion followed regarding Magna Force and its accomplishments. Councilman Williams stated he had spoken to Dan DeGuilio of Clallam Transit after the meetings on the International Gateway, and Mr. DeGuilio indicated it would be helpful to receive clarification from the Council regarding its vision of this project. Councilmember McKeown noted that Council has two representatives that have taken an active part in the workshop discussions. Councilman Wiggins felt the Council may wish to respond to the architect's vision. Discussion ensued. Manager Quinn offered to have staff contact the consultant finn to clarify if further information is needed from the Council. He stated a special work session has been scheduled for September 14, 1999, and if further discussion is necessary on this topic, that would be a perfect opportunity and the information can be passed on prior to the September 21, 1999, workshop. Mayor Braun suggested Manager Quinn also touch base with Mr. DeGuilio prior to the September 14, 1999, meeting. Councilman Wiggins returned to the Promus Hotel issue and asked if staff should proceed with an analysis and proposal prior to discovering if Hilton Hotels was interested in a convention center. Manager Quinn felt it is information the City would -5- 4053 CITY COUNCIL MEETING September 7, 1999 Mary Craver Resignation Parks & Recreation Report Regional Water Study ADJOURN TO EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: need to have in any event, in terms of whether a convention center is feasible in Port Angeles. Staff will contact Hilton in the future to inquire about this proposal as-well as other issues. Discussion followed regarding the relevance of the convention center to the Gateway decisions, the feasibility study for a convention center, and the impact of Initiative 695 on the Gateway project. Council noted with regret the resignation submitted by Mary Craver, Planning Commissioner. Mayor Braun referred to Page 133 of the packet and asked Director Brodhun for additional information on the Parks and Recreation lodging tax report. Director Brodhun stated the recreational activities continue to attract thousands of people to the community, especially in the off season. He felt the results were easy to track, and these programs continue to be money well spent. Director Brodhun also responded to questions on pre-needs sales. Councilman Doyle referred to Page 84 of the packet, Regional Water Supply Report, and noted that the cost would be approximately $66 million. The meeting adjourned to ExecUtive Session at 8:00 p.m. to discuss a matter of union negotiations and potential litigation for approximately 45 minutes to one hour. The meeting returned to Open Session at 9:05 p.m. The meeting was adjourned at 9:05 p.m. B-~cky ~. U-p~ C~ Cl~r[' Gary l~qtun, MaWr -6-