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HomeMy WebLinkAboutMinutes 09/16/1975 32 CITY COUNCIL MEETING Port Angeles, Washington September 16, 1975 CALL TO ORDER The meeting was called to order by Mayor Basom at 7:30 P.M. II ROLL CALL Members Present: Councilmen Haguewood, Hordyk, Lukey, Olson, Ross, Wray. Members Absent: None. I Staff Present: 'Manager Whorton, Attorney B. Taylor, Clerk Parrish. J. Warder, P. Reed, K. Rodocker, D. Frizzell, J. Hill, H. Henderson, R. Parrish, T. Honnold, P. Carr, J. Sweatt, H. Kochanek. Guests Present: R. Fisch, R. Diamond, E. Anderson, W. Jerrems, V. Jerrems, J. Cole, J. Key, J. McMahon, R. Maloney, M. Ford, N. Folk, M. Troyer, R. Mall, J. Hill, M. Matil1a. II I MI NUTES Councilman Wray moved the minutes of the September 2, 1975 meeting be accepted and placed on file as received. The motion was seconded by Councilman Olson and unanimously carried. IV FINANCE 1. Bid Call Authorization. a. Councilman Hordyk moved the Council authorize the Light Department to call for bids on distribution transformers. The motion was seconded by Councilman Ross and passed by the Council. b. The next agenda item taken under consideration was the Police Department'l request to call for bids for an Alarm Annunciator System. Councilman Ross moved the Council authorize the cal1'for bids for an Alarm Annunciator System to be located at the Police Department. The motion was seconded by Councilman Hordyk. On the Mayor's call for discussion on the motion, Councilman Haguewood requested information regarding the request. As Chief Kochanek was not yet in attendance, Councilman Haguewood moved the motion be tabled for delayed consideration. Council- man Wray seconded the motion and the motion carried. Councilman Haguewood then noted for the record that this subject is another 'f2xampla of, the need for a joint City-County communications facility. 2. Bid Awards. a, Councilman Olson moved the Council award the bid for the repair of the 1970 Ford two-ton dump truck to low bidder Anderson Ford Company a~ a bid price including sales tax of $2,742.99. The motion was seconded by Councilman Hordyk and passed by the Council. Chris' Auto Rebuild bid $3,636.62 including sales tax for the repair work on this Street Depart- ment truck. b. Councilman Wray moved the Council award the bid for four reels and four hand coils of No.2 triplex overhead conductor to low per unit bidder Aberdeen Electric Supply, Aberdeen, at $151.80 per 1000 ft. for a total bid price including sales tax of $1,593.90, and, additionally, to award the bid for 96 single phase kilowatt-hour meters to low bidder I Graybar Electric, Tacoma, at a total bid price including sales tax of $1,882.94. The motion was seconded by Councilman Hordyk and passed by the Council. Other firms submittin9 conductor bids on a per unit cost for 1000 ft. include Utility Supply @ $155.00, Graybar Electric Co. @ $158.00, General Electric @ $168.00, Westinghouse Electric Supply @ $176.50 and Consolidated Electric<G $203.96. Meter bids were also received from Consolidated Electric at a total bid price of $1,940.40, Westinghouse Electric Supply at a total bid price of $1,954.51 and General Electric Supply at a total bid price of $1,955.52. I I I City Council Meeting September 161 1975 33 rv FINANCE 1. b. Bid Authorization continued. At this point in the proceedings the Council referred back to Agenda Item l.b., "Alarm Annunciator System - Police" tabled earlier for delayed consid~ration. At the Cbuncil's reque~t, Chief Kochanek presented a review of the operation of the existing alarm system and the capability, capacity and uniformity of the proposed system. He also stated that $10,000 is currentlY budgeted for this project and indicated a recommendation to charge a customer fee would be presented for Council consideration in the near future. On the Mayor's rules of procedure call, Councilman Olson moved the Alarm Annunciator System subject be taken from the table. The motion was seconded by Councilman Lukey and passed. Councilman Olson then moved that the Council authorize the Police Department to call for bids on an Alarm Annunciator System. The motion was seconded by Councilman Hordyk and passed by the Council. 3. "Nil Street Project. Councilman Haguewood moved the Council approve payment of $1,385.00 retain- age to Va 11 ey Aspha lti ng Company, Sequim, contractor of the "N" Street Paving Project as recommended by Public Works Director Warder. The thirty day period since completion and acceptance of subject project has elapsed, clearance has been received from the Departments of Revenue and Labor and Industries, and no liens have been filed. The motion was seconded by Council- man Lukey. Councilman Hordyk and Wray voted "NO" on the motion. All other Councilmen voted "AYE" and the motion carried. 4. L.r.D. No. 198 Construction Progress Payment No.4. Councilman Lukey moved the Council approve payment of $283,000 to Del Guzzi Construction, Inc., Port Angeles, Washington, as the fourth (August) estimate of work done and material furnished by said contractor on the Peabody Heights L.r.D. No. 198 as established by Public Works Director, J. B. Warder, in his Certification letter dated September 12, 1975, and, in addition, approve a meeting of the Council, the City Manager, the Director of Public Works and the Contractor for the purpose of a complete progress report to-date on the entire project. The motion was seconded by Councilman Ross. On call for the question, the motion was unanimously passed by the Council. A work session was scheduled for Thursday, September 18, 1975 at 7:30 P.M. 5. Cedar Street Project. Councilman Hordyk moved the Council approve payment of $77,031.45 to MELCO, Inc., Sequim as the second (August) estimate of work done and material furnished by said contractor on the Cedar Street Project as established by Public Works Director Warder. The motion was seconded by Councilman Ross and passed by the Council. The Director of Public Works' progress report on the Cedar Street Project was acknowledged and noted for the record after being read by Mayor Basom. 6. L.r.D. No. 198 - Engineers' Third Fixed Estimate. A motion was made by Councilman Hordyk, seconded by Councilman Ross and unanimously carried to approve payment of $25,000.00 as the third fixed estimate of work done and material furnished by the City of Port Angeles in the construction of streets and drainage on L.r.D. No. 198 as established by Director of Public Works, J. B. Warder, in his Certification letter dated September 10, 1975. 7. Approval List and Payroll. Councilman Wray moved the Council 'approve payments of Vouchers Payable in the amount of $280,010.04, L.I.D.s of $283,857.86 and $108,966.75 Payroll transfers. The motion was seconded by Councilman Haguewood and passed by the Counci 1. 34City Council Meeting September 16, 1975 V ITEMS FROM THE AUDIENCE NOT ON THE AGENDA: None. VI LEGISLATION 1. The public hearing on the proposed annexation of approximately 28.5 acres adjacent to the present south City limits in the vicinity of McDougal, McGill andCh'urch Streets was opened by Mayor Basom at 8:15 P.M. On the Mayor's call for comments from the audience, property owner Norma Folk addressed the Council. Quoting provision No.3 of the proposed annexation agreement which stipulates in part that this annexation shall be classified as non-promotional allowing one residence for each parcel at the time of annexation, Mrs. Folk explained that she and Margaret I Troyer are co-owners of one 5 acre parcel within the proposed annexation and each desire to build a private residence. Manager Whorton recommended Mrs. Folks' situation be referred to City Attorney S. Taylor for a ruling regarding compliance with the City's annexation policy. Property owner Scott Jerrems then addressed the Council and questioned provision No.1 of the proposed annexation agreement which relates to dedication of rights- of-way for Church, McGill and McDougal Streets. Manager Whorton advised Mr. Jerrems to contact him re: this subject and recommended the proposed annexation be tabled until the October 7, 1975 meeting. Ai there were no further comments from' the audience, Mayor Basom declared the hearing closed at 8:25 P.M. . 2. Councilman Ross moved the Ordinance approving the aforementioned proposed annexation be tabled to the October 7, 1975 Council meeting, The motion was seconded by Councilman Wray and passed by the Council. 3. The minutes of the Planning Commission meeting of'September 8, 1975 were read by Mayor Basom with the following action taken by the Council. Councilman Ross moved the Council concur with the Planning Commission's recommendation and approve Charles E. Friedman's request for a Conditional Use Permit to operate a pottery studio as a home occupation at 814 W. 11th Street. Subject permit to be granted with the condition that it be re- ,'newed' in six months so the Commission could check on the traffic impact. The motion was seconded by Councilman Wray and passed by the Council. Councilman Wray moved the minutes of the Planning Commission September 8, 1975 meeting be accepted and placed on file. Councilman Hordyk seconded the motion and it carried. I 4. An Ordinance pertaining to establishing Sanitary Landfill .refuse disposal rates by weight instead of by volume was introduced and read by Mayor Basom. Manager Whorton reported that with the installation of weigh scales at the Landfill, the proposed Ordinance rate schedule would establish a more accurate, uniform and equitable procedure for charging ~sers_I' After dis- cussing the proposed Ordinance subject matter, it was the consensus of the Council that the definitions pertaining to "users" and "types of acceptable refuse" requi red further c 1 arifi ca ti on. Councilman Lukey moved the proposed Ordinance be referred back to the City Attorney for definition clarification. Manager Whorton then advised Attorney B. Taylor that the use charges apply only to private residence users residing outside the City limits 'and to' all commer.cial users whether located within or outside the City limits; and, that thepracti ce estab 1 i shed by the Counei 1 a 1-1 owi ng all City rrivate:Tes i dents use of' the Landfill for' normal refuse disposal.at no charge remains ineffect. Councilman' Lukey's'motion was then seconded by Councilman Wray and passed by the Council. 5. In reference to Bicentenni~ year 1976, Resolution No. 23-75 entitled, A RESOLUTION of the City of Port Angeles, Washington designating June 19, 1976 as Second National City Day, was introduced by Mayor Basom and read in full. A moti on to,tadopt sai:d Resolution as read was made by Councilman Ross, seconded by Councilman Lukey and carried. In conjunction with passage of this Resolution, Councilman Ross noted the 1976 budget should appropriate sufficient funds to implement the provisions of subject Resolution which provides for a community celebra- tion on June 19, 1976, the l14th anniversary of the founding of Port Angeles as a National City, thereby officially joining in the bicentennial celebra- tion of our country. I City Council Meeting September 16, 1975. 35 VI LEGISLATION I 6. The Port of Port Angeles' letter, dated September 2, 1975, requesting the City provide the necessary electrical service on the CPR dock for mooring the U. S. Coast Guard Cutter "Campbe 11" in Port Angeles wa s introduced by Mayor Basom. . Manager Whorton then briefly review~d ,the facts pertaining to the Ports' request. Councilman Ross moved the Council go on record as approving the City's contribution toward mooring the "Campbell" by provid~ ing the necessary electrical service, estimated at approximately $8,000. contingent upon an official Attorney General ruling that sai.d participation is determined to be a legal expenditure by the City. The motion was seconded by Councilman Haguewood. Councilman Hordyk voted "NO" on the'motion, all other Councilman voted "AYE" and the motion carried. 7. Councilman Ross moved the "Purchase of RooseveH School Site" item be taken from the table. The motion was seconded by Councilman Lukey and unanimously carried. It is noted for the record that Resolution 16-75, adopted by Council action on June 16, 1975, stipulates that contingent upon the successful passage of the School Distti'ct bond issue on September 16, 1975, the City wi 11 purchase the Roosevelt School property for $377,000, with payment terms defined as $100,000 down and the balance payable on date of possession. projected to be September, 1977. I Manager Whorton's memorandum to the Council proposing the method of payment for this property was read by Mayor Basom. Briefly stated, Manager Whorton recommends revenue~sharing funds finance the purchase of this site. It is also noted that to alleviate cumbersome budgetary changes and adoption of an ordinance, Manager Whorton proposes to utilize current expense reserve funds (Ediz Hook Repair) on a temporary basis for the initial $100,000 down~ payment, with these funds being replaced from the revenue~sharing fund when the 1976 budget becomes effective. (Reference RCW 35A.33.120) Councilman Lukey moved the Council concur with Manager Whorton's recommendation and approve using revenue-sharing funds and a temporary use of Ediz Hook funds to pay for the Roosevelt School property. The motion was seconded by Council- man Haguewood and unanimously passed by the Council. 8. Councilman Wray moved the "Water Supply Source" subject be taken from the table. The motion was seconded by Councilman Hordyk and passed by the Council. For the purpose of informing the public of the City's water supply source problem currently before the Council, Mayor Basom read a letter dated S~tember 10, 1975 received from the Washington State Department of Social ant.: Health Services' District Engineer, Mark D. Spahr. Subject letter con~ firmed a meeting on September 9, 1975 relating to the City's water quality and restated ~aid. Department's formal request that the City-respond in writing by October 9, 1975 as to their intentions 'to complete the necessary documented improvements by mid 1978, thus relieving said agency from initiating enforcement action through the Office of the Attorney General. It is noted for the record that it is the contention of the aforementioned State Department that the City's present Morse Creek water system fails to meet current and subsequent new more rigid Federal health-related drinking water quality standards. The agency recommends that positive steps be taken to upgrade the water quality through implementing the recommendations dealing with water supply alternatives contained in the City's Comprehensive Water Plan. I Mayor Basom then read to the Council Manager Whorton's analysis memorandum in which he recommends the Council authorize the development of cost estimates on all the required improvements along with the exploration of various ways of financing the improvements. Information gleaned from the proposed study would serve multiple purposes according to Manager Whorton, namely, the possibility exists that a feasible financial package could be developed; the study would lend support to the City's position in dealing with the D.S.H.S; it would provide data for study of the water rate structure, data-processing equipment and water supply alternatives; and would also provide much more detailed information on which the Council could then make a more informed decision. 36:ity Council Meeting September 16, 1975 VI LEGISLATION 8. Continued. The Council discussed this matter at great length. Areas of major concern to the Council, as expressed in great detail by Councilmen Lukey, Haguewood and Ross, included the funds already expended in recent years for water studies, the validity of D.S.H.S. statistics due to the location from which the test samples were taken, the fact that the City's water supply has not proven to be a health hazard to it's citizens, the unavailable tremendous costs associated with upgrading the water supply source, estimated to be in the millions, and the apparent infringement on local authority by other governmental entities. The discussion concluded with the Council recommend- ing Manager Whorton request D.S.H.S. to test our water as it leaves the reservoirs after settling and chlorination and provide the City with the statistics on bacterial count. Councilman Ross then moved this subject be tabled to the October 7, 1975 Council meeting. The motion was seconded by Councilman Olson and passed by the Council. VII STAFF REPORTS 1. A motion was made by Councilman Wray, seconded by Olson and carried to accept and place on file August Staff reports of the Fire Dept., Municipal Judge, Parks and Recreation Dept., Police Dept., Utilities Billing Report and the July Treasurer's report. 2. Councilman Hordyk: 3. Manager Whorton: V I II ADJOURNMENT The meeting adjourned at 9:15 P.M. ~&~ City Clerk NOTIC~-:;~ CALL FORBIDS NOT I CE is hereby given that seated bids will be received by the City Manager. City of, Port Angeles, 140 W. Front 'Jll~ P.O. Box 711, Port Angeles. Washington, 98362, until '2:110 p.m., TueSday. Oct, '14, 1975, land not later, and will be Iopened publicly al Ihat time for urnishing Ihe following. ~~ipm.nt IInd.or material:, 107 Dual vollage distribution i"ransfCrmers ~5 7200 Volt distribution transformers and 2~ 7200 Voll pad mount tr~nsformers. . Bid specifications may be. Obtained from the Li9htl Department Office at 240 West Front Stroot, Port Angeles. WaShington 98362. A certified check or bid bond for 5 per cent of the amount of the bid shall accompany each bid. All bids to include delivery F.O,B, Port Angeles. Weshington. Bids will be opened and tabulated for the City Council tor consideration by said Council in session Tues., Oct. 21, 1975, The Council reserves tl"1e r~g:ht to -consider de-livery rime and to accept or reiect.any or all bids or;~ny part thereof. Pub,: Oct: i' 10, 1975 '9~' I I NOTICE OF I CALL FOR BIDS . NOTICE IS HEREBY given I Ithat sealed bids will be received !bY the City Clerk of the City of I Port Angeles al 140 W. Front: Street of said City until 2:110, P,M.. October 17, 1975, for ani Alarm Annunciator System fO 'be located in the pOliceJ Building at 120 So. Oak Street'1 Bid specificatrons and, Instructions are available ill Ihe Office of City Clerk, City Hall, Front and Oak Streets. . AIi bids shall be opened ond tabvlated for the City Council With a recommendation ~attached for said Council In .sessior> October 21, \975. A certmed check or bid bond for 5 per cent of the amount bid haii accompany each bid. All bids 10 include delivery F.O,B., Port AngelesJ Washington, , The City Council reserves the right to accept or reject any or all bids or any part thereof. Marian C. Parrish City Cterk Pub.: sept, 21, Od}, 1975, r:.1~1l First and Lincoln Property; Safety factor re: lumber sales occuring on sidewalk. Fluoridation proponent M. Baker - letter to Council re: ballot proposition statement - referred to Attorney Taylor; International City Management Convention will be held in Seattle from September 27 thr~ October 1, 1975, with Washington as host state - Council granted Manager Whorton permission to attend. .f\" ~~~~ ayor 101775A NOTICE OF CALL FOR BIDS NOTICE Is hereby given that Isealed bids will be received by the City Manager,. City of Port Angeies, 140 W. Front Street, P.O. Box 711. Port Angeles, Washington, 98362, until 2:110 i!'.m~ Tues., Oct. 28, 1975, and ~ot IMer, and wili be opened ~UbIlCIV at that lime for the foliowing used equipment: _ 70 . 2400 Volt distribution ' Iransormers and three unit substatrons Bid specifications may be obtained from the Light Oeparlment Office at 240 West Front Street, Port Angeles, Washington 98362 Bid prices are F.O.B. Second nd Valley Streets, Port ngeles, Washington. Freight and any other additional charges are the responsibility of the !'\uccessful bidder. Bids will be ope"ed and tabulated for the ('fly CO\Incil for c:onsideratior. by said ICouncil in session Tues.. Nov..1, 1975. f. The Council reserves the right to cons-lder delivery time and to acceplor to reiect any or lall bids or. any part.thereof. Pub.: Od...l7.o. 24, 19,5. I I I