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HomeMy WebLinkAboutMinutes 09/18/1979249 CITY COUNCIL MEETING Port Angeles, Washington September 18, 1979 I CALL TO ORDER The meeting was called to order by Mayor Haguewood at 7:30 P.M. II ROLL CALL Members Present: Mayor Haguewood, Councilmen Boardman, Buck, Duncan, Hordyk, Wray. Members Absent: Councilman Anderson. Staff Present: Manager Whorton, Attorney Miller, Deputy Clerk Caso. P. Carr, J. Honnold, D. Flodstrom, M. Cleland, A. Rose, K. Rodocker, R. Orton, D. Frizzell. Guests Present: L. Sunny, W. Connor, L. Smith, M. Grooms, J. Grooms, K. Pultz, N. Pultz, G. Wright, J. Stone, H. Bryant, P. Downie, D. Newpott. III MINUTES Councilman Wray moved the Council accept and place on file as received the minutes of the September 4, 1979 meeting. The motion was seconded by Council- man Duncan and carried. IV ITEMS FROM THE AUDIENCE NOT ON THE AGENDA None. V LEGISLATION 1. PLANNING COMMISSION Mayor Haguewood read the Planning Commission minutes of September 12, 1979 with the following action being taken by the Council: A. Temporary Use Permit: Warren Mayor Haguewood opened the public hearing on Mr. Warren's request for an extension to a temporary use permit for use of a mobile home on the northwest corner of 18th and Reyes Street, and requested comments or questions from the audience or staff. There were no comments and the public hearing was closed. Councilman Buck then moved the Council concur with the recommendation of the Planning Commission and approve a one year extension to Mr. Warren's temporary use permit. The motion was seconded by Councilman Hordyk and carried. B. Temporary Use Permit: Capital Savings & Loan Mayor Haguewood opened the public hearing on Capital Savings and Loan's request for consideration of an extension of their temporary use permit Apr use of a tt~oble home as a branch bank during construction of a permanent building located on the northwest corner of First and Chambers Street, and requested comments or questions from the audience or staff. There were no comments and the public hearing was closed. Councilman Wray then moved the Council concur with the recommendation of the Plan- ning Commission and approve the extension of the temporary use permit until April 30, 1980, because the mobile unit has created no negative impact, the applicant's evidence that they will speed matters up as much as possible, and the projected 146 day construction period; this ex- tension dependent on awarding of contracts from the September 25th bid opening. The motion was seconded by Councilman Hordyk and carried. 2 `) ~ CITY COUNCI IDQEETING September 18, 1979 LEGISLATION 1. Cont. C. Councilman Buck moved the Council accept and place on file the Plan- ning Commission minutes of September 12, 1979. The motion was seconded by Councilman Duncan and carried. 2. PETITION FOR ANNEXATION: DEL HUR, INC. Councilman Buck moved the Council refer this petition to the Planning Commission for a recommendation. The motion was seconded by Councilman Boardman and carried. 3. AGREEMENT WITH COUNTY: MUNICIPAL COURT Mayor Haguewood.read a memorandum from Attorney Miller explaining the intent of the proposed contract between the City and County whereby the County District Court will provide all services connected with the Municipal Court on a contract basis. Briefly, under the contract the City will pay 40~ of the total operating costs of the District Court. This represents the historical percentage of the case load of the District Court judge created by Municipal Court. All Municipal Court functions will then be performed by County employees under the supervision of the District Court judge. The Municipal Court clerk function will follow the District Court when it transfers to its new quarters in the County Courthouse effective approximately January 1, 1980. Councilman Hordyk then moved the Council authorize the signing of the agreement with the County for all services connected with the Municipal Court. The motion was seconded by Councilman Buck. During discussion on the motion, Manager Whorton explained the change of personnel from City employees to County employees, and Attorney Miller pointed out that he is in the process of negotiating the language of paragraph 11 which deals with a hold-harmless agreement between the County and City. ' On call for the question, the motion was passed by the Council. 4. COUNTY/CITY COOPERATION: OPERATION OF NEW JAIL & DISPATCHING SERVICES Mayor Haguewood read a letter from the Board of Clallam County Commissioners suggesting intergovernmental cooperation in the operation of the new jail and the provision of emergency services dispatching; particularly the pos- sibility of one party contracting with the other to operate the new jail and provide the dispatching services. Councilman Buck then moved the Council instruct Manager Whorton and Attorney Miller to meet with the County's Administrative Coordinator and Prosecuting Attorney to discuss a framework for these negotiations. The motion was seconded by Councilman Soardman. During discussion on the motion, Council- man Hordyk commented on the necessity of centralized dispatching, and on call for the question, the motion was passed by the Council. A tentative meeting date of September 25, 1979 was then scheduled for discussions with the County Commissioners on this matter. 5. TRANS MOUNTAIN PIPELINE APPLICATION: EFSEC REPRESENTATIVE During the September 4, 1979 regular Council meeting, a letter was read from Mr. William Fitch, Executive Secretary of EFSEC, requesting the Council consider appointment of a representative to serve on'the Energy Facility Site Evaluation Council during consideration of the Trans Mountain applica- ' ton for site certification. At this meeting, Mayor Haguewood appointed Councilman Wray as the Council's representative to EFSEC for the Trans Mountain application. CITY COUNCIL MEETING L ~ l September 18, 1979 V LEGISLATION 6. LANDFILL SALVAGE CONTRACT RENEWAL Mayor Haguewood read a memorandum from Public Works Director Flodstrom re- garding Diversified Industries' contract renewal for salvage and recycling activities at the City landfill. Based on the data supplied by Diversified, it was Mr. Flodstrom's opinion that the recycling effort attempted by Ai- versified during their first contract was not cost effective; there is simply no way that the revenues or savings generated can equal or exceed the cost of recycling or salvaging the material. To remedy this, Diversified is proposing to continue salvaging and recycling at the landfill but charge the City the contracted services. However, Mr. Flodstrom recommended that the City not enter into a contract based on any of the options proposed by Diversified Industries, but rather return to its previous method of operation of material separation, stock-piling and bulk sale. Councilman Buck then moved the Council concur with Public Works Director Flodstrom's recommendation and not enter into a contract with Diversified Industries for salvage and recycling activities at the City landfill. The motion was seconded by Councilman Wray. During discussion on the motion, Mr. Greg Wright, of Diversified Industries, spoke briefly to the Council concerning the need for continued recycling efforts at the landfill, and Public Works Director Flodstrom explained the functions that will and will not be performed by the City at the landfill. Councilman Duncan also pointed out that although Diversified's recycling efforts at the landfill were not cost effective, the total recycling efforts for Port Angeles has been tremen- dously successful. On call for the question, the motion was passed by the Council. 7. CITY SIDEWAZK OBSTRUCTIONS During the September 4, 1979 regular Council meeting, Councilman Hordyk com- mented on the number of sandwich signs appearing on City sidewalks. During ' this meeting, Mayor Haguewood read a memorandum from Attorney Miller regarding the legality of these "obstructions" under the present City Code. Attorney Miller states that "... while the City has the power to permit such ob- structions, that power has iiot been exercised. Rather, the City has exercised its power to control the sidewalks to ban obstructions from those sidewalks, except in certain narrow exceptions." Sidewalk obstructions, Attorney Miller pointed out, fall into two categories: (A) obstructions placed by the City, including garbage cans, planters, regu- latory sign, and benches; and (B) privately placed obstructions, including sandwich signs, newspaper dispensers, private flower planters, other forms of advertisement, stairways, fire escapes, private garbage cans, and merchan- dise, all of which are presently banned by the various provisions of Chapter 11.12 of the Code.and, as such, should be removed. Attorney Miller also suggested consideration of an amendment to the Code to allow certain of the minor secondary use of sidewalks to occur, as well as an amendment that would specifically delineate that there is authority on behalf of the City to place the public obstructions referred to onto the public sidewalks. During discussion on Attorney Miller's memorandum, the Council, Manager Whorton and Attorney Miller discussed private use of the sidewalks, and whether the City's Sign Ordinance addressed this type of situation. Following this dis- cussion, Councilman Hordyk moved the Council refer this matter to a work session. The motion was seconded by Councilman Boardman and carried. 8. 1980 BUDGET REVIEW Mayor Haguewood read a memorandum from Manager Whorton suggesting the following options for review of the 1980 budget by the Council: (A) a series of approxi- mately 10 night meetings in November when one or two departments or functions would be considered each evening; (B) set aside a Friday and Saturday in November in which the full staff and City Council would be present to consider 5 ~ CITY COUNCIL MEETING September 18, 1979 V LEGISLATION 8: Cont. the budget in it entirety; and (C) appoint a citizen's committee to assist the City Council in reviewing the budget. The number of meetings required would be dependent upon how extensive an anlysis the City Council desires. During discussion on Manager Whorton's suggestions, Councilman Buck moved the Council explore option "C" and set up a procedure whereby citizen parti- cipation can take place for review of the 1980 budget. The motion died for , lack of a second. Councilman Wray then moved the Council use option "B" as the mode for review of the 1980 budget. The motion was seconded by Councilman Buck and carried. 9. BOARD OF ADJUSTMENT APPOINTMENT Mayor Haguewood read a memorandum from the Planning Department informing the Council of Mr. Robert G. Linkletter's resignation from the Board of Adjustment effective immediately, and Mr. Linkletter's letter of resigna- tion dated September 4, 1979. Councilman Hordyk then moved the Council accept Mr. Linkletter's resignation, with regret. The motion was seconded by Councilman Boardman. During discussion on the motion, Councilman Hordyk suggested a letter be written to the Planning Commission inquiring as to whether a member of the Commission would consider serving on the Board of Adjustment, because of their experience and background. On call for the questions, the motion was passed by the Council. 10. CONSULTANT FOR COST-OF SERVICE STUDY A memorandum from Finance Director Orton was read by Mayor Haguewood regarding selection of a consultant for the Water Utility Cost-of-Service Study. Mr. Orton recommended that Economic and Engineering Services (EES) of Bellevue be retained under a participatory agreement in which Mr. Orton will be doing the bulk of the analysis under the guidance of the consultant. Councilman Hordyk then moved the Council accept EES's proposal and authorize the City Manager to sign an agreement for services with EES for the Water Utility Cost -of-Service Study. The motion was seconded by Councilman Wray and carried. VI ITEMS FROM THE AUDIENCE NOT ON THE AGENDA None. VII FINANCE 1. OPERATING BUDGET FOR ROOSEVELT GYMNASIUM P~layor Haguewood read a memorandum from Parks Director Frizzell proposing a three month budget of $7,662.00 for the Roosevelt gymnasium. The proposed budget included salary, $1,652; operating supplies, $200; repairs and main- tenance supplies, $500; repair and maintenance, $1,000; and utility services (oil, water, power, sewer), $4,310. During discussion on Mr. Frizzell's proposal, the Council discussed the large amount of oil used by the gym, and the possibility of the heating plant in the new Courthouse building being used to heat the gym. Councilman Wray then moved the Council concur with the recommendation of Parks Director Frizzell and approve the proposed budget for the Roosevelt gymnasium. The motion was seconded by Councilman Duncan and carried. VIII CONSENT AGENDA Councilman Hordyk moved the Council accept the items listed under the Consent Agenda including Vouchers Payable of $133,088.50, L.I.D.'s of $891.34 and Payroll of $136,298.06. The motion was seconded by Councilman Duncan and carried. Items listed under the Consent Agenda are as follows: CITY COUNCIL MEETING September 18, 1979 VIII CONSENT AGENDA ?53 1. Authorize payment of $6,880 to Signal Electric as the retained percentage :on the 8th' and Race Street'Tfaffic Signal'Project. 2. Notification has been received from the Washington State Liquor Control Board of a Special Occasion license application for the Port Angeles Nite Owl Lions Club to sell beer and spirituous ligour on October 27, 1979 at the Port Angeles Elks Club, 13i East First Street. ' 3. Authorize the Public Works Department to call for bids for construction of the second phase of the Corporation Yard. 4. Approve Parks, Recreation and Beautification Commission minutes of August 9, 1979. VIX LATE ITEMS 1. CHANGE OF CITY'S POST OFFICE BOX NUMBER An informational memorandum on the City's change of mailing address was read by Mayor Haguewood. Effective immediately, the City's new Post Office box number is 1150, instead of the former P.O. Box #711. 2. PURCHASE OF PROPERTY: R.W. CARSON Mayor Haguewood read a letter from Mr. R. W. Larson, 1019 West 18th Street, in which he expresses interest in purchasing Lots 13 through 18, Block 451, located on 38th Street between "D" and "E" Streets. Mayor Haguewood then referred Mr. Carson's request to the Real Estate Committee for a recommendation. 3. LETTER FROM GORDON THOMSON RE L.I.D. NO. 201 Mayor Haguewood read a letter from Mr. Gordon Thomson, 1228 West 19th Street, regarding comments made at the September 4, 1979 public hearing on L.I.D. No. 201. Tn his letter Mr. Thomson explained the intent of his remarks at the public hearing, and apologized to Public Works Director Flodstrom and City Engineer Rose for any remarks which seemed derogatory. 4. LOGGERS APPRECIATION DAY Councilman Wray moved the Council grant the Downtown Merchants Association's request and block off Laurel Street between First and Front from 8 A.M. to 8 P.M. on Saturday, September 22, 1979, for Loggers Appreciation Day. The motion was seconded by Councilman Duncan. During discussion on the motion, Councilman Buck noted that he has received complaints from several merchants on Laurel Street regarding the frequent closing of the street and the sub- sequent effect this has on their business. On call for the question, the motion was passed by the Council with Councilman Buck voting "No". 5. PUBLIC TRANSPORTATION BENEFIT AUTHORITY Alayor Haguewood read a letter from Dick Lotzgesell, Chairman of the Public Transportation Benefit Authority, requesting the appointment of a Council member to serve as an alternate representative on the PTBA. Mayor Haguewood appointed Councilman Duncan to serve as the alternate. 6. TRANS MOUNTAIN PIPELINE CO.: MEETING WITH CONSULTANT Mayor Haguewood read a memorandum from the Planning Department informing the Council that Fugro Northwest, consultant for Trans Mountain Pigeline Co., tentatively would like to meet with the City and County Planning Departments on September 24 to discuss their pigeline proposal and applicable land use plans. Mayor Haguewood then directed Planner Carr to contact the County Planning Department and meet with Fugro Northwest. 2 5 4 CITY COUNCIL MEETING September 18, 1979 XIV LATE ITEMS 7. AWC MINI-CONVENTIONS Mayor Haguewood informed the Council of the upcoming series of AWC mini- conventions being scheduled for September and October. Manager Whorton and Councilman Wray indicated that they will be attending the September 28th mini-convention in Olympia. 8. Mayor Haguewood read a Resolution from the Board of Clallam County Com- missioners adopting a revision within the Oilport Task Force Budget because of overages o£ appropriations in some budget categories and shortages in others. Councilman Duncan then moved the Council approve the revisions in the Oilport Task Force Budget. The motion was seconded by Councilman Boardman and carried. 9. JOINT MEETING WITH DOWNTOWN DEVELOPMENT GROUP Manager Whorton informed the Council that the Downtown Development Group has requested a joint meeting with the Council on Thursday, September 27th to discuss improvements in the downtown area. After checking with the Council members, Mayor Haguewood suggested that the meeting be re-scheduled for Wednesday, September 26th when all the Council members can be present. Manager Whorton will check with the Downtwwn Development Group and report back to the Council. X STAFF REPORTS 1. Councilman Hordyk: Discussed the possibility of leveling out the field behind Roosevelt gym for use as a soccer field with Parks Director Frizzell. Thanked Public works Director Flodstrom for his letter on the 6th - 7th alley at Liberty Street. Councilman Wray: Commented on the recent vandalism on the Municipal Pier and requested that citizens report anyone on the pier after working hours to the Police Department. Discussed notices of delinquent utility bills with Finance Director Orton. 3. Councilman Duncan: Informed the Council that the Canadian National Energy Board will be holding hearing on the Foothills and Trans Mountain pipeline proposals beginning October 2, 1979, and moved the Council write a letter to the Canadian National Energy Board requesting intervenor status. The motion was seconded by Councilman Boardman and carried. 4. Attorney Miller: Reminded the Council of the special meeting on the pro- posed Business License Ordinance which is scheduled for Tuesday, September 25, 1979, and requested any input from the Council on the proposed ordinance prior to the meeting. XI ADJOURNMENT The meeting adjourned at 9:00 P.M. to an Executive Session. City Clerk