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HomeMy WebLinkAboutMinutes 09/19/1995 3125 CITY COUNCIL MEETING Port Angeles, Washington September 19, 1995 CALL TO ORDER - Mayor Sargent called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 6:31 p.m. ROLL CALL: Members Present: Mayor Sargent, Councilmembers Braun, Doyle, Hulett, McKeown, and Ostrowski. Members Absent: Councilman Schueler. Staff Present: Acting Manager/Attorney Knutson, Clerk Upton, B. Becket, B. Collins, J. Pittis, B. Titus, T. Riepe, S. Hursh, and G. Thomas. Public Present: W. 'Kirkman; R. Pierce; J. Jones, Jr.; D. Barrett, T. Lingvall, B. Campbell, and O. Campbell. ADJOURN TO The meeting adjourned to Executive Session at 6:31 p.m. to discuss litigation and EXECUTIVE SESSION: one matter of personnel for approximately one-half hour. RETURN TO OPEN The meeting returned to open session at 7:10 p.m. SESSION: CALL TO ORDER - Mayor Sargent called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:12 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Sargent. ALLEGIANCE: APPROVAL OF Councilman Doyle moved to approve the minutes' of the regular meeting of MlNUTES: September 5, 1995. Councilman Braun seconded the motion. Councilman Ostrowski, who was not present at the September 5 meeting, asked for clarification pertinent to Page 7, Contract for Library Design, where it is stated that the contract for architectural and engineering services for the Library is for design as well as construction. Public Works Director Pittis indicated the contract is for design, as well as construction management. He felt the minutes should be changed to reflect this clarification. The maker and seconder of the motion agreed, and a vote was taken on the motion, which carried by a majority vote, with Councilmembers McKeown and Ostrowski abstaining due to absence from the meeting. CEREMONIAL Proclamation recognizing the week of October 1 - 7, 1995, as Public Power Week MATTERS/. PROCLAMATIONS: Mayor Sargent read a proclamation recognizing the week of October 1 - 7, 1995, as Public Power Week. Public Power Week FINANCE: Final acceptance and payment for Waterfront Trail (Francis Street to Rayonier gate) Waterfront Trail (Francis Mayor Sargent reviewed the information provided by the Public Works Department Street to Rayonier Gate) concerning the completion of the Waterfront Trail from Francis Street east to the Rayonier Mill gate. Councilman Ostrowski moved to accept the project and authorize final payment in the amount of $36,645.80 to Lakeside Industries and upon receipt of clearances from the Department of Revenue and the Department of Labor & Industries, authorize release of the retainage bond provided for the project. The motion was seconded by Councilman Doyle. Discussion followed, and Parks Director Brodhun indicated there is still some volunteer effort for which the City will be reimbursed 50%. Also, in response to a question concerning the lighting, Light Director Titus noted the lighting will be similar to the other lights already installed on the Trail. A question was raised as to the dollar amount for the final payment, as there - 1 - 3126 CITY COUNCIL MEETING September 19, 1995 Waterfront Trail (Francis appeared to be a discrepancy in the memorandum. Director Pittis agreed there was Street to Rayonier Gate) an error, and the dollar amount should be corrected to $38,574.53. This correction (Cont'd) was agreed to by Councilmembers Ostrowski and Doyle, and a vote was taken on the motion, which carried unanimously. CONSENT AGENDA: Councilman Braun moved to accept the Consent Agenda, including: (1) Request to call for bids for tree trimming; (2) Request to call for bids for annual transformer purchase (1996); (3) Request to authorize out-of-state travel for City Light Engineering Manager; (4) Voucher list - September 19, 1995, $811,304.36; and (5) Payroll - August 27, 1995, $363,486.62 and September i0, 1995, $352,699.80. The motion was seconded by Councilman Hulett. In the ensuing discussion, Councilman Braun inquired as to tree trimming and whether there would be any trimming along the Elwha because of the Ranney Well. Light Director Titus assured Councilman Braun this area would be studied to determine if tree trimming is needed. After further discussion, a vote was taken on the motion, which carried unanimously. ITEMS FROM THE Teresa Lingvall, 1107 Glenwood Street, referenced a letter she had written to the AUDIENCE/COUNCIL/ City Council on September 10, 1995, with regard to ongoing violations of the speed STAFF TO BE limit on the "C" Street Extension. This letter had been signed by nineteen of the CONSIDERED OR area's residents, and it expressed concern with the safety hazards due to excessive PLACED ON A speeds, the high volume, the narrow streets, and the lack of sidewalks. There is a FUTURE AGENDA: disabled child living in the area who has no other way to travel in a wheelchair other than on the side of the street. Parents are concerned about this child's safety, as well as the safety of all other children on their bicycles or walking to school. Ms. Lingvall spoke on behalf of the area residents and asked that consideration be given to improved signage, the placement of speed bumps, or to limit access to residential motorists only. Discussion followed, with Councilman Braun suggesting that the matter be placed on the next Council agenda. Public Works Director Pittis noted that the complaint centers around the fact that the 'C" Street Extension is really being used by motorists as an arterial. He suggested that it may be appropriate to meet with the neighborhood to discuss the options available to resolving this problem. The matter could then be brought back to the Council at its next meeting. Councilmember McKeown suggested that copies of any correspondence be made available to the neighbors prior to the meeting. William Kirkman, 1006 Glenwood, presented to the Council a letter from LaRae Mallory, a neighbor across the street who was unable to attend the meeting. Ms. Mallory's letter addressed' her concerns about the safety of the neighborhood children and of her son, who is disabled and must use an electric wheelchair along the side of the street. She suggested the placement of speed bumps to slow the traffic. Mr. Kirkman expressed his personal concerns with the traffic problems, the safety of the children, and the fact that there are no sidewalks. David Barrett, a resident of Snoqualmie and a frequent visitor to the area, echoed many of the concerns expressed by Ms. Lingvall. He visits Ms. Lingvall on a frequent basis and has been witness to the high speeds of motorists in the area. Public Works Director Pittis, upon further consideration, felt it may be better to arrange a neighborhood meeting with Public Works and the Police Department in order to meet the needs of the neighbors. It would appear there are other issues to be considered, and this type of forum would provide an opportunity for all alternatives to be addressed. This could be arranged before the next meeting of the City Council. By consensus, the Council members agreed to this proposal. On another matter, Mayor Sargent advised the Council members that she had been contacted by the State Information Department concerning the possible placement of an information kiosk in Port Angeles. She added this to the agenda for discussion as Item D.2. PUBLIC HEARINGS: A. Public Hearings: None. CITY COUNCIL Councilman Hulett attended meetings of the Visitor & Convention Bureau and the COMMITTEE Chamber of Commerce. REPORTS: -2- 3127 CITY COUNCIL MEETING September 19, 1995 CITY COUNCIL Councilmember McKeown attended a meeting of the Hartness Garden Committee, COMMITTEE which is presently in the planning stage. She also attended a meeting of the Utility REPORTS: (Cont'd) Advisory Committee, where co.nsideration was given to system development charges, a recycle report, and a proposal from Pacific Rim concerning methane gas. Councilman Ostrowski attended the Clallam Transit Board meeting where he learned that the new Manager will be arriving October 16. Clallam Transit decided to continue with the service between Forks and Aberdeen. Councilman Doyle reported that none of his committees met; however, he advised the Council that he and Councilman Hulett had met with City staff concerning the purchase of heavy equipment and the specifications written in conjunction with those purchases. In the future, the Council will receive more information on the specifications. Councilman Braun attended the meeting of the Utility Advisory Committee. Mayor Sargent also attended the meeting of the Hartness Garden Committee, as well as the meeting of the AWC Legislative Conference in Seattle. Upcoming legislative issues were identified, as follows: property tax review; water issues, to include recommendations on cities & counties serving as equal partners and the State being involved only as necessary. Other water issues relate to storage capacity and reclaimed water. Another legislative matter is Referendum 48, which is very confusing, potentially costly, and unclear as to affect on zoning. LEGISLATION: A. Ordinances not requiring public hearings System Development Change to System Development Charges for water and sewer Charges - Water & Sewer - Mayor Sargent reviewed the information submitted by Public Works Director Pittis. Ordinance No. 2888 Director Pittis indicated that new connections to the system are then placed on a level equal to the ratepayers by charging the equivalent amount of the rate increase as a connection charge. The new customers essentially become shareholders of the system. The cost is incurred at the time the house is connected to the system. Mayor Sargent read the Ordinance by title, entitled ORDINANCE NO. 2888 AN ORDINANCE of the City of Port Angeles; Washington, modifying the system development charge for recovering capital costs of water and sewer facilities, eliminating the secondary sewer assessment charge, amending Ordinance 2746, repealing Ordinance 2572, as amended, and amending Chapter 13.69, and repealing Chapter 13.66 of the Port Angeles Municipal Code. Councilman Braun moved to adopt the Ordinance as read by title. The motion was seconded by Councilmember McKeown and carried unanimously. Declaring AT&T as B. Resolutions not requiring public hearings Sole Source - Intergovernmental Resolution declaring AT&T to be sole source for acquisition of new phone system, Agreements with Clallam intergovernmental agreement with Highline Community College and Clallam County County and Highline re. phone system acquisition, intergovernmental agreement with Clallam County for Community College - joint purchase and operation of phone system Resolution No. 21-95 Mayor Sargent reviewed the information submitted by the City Attorney's office. Attorney Knutson distributed copies of Exhibit "A', which is an attachment to the intergovernmental agreement with Clallam County. She read the Resolution by title, entitled RESOLUTION NO. 21-95 A RESOLUTION of the City Council of the City of Port Angeles, Washington, designating AT&T as the sole source for acquisition of a new telephone system. Councilman Doyle moved to pass the Resolution as read by title. Councilman -3- 3128 CITY COUNCIL MEETING September 19, 1995 LEGISLATION: ' Hulett seconded the motion and inquired as to what the agreement with, Highline (Cont'd) Community College accomplishes. Attorney Knutson responded that AT&T is willing to give the same price for the acquisition of the equipment as that paid by Declaring AT&T as Highline Community College; however, such an arrangement requires the adoption Sole Source - of an intergovernmental agreement. Intergovernmental Agreements with Clallam Attorney Knutson summarized the nature of the agreements and informed the Council County and Highline that the County is buying the system, and the City is reimbursing the County for its Community College - share of the system. Savings to be realized should be in the neighborhood of $15- Resolution No. 21-95 20,000; however, this will be offset by the cost of installing the connecting line (Cont'd) between City Hall and the County Courthouse so that the bulk of the savings will be realized in future ventures on software and hardware upgrades, employee related expenses, and the ability to have additional communications lines. He noted that every effort has been made to be as conservative as possible in the purchase of the equipment; there will purposely not be extra "bells and whistles" with this system. Councilman Braun commented on the demonstration of City/County cooperation, which has been a goal of the City Council. Lieutenant Garrett Thomas, Police Department, has worked on this joint effort a great deal, along with Police Chief Ilk. Lt. Thomas echoed the comments made by Attorney Knutson and emphasized the conservative approach the City has taken in this acquisition. This is a state-of-the-art platform with voice mail and auto attendant, when deemed necessary. He advised the Council that two fiberoptic lines ~ ~:t0~.yc. rz- installed, so if the system fails, it could be repaired promptly due to the availability of the second line. LieUtenant Thomas noted that E911 will not be ~ jeopardized by a failure of the phone system between the City & County. A vote was then taken on the motion, which carried unanimously. Councilman Ostrowski moved to authorize the Mayor to sign the Intergovernmental Agreements with Highline Community College and Clailam County. The motion was seconded by Councilman Doyle, which carried unanimously. Planning Commission C. Planning Commission Minutes/Action Items Minutes/Action Items Planning Commission minutes of September 13, 1995 Councilman Ostrowski moved to accept the minutes of the Planning Commission meeting of September 13, 1995. The motion was seconded by Councilman Hulett and carried by a majority vote, with Councilman Braun abstaining. RFP for Golf Course D. Other Considerations Market & Feasibility Study 1. Consideration of RFP ~ Golf Course Market & Feasibility Study Mayor Sargent reviewed the memorandum submitted by Councilman Hulett and Parks Director Brodhun. Director Brodhun urged the Council to avoid expending funds and conducting a feasibility study only to conclude there is an unwillingness to finance such a project. He emphasized that it is important to be certain there is a willingness to fund the project before embarking on the feasibility study. Director Brodhun, at the request of Councilman Braun, reviewed the process undertaken by the committee in learning about municipal golf courses, the different options available, and the like. Jim Jones, 2106 Seabreeze Place and a member of the committee, advised the Council that, based on information gathered, it would appear this is the time and the place to proceed with a golf course. However, the project won't be worth doing if it isn't done right. Mr. Jones indicated the City of Port Angeles is in a position to build a quality course comparable to Port Ludlow or Dungeness, with the ability to attract many more people to Port Angeles who are desirous of playing golf. Mayor Sargent inquired as to whether the property being considered for the golf course is still in the ownership of the Port. Director Brodhun responded affirmatively and noted that the Port is mindful of the City's interest in the property. Discussion was held concerning other proposed golf courses for the area, particularly in the Sequim area. Mr. Jones assisted by providing information of which he was aware; he was of the opinion that Port Angeles would be in the forefront if we were to proceed with this feasibility study. Councilman Ostrowski supported pursuing the project, as did Councilmember McKeown, who felt it would be beneficial in attracting more tourists and conventions to Port Angeles. Councilman Hulett pointed out the attractiveness to retirees. -4- ~3129 CITY COUNCIL MEEfflNG September 19, 1995 LEGISLATION: Brief discussion was held concerning Director Brodhun's three-part recommendation (Cont'd) before the Council: For the Council to begin considering goals and priorities and, at the same time, conduct study of financing alternatives and a market & feasibility RFP for Golf Course study. Director Brodhun indicated that Finance Director Godbey has already Market & Feasibility formulated some preliminary numbers and would be prepared to make a presentation Study (Cont'd) to the Council in the near future. Councilman Hulett moved to concur with the staff recommendations of three steps and move forward with the idea of a golf course. Councilmember McKeown seconded the motion. Director Brodhun advised the Council that it could take up to eight weeks before staff would be ready to contract with a consultant. As a side note, Mayor Sargent informed the Council of her participation on the committee marketing Port Angeles as a retirement community. An ad in the "Where to Retire" publication has had 400-500 responses on Port Angeles, which might indicate the level of interest which could also relate to the need for a golf course. A vote was taken on the motion, which carried unanimously. Department of Information 2. Department of lnformation Services Proposal of Information Kiosk Services Mayor Sargent apprised the Council of a phone contact from the Department of Information Services, who is interested in placing an information kiosk in the City of Port Angeles. This service has already been made available in other areas, and it is important to find a location where the public can have access over extended hours in a covered place. The kiosk is three square feet and is self contained. There would be no cost to the City unless City information is made available. The information available is wide and varied, to include state and federal services, job opportunities, etc. The State is also considering placement of a similar kiosk in Port Townsend, and the offer has been extended to make a joint presentation to both Port Angeles and Port Townsend on the proposal. It was agreed by consensus that the Mayor will contact the State and make arrangements for such a presentation, as it is important to gain more information. In addition, Councilman Braun asked that other cities with this kiosk be contacted to determine if the program is successful. On another matter, Councilman Doyle noted how welcome it is to again see fishing boats traveling through Port Angeles. He urged all in attendance to contact the State to arrange for a fishing season in Port Angeles, as it certainly makes a difference in attracting visitors to the community. ADJOURNMENT: The meeting was adjourned at 8:53 p.m. Cl;rk q ~/ -5- 3130 THIS PAGE INTENTIONALLY LEFT BLANK