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HomeMy WebLinkAboutMinutes 10/02/2001 4524 CITY COUNCIL MEETING Port Angeles, Washington October 2, 2001 CALL TO ORDER - Mayor Doyle called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 6:00 p.m. ROLL CALL: Members Present: Mayor Doyle, Councilmembers Campbell, Hulett, McKeown, Wiggins, and Williams. Members Absent: Councilmember Erickson. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, B. Coons, S. McLain, and M. Pennino. Public Present: C. Schramm, T. Price, K. Rogers, L. Lee, E. Naddy, and W. Gormley. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Doyle. ALLEGIANCE: PUBLIC CEREMONIES, Mayor Doyle read the Proclamation recognizing the week of October 8-13, 2001, as PRESENTATIONS AND "Try Transit Week," and Councilmember Williams accepted the Proclamation on behalf PROCLAMATIONS: of the Clallam Transit Board. WORK SESSION: None. LATE ITEMS TO BE Mayor Doyle announced that, at 6:30 p.m.,the Council would recess for thirty minutes PLACED ON THIS OR to attend the reception for Scooter Chapman. FUTURE AGENDA: Police Chief Riepe was asked to explain the Diffusion Project on prevention strategies between the School District and the City of Port Angeles. This Was added as Agenda Item I. Willis Gormley, 93 S. Ridgeview Drive, addressed the Council regarding Port issues, the Landing Mall, and harbor area leases. Mr. Gormley read from two documents which involved the lending agreements and monies due the City from leases of trustee lands under the Department of Natural Resources. Mayor Doyle requested that Mr. Gormley provide the staff with the necessary documents so that they could research the matter and follow up on these issues. FINANCE: 1. School District #121 Agreements School District # 121 Following Mayor Doyle's summary of the agreements, Chief Riepe responded that the Agreements 2002 contracts involved no changes from the previous year and addressed the success the School Resource Officer Program has brought to the students, the school, and to the neighborhood. Responding to Councilmember McKeown's inquiry regarding whether the Police Officer works with the schools on preventative measures to avoid incidences similar to Colorado and Oregon, Chief Riepe explained that both officers involved in - 1 - 4525 CITY COUNCIL MEETING October 2, 2001 FINANCE: the program had developed plans for such emergencies. After questions and discussion (Cont'd) regarding the monies appropriated for the program, Couneilmember McKeown moved to authorize the Mayor to sign the 2001-2002 school year agreements between the School District #121 City of Port Angeles and Port Angeles School District #121 for the High School Agreements(Cont'd) Resource Officer Program and the Middle and Elementary Schools Resource/DARE Officer Program. The motion was seconded by Councilman Hulett and carried unanimously. Clallam County Humane 2. Clallam County Humane Society Agreement Society Agreement Mayor Doyle reviewed the information provided by the Police Department, after which Chief Riepe introduced Dr. Chuck Schramm, 829 East 1st Street, President of the Humane Society, who responded to questions from Councilmembers McKeown and Wiggins regarding expenditures of unused spay/neuter fees and the suggestion to spay and neuter animals before release. In prior years, unused fees were remitted to the City; now, according to Dr. Schramm, these fees would be used to assist with spaying and neutering pets adopted by low-income persons. Mayor Doyle followed the discussion with the reading of the recommendation; Councilman Hulett moved to authorize the Mayor to sign the proposed 2002-2004 agreement with the Clallam County Humane Society. Councilman Wiggins seconded the motion, which carried unanimously. Break Mayor Doyle recessed the meeting for 30 minutes at 6:30 p.m. to attend the reception for Scooter Chapman. The meeting reconvened at 7:00 p.m. PUBLIC HEARINGS - Electric Rate Adjustment OTHER: Following a motion at the September 18, 2001 meeting to continue the public hearing Electric Rate Adjustment to October 2, 2001, Mayor Doyle deferred to Public Works & Utilities Director Cutler, Ordinance No. 3098 who stated that no comments had been received concerning the proposed rate increase. Mayor Doyle reopened the public hearing at 7:02 p.m. There being no public testimony, the public hearing was closed at 7:02 p.m. Mayor Doyle read the Ordinance by title, entitled ORDINANCE NO. 3098 AN ORDINANCE of the City of Port Angeles, Washington, revising electric rates and amending Ordinance 2054. as amended and Chapter 13.12 of the Port Angeles Municipal Code. Councilman Wiggins moved to adopt the Ordinance as read by title. The motion was seconded by Councilmember McKeown. Finance Director Ziomkowski responded to Councilman Wiggins' inquiry about the City's Rate Stabilization Fund and other reserves for utilities, stressing that the restricted reserve rates should be increased because of the volatility of current and future rates. Deputy Director McLain added that without the reserves, the rates would be one-third higher. Councilman Williams commented on the effective date of the increase, November 1, 2001, stating that this wait period would give the public time to absorb the change. Attorney Knutson advised the Council that there are several references in the Ordinance to the Light Department, all of which have been changed to read, Public Works & Utilities Department. A vote was taken on the motion, which carried 5 - 1, with Councilmember McKeown voting in opposition. -2- CITY COUNCIL MEETING 4526 October 2, 2001 FINANCE: 3. 8'h Street Bridge Repairs Contract Award (Cont'd) Mayor Doyle summarized the contract recommendation from Public Works & Utilities, 8~h Street Bridge Repairs and Councilman Campbell moved to award and authorize the Mayor to sign the Contract Award contract for the 8m Street Bridge Repairs in the amount of $27,700.00 to General Construction of Poulsbo, Washington. The motion was seconded by Councilman Wiggins and carried unanimously. 'T' Street Substation 4. '7'Street Substation Rebuild Bid Award Rebuild Bid Award At the request of the Mayor, Director Cutler reviewed the prior work on the 'T' Street Substation and added that this rebuild project would be completed within the next few weeks. The costs are well within the estimated budget. Councilmember McKeown moved to award the $79,163.45 contract to Potelco, Inc., Sumner, Washington, for the "I" Street Substation Rebuild Project 20-03 and authorize the Mayor to sign the contract. Councilman Williams seconded the motion, which carried unanimously. Tree Trimming Contract 5. Tree Trimming Contract Mayor Doyle reviewed the necessity for annual trimming of City trees to keep them a safe distance from power lines. Councilman Wiggins moved to accept the $129.25 per hour rate, not to exceed $25,000.00, bid of Asplundh Tree Expert Co. and authorize the Mayor to sign the contract. Councilman Campbell seconded the motion, which carried unanimously. Design and Construction 6. Design and Construction Services for Carnegie Library, Amendment No. 1 Services for Carnegie Library, Amendment No. 1 Director Cutler explained that, to complete the elevator for the library, soil boring and analysis of the soil under the proposed location is required for ADA compliance requirements and will assist in resisting earthquake damages. He added that, while this procedure, along with the change in engineering approach, will raise the cost, the project can expect a price reduction. Mayor Doyle, following the discussion, summarized the recommendation, and Councilman Williams moved to authorize the Mayor to sign the negotiated $9,'/45.00 Amendment No. 1 to the current agreement with Olympic Design Works, Inc. for design and construction services for the Carnegie Library Building. Councilman Itulett seconded the motion, which passed unanimously. The Mayor inquired as to the construction schedule, and Director Cutler indicated he would anticipate bringing the design costs to the Council in October or November, at which time a decision can be made on renovation versus restoration. Bid documents should be £malized in early 2002, with construction in the spring of 2002. Hopefully, the project will be completed in late fall or early winter of 2002. Equipment Purchase of 60 7. Equipment Purchase of 6O KW Trailer-Mounted Generator / State Bid Contract KW Trailer-Mounted Generator/State Bid Following a brief discussion of the benefits of the generator in producing fire flows Contract during power outages, the mobility of the unit, and its major use in the McDougal, Fairmont, and Scribner pump stations, Councilmember McKeown moved to authorize the City Manager to purchase a 60 KW Trailer Mounted, Onan Model #60 Generator, from the State Bid, in an amount not to exceed $30,000.00. Councilman Campbell seconded the motion, which carried unanimously. CONSENT AGENDA: Councilmember McKeown moved to accept the Consent Agenda to include: 1) City Council minutes of September 18, 2001; 2) Electronic Payments - September 21,2001 - $993,979.69; 3) Check Register - September 25, 2001- $485,801.63; and 4) Payroll Information as of September 16, 2001. Following brief discussion on the payroll -3- 4527 CITY COUNCIL MEETING October 2, 2001 CONSENT AGENDA: information provided, a vote was taken on the motion, which carried unanimously. (Cont'd) CITY COUNCIL Councilmembers McKeown, Wiggins, and Williams attended the Gateway Committee COMMITTEE meeting, at which time Jim Heckman made a presentation on the proposal to put a lid on REPORTS: a parking area, with the buses located above. There is a deadline of October 26, 2001, for determining the amount of funding needed to accommodate this added expense. Manager Quinn and the Transit Executive Director will be meeting with the Department of Transportation to determine if those funds could be utilized for this purpose. Councilman Wiggins furthered the discussion by explaining the addition of the lid in the project designs and the parking areas under consideration. These additions are deemed by all to be worthy of further investigation. Manager Quinn then addressed the issues of amenities with regard to downtown businesses and parking revenues. Councilman Williams took the opportunity to greet incoming and outgoing visitors to the City from the Oceanus cruise ship, many of whom commented on beautification improvements and stated they felt the City was doing a good job. Councilman Wiggins attended Lodging Tax Advisory committee meetings, which focused on the merits of events that draw people versus marketing dollars spent. Both Councilmembers Wiggins and Hulett visited the All View B & B and commented on amenities available for business use. Councilman Campbell reported on the Port Angeles Business Association's 20th Anniversary recognition. Mayor Doyle, Councilmembers McKeown, Campbell, and Williams attended the · Outstanding Performance Service Award recognition on September 27, 2001, recognizing Public Works Deputy Director Ken Ridout. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: RESOLUTIONS: None. OTHER Mayor Doyle advised the Council he had signed a letter supporting a research grant CONSIDERATIONS: project through the University of Washington which will assess issues with young people to help prevent substance abuse. The monies from the grant will go to the School District University of Washington to help create programs for health lifestyles for adolescents. "Diffusion Project" re. Adolescentyouttdsubstance By consensus, the Council agreed the Mayor's signature on the letter of support was abuse with Port Angeles appropriate. School District PUBLIC HEARINGS - None. QUASI-JUDICIAL: INFORMATION: City Manager's Calendar / Council Goals/Project Status Report: Manager Quinn reminded the Council of the Elwha luncheon meeting for Wednesday, October 3, 2001 at the Elwha Tribal offices to present and discuss upcoming issues within the next year. He then mentioned the annexation forum scheduled for October 4, 2001, at the Roosevelt Middle School, as well as the Association of Washington Cities Regional Roundtable in Sequim on October 9, 2001. Councilman Wiggins asked if consideration had been given to the possibility of Port -4- CITY COUNCIL MEETING 4528 October 2, 2001 INFORMATION: Angeles taking part in emergency response situations. Manager Quinn indicated the City (Cont'd) is very much aware of the issues and that staff will be reviewing the development of further plans in this area. Fire Chief McKeen described the necessity for emergency management planning, which would also involve the terrorist component. The City works closely with both the County and the State, particularly because disasters go well beyond jurisdictional lines. Manager Quinn further reviewed items included in the Information Agenda, and brief discussion was held concerning habitat assessment. Director Collins indicated the work on habitat assessment will be necessary regardless of the outcome on regulations. EXECUTIVE SESSION: The meeting adjourned to Executive Session at 8:05 p.m. to discuss labor negotiations for 15 minutes. RETURN TO OPEN The meeting returned to Open Session at 8:48. SESSION: ADJOURNMENT: The meeting was adjourned at 8:48 p.m. Larry Do~y~/lqMaY~ /~ B~cky J. l.J~q}a, C~ Cle~'~ --- -5- 4529 THIS PAGE INTENTIONALLY LEFT BLANK