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HomeMy WebLinkAboutMinutes 10/05/19932579 CITY COUNCIL MEETING Port Angeles, Washington October 5, 1993 CALL TO ORDER - Mayor Hallett called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 6:06 p.m. ADJOURN TO The meeting adjourned to Executive Session at 6:05 p.m. to discuss labor contract EXECUTIVE SESSION: negotiations, real estate, and possibly a matter of potential litigation for approximately one hour. RETURN TO OPEN The meeting returned to open session at 7:00 p.m. SESSION: CALL TO ORDER - Mayor Hallett called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:09 p.m. ROLL CALL: Members Present: Mayor Hallett, Councilman Hulett, Councilwoman Sargent, and Councilman Wight. · Members Absent: Councilmen Braun, Ostrowski, and Schueler. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, B. Collins, L. Glenn, K. Godbey, S. Ilk, J. Pittis, B. Titus, B. Coons, T. Riepe, S. Martin, B. Becket, K. Ridout, A. Brusseau, G. Kenworthy, J. Hordyk, J. Abram, and T. German. Public Present: P. Hannah, D. Milligan, D. Zanon, L. Doyle and L. Beil. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Hallett. ALLEGIANCE: APPROVAL OF Councilman Wight moved to approve the minutes of the regular meeting of MINUTES: September 21, 1993. Councilman Hulett seconded the motion, which carried unanimously. CEREMONIAL I. Police Officer and Coast Guard personnel commendations MATTERS/ PROCLAMATIONS: Police Chief Ilk joined Mayor Hallett in awarding seaman Michael C. Howell and Petty Officer Shirlee A. Jewett the Citizens Service Award and Port Angeles Police Personnel Officer Brusseau the Police Department Life Saving Award for their roles in saving Commendations the life of a sixteen year old Port Angeles youth. Fire Prevention 2. Proclamation recognizing Fire Prevention Week October 3 - 9, 1993 Week Mayor Hallett read a proclamation establishing the week of October 3 - 9, 1993, as Fire Prevention Week, Public Power Week 3. Proclamation recognizing Public Power Week October 3 - 9, 1993 Mayor Hallett read a proclamation establishing the week of October 3 - 9, 1993, as Public Power Week. ClTY COUNCIL Councilwoman Sargent met with a representative from ARCO who expressedinterest COMMrYTEE in funding some projects which will be of benefit to the community. ARCO already REPORTS: made one allocation of $1000 to the DARE program, and Councilwoman Sargent suggested other projects for funding support. She also attended the Campbell Avenue housing meeting, which was mostly attended by concerned neighbors of the - 1 - 2580 CITY COUNCIL MEETING October 5, 1993 CITY COUNCIL area. Concern was expressed regarding the potential increase in crime and traffic, COMMITTEE as well as the number of rentals which might be made available in the project. REPORTS: Councilwoman Sargent suggested that consideration might need to be given to selling (Cont'd) the homes in tho interest of promoting pride of ownership. Councilwoman Sargent attended the Fire Hall meeting, which is on the agenda later this evening~ She testified at the Urban Growth Boundary meeting before the County Commissioners, and attended the AWC retreat and Board meeting. She represented the City at the Employees Benefits Trust meeting; the committee is willing to accept Port Angeles to the plan. Councilwoman Sargent informed the Council that the AWC gave consideration to a resolution proposed by the National Cities Association having to do with declaring National Unfunded Mandates Day on October 17. She recommended consideration of this resolution at the next Council meeting. She reported on other matters discussed at the retreat. Councilman Wight attended the Real Estate Committee meeting which will be discussed later in the meeting. He also informed the Council that there has been some correspondence exchanged between the City and the Marine Safety Oversight Board and the Washington Marine Safety Office. The State law, as regards to vessel safety in Puget Sound, requires that the State inspection program be conducted on vessels while they are in port. The Marine Safety Office has let the City know that they intend to site the Marine Safety Office for Puget Sound in the Seattle area, and Port Angeles is not under consideration. Councilman Wight felt the City should communicate with the Governor and our legislative delegation seeking a change to the law, as the effectiveness of inspecting vessels while they are in dock is not very high. City Manager Pomeranz offered to draft a letter in this regard. Councilman Hulett attended the meeting of the Clallam/Jefferson Community Action Council, at which time the Campbell Avenue meeting was discussed. A bid was ordered for doing an audit to a Mt. Vernon firm and at that time, put an earnest money agreement on the Lee Hotel. Councilman Hulett is also involved in a reinventing government subcommittee which is currently addressing fee schedules. He attended the Gold Cup West of the American Bicycle Association in Reno this past weekend. The Port Angeles area was represented by many successful participants which is good advertisement for the Port Angeles BMX track. Mayor Hallett made opening remarks at the Coastal Corridor Conference, where attendees were heard to remark that they enjoyed their stay in Port Angeles and were very pleased with the Vern Burton conference facilities. He noted the success of the cooperative efforts between the Chamber of Commerce and the Visitor & Convention Bureau in attracting conventions such as this. FINANCE: 1. Consideration of bids for composting facility Bids for Composting Mayor Hallett reviewed the information provided by the Department of Public Facility Works. Councilman Wight moved to accept the bid from Olympic Western Co. in the amount of $450,125.37 and authorize the Mayor to execute the construction contract. Councilwoman Sargent seconded the motion. Councilman Wight inquired as to whether or not this compost facility was part of the original landfill project. Public Works Director Pittis replied that it was part of the plan; however, it was originally thought it would not need to be built this soon. Due to changes in the rules, it cannot be offset as long as originally thought. A silvaculture approach is also being considered. Councilman Wight inquired as to whether the compost facility would possibly outlive the landfill. Director Pittis felt there was a good probability this could happen. Further discussion followed regarding the landfill and the use of sludge. It will take approximately 70 days to build the facility once construction has commenced. A vote was taken on the motion, which carried unanimously. Revised Fire Station 2. Consideration of revised fire station bid award Bid Award Mayor Hallett reviewed the information provided by the Director of Public Works and the Fire Chiefi Councilwoman Sargent moved to modify the bid acceptance from Olympic Western for construction of the Port Angeles Headquarters Fire Station with a base bid of $1,511,965 and alternate//2, $9,614, transfer $42,500 from the City's general fund to this project, and authorize the Mayor to sign the contract. Councilman Hulett seconded the motion. Councilwoman Sargent explained that she and Councilman Braun attended the meeting regarding these changes. The Committee was unanimous on building the -2- 2581 CITY COUNCIL MEETING October 5, 1993 FINANCE: station within the bond limits. They were also committed to having it completed by (Cont'd) September 30, 1994. In order to do this, the contract needs to be signed immediately. The changes will give the City a quality fire station which will serve Revised Fire Station for at least twenty years. She further explained the need for the changes, and noted Bid Award (Cont'd) that any delay would cost the City $3,500 per month due to the rent being paid for the temporary fire hall. Councilman Wight inquired as to why money had to be placed in the contingency fund before it was needed. Director Pittis pointed out that it isn't required, but it would serve to avoid difficulties later. Councilwoman Sargent pointed out that if it is neaxled and it is not available this could potentially delay the project, which would result in more costs. In the ensuing discussion, Chief Glenn advised the Council that the committee met with the contractors; it is felt that this recommendation will not adversely affect the project. Brief further discussion followed regarding the alternates. A vote was taken on the motion, which carried unanimously. CONSENT AGENDA: Councilwoman Sargent moved to accept the Consent Agenda, including: (1) Approval of Vocational Rehabilitation Agreement; (2) Agreement for design services - Pier float renovation; (3) Travel request for City Light Director exceeding $750; (4) Correspondence from Washington State Liquor Control Board; (5) Payroll of September 26, 1993 of $337,293.47; 'and (6) Voucher list of October 1, 1993 for $1,466,657.01; (7) Wire transfers for August 1993 of $754,306.68; and (8) Concept Administrators through August 1993 of $644,887.63. Councilman Hulett seconded the motion. Discussion was held concerning the Vocational Rehabilitation Agreement and the fact that the position to be filled is a new position required for the new secondary treatment plant. The City is utilizing a State program to fund this individual. In response to an inquiry from Councilwoman Sargent concerning liability, Manager Pomeranz reported the City will have no financial impact in terms of wages, or worker's compensation, nor is the City obligated to guarantee employment at the end of the training program. Human Resources Manger Coons explained further that if the person is injured or re-injured on the job, the State supplies worker's compensation at no cost to the City. After further discussion, a vote was taken on the motion, which carried unanimously. ITEMS FROM THE 1. Fire Works Display for Port Angeles High School Homecoming. AUDIENCE/COUNCIL/ STAFF TO BE Mayor Hallett reviewed the information provided by the Fire Department. CONSIDERED OR Councilwoman Sargent moved to approve the application from Pyro Spectacular PLACED ON A Northwest to conduct a public display of fireworks on October 8, 1993 from FUTURE AGENDA: Civic Field. Councilman Hulett seconded the motion, which carried unanimously. LEGISLATION: A. Public Hearings None. Open Burning B. Ordinances Not Requiring Public Hearings Regulations - Ordinance No. 2781 I. Revising open burning regulations Mayor Hallett reviewed the information provided by the Fire Marshal. He read the Ordinance by title, entitled ORDINANCE NO. 2781 AN ORDINANCE of the City of Port Angeles, Washington revising the requirements for open burning and amending Ordinance 2582 and Section 14.21.060 of the Port Angeles Municipal Code. Councilman Wight moved to adopt the Ordinance as read by title. Councilwoman Sargent seconded the motion, which carried unanimously. -3- 2582 CITY COUNCIL MEETING October 5, 1993 LEGISLATION: C. Resolutions Not Requiring Public Hearings (Cont'd) 1. Resolution confirming the City Council's support for the Association of AWC Health Benefit Washington Cit!es Health Benefit Trust Trust - Resolution No. 35-93 Mayor Hallett reviewed the information provided by the Human Resources Manager. He read the Resolution by title, entitled RESOLUTION NO. 35-93 A RESOLUTION of the City Council of the City of Port Angeles confirming the City Council's support for the Association of Washington Cities Health Benefit Trust. Councilman Hulett moved to pass the Resolution as read by title. Councilwoman Sargent seconded the motion. Councilwoman Sargent reiterated the fact that she had attended the AWC Health Benefits Trust committee meeting to represent the City in its effort to join the Trust. She was able to assure the committee members that it is Port Angeles' intention that this would be a long-term commitment. The committee voted unanimously to include Port Angeles in the plan. A vote was taken on the motion, which carried unanimously. Street Vacation 2. STREET VACATION PETITION- STV 93(10)06 - HALLER, Portion of "I" Petition - Hailer - Street: Request for vacation of a portion of the West FoUrth Street and "1" Resolution No. 36-93 rights-of-way, between "I" and "H" Street. Mayor Hallett reviewed the information provided by the Planning Department. He read the Resolution by title, entitled RESOLUTION NO. 36-93 A RESOLUTION of the City of Port Angeles setting a hearing date for a petition to vacate a portion of Fourth Street and "I" Street rights-of-way. Councilwoman Sargent moved to pass the Resolution as read by title. Councilman Hulett seconded the motion, which carried unanimously. Planning Commission D. Planning Commission Minutes/Action Items Minutes/Action Items 1. Planning Commission Minutes of September 22, 1993 Councilwoman Sargent moved to accept the Planning Commission minutes of September 22, 1993. Councilman Hulett seconded the motion. With regard to the appointment of the Shoreline Citizens Advisory Committee members, Councilman Wight learned that the Council had apparently overlooked a usual requirement that the Committee be comprised of persons who reside or have some other association with the City of Port Angeles. There is at least one member who has been appointed, who is not a resident. Planning Director Collins pointed out that there were three members who were not residents. There were six applicants, two of whom were residents, and the Planning Commission was aware of this at the time the appointments were made. A vote was taken On the motion, which carried unanimously. Human Services Contract F. Other Considerations with United Way 1. Consideration of Human Services Contract with United Way Mayor I-Iallett reviewed the information provided by the City Manager. Councilman Hulett moved to approve the proposed contract with United Way for administration of the City's 1994 Human Services funds, to appoint a City Council member to participate in the allocation process with the City Council retaining authority of final approval of the allocations, and to forward a letter to the County expressing the City's appreciation for the County's past assistance in this area. Councilwoman Sargent seconded the motion. Manager Pomeranz suggested that the Council not appoint a representative this evening in the absence of full attendance. Councilman Wight reviewed the formation of a committee which was headed by Councilman Schueler to investigate the possibilities of allocating Human Services funds in an alternative fashion, such as -4- 2583 CITY COUNCIL MEETING October 5, 1993 LEGISLATION: United Way. Councilman Wight engaged in a discussion on the subject with one of (Cont'd) the County Commissioners; staff made a parallel inquiry in a similar discussion with County staff. It was learned that the County had no preference whether the City's Human Services Contract funds were administered by the County or United Way. The feeling was expressed with United Way (Cont'd) that as long as the community received the benefit of the funding, it didn't matter how the funds would be administered. Mayor Hallett introduced Patty Hannah, Executive Director of United Way. A vote was taken on the motion, which carried unanimously. City Representative on 2. Request from Clallam County for City representative to serve on Committee Selection Committee - to pick replacement for retiring Judge Headrick. Replacement for Judge Headrick Mayor Hallett reviewed the information provided by the City Manager and expressed his interest in participating on the committee. It was agreed by consensus, however, that this matter should be deferred to the next meeting in order to have it addressed by the full Council. Professional Services 3. Professional services agreement with Keating, Bucklin & McCormack for Agreement with Keating, legal services. Bucklin & McCormack for Legal Services Mayor Hallett reviewed the information provided by the City Attorney. Councilman Wight moved to authorize the City Manager to execute the professional services agreement with Keating, Bucklin & McCormack for legal services. Councilman Hulett seconded the motion, which carried unanimously. 1993 & 1994 Contracts- 4. 1993 & 1994 Contracts with Clallam County Emergency Medical Clallam County Services/Trauma Care Council Emergency Medical Services/Trauma Care Council · Mayor Hallett reviewed the information provided by the Fire Department. Councilman Hulett moved to authorize the Mayor to sign the 1993 and 1994 contracts with the Emergency Medical Services/Trauma Care Council. Councilwoman Sargent seconded the motion. Councilwoman Sargent inquired as to whether or not the City's association with the Trauma Council was proving beneficial. Chief Glenn replied that State law requires the paramedics to work for a medical program director who must be a physician. The City is very fortunate that the Director of the emergency room staff is our Medical Program Director. The City's paramedics are actually licensed under this physician. After further discussion, a vote was taken on the motion, which carried unanimously. Agreement with Economic 5. Agreement with Economic and Engineering Services for Stormwater and Engineering Services Management Plan for Stormwater Management Plan Mayor Hallett reviewed the information provided by the Public Works Department. Councilwoman Sargent moved to authorize the Mayor to sign the contract with Economic and Engineering Services, Inc., for development of a Stormwater Management Plan, pending acceptance of the final scope of work by Public Works, and Attorney Department staff. Councilman Hulett seconded the motion. Councilwoman Sargent inquired as to whether the City's matching funds are in the 1993 budget or the 1994 budget. Director Pittis responded in the affirmative to both. A vote was taken on the motion, which carried unanimously. Amendment to Ecology 6. Amendment to Ecology Solid Waste Grant Solid Waste Grant Mayor Hallett reviewed the information provided by the Public Works Department. Councilman Hulett moved to authorize the Mayor to sign the amendment to the Coordinated Prevention Grant. Councilwoman Sargent seconded the motion, which carried unanimously. Real Estate Committee 7. Real Estate Committee minutes, action iten~ and recommendations Minutes/Action Items and Recommendations Mayor Hallett reviewed the information provided by the Public Works Department. Councilman Wight addressed the issue of the Waterfront Trail by reviewing the fact that Mr. Tozier had donated property and right-of-way to the City, County and Port. The donated property was used by the City for a matching grant, giving funding to buy adjacent property from Mr. Tozier to further the Waterfront Trail. 2584 CITY COUNCIL MEETING October 5, 1993 LEGISLATION: Subsequently, Mr. Tozier had plans to develop property he owned upland of the (Cont'd) donated property, and he requested that the City provide him with parking spaces for ten vehicles. The issue was discussed with the City Attorney and the Parks & Real Estate Committee Recreation Board, which recommended against the dedication of City-owned property Minutes/Action Items for a parking area that would not be used by the general public. Mr. Tozier and his and Recommendations attorney, Carl Gay, attended the Real Estate Committee meeting, and felt there was (Cont'd) some basis for stating there was negotiation for this parking at the time the property was donated. The Parks & Recreation Board felt that the dedication of restricted parking on public property was an improper use of that property. To further complicate the issue, there is an adjacent property owner who still owns property that separates Mr. Tozier's property from that property he donated to the City, but he has a poorly defined entitlement to right-of-way to this intervening property. He and his attorney offered the City the use of the right-of-way in exchange for the City deeding them back a small portion of the property in order to provide a parking lot. The Real Estate Committee felt this might be viable. The easement which exists across the Langley property would be used by the City for maintenance and access purposes. Staff was requested to speak to Mr. Langley in an attempt to resolve the location of the right-of-way and possibly trade right-of-way in return for a small portion of the property to Mr. Tozier. Manager Pomeranz informed the Council that the City is in the process of negotiating with Mr. Langley and Mr. Tozier. This will be brought back to a future meeting. On the matter of donated properties, Councilman Wight explained that the general position of the Real Estate Committee is tightening over the issue of donating properties. The Committee is striving to fred a way to achieve some value added incentives accruing to the City. There are reservations about these items. He reviewed the Committee's thoughts and opinions on this matter. Mayor Hallett reviewed the donation of lots to Serenity House on 18th and 'E' Streets. The Real Estate Committee concluded that the Council should withdraw it's offer to Serenity House and direct staff to install the necessary infrastructure and market the property as soon as possible. Serenity House has not been contacted on this, but they are aware of the Ciiy's concerns on this issue. Further discussion followed. Councilwoman Sargent moved to proceed with installation of the necessary infrastructure and market the property on 18th and "E" Streets and 9th and "I" Streets as soon as possible. Councilman Wight seconded the motion, which carried unanimously. Councilman Wight reminded the Council that current City policy, by ordinance, is that surplus real properties general, ly go through the general bidding process. The City Council then awards the bid to the highest bidder. It is legal to do negotiated sales if there is community good to be derived from it. The City Attorney suggested to the Real Estate Committee that this ordinance should possibly be considered for revision. The Committee would like to see this happen sometime in the future if necessary in order to allow the Council more latitude. With regard to a proposed sale of raVine property to the City, Councilwoman Sargent moved that the Property Manager discuss the possibility of a donation to the City. Councilman Hulett seconded the motion, which carried unanimously. Grant - ARCO 8. Grant - ARCO Mayor Hallett reviewed the information provided by the Police Department concerning an ARCO grant to the DARE program in the amount of $1000. Councilwoman Sargent informed Council that when she met the ARCO's representative she suggested possible funding support of the Waterfront Trail, a Mobile Police Unit, and the Zodiac Boat for the Fire Department. Special Meeting A special meeting, for the purpose of conducting an Executive Session, was scheduled for Wednesday, October 13, 1993, at 4:30 p.m. The subject matter will be labor negotiations. ADJOURNMENT: The meeting was adjourned at 8:45 p.m. -6-