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HomeMy WebLinkAboutMinutes 10/12/1977~b~g CITY COUNCIL MEETING Port Anqeles, Washington October 12, 1977 I CALL TO ORDER The meeting was called to order by Mayor Olson at 7:30 P. M. II ROLL CALL Members Present: Mayor Olson, Councilmen Anderson, Buck, Haguewood, Hordyk, Ross, Wray. Members Absent: None. Staff Present: Manager Whorton, Attorney Walrath, Clerk Parrish. D. Frizzell, D. Flodstrom, R. Orton, P. Carr, K. Rodocker, H. Kochanek, J. Honnold, R. Morgan, S. Judd, C. Caso. Guests Present: C. Robison, J. Krull, J. Butts, L. Sunny, E. Tinkham, M. Reed, G. Kitse]man, L. Kitselman, M. Thompson, P. Brady, D. Duncan, F. Cook, B. Dickinson, K. Clark, P. Tragstead, L. Nelson, D. Bragg, S. Fahnstock, M. Bishop, E. Veltkamp, M. Troyer. III MINUTES Councilman Hordyk moved the Council accept and place on file as received the minutes of the September 28th and October 5, 1977 meetings. Councilman Buck seconded the motion, and the motion carried. IV FINANCE 1. 5TH, 8TH AND "I" STREET RESURFACING PROJECT Councilman Wray moved the Council authorize payment of $486.10 as the final revised estimate for work done and material furnished, and the retained per- centage of $1,250.20, to J.D. Shotwell, Co., Tacoma, for resurfacing work on 5th, 8th and "I" Streets: Councilman Hordyk seconded the motion and it carried. City Engineer warder established in his Certification letter dated September 21, 1977 that the thirty day period since the completion and acceptance of this project has elapsed, clearance has been received from the Department of Revenue and the Department of Labor and Industries, and no liens have been filed. 2. DATA PROCESSING CONVERSION PROJECT A presentation was made by consultants R. Collier and D. Cornell of Compass Management Group, Inc. regarding the progress of the Data Processing Con- version Study and outlining some of the various recommendations of the firm in regard to system acquisition. Mr. Cornell informed the Council that the study is broken down into five phases: I - Review of Current Procedures, II - New Application Requirement Analysis, III - Develop an Electronic Data Processing Plan, IV - System Acquisition, and V - Monitor Performance of System. The study is now into Phase IV, Mr. Cornell stated, which in- cludes a "Request for Proposal" which would be sent to various vendors of computer hardware and service bureaus requesting proposals on how they would serve the City. Mr. R. Collier, President of Compass Management, then suggested various alternative approaches for meeting the City's data processing needs. Three primary recommendations were.(A) purchase an in-house computer system, (B) lease .or rent an in-house system, or (C) make use of a computer service bureau. It was Compass Management's recommendation that the City purchase an in-house computer system. Mr. Collier reviewed the advantages and dis- advantages associated with a City-owned computer service versus contracting with a service bureau for computer services. He concluded by pointing out ~? ~ O CITY COUNCIL MEETING October 12, 1977 IV FINANCE 2. Cont. that an in-house computer system would presently be more advantageous to the City and recommended a RFP be issued for an in-house computer; and if the Council feel they wish to evaluate the alternative, then a "Request for Proposal" for a computer service bureau should be issued. The presentation continued with Mr. Cornell stating that Compass Management ' requests permission to issue two "Request for Proposal"; one from the ven- dors of computer equipment and one from the service bureaus. In this way the City would compare the information received and determine which system would best meet the needs of the City. A general discussion followed between the Council, Manager Whorton, Finance Director Orton and Compass Management consultants Collier and Cornell con- cerning the in-house computer alternatives, the service bureau concept, and associated "requests for proposals." The discussion concluded with Council- man Haguewood moving the Council authorize Compass Management Groups, Inc. to call for proposals for the operation of an in-house computer service. Councilman Anderson seconded the motion. During discussion on the motion, the Council discussed the need for a request for proposal from the service bureaus also. Councilman Haguewood then amended his motion to include service bureaus in Compass Management's requests for proposals. Council- man Ross seconded the amended motion and the motion as amended was passed by the Council. 3. BID CALL AUTHORIZATION: LINCOLN PARK LONGHOUSE This agenda item was left on the table. 4. VOUCHERS PAYABLE, PAYROLL AND LID'S Councilman Hordyk moved the Council approve Vouchers Payable of $301,718.14, ' Payroll of $126,494,66 and LID's of $97.23. Councilman Ross seconded the motion. During discussion on the motion, Councilman Hordyk asked for clari- fication on P.O. No. 7843, Payment to Seattle First National Bank for Septem- ber 1-15, 1977 Payroll Processing. On called vote, the motion carried. V ITEMS FROM THE AUDIENCE NOT ON THE AGENDA None. VI LEGISLATION 1. PUBLIC HEARING - ZONING CODE AMENDMENT Councilman Ross moved the Council take this subject from the table. Council- man Hordyk seconded the motion and it carried. Mayor Olson read the Planning Commission's recommendation that Section 1 of Article IV of Ordinance No. 1709, the Zoning Ordinance, be amended to permit mental hospitals as a conditional use in the residential zones. The request for the zoning code amendment was made by the Clallam Community Alcohol Center. They have also requested a Conditional Use Permit to operate their offices and a detoxification center facility in the residential zone at 1034 Caroline Street. Mayor Olson then opened the public hearing. Manager Whorton informed the Council that F. Cook of the Department of Social and Health Services' Office of Alcoholism was present at tonights meeting to answer any questions the Council may have regarding the Depart- ment's responsibilities for the operation of detoxification facilities. The Council advised Mr. Cook that they are interested in the types of statistical information that is available through D.S.H.S. because the City has been requested by the Board of Clallam County Commissioners to participate with other local governmental agencies in funding a study to assess the alcoholic treatment needs of Clallam County. CITY COUNCIL MEETING October 12, 1977 VI LEGISLATION 1. Cont. 371 Mr. Cook spoke briefly to the Council concerning the statistical information that is available 'from D.S.H.S. and pointed out that the Department does have the option to contract for detoxification services. A general discussion followed between the Council, Manager Whorton, Planner Carr and various members of the audience relating to the proposed zoning code amendment. Subjects discussed included the purpose of using the term "mental hospitals"rather than "alcoholic treatment facilities," restricting the location of this type of facility to residential zones, and the general need for such a facility in our area. The discussion concluded with Attorney Walrath pointing out that the amendment as proposed would have the effect of restricting mental hospitals solely to residential districts and it would require a zoning amendment to permit a mental hospital in a commercial zone or any other zone. There were no further comments and Mayor Olson declared the hearing closed. At this time Councilman Hordyk expressed his objection to restricting mental hospitals to any one zone and recommended the zoning code be amended to allow mental hospitals in any zone. Councilman Haguewood then moved the Council deny the proposed amendment and refer the matter back to the Planning Com- mission for further work. The motion was seconded by Councilman Hordyk. On call for the question, Councilmen Haguewood, Hordyk and Wray voted "AYE", Councilmen Anderson, Suck and Ross voted "N0." Mayor Olson, voting to break the tie voted "NO." The motion was denied. Councilman Buck then moved the Council table this matter. Councilman Hague- . wood seconded the motion. During discussion on the motion, several Council members expressed the opinion that the subject of the alcoholic problem in Clallam County and detoxification treatment facilities is a very complex ' subject and should be handled in a correct manner. Councilman Hordyk again recommended that the Council direct the Planning Commission to amend the zoning code to allow detoxification facilities in both the residential and commercial zones. Councilman Ross requested legal advise from Attorney Walrath on whether the Council could add commercial zones to the proposed zoning amendment, with Attorney walrath~advising that since the public notice only named residential zones, it would/unadvisable for the Council to change the proposed amendment at this meeting. On call for the question, Councilmen Anderson, Buck and Haguewood voted "AYE" on the motion to table. Councilmen Hordyk, Ross and Wray voted "NO." Voting to break the tie, Mayor Olson voted °NO." The motion was denied. Councilman Ross moved the Council adopt the amendment to the zoning code allowing mental hospitals as a conditional use in the residential zone and to direct the Planning Commission to have a subsequent public hearing to consider extending the use to commercial zones. The motion was seconded by Councilman Anderson. On called vote, Councilmen Anderson, Buck and Ross voted "AYE." Councilmen Haguewood, Hordyk and Wray voted "N0." Mayor Olson voting to break the tie voted "AYE" and the 'motion carried. Mayor Olson then introduced and read by title Ordinance No. 1944 entitled, Ordinance No. 1945 AN ORDINANCE of the City of Port Angeles, amending Section ' 1 of Article IV of Ordinance No. 1709, the Zoning Ordinance, by permitting mental hospitals as a conditional use in the RS-9 Single-Family Residential District. Councilman Ross moved the Council adopt the foregoing Ordinance as read by title by Mayor Olson. Councilman Anderson seconded the motion. On called vote, Councilmen Anderson, Buck, Ross 'and Wray voted "AYE" with Councilmen Haguewood and Hordyk voting "N0." The motion carried. 3 [ ~ CITY COUNCIL MEETING October 12, 1977 VI LEGISLATION 2. PLANNING COMMISSION Mayor Olson read the Planning Commission minutes of October 4, 1977 with the following action being taken by the Council: A. Conditional Use Permit: Clallam Community Alcohol Center: Councilman Ross moved the Council concur with the recommendation of the Planning Commission and approve Clallam Community Alcohol Center's request for a conditional use permit to operate their offices and a detoxification facility as a mental hospital at 1034 Caroline Street. Councilman Anderson seconded the motion. On call for the question, Councilmen Anderson, Buck and Ross voted "AYE." Councilmen Haguewood and Hordyk voted "N0." The motion carried. B. Conditional Use Permit: Montessori Community School: Councilman Hordyk moved the Council concur with the recommendation of the Planning Commission and approve Montessori Community School's re- quest for a conditional use permit to operate a preschool in the existing church facility at 110 East Seventh Street, First United Methodist Church with the condition that the permit be reviewed if complaints are received from the neighborhood and if the size or number of classes is increased. The motion was seconded by Councilman Buck and carried. C. Aiderbrook Final Plat: Kenneth A. Clark: Councilman Hordyk moved the Council concur with the recommendation of the Planning Commission and approve the final plat of Alderbrook, con- sisting of 12 single-family lots of 4.10 acres and located on the south- west corner of McDougal and Church Streets. Councilman Buck seconded the motion. During discussion on the motion, Councilman Hordyk and , Director of Public Works Flodstrom discussed the storm and sewer drain- age of this plat. On call for the question, the motion was passed by the Council. D. Councilman Hordyk moved the Council accept and place on file the Planning Commission minutes of October 4, 1977. The motion was seconded by Council- men Buck and carried. 3. SEWER SYSTEM EVALUATION STUAY Mayor Olson read a memorandum from the Public works Department concerning the requirement of the Department of Ecology and the Environmental Protection Agency that the City expand its present Sewer System Evaluation Study to in- clude additional alternatives for controlling the City's combined sewer overflow, and a letter from Senator Warren Magnuson informing the Council of the passage of legislation which will allow for a case-by-case waiver of the secondary treatment requirements for coastal communities which dis- charge waste into areas of strong tidal action. Director of Public Works Flodstrom then briefly explained the problem of "combined sewer overflow" and pointed out that both the Department of Public Works and the City's Consulting Engineer, CH2M/Hill, feel there is no real problem in the Port Angeles harbor as a result of these overflows, since any detrimental effect they may have at the instant of overflow is not apparent a few hours later after one tidal flushing action. Mr. Flodstrom , then introduced Mr. D. Robison from the Environmental Protection Agency who was present to explain the Department's requirements and regulations and discuss any alternatives that may be available. Mr. Robison first explained to the Council that the amount of the increased cost to the City that is involved in expanding the present Sewer Facility Study to include additional analysis of controlling the City's combined sewer overflows is l0~ of $12,500. Mr. Robison then reviewed the events that CITY COUNCIL MEETING October 12, 1977 VI LEGISLATION 3. Cont. 373 have taken place since passage of Public Law No. 92-500 in 1972 as the pro- visions of the Law relate to secondary treatment for the City of Port Angeles, including the federal construction grant program, future goals of the program, and several of the alternatives available to the City. The presentation concluded with Mr. Robison explaining that an expanded study to include the cost effectiveness of three additional alternatives will better enable the City Council to make a decision on secondary treatment for the City of Port Angeles. Mr. Robison also stated that Senator Magnuson's letter only addresses the question of secondary treatment and does not address the question of allowing raw sewage into the harbor through outfalls. If Senate Bill 1952 passes, the City of Port Angeles probably would not have to go to secondary treatment, but the question would remain on what to do with the seven overflows. The Council then discussed this matter with Director of Public Works Flodstrom, Mr. J. Butts from CH2M/Hill and Mr. J. Krull from the Aepartment of Ecology. Subjects discussed included the amount of total waste overflows annually into the harbor, Senator Magnuson's letter and how it applies to combined sewer overflow problems, and the possibility that this study may become outdated by the time federal money is available for construction of a treatment plant. During the discussion, Public Works Director Flodstrom emphasized that the federal legislation does require the City to comply with the provisions of PL 92-500. Councilman Hordyk the moved the Council approve expanding the Sewer System Evaluation Study to include more analysis of controlling, the City of Port Angeles' combined sewer overflows as requested by the Envirenmental Protection Agency. The motion was seconded by Councilman Buck and carried with Council- man Ross and Wray voting "NO." 4. CIVIC FIELD CARETAKER HOUSE Mayor Olson read a memorandum from Parks and Recreation Director Frizzell recommending Lot 7 between Third and Fourth Streets and Wolcott and Penn Streets for relocation of the Civic Field Caretaker house. Councilman Ross moved the Council approve the relocation of the Civic Field Caretaker house • to Lot 7 between Third and Fourth and Wolcott and Penn Streets. Councilman Hordyk seconded the motion and it carried. 5. APPOINTMENT TO PARK, BEAUTIFICATION AND RECREATION COMMISSION Mayor Olson read a memorandum from Parks and Recreation Director Frizzell requesting two appointments to the Park, Beautification and Recreation Commission for the replacement of Ed Bedford who resigned in September and one new member fora three year term due to expansion of the Board. Manager Whorton suggested the Press make a special note of this to help in obtaining these two new members. No action was taken on this agenda item. 6. OCEAN VIEW CEMETERY LOTS Councilman Wray moved the Council authorize the City to buy back Lot 3 Block 49 of Section L of Ocean View Cemetery from Minnie M. Kay, 2394 Cedar Park Drive, Port Angeles, Councilman Hordyk seconded the motion and it carried. 7. OILPORT REPORT Attorney Walrath informed the Council that a motion has been made by Mr. Ritchie of the County Prosecutor's Office before the State of Washington Energy Facility Site Evaluation Council to conditionally dismiss Northern Tier's application. This motion, Attorney Walrath stated, was based on the arguement that i£ Northern Tier did not amend and supplement the application by October 24, 1977 the application should be dismissed on that date. Mr. Walrath was unable to contact Mr. Ritchie to question him about the outcome of the motion. 3'1 ~ CITY COUNCIL MEETING October 12, 1477 VI LEGISLATION B. PEi~BODY SUBSTATION - STATUS REPORT Light Department Superintendent Honnold gave a progress report on the status of the damaged Peabody Substation and briefly summarized his inves- tigation and findings on the cost to repair or replace the damaged unit. Mr. Honnold informed the Council that he would have a written recommendation by the next City Council meeting. 9. PROCLAMATION Councilman Hordyk moved the Council adopt the PROCLAMATION as read by Mayor Olson proclaiming the month of November, 1977 as National React Month in Port Angeles. The motion was seconded by Councilman Buck and carried. VII STAFF REPORTS 1 1. Councilman Anderson: Asked if the City Fire Department would respond to a fire at Monroe School. Informed Director of Public Works Flodstrom that the Post Office has complained that the street between 12th and 13th on "H" Street was not up to standard and asked if something could be cone about it. Sug- gested the .Council make "two statements" regarding the enforcement of the building codes. 2. Manager Whorton: Suggested a "Candidates Night" between the Staff and Council candidates. Reminded the Council of the Special Meeting on October 13, 1977 between the Council and the Port Commissioners at the Port Office at 7:30 P.M. VIII ADJOURNMENT The meeting adjourned at 10:15 P.M. 1 _ ` . /~li City C~ ayor NOTICE .Notice is hereby given that the Port Angeles City Council will hold a public hearing on October 12, 1977 at 7:30 p.m. in the Council Chombers, 134 W. Front Street, to consider an amendment to the Zoning Code, Ordinance No. 1709, establishing mental hospitals as a conditional use in the residential districts. AlI interested parties may appear at the hearing and express .their opinion on this amendment. Marian C. Parrish /p`~~77 City Clerk ~