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HomeMy WebLinkAboutMinutes 10/16/2007 e CALL TO ORDER- REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PUBLIC CEREMONIES / PRESENTATIONS: Disability Awareness Month Conununities in Motion Week Washington Dental Foundation Presentation to Mayor Rogers e WORK SESSION: 6146 CITY COUNCIL MEETING Port Angeles, Washington October 16, 2007 Mayor Rogers called the regular meeting of the Port Angeles City Council to order at 6:05 p.m. Members Present: Mayor Rogers, Deputy Mayor Williams, Councilmembers Braun, Headrick, Petersen, and Wharton. Members Absent: Councilmember Munro. Staff Present: Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler, T. Gallagher, D. McKeen, Y. Ziomkowski, L. Dunbar, S. McLain, T. Pierce, and N. West. Public Present: D. DiGuilio, D. Perry, and P. Lamoureux. All others present in the audience failed to sign the roster. The Pledge of Allegiance to the Flag was led by Councilmember Wharton. 1. Disability Awareness Month: Mayor Rogers read and presented a proclamation to Peter Ripley, declaring the month of October, 2007, as Disability Awareness Month. Mr. Ripley spoke of the need for ongoing financial assistance for the disabled through the Disability Trust Organization. 2. Communities in Motion Week: Mayor Rogers, who was joined by Councilmembers Braun and Headrick, read and presented a proclamation to Terry Weed, Executive Director ofClallam Transit, declaring the week of October 13,2007, as Conununities in Motion Week. 3. Washington Dental Foundation: No presentation was made at this time. 3. Presentation to Mayor Rogers: Deputy Mayor Williams and Councilmember Petersen represented the City at the Opening Ceremonies this week for the new Longhouse at Peninsula College. The City was acknowledged for its assistance on the Longhouse project, and it was noted that Mayor Rogers was the point person for the fund raising effort for the project. Deputy Mayor Williams and Councilmember Petersen presented the Mayor with a framed rendition of the Longhouse that was presented to the City at the ceremony. None. - 1 - 6147 CITY COUNCIL MEETING October 16,2007 LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS & PUBLIC COMMENT: CITY COUNCIL COMMITTEE REPORTS: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: RESOLUTIONS: OTHER CONSIDERATIONS: Bonneville Power Administration (BP A) Delegation Agreement HACC Request for CDBG Supplemental Funding FINANCE: Combined Sewer Overflow Loan Application for FY2009 Manager Madsen added HACC Request for CDBG Supplemental Funding as Agenda Item Rl. and Combined Sewer Overflow Loan Application for FY 2009 and Ediz Hook Boat Launch Piling Replacement Project 06-38 as Agenda Items K.l. and K.2., respectively. It There was no public comment. Mayor Rogers issued a reminder ofthe Rayonier public meeting scheduled for Thursday, October 18,4:00 p.m. - 8:00 p.m., in the Vern Burton Center. None. None. None. 1. Bonneville Power Administration (BP A) Delegation Agreement: Deputy Director of Power Systems McLain informed the Council that the City is a registered entity under the North American Electric Reliability Corporation (NERC) and the Western Electricity Coordinating Council (WECC) and is responsible for certain electric reliability standards that became effective in June, 2007. He indicated that many requirements depend on tasks performed by the Bonneville Power Administration, and the proposed delegation agreement acknowledges BP A's obligations and transfers certain City responsibilities to Bonneville. The agreement was reviewed by the Utility Advisory Committee, who forwarded a recommendation for approval. Councilmember Wharton moved to authorize the Director of Public Works & Utilities to sign a Delegation Agreement with the Bonneville Power Administration. The motion was seconded by Councilmember Braun. Discussion followed, and Deputy Director McLain clarified that Bonneville is also accepting liability associated with the regulations. A vote was taken on the motion, which carried unanimously. 2. Housing Authority of Clallam County Request for CDBG Supplemental Funding: Manager Madsen summarized the City's receipt of a Community Development Block Grant for the acquisition and rehabilitation of the Wildwood Terrace Apartments. With the Housing Authority ofClallam County as the sub-recipient, 56 units will be preserved as affordable housing. Manager Madsen reported that, as the project proceeded, it was discovered that the on-site sewer system was insufficient. A supplemental funding request in the amount of $132,423 is necessary to re-design and construct the sewer system to provide gravity feed sewer lines from all buildings possible. Additionally, the pump system will need to be upgraded with a back-up pump and emergency power generator. He indicated there is no matching fund requirement that would fall on the City. Councilmember Petersen moved to approve submission of a CDBG Supplemental Funding Request application, and authorize the City Manager to sign the application and a coinciding amendment to the 2006 grant agreement. Councilmember Wharton seconded the motion, and following brief discussion, a vote was taken on the motion, which carried unanimously. 1. Combined Sewer Overflow Loan Application for FY2009: Director Cutler presented information relative to the City's need to seek additional loan funding in order to complete Phase 1 ofthe Combined Sewer Overflow Project by the end of2009. The City is pursuing a Department of Ecology State Revolving Fund loan in e - 2 - FINANCE: (Cont'd) e Combined Sewer Overflow Loan Application for FY2009 (Cont'd) Ediz Hook Boat Launch Piling Replacement Project 06-38 CONSENT AGENDA: INFORMA TlON: EXECUTIVE SESSION: RETURN TO OPEN . SESSION: e Break CITY COUNCIL MEETING October 16, 2007 6148 the amount of$5 million. Director Cutler noted that project work needs to be completed by 2009. The loan application was discussed by the Utility Advisory Committee and recommended for approval. Councilmember Braun moved to authorize the Mayor to sign the Fiscal Year 2009 Funding Cycle Application certification, in an amount not to exceed $5,000,000, and in addition, if a grant or loan is approved, authorize the Mayor to execute the agreement. Deputy Mayor Williams seconded the motion. Discussion followed, with Director Cutler providing clarification on the project work needing to be completed by 2009. In response to a question as to the options should this loan not be approved, Director Cutler expressed confidence that the loan application would be given favorable consideration. A vote was taken on the motion, which carried unanimously. 2. Ediz Hook Boat Launch Piling Replacement Project 06-38: Director Cutler reviewed the Council's prior approval to seek a grant that is now called the Recreation and Conservation Funding Board. The City sought the grant in order to conduct repairs to the Ediz Hook boat launch. At that time, the City requested $145,000, which required a 25% match. The City has been notified that it made the final cut, and the Funding Board requires a reconfirmation of funding availability before finalizing the grant. Director Cutler indicated that, in May, the Council passed a Resolution indicating up to $55,000 was available; however, the project was put below the funding line for this capital project. He added that $14,000 had already been spent on the project, an amount that could be applied to the match. Additionally, there is a contractor working on the Boat Haven, and staff members have discussed the capabilities of the contractor on site and will be discussing with the City Attorney the possibility of using that contractor to potentially lower the cost of the project. Following brief discussion, Deputy Mayor Williams moved to authorize the Director of Public Works & Utilities to sign a funding commitment letter in the amount of$36,250 for the Ediz Hook Boat Launch Piling Replacement Project 06-38. Councilmember Petersen seconded the motion, noting the Parks Oversight Committee feels this is a very worthwhile project. A vote was taken on the motion, which carried unanimously. Councilmember Braun moved to accept the Consent Agenda, to include: (1) City Council Minutes dated October 1, and October 2; (2) Expenditure Approval List: 9/22 to 10/5/2007 - $6,503,644.96; (3) Appointment of Public Safety Advisory Board Members; (4) Justice Assistance Grant (JAG); (5) Bonneville Power Administration (BP A) Power Sales Contract Exhibit E Revision; and (6) Appointment of Public Utility District Representative to P A Forward Committee. Councilmember Wharton seconded the motion, and following brief discussion, a vote was taken on the motion, which carried unanimously. None. Based on input from Attorney Bloor, Mayor Rogers announced the need for an Executive Session for approximately 15 minutes under the authority ofRCW 42.30.11O(1)(c), real estate, with no action to follow. The Executive Session convened at 6:45 p.m., and at 7:00 p.m., the Executive Session was extended for an additional 10 minutes by announcement of the Mayor. ~.~ Tpe .Executive Session concluded at 7: 10 p.m., and the Council convened in regular open sessIOn. Mayor Rogers recessed the meeting fora break at 7: 1 0 p.m. The meeting reconvened at 7:15 p.m. - 3 - 6149 CITY COUNCIL MEETING October 16, 2007 PUBLIC HEARINGS - QUASI-JUDICIAL: PUBLIC HEARINGS- OTHER: Water Rate Adjustments ADJOURNMENT: None. 1. e Water Rate Adjustments: Using PowerPoint slides, Power Resource Manager Dunbar presented information relative to this year's update to a financial analysis that was conducted in 2003 on water rates. Mr. Dunbar reviewed past rate studies and rate adjustments, residential and commercial growth, and unrealized water sales and revenues. In considering the utility needs for 2008, he related that a 7% retail rate adjustment would be necessary as of January 1,2008. Mr. Dunbar discussed revenue requirements with and without the rate adjustments. He delineated the main reasons for the adjustment: budgeted wholesale water revenues have not being realized; it is necessary to rebuild financial reserves; significant capital costs are being incurred for replacement of the aging infrastructure; increases have been experienced for debt services, taxes, and chemical expenses; and increases are anticipated in personnel expenses and to cover inflation of other expenses of the utility. He recommended that the public hearing be conducted and then continued to November 7, 2007. Discussion followed, after which Mayor Rogers conducted a first reading of the Ordinance by title, entitled ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising water utility rates by amending Chapter 13.44 of the Port Angeles Municipal Code. Mayor Rogers opened the public hearing at 7:30 p.m. Paul Lamoureux, 602 Whidby, posed questions of Mr. Dunbar related to the rate adjustment, and he expressed hope that the Council would encourage the media to provide the public with an average figure on the adjustment. Mr. Lamoureux observed that more citizens are conserving on water, and he suggested that the portion of the adjustment specifically related to fluoride should be made known. With minor reservations, Mr. Lamoureux supported the rate adjustment. There being no further public testimony, at 7 :40 p.m., Mayor Rogers continued the public hearing to November 7,2007. Discussion followed on the reduction in water consumption, which was attributed to conservation efforts, the Energy Code, improved water appliances, and added regulations. Mr. Dunbar noted that the City delivers water at less than $.01 per gallon. Discussion was also held on aging meters and the impact on revenues, which was determined to be negligible. The meeting was adjourned at 7:50 p.m. ~K. JAo~.Q>~)~ Becky J. U , Cl Clerk e - 4 -