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HomeMy WebLinkAboutMinutes 10/17/1995 3136 CITY COUNCIL MEETING Port Angeles, Washington October 17, 1995 CALL TO ORDER - Mayor Sargent called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 6:31 p.m. ROLL CALL: Members Present: Mayor Sargent, Councilmembers Braun, Doyle, Hulett, McKeown, Ostrowski, and Schueler [arrived at 6:33 p.m.]. Members Absent: None. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, B. Becket S. Brodhun, C. Collins, K. Godbey, S. Ilk, J. Pittis, B. Titus, and B. Jones. Public Present: P. Goddard, O. & B. Campbell, M. Rowe, L. deBord, S. O'Heam, B. Henning, J. Ware, W. Wilson, E. Ailins, B. Fusa, D. Smith, J. Davies, P. Tietz, and C. & M. Sero. ADJOURN TO The meeting adjourned t° Executive Session to discuss litigation for approximately EXECUTIVE SESSION: 20 minutes. RETURN TO OPEN The meeting returned to open session at 7:05 p.m. SESSION: CALL TO ORDER - Mayor Sargent called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:14 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilman Schueler. ALLEGIANCE: Councilman Ostrowski introduced Dan DiGuilio, the new General Manager for Clallam Transit. APPROVAL OF Councilman Ostrowski moved to approve the minutes of the regular meeting of MINUTES: October 3, 1995. Councilman Hulett seconded the motion, which carried unanimously. CEREMONIAL 1. Proclamation Designating October as National Disability Employment MATTERS/ Awareness Month PROCLAMATIONS: Mayor Sargent read a proclamation recognizing the month of October as National Disability Employment Disability Employment Awareness Month. Awareness Month Employer of the 2. Presentation of Employer of the Year Award to City Council Year Award Mayor Sargent recognized Judy Ware, the Employment Support Manager for Diversified Industries, who presented the Government Employer of the Year plaque to the City Council. Mayor Sargent praised the efforts of the Diversified Industries employees and stated the City is proud to have them. Manager Pomeranz recognized Judy Ware and Kay Godbey, Finance Director, as the cornerstones of this program and thanked Judy Ware for her efforts in making this program such a success. -1- 3137 CITY COUNCIL MEETING October 17, 1995 FINANCE: 1. Declare Contract CL95-3 for Replacing the Electrical System at Peninsula College Complete Electrical System at Peninsula College Mayor Sargent reviewed the information provided by the Light Department. Counciimember McKeown moved to declare contract CL95-3 with Evergreen Utility Contractors, Inc. complete and authorize the retainage payment of $2,855.57 upon receipt of a release from the Department of Revenue and the Department of Labor & Industries. Councilman Doyle seconded the motion, which carried unanimously. Heat Pumps for Second 2. Declare Contract for Installation of Heat Pumps for Second Floor of City Floor of City Hall Hall Complete Mayor Sargent reviewed the information provided by the Light Department. Councilman Braun moved to declare the contract with All Weather Heating and Cooling complete and authorize the retainage payment of $1,489.34 upon the receipt of a release from the Department of Revenue verifying the payment of sales tax and a release from the Department of Labor & Industries verifying the payment of prevailing wages. Councilman Hulett seconded the motion. After brief discussion, a vote was taken on the motion, which carried unanimously. CONSENT AGENDA: Councilman Ostrowski moved to accept the Consent Agenda, including: 1) Approval to advertise for compost mixer; 2) Voucher list - October 13, 1995 - $582,333.81; and 3) Payroll - October 8, 1995 - $342,868.41. Councilman Doyle seconded the motion. A discussion followed and Bob Jones, Superintendent of Solid Waste, responded to questions regarding the compost mixer, the purchase of refuse containers, and the material being taken to the landfill from the secondary treatment plan. At Councilman Ostrowski's request, Public Works Director provided a brief update on the storm sewer project. Finance Director Godbey responded to questions posed by Councilman Doyle and Mayor Sargent regarding a charge for trust services by U.S. Bank. A vote was taken on the motion, which carried unanimously. ITEMS FROM THE Brenda Henning, 1701 W. 1 lth Street, informed the Council that HFU funding, AUDIENCE/COUNCIL/ which is for low income housing, has a new program in place. There is a lot of STAFF TO BE funding available, and she felt this program would work with the CDBG funding to CONSIDERED OR make some of the projects feasible. Ms. Henning provided an explanation of the PLACED ON A HFU program and its criteria. FUTURE AGENDA: PUBLIC HEARINGS: 1. Community Developtnent Block Grant (CDBG) Planning-Only Application Community Development Mayor Sargent reviewed the information provided by the Public Works Department, Block Grant (CDBG) and opened the public hearing at 7:40 p.m. Application Linda deBord, 1309 E. Seventh Street, asked that the City apply for a planning only grant in order to aid the food bank in acquiring a permanent site. She shared her vision of a facility with enough space to accommodate a warehouse, refrigeration, appropriate storage, as well as a large kitchen. Ms. deBord introduced Dan Smith, Food Bank President. Dan Smith, 114 Fawnwood Place, Sequim, is President of the Port Angeles Food Bank. Last year 22,235 people went through the food bank. It is anticipated that 27,000 people will need the food bank this year. Mr. Smith informed the Council of the age group break down of those served, and the value of the food distributed. Port Angeles is a caring community that has done an excellent job in caring for its people. Mr. Smith thanked the Council for the opportunity to speak. Mayor Sargent asked that all those present for this hearing should sign the guest roster, as this makes a difference in applying for the grant. Martin Rowe, Housing Division Director for Clallam/Jefferson Community Action Council, addressed the renewal of the Port Angeles Housing Rehabilitation Program, which the City has operated for two and one-half years. Food and shelter are the two greatest needs. Mr. Rowe discussed the housing needs of the community and explained the current housing rehabilitation program and how many families have been helped by this program. Mr. Rowe read excerpts from letters received from both contractors and home -2- 3138 October 17, 1995 PUBLIC HEARINGS: owners whose lives have been touched by the Housing Rehabilitation Program. Mr. (Cont'd) Rowe urged the Council to sponsor Phase 3 of the Housing Rehabilitation Program for Port Angeles. . , Community Development Block Grant (CDBG) At Councilman Hulett's request, Manager Pomeranz clarified that at this time the Application (Cont'd) Council is only being asked to hear testimony regarding this issue. At a future Council meeting, a decision will be made on the application the City submits to the State, whether for housing rehabilitation or some other project that arises through the public process. Pam Tietz, 2138 W. Tenth Street, Director of the Clallam County Housing Authority, stated there was a great need in the community for affordable housing. She spoke in support of both the food bank and the housing rehabilitation program. She commended the City for its past efforts and encouraged them to continue to support these programs. Manager Pomeranz informed the Council that the City's first CDBG program application was for the Senior Services Community Center, and the City received $500,000. A planning study was then done to examine housing needs in the community, and it was felt that a rehabilitation program was appropriate. Public hearings were held, and Jo Davies was very instrumental in the hearing process and the resulting application which was accepted. Manager Pomeranz stated that Sandy Oliver of Serenity House had made a telephone request that the City submit a CDBG general purpose application for the construction of a day care center at the Evergreen Village. Ms. Oliver could not attend this heating, and Manager Pomeranz requested that Ms. Oliver be given the opportunity to address the Council at its next meeting. Martin Rowe returned to the podium to respond to questions posed by Councilman Schueler regarding the rehabilitation program and the amount of substandard housing in the community. Mr. Rowe proposed that the City submit for two years of funding for the Rehabilitation Program to avoid a possible conflict next year. Discussion followed regarding the economy and the growing need in the community for these programs. Councilman Ostrowski moved to continue the public hearing to the meeting of November 7, 1995. Councilman Doyle seconded the motion, which carried unanimously. Break Mayor Sargent recessed the meeting for a break at 8:15 p.m. The meeting reconvened at 8:37 p.m. CITY COUNCIL Councilman Ostrowski attended a Clallam Transit Authority Board meeting. COMMITTEE REPORTS: Councilman Hulett attended a Chamber of Commerce Board meeting. The Board voted to support Referendum 48. Councilmember McKeown attended a UAC meeting where an ordinance pertaining to City accounts was discussed. This item will be addressed later in the agenda. The Committee also discussed the future of the conservation program which will not be brought to the Council for several months, and a heat pump program which will also be addressed later on the agenda. Councilman Doyle visited the Fire Department Open House, which was well attended " by the public. He also attended the Nor'wester Rotary Club breakfast, where ARCO made a presentation to the City. He attended an Olympic Air Pollution Control Authority meeting; a report was given on the Port Angeles wood stove buy-back program. Councilman Doyle asked the Director of the Authority about the possible burn ban, and this item is still under review. Councilman Braun attended the Clallam County Transit Authority meeting where there was a presentation of a safety award made by the Executive Director of Washington State Transit Insurance Pool, and there was a call for a public hearing on the 1996 budget. Councilman Braun attended the UAC meeting and the Fire Hall Open House. Councilman Schueler attended the Fire Hall Open House and the Utility Advisory Committee. Councilman Schueler commented on a newspaper article regarding a * See add±t ±on house fire resulting in loss of life which was in the packet under Other Information. on Page 7 ~I/-~ Mayor Sargent and Councilman Ostrowski attended the Washington Coastal Corridor meeting. Currently, goals and objectives are being prioritized. Mayor Sargent - 3 - 3139 CITY COUNCIL MEETING October 17, 1995 CITY COUNCIL attended the Association of Washington Cities Employee Benefit Trust, where the COMMITTEE members were advised of an increase of be 6.5 %. It will be re-examined midyear REPORTS: (Cont'd) to see if it can be reduced~ She attended the Governor's Breakfast to receive the Employer of the Year plaque, and an AWC Board meeting where concern over the possible impact of Referendum 48 was discussed. There was an Eagle's Club ** See addit ion Leadership Conference held, and she and the Police Chief attended and welcomed on Page 7. 0,~,~ the attendees. She also hosted an AWC Regional meeting in Bremerton where discussions included Referendum 48, impact of the national debt on City government, and the impact of Social Security on retirees and hospital funding. Mayor Sargent attended the Marguerite Harmess Garden Committee meeting. Manager Pomeranz stated AWC has distributed information setting forth the possible financial impacts of Referendum 48, which could be very significant. He asked the Council what it wished to do with the information. Councilman Doyle felt this decision should be made by Attorney Knutson. Attorney Knutson stated that cities may disseminate material about Referendum 48, but it must be factual. He suggested he review the information received and advise the Council whether it meets the requirements. The Council could then decide whether or not to distribute it. Manager Pomeranz pointed out that the AWC may be distributing this information to the media. Discussion followed, with the general consensus being to not distribute the information beyond the Council members themselves. LEGISLATION: ,4. Ordinances Not Requiring Public Hearings Ordinance Authorizing 1. Ordinance Authorizing Sale of Library Funds Sale of Library Funds - Ordinance No. 2892 Mayor Sargent reviewed information provided by the Finance Department and read the Ordinance by title, entitled ORDINANCE NO. 2892 AN ORDINANCE of the City of Port Angeles, Washington, providing for the issuance and sale of general obligation bonds of the City in the aggregate principal amount of $3,600,000, for the purpose of constructing and equipping a public library; providing the date, forms, terms and maturities of the bonds to be issued and for unlimited tax levies to pay the principal thereof and interest thereon; authorizing an official statement; and approving the sale of such bonds by competitive bid. Councilman Schueler moved to adopt the Ordinance as read by title. Councilman Braun seconded the motion. A discussion followed and concern was expressed over the wording of the Ordinance. Councilman Hulett felt there was no incentive to cut costs if excess funds may be used to purchase other items such as books or supplies. Finance Director Godbey explained that bond ordinances usually have a provision for excess funds to be used for any lawful purpose. Manager Pomeranz stated that the entire $3.6 million will be used to build the library, as the library is supplementing this amount with additional funds from the district. Discussion followed regarding what constitutes 'equipping' the library. Attorney Knutson explained that Bond Counsel advises the City as to what excess bond funds can be used for; his recollection of past bonds is that funds must be used for capital purposes. Councilman Doyle was concerned that the taxpayers voted to spend the money on building a library, yet excess funds could be used for some other purpose. If there are excess funds, Councilman Doyle wants it brought back to the Council for discussion before spending. A vote was taken on the motion, which carried unanimously. Ordinance Pertaining 2. Ordinance Pertaining to City Accounts to City Accounts - Ordinance No. 2893 Mayor Sargent reviewed the information provided by Customer Services and read the Ordinance by title, entitled ORDINANCE NO. 2893 AN ORDINANCE of the City of Port Angeles, Washington, pertaining to the creation of accounts receivable and amending Ordinance 2112 and Chapter 3.64 of the Port Angeles Municipal Code. Councilman Braun moved to adopt the Ordinance as read by title. Councilman 3140 October 17, 1995 LEGISLATION: Hulett seconded the motion. A discussion followed, and concern was expressed (Cont'd) over allowing charge accounts at all. Manager Pomeranz felt charging everyone $40.00 for Crex~i..'t rep0?tS could, cause hard feelings among the good customers. He Ordinance Pertaining felt the $40.00 credit' rePOrt fee should be on a case-by-case basis. Finance Director to City Accounts - Godbey explained this Ordinance would only apply to new customers. A vote was Ordinance No. 2893 taken on the motion, which carried unanimously. (Cont'd) Establishing a Rate for 3. Ordinance Establishing a Rate for Commercial Woodwaste Disposal at Commercial Woodwaste Landfill Disposal at Landfill - Ordinance No. 2894 Mayor Sargent reviewed the information provided by the Public Works Department, and read the Ordinance by title entitled ORDINANCE NO. 2894 AN ORDINANCE of the City of Port Angeles, Washington, establishing landfill disposal rates for commercial loads of debris capable of being composted and amending Ordinance 2317 as as amended and Chapter 13.56 of the Port Angeles Municipal Code. Councilman Schueler moved to adopt the Ordinance as read by title. Councilman Braun seconded the motion. At Councilman Schueler's request, Bob Jones, Superintendent of Solid Waste, reviewed what is being done with the compost and the viability of this program. Further discussion followed regarding the benefits of chipping vs. burning and the recommended chipping rates. A vote was taken on the motion, which carried unanimously. Civil Service Rules B. Resolutions not Requiring Public Hearings Amended - Resolution No. 23-95 I. Resolution Amending the Civil Service Rules Mayor Sargent reviewed the information provided by the Fire Department, and read the Resolution by title, entitled RESOLUTION NO. 23-95 A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending the roles of the Civil Service Commission relating to the preference credit for Port Angeles volunteer firefighters on entry level firefighter examinations. Councilman Braun moved to pass the Resolution as read by title. Councilman Hulett seconded the motion. Councilman Braun indicated he supported this resolution wholeheartedly, as the City of Port Angeles was very fortunate in having some great volunteers who deserved a chance to fill permanent firefighter positions. After further discussion as to what constitutes a professional test-taker and the legality of giving a credit to the volunteers, a vote was taken on the motion, which carried unanimously. Campaign to Keep the 2. Resolution Supporting the Campaign to Keep the USS Missouri in USS Missouri in Kitsap/Olympic Peninsula Region Kitsap/Olympic Peninsula Region - Mayor Sargent read the Resolution by title, entitled Resolution No. 24-95 RESOLUTION NO. 24-95 A RESOLUTION of the City Council of the City of Port Angeles, supporting the campaign to keep the USS Missouri in the Kitsap/Olympic Peninsula region. Councilman Doyle moved to pass. the Resolution as read by title. Councilmember McKeown seconded the motion, which carried unanimously. C. Planning Commission Minutes/Action Items None. -5- 3141 CITY COUNCIL MEETING October 17, 1995 LEGISLATION: D. Other Considerations (Cont'd) 1. Amendment to Chamber of Commerce Contract Amendment to Chamber of Commerce Contract Mayor Sargent reviewed the information provided by the City Clerk. At Councilman Hulett's request, Director Godbey explained that when there are not adequate hotel/motel tax funds, there is an internal interfund loan made from the General Fund to the Hotel/Motel Fund. When the revenues come in, which is generally in the fall, the loan is repaid. Councilman Doyle asked why this was an issue for 1995, when the Chamber should have received its contractual payments in full in September. Clerk Upton explained that the Chamber had left over 1994 funds and had not yet requested any funds this year. Councilman Hulett requested Manager Pomeranz explain why the Chamber made this request. Manager Pomeranz explained that the State Auditor was concerned that the Chamber was not spending all of the allocated funds. It appeared that the money was not spent simply due to a problem with advertisements canceled due to the closing of the fishing industry. After further discussion, it was suggested this item be tabled until the next meeting when Erl Hansen of the Chamber of Commerce would be available to respond to questions and concerns. Councilman Doyle moved to table this item to the meeting of November 7, 1995. Councilmember McKeown seconded the motion, which carried unanimously. Program for Installation 2. Request to Establish Incentive Program for Installation of Heat Pumps of Heat Pumps Mayor Sargent reviewed the information provided by the Light Department. Councilman Braun moved to modify the heat pump program to use BPA funds for grants or loans. Councilmember McKeown seconded the motion. At Councilman Doyle's request, Light Director Titus reviewed the allowances made by the BPA Flex contract. A vote was taken on the motion, which carried unanimously. Meeting Extended Councilman Braun moved to extend the meeting past 10:00 p.m. Past 10:00 p.m. Councilmember McKeown seconded the motion, which carried unanimously. Agreement Between Police 3. Agreement Between the Police Department and Olympic National Park Department and Olympic National Park Mayor Sargent reviewed the information provided by the Police Department. Councilman Ostrowski moved to authorize the Chief of Police to sign a Memorandum of Agreement between the Port Angeles Police Department and Olympic National Park. Councilman Braun seconded the motion. After a brief discussion, a vote was taken on the motion, which carried unanimously. Consultant Selection for 4. Consultant Selection for Downtown Watermain/Sidewalta' Downtown Watermain/ Sidewalks Mayor Sargent reviewed the information provided by the Public Works Department. Councilmember McKeown moved to authorize the Public Works Department to negotiate an agreement with URS Consultants as presented. Councilman Doyle seconded the motion. After a brief discussion, a vote was taken on the motion, which carried unanimously. Police Chief Ilk informed the Council that the conduit for the new phone line has been installed, and City Hall is now connected to the Courthouse. Next week the telephone switch will take place. Chief Ilk invited the Council to stop by the Public Works Conference Room on Monday, Tuesday, or Thursday for training on the new phone system. ADJOURNMENT: The meeting was adjourned at 10:14 p.m. · City ~,e;k~,~ x}/ (Ma~orI~''~ -6- 3142 CITY COUNCIL ~G October 17, 1995 * Councilman Schueler noted the newspaper article was in error in that it indicated the City had passed an ordinance requiring sprinklers for those located outside the 4rminute response time when, in fact, the City had required sprinklers OR the use of an outside alarm system. ** Mayor Sargent felt the Leadership Conference was particularly noteworthy in that over 600 people were in attendance as a result of an invitation extended by the local group. She noted that most large conventions scheduled in Port Angeles are a result of invitations such as this from local groups. -7-