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HomeMy WebLinkAboutMinutes 10/18/2005 5731 CITY COUNCIL MEETING Port Angeles, Washington October 18, 2005 CALL TO ORDER - Mayor Headrick called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Piths, Rogers, and Williams. Members Absent: Councilmember Munro. StaffPresent: Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler, Y. Ziomkowski, J. Harper, T. Pierce, N. West, T. Gallaghar, and K. Dubuc. Public Present: L. Lohr, P. Lamoureux, C. Kidd, O. & P. Campbell, C. Smith, and B. Jackius. All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilmember Braun. ALLEGIANCE: LATE ITEMS TO BE Manager Madsan added the matter ofresethng the Water Shortage Plan as Agenda Item PLACED ON THIS OR 1.2. In addition, he added informational items under the City Manager's Report as FUTURE AGENDAS & Agenda Items L.5. and L.6. PUBLIC COMMENT: Chaplain Lynne Lohr, 1114 E. 4th Street, informed the Council that she had served as Chaplain at a hospital where she was an ethics committee member. In comparing the responsibilities of the ethics committee for medications and protocols that were being tested, she expressed concern that no one has been told about the side effects of fluoride. Chaplain Lohr distributed informational notes to the Council. Paul Lamoureux, 602 Whidby, addressed the Council as to its responsibility to represent the public, controversies on various issues, an energy conference attended by a Councilmember for which no report was provided, staff trips to Indonesia with no subsequent report, the use of acronyms, the City as lead agency for a grant application, engineering fees, and various questions pertinent to information in the Council packet. PRESENTATIONS, Public Works & Utilities D/rector Cutler, accompanied by Andrew May and Jackson CEREMONIAL Smart, presented Mayor Headrick with a Beautification Award presented to the City MATTERS & by the Chamber of Commerce for the welcome sign. Director Cutler recognCZed PROCLAMATIONS: Messrs. May and Smart, who designed and constructed the sign, after which the two gentlemen expressed appreciation to the Council and staff for the project support. WORK SESSION: None. -1- CITY COUNCIL MEETING October 18, 2005 FINANCE: 1. Department of Ecology Fiscal Year 2OO7 Funding Cycle Application: Department of Ecology Director Cutler presented information relative to various upcoming Combined Sewer Fiscal Year 2007 Overflow (CSO) projects for which the City would be seeking grant and/or loan Funding Cycle funding f~om the Department of Ecology through the Water Quality Program. In order Application to receive funding for the Fiscal Year 2007 Funding Cycle, an application must be submitted by October 31, 2005. Following discussion, Couneilmember Rogers moved to authorize the Mayor to sign the Fiscal Year 2007 Funding Cycle Application Certification in an amount not to exceed $600,000 and, further, if a grant or loan is approved, to authorize the Mayor to execute the agreement. The motion was seconded by Counciimember Pittis and carried unanimously. CONSENT AGENDA: Couneilmember Braun moved to accept the Consent Agenda, to include: 1.) City Council minutes of October 4, 2005; Special Meetings of October 7 and 10, 2005; 2.) Expenditure Report - October 7, 2005 - $500,740.25; 3.) Electronic Payments - October 7, 2005 - $2,116,090.52; and 4.) Set public hearing for Community Development Block Grant (CDBG) General Purpose Grant for November 1, 2005. Councihnember Williams, referencing Page 2, Paragraph 2, Sentence 4 of the October 7, 2005, minutes, asked that the following addition be made at the end of the sentence, "...since there was no disclosure apparent in the closed record from the Planning Commission." The motion was seconded by Couneilmember Erickson and carried unanimously. CITY COUNCIL None. COMMITTEE REPORTS: RESOLUTIONS: 1. Sole-Source Purchase of Firefighting Breathing Apparatus: Sole-Source Purchase of Fire Marshal Dubuc summarized the receipt of a Federal grant in the amount of Firefighting Breathing $128,750 for the replacement of its self-contained breathing apparatus, noting the Apparatus requirement that fire agencies enhance interoperability through standardization. In Resolution No. 20-05 order to purchase the same brand as that used by other mutual aid parmers, the sole- source declaration must be approved by the Council. Following discussion and clarification, Mayor Headrick read the Resolution by title, entitled RESOLUTION NO. 20-05 A RESOLUTION of the City Council of the City of Port Angeles, Washington, designating SeaWestem Fire Fighting Equipment as the sole source for acquiring MSA self-contained breathing apparatus for the Fire Department and declaring an exception to normal bidding requirements. Following discussion, Counedmember Braun moved to pass the Resolution as read by title. The motion was seconded by Couneilmember Rogers and carried unanimously. ORDINANCES NOT 1. Revisions to Medic I Transport Rates: REQUIRI/~IG PUBLIC HEARINGS: Fire Marshal Dnhuc reviewed the proposed ambulance transport fees which, after review by the billing company, resulted in the recorrunendation that the City should Revisions to Medic I bring its fees more in line with the prevailing rates in the area. He reviewed the Transport Rates specific fees and recommended that the Council waive the second reading of the Ordinance and proceed to adoption. Mayor Headrick read the Ordinance by title, entitled -2- CITY COUNCIL MEETING 5733 October 18, 2005 ORDINANCES NOT ORDINANCE NO. REQUIRING PUBLIC HEARINGS: AN ORDINANCE of the City of Port Angeles, Washington, revising (Cont'd) the City's Fire Department Fees - Medic I, and Chapter 3.70 of the Port Angeles Municipal Code. Revisions to Medic I Transport Rates (Cont'd) Councilmember Pittis moved to not waive the second reading of the Ordinance and to place it on the November 1, 2005, City Council agenda. The motion was seconded by Councllmember Rogers and carried unanimously. Amendment to 2. Amendment to Management and Non-Union Benefits, Schedule C: Management and Non- Union Benefits, Schedule C Manager Madsen noted this would be the second reading of the Ordinance. He briefly Ordinance No. 3219 summarized the proposed amendment, after which Mayor Headrick read the Ordinance by title, entitled ORDINANCE NO. 3219 AN ORDINANCE of the City of Port Angeles, Washington, revising the benefits plan for the City's Management, Administrative, and Non-Represented Personnel and amending Ordinance 3048, as amended. Couneilmember Rogers moved to adopt the Ordinance as read by title. The motion was seconded by Councilmember Williams and, following brief discussion, a vote was taken on the motion, which carried unanimously. OTHER 1. Information Technology Infrastructure Leases: CONSIDERATIONS: Finance Director Ziomkowski introduced the matter of the Information Technology Information Technology infrastructure leases, indicating all pertinent information had been reviewed by the Infrastructure Leases Finance Committee. The proposal involves a financing arrangement for the collective equipment in order to obtain a better rate. With the use of PowerPoint slides, Systems Coordinator Harper reviewed the replacement of the AS400, the need for a dual processor Sequel Server for archival and graphical application support, a new LaserFiche archival application, the transfer of ESRI/GIS to the Sequel Server, as well as other issues related to storage and applications. Mr. Harper provided an overview of the current processing infrastmctare, as well as issues related to back-up capabilities, the HTE AS400, general and cost benefits, restructuring solutions, implementation in phases, and upgrade costs. Following discussion, Councilmember Rogers moved to authorize the Mayor the sign the agreements with IBM for equipment replacement. The motion was seconded by Councllmember Braun and carried unanimously. Break Mayor Headrick recessed the meeting for a break at 6:55 p.m. The meeting reconvened at 7:10 p.m. Announcement - Electrical 2. Announcement re. Electrical Service in Western UG~t : Service in Western UGA Manager Madsen addressed the efforts in the Western UGA to facilitate the installation of City services. Director Cutler announced that, as of today, electrical power has been completed to P.A. Hardwood. The City had committed to a date of November 1 ~t, and he was pleased that the project was ahead of schedule. The waterline is currently being installed and is scheduled for completion by mid-November. Appreciation was expressed to all concerned, and Councilmember Rogers indicated that Senator Cantwell would participate in the opening ceremony for P.A. Hardwood once the business is open. -3- 4 CITY COUNCIL MEETING October 18, 2005 Port Angeles Downtown 3. Port Angeles Downtown Association Design Committee Bench Project: Association Design committee Bench Project The Downtown Bench Project was moved forward on the agenda for a presentation by Aria Holzschuh, Port Angeles Downtown Association Executive Director, and Charlie Smith, Design Chair. The bench prototype was brought into the Chambers for viewing, and Mr. Smith discussed the 2 - 3 year effort on the bench project that was partnered with local artist, Bob Stokes. The bench, made of durable hand-robbed aluminum, will be manufactured locally and will incorporate artwork on the back panel with financial assistance via donations and sponsorships. Mr. Smith indicated the Council's formal approval was being sought for the bench design, noting that 25 - 50 benches would be installed at a cost of $1,500 per bench. The project was presented to the Parks, Recreation & Beautification Commission, and the Public Works & Utilities Depamnent will be asked to assist in the installation of the benches. Discussion followed, with Ms. Holzschuh and Mr. Smith answering questions raised by the Council. Director Cutler advised the Council that the memorial donation policy will soon be £malized; he endorsed having a unique bench for the downtown area. Councilmember Rogers moved to concur that the bench is appropriate street furniture for the downtown area. The motion was seconded by Couneilmember Erickson and carried unanimously. PUBLIC HEARINGS - Consideration of Properties in the P.A. Rezone of Western Urban Growth Area - REZ QUASI-JUDICIAL: 05-02: Consideration of Mayor Headrick stated the propose and ground roles for the Quasi-Judicial hearing and Properties in the P.A. posed questions to the Councilmembers on appearance of fairness issues. There being Rezone of Western Urban no issues identified that would disqualify a Councilmember's participation in the Growth Area - REZ-05-02 rezone determination, he opened the public hearing at 7:35 p.m. Principal Planner West reviewed thc proposed rezone, with the City as the applicant, which was addressed during the annexation proceedings. He indicated the zoning would be changed fi-om RS-7 to Commercial Neighborhood (CN) and Industrial Heavy (IH). Using PowerPoint slides, Planner West showed the area in the Southwestern Urban Growth Area that would be impacted, informing the Council that the Planning Commission had unanimously agreed to the Indus~ial Heavy designation, but had recommended instead that the residential property be zoned Commercial Arterial (CA) on the basis that the City would provide a more competitive edge in attracting larger scale businesses. Discussion followed with the Council askiag questions related to uses allowed in the Commercial Arterial zone, the relationship of the zoning to the Comprehensive Plan, future City uses in the Urban Growth area, as well as County zoning in the area. Planner West outlined the options available to the Council, and Manager Madsen clarified that some of the uses in the Commercial Arterial zone would require more property than is currently available. In addition, he noted the Commercial Neighborhood designation would be more compatible with the area outside the Urban Growth Area, plus it would be more urban residential in nature. Further lengthy discussion ensued concerning conditional uses, a service road for access to commercial lots, and whether a fire station would be a conditional or permitted use. Curt DeHaven, 1514 W. Highway 101, used the map projected on the screen to show the Council where he resides. He felt that a Commercial Arterial zone would make more sense in view of the fact he resides on a major artery. He felt that a Commercial Neighborhood zone would not be logical, as the area does not have the typical curbs, gutters, and sidewalks. He again stated his preference for the Commercial Arterial zone with the hope such a designation would make his property as valuable as possible. Lengthy discussion again followed, with Planner West providing clarification and further information. Mr. DeHaven returned to the podium to participate in various -4- CITY COUNCIL MEETING 5735 October 18, 2005 Consideration of aspects of the discussion, and Manager Madsen felt the staff was considering a zone Properties in the P.A. appropriate for the size of lots available. Following further discussion and deliberation, Rezone of Western Urban at 8:10 p.m., Mayor Headrick continued the public hearing to November 1, 2005. Growth Area - REZ-05-02 (Cont'd) PUBLIC HEARINGS - Surplus of One Parcel of City-Owned Property: OTHER: Manager Madsan advised the Council that the City must conduct a public hearing in Surplus of City Properly order to surplus City-owned property. He described the City's acquisition of the property addressed as 323 E. 6th Street, as well as the subsequent request from First Step Family Support Center to acquire the lot to expand its program. Manager Madsen indicated the lot is no longer needed by the City. Mayor Headrick opened public hearing at 8:13 p.m. Orville Campbell, 820 Milwaukee Drive, a member of the Board of the First Step Family Support Center, indicated there is a need to accommodate new and growing programs in order to meet the needs of clients. Having attempted to purchase the property in the past, Mr. Campbell noted there was still a strong need for the property, which is primarily why the Board increased its offer to the City. He assured the Council that First Step planned to use the property in the good interest of the citizens of Port Angeles to further the programs of First Step. Manager Madsen indicated the disposal of the property would not negatively impact the City's mission, so it is recommended that the property be declared surplus. He noted also that the offered price represents the fair market value of the property. Mayor Headrick closed the public hearing at 8:17 p.m. Councilmember Braun moved to declare City-owned real property located at 323 East 6tb Street, legally described as Lot 15, Block 199, Townsite of Port Angeles, as surplus property and authorize the City Manager to sign a Purchase and Sale Agreement with First Step Support Center in the amount of $78,840. The motion was seconded by Councilmember Erickson and carried unanimously. OTHER 4. Resetting Water Shortage Plan Stage: CONSIDERATIONS: (Cont'd) Director Cutler advised the Council that the flows in the Elwha River have increased to such a level that it is now possible to change from Water Shortage Plan Stage 3 to Resetting Water Stage 1. Following discussion, Councilmember Rogers moved to change the Water Shortage Plan Stage Shortage Plan Stage 3 to Stage 1. The motion was seconded by Councilmember Eriekson and carried unanimously. INFORMATION: Manager Madsen reviewed a memorandum he distributed earlier on the matter of Council/Management strategic sessions to consider the City's vision, as well as policies and strategies once the political season is over. He suggested the possibility of realigning the budget and goal-setting processes. Manager Madsen announced he had moved Teresa Pierce into the City Manager's Office as Executive Communications Coordinator, and she will be available to the Council and departments to assist them in conmaunications. He noted the groundbreaking earlier in the day for the Landfill Transfer Station. Director Cutler shared with the Council the receipt of the Pacific Northwest Clean Water Award; the City's Treatment Plan was recognized for zero loss in work hours due to safety. Mayor Headrick noted the letter from the International Institute of Municipal Clerks announcing that Clerk Upton had qualified for First Level Membership in the I1MC Master Municipal Clerk Academy. -5- CITY COUNCIL MEETING October 18, 2005 EXECUTIVE SESSION: Attorney Bloor announced the need for an Executive Session on November 1, 2005, to address a matter of potential litigation under the authority of RCW 42.30.110(i). The Council agreed to a special meeting at 5:00 p.m. on that date, to be followed by the regular Council meeting at 6:00 p.m. Based on input from Attorney Bloor, Mayor Headrick announced the need for an Executive Session for approximately 40 minutes for matters of real estate and potential litigation under the authority of RCW 42.30.110 (b) and (i) respectively, and RCW 42.30.140(4) regarding proposals and the position of the City in employee cun~'act negotiations. Action could follow. The Executive Session convened at 8:40 p.m. At 9:20 p.m., the Executive Session was extended for an additional 10 minutes by announcement of the Mayor. RETURN TO OPEN The Executive Session concluded at 9:30 p.m., and the Council convened in regular SESSION: open session. No action was taken. ADJOURNMENT: ~_g.e meeting was.~0~Te~adjo ed at :30 p.m.L//~ k/~ Richard A~ Hcaffdrick, Mayor -- Becky J.upt~fl~i~C~l~rk -6-