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HomeMy WebLinkAboutMinutes 10/20/1998 3832 CITY COUNCIL MEETING Port Angeles, Washington October 20, 1998 CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 5:31 p.m. ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Doyle, Hulett, McKeown, and Wiggins. Members Absent: cOUncilman Williams. Staff Present: Manager Ibarra, Attorney Knutson, Clerk Upton, B. Becket, S. Brodhun, B. Collins, S. Ilk, J. Pittis, P. Burrett, Y. Ziomkowski, T. Smith, and P. Rasler. Public Present: L. Lee and J. Hedlund. PLEDGE OF The Pledge of Allegiance to the Flag was led by Cub Pack 4473, Den Two. Those ALLEGIANCE: participating included: S. Lelle, Scoutmaster, S. Chamberlain, K. Kenyon, A. Derousie, S. Nichol, P. Joyce, Z. Lelle, S. Ki!zer, M. Chamberlain, J. Burkes, and A. Thies. CEREMONIAL None. MATTERS/ PROCLAMATIONS: WORK SESSION: Presentation by Chamber of Commerce/Visitor & Convention Bureau re: Tourist Promotion Program Presentation by Chamber of Commerce and Visitor and Erl Hansen, Chamber of Commerce, 121 East Railroad Avenue, informed the Council Convention Center that a toll-free number has been established, which is 877-I LOVE PA. Jeff Logan has been hired as Web Master and is developing a new Port Angeles Web site. A calendar of events will be included in the site, which will cover events in Port Angeles, Sequim, Forks, and Clallam Bay/Sekiu. Chamber of Commerce employees will be able to make changes to the calendar, which will save time and money. Mr. Hansen stated an RFP will be going out for a full color book listing all information needed to plan a trip to Port Angeles. The book will include accommodations, restaurants, points of interest, etc. Also, a contract has been entered into with Gilmore Research, who will survey people who have contacted the Visitor Center to determine how they heard about Port Angeles and whether they actually made a visit to the Peninsula. Rick Heft, 338 West First Street, Visitor & Convention Bureau, thanked the Council and stated it has been a joy working with the Chamber of Commerce on the tourism marketing project. With the use of overheads, Mr. Hert reviewed the promotion campaign designed by Wendt Advertising, which was preceded by a "Strategy Builder Summary", incorporating the identification of the target market for the campaign. - 1 - 3833 CITY COUNCIL MEETING October 20, 1998 WORK SESSION: The target audience is those 45 years of age and older with a $60,000 plus income. The (Cont'd) objectives of the project are to increase lodging and repeat visits, particularly in the off season, with a target increase of 5% per year. Mr. Herr reviewed the specifics of the Presentation by Chamber of marketing campaign - "Port Angeles - The Way to Go' and the associated "Port Commerce and Visitor and Angeles - Don't Go!". He delineated the time lines as the campaign proceeds and Convention Center emphasized that the campaign must be intrusive, relevant, involving, and beneficial. (Cont'd) Discussion followed, and Manager Ibarra agreed with Mr. Hert that setting apart Port Angeles may seem risky, but it is the best way to go. He felt it was a clever advertising campaign and, while it may have a few detractors, staff is a strong proponent and has offered support to help be in on the gag. Manager Ibarra felt this advertising concept will help Port Angeles stand out as a good place to visit. LATE ITEMS TO BE Bonneville Power Administration Subscription Proposal PLACED ON THIS OR FUTURE AGENDA: Councilman Campbell referred to Page 154 of the packet and felt this item required Council action. Director Piths explained that the Utility Advisory Committee recommended the Council approve sending a comment letter to the BPA expressing concerns about the Power Subscription Strategy Proposal. Director Pittis explained the subscription process and why this letter is a necessary part of it. Councilman Campbell moved to authorize staff to submit the comment letter to BPA expressing concerns about the power subscription strategy proposal. Councilman Doyle seconded the motion. Director Piths stated the letter may have to have some minor changes made, to which Councilmembers Campbell and Doyle agreed. Following discussion and clarification, a vote was taken on the motion, which carried unanimously. Director Piths offered to provide the Council with a copy of the final letter sent. FINANCE: 1. Award Fire Truck Bid Fire Truck Bid Mayor Braun reviewed the information provided by the Fire Department and asked Fire Chief Becket for further input on this issue. Chief Becker explained there is only one bid because fire trucks are specialized pieces of equipment, and Pierce is one of the only companies that build to the requested specifications. Chief Becker stated he made inquiries to ensure that the bid from Pierce was reasonable, and it was his feeling that the price bid was very reasonable in comparison to bids submitted to other municipalities. He explained which fire truck was being replaced and the disposition of the existing vehicle. Chief Becket indicated that the new vehicle meets the safety requirements of Labor and Industries. It also meets the Insurance Service Office standards and provides the City with newer technology. Chief Becket asked Yvorme Ziomkowski, Accounting Manager, to explain financing of the f~e truck, which she did. Manager Ibarra explained why the bidding process took so long. He felt this to be a prudent investment for a variety of reasons, and he noted it was part of the Capital Facility Plan adopted by Council earlier this year. If the track is not ordered until 1999, it will have to be rebid, and valuable time will be lost. Manager Ibarra gave a more in- depth explanation of how this purchase would help extend the life of the current fleet and other benefits of this purchase and its f'mancing. Discussion followed, and staff responded to questions posed by the Council and provided clarification. -2- 3834 CITY COUNCIL MEETING October 20, 1998 FINANCE: Councilman Wiggins moved to accept the bid from Pierce Manufacturing, Inc., for (Cont'd) the triple combination pumper in the amount of $265,690 plus tax of $22,318 for a total of $287,908, based on the financing plan outlined by the Finance Fire TmckBid(Cont'd) Department. Councilman Campbell seconded the motion, which carried unanimously. CONSENT AGENDA: Councilmember McKeown moved to accept the Consent Agenda including: 1) City Council minutes of October 6, 1998; 2) Check List - September 12 - October 9, 1998 - $615,638.89. Councilman Campbell seconded the motion. Following discussion and clarification, a vote was taken on the motion, which carried unanimously. COMMITTEE Deputy Mayor Doyle reported he attended a Real Estate Committee meeting. REPORTS: Mutsu City Visit Councilman Wiggins participated in the visit from the Mutsu City student delegation, which was well done. Downtown Fountain Councilman Hulett commented on all the positive remarks he has heard regarding the Flowers flowers around the downtown fountain. Mutsu City Visit Mayor Braun greeted the Japanese students and teachers from Mutsu City and attended the welcome dinner. Mayors' Meeting Mayor Braun, Manager Ibarra, and city administrators and council members from Forks and seqUim held a Mayors' Meeting on October 14, 1998, in Port Angeles. Items discussed included the Hood Canal closure, landfill operation and permit process, the impact of the closure of Highway 101 east of Lake Crescent, and the jail. Mayor for the Day On October 16, 1998, eight-year-old Matt Benson was Mayor for the Day as a result of an auction for the YMCA. A tour of City Hall and the Fire Department was provided, followed by lunch at Bonny's Bakery. Karen Thorndike Day Mayor Braun attended the arrival of Karen Thomdike into the Port Angeles Harbor and read a proclamation recognizing her heroic sail. Councilman Wiggins said he was impressed with the proclamation which will be introduced into the Congressional Record in Washington, D. C. by Congressman Norm Dicks. Ordinances Not Requiring Public Hearings: None. Resolutions Not Requiring Public Hearings: None. Other Considerations Preliminary Subdivision 1. Consideration of Preliminary Subdivision Proposal - Kepler Mayor Braun reviewed the information provided by the Planning Department and asked Planning Director Collins for additional input. Director Collins advised the Council that there are three alternative actions allowed by State Law: approve the proposed plat, disapprove the proposed plat, or return the plat to the applicant for. modifications..t City_; ~O2~*~. t. t ~tl~.~ Ordinance recognizes approval or disapproval of the proposed plat, ' approval with conditions. Director Collins stated the applicant does not wish to revise -- the plat;, therefore, a revised plat is not available for at this meeting. Also, the applicant does not wish to make the improvements required for 14th and 16th Streets, as listed in the Conditions sited in the staff report and Planning Commission's recommendations. If Council denies or approves with conditions, the applicant will withdraw the proposal. -3- 3835 CITY COUNCIL MEETING October 20, 1998 Preliminary Subdivision Director Collins stated it is consistent with the City's Subdivision Ordinance to approve Proposal - Kepler (Cont'd) with conditions, even if there is no revised plat. The applicant may then choose to proceed or not. Should Council vote to deny the preliminary plat as proposed, staff requests action be postponed to the November 3, 1998, City Council meeting, giving staff the opportunity to draft appropriate findings and conclusions. Discussion followed, and Director Collins responded to questions directed by the Council and provided additional clarification on the issue, particularly as regards to street improvements. Councilman I-Iulett moved to approve the revised Kepler preliminary subdivision plat citing Conditions 1 - 10, Findings 1 - 26, and Conclusions A - D, as set forth in Exhibit "A" which is attached to and becomes a part of these minutes. Councilman Campbell seconded the motion, which carried unanimously. Agreement with CH2M Hill 2. Agreement with CH:M Hill for SCADA Planning, Services Mayor Braun reviewed the information provided by the Public Works Department and asked Director Pittis for further input. Director Pittis stated that one of the Mill Creek tasks was to look at the Supervisory Control and Data Acquisition (SCADA) system. Staff felt it should see if the SCADA system the City is reviewing for Mill Creek has applicable usage for other elements of the water system and the other utilities. Staff proceeded based upon the scope at Mill Creek and discovered that the scope and cost would not take care of the original planning necessary to look at a broader vision of SCADA for the other utility elements. An increase in the contract with CH2M Hill, in an amount not to exceed $17,305, would allow the necessary planning. · Also, the City has a bilateral compliance agreement with the Department of Health to cover the City's reservoirs. In that agreement, the City pledged to cover the Jones Street Reservoir out of its own funds. The tasks necessary to comply with this agreement are not covered in the current agreement with CH2M HILL. A contract with CH2M HILL, in an amount not to exceed $35,404, would allow the completion of the necessary task for this project. Discussion followed, and Director Pittis responded to questions and provided further clarification. Councilmember McKeown moved to authorize the Mayor to sign the agreement with CI-I2M Hill to provide multi-utility SCADA planning services and design and project management services for covering the Jones Street reservoir. Councilman Doyle seconded the motions which carried unanimously. Agreement for WIRA 3. IntergovernmentaI Agreementfor Watershed Resource Inventory Area (WRIA) Mayor Braun reviewed the information provided by the City Attorney. Attorney Knutson explained that Councilman Campbell is the Council's representative on the Coordinating Council, and Director Collins is the alternate. He stated that since the writing of the memorandum, the Jamestown and Klallam Tribes and County Commissioners have approved the agreement. Attorney Knutson explained what the agreement covers and stated staff felt the agreement would help toward a successful watershed process. Councilman Campbell stated that, during the meetings, he felt there was a willingness to work through the process on the part of all involved. He felt there was pressure to reach an agreement or lose the right to make decisions on the watershed process. Following limited discussion and clarification, Councilman Campbell moved to authorize the Mayor to sign the Intergovernmental Agreement for Watershed Resource Inventory Area 18. Councilman Wiggins seconded the motion, which carried unanimously. -4- 3836 CITY COUNCIL MEETING October 20, 1998 PUBLIC HEARINGS - None. QUASI JUDICIAL PUBLIC HEARINGS - Hermann Street Vacation - STV 98-03 - Vacation of a portion of the 2/3 alley in Block OTHER: 49, Townsite of Port Angeles: ,4 proposal to vacate right-of-way (Continued from October 6, 1998). Street Vacation - Hermann Mayor Braun reviewed the information provided by the Planning Department and Ordinance No. 3002 requested additional input from Director Collins, which he provided. Deputy Mayor Doyle, a member of the Real Estate Committee, explained the process used to determine the amount of compensation. Discussion followed, and Deputy Mayor Doyle and Tim Smith elucidated on the compensation process. Mayor Braun read the Ordinance by title, entitled ORDINANCE NO. 3002 AN ORDINANCE of the City of Port Angeles vacating a portion of the 2/3 alley south of Marine Drive in Block 49, Townsite of Port Angeles. Mayor Braun opened the public hearing at 7:l0 p.m. Bill Rinehart, 536 E. Fourth Street, represented Bill Hermann, the applicant. Mr. Rinehart thanked the Real Estate Committee and Mr. Smith for making this a success. There was no further public testimony, and Mayor Braun closed the public hearing at 7:11 p.m. Councilman Doyle moved to adopt the Ordinance as read by rifle, setting the compensation for the vacated alley at $8,325, citing Conditions 1 - 2, Findings 1 - 7, and Conclusions A - E, as set forth in Exhibit "B" which is attached to and becomes a part of these minutes. Councilman Hulett seconded the motion, which carried unanimously. INFORMATION: Manager Ibarra summarized the City Manager's Report and asked for a volunteer for the School District's Multi-Ethnic Committee. Councilmember McKeown explained the nature of the appointment, the term of office, time involved, and the role of the Committee. Mayor Braun volunteered to be the Council representative, and Councilmember McKeown will serve as the alternate. ADJOURN TO The meeting adjourned to Executive Session at 7:25 p.m. to discuss a matter of labor EXECUTIVE SESSION: negotiations for approximately fifteen minutes. RETURN TO OPEN The meeting returned to open session at 8:00 p.m. SESSION: ADJOURNMENT: The meeting was adjourned at 8:00 p.m. B~cky jfUpt~ Cit~ier~ ]'"- IGary Br.~u'n,-Mayor -5- 3837 THIS PAGE INTENTIONALLY LEFT BLANK 3838 Exhibit "A" CORRECTED CONDITIONS (No.6), FINDINGS, AND CONCLUSIONS IN SUPPORT OF KEPLER SUBDIVISION PRELIMINARY APPROVAL: Conditions: 1. The site shall be designed to provide optimum circulation in the area. 2. The unnamed interior street shall be identified, dedicated and improved to City standards, prior to approval of the final plat. 3. The fire hydrant spacing shall be as required by the City Fire Department. Residences shall be sprinklered. 4. Electric utility service to the subdivision shall be underground, and 10-foot utility easements shall be dedicated along Fourteenth and Sixteenth Streets as required. 5. Prior to final plat approval, water service shall be extended to the lots as required by the Public Works Department with an 8 inch main. 6. Sanitary sewer shall be extended to the new lots as required by the Public Works Department from Sixteenth Street through to Fourteenth Street and shown on the final plat. 7. Stormwater and street improvement plans shall be submitted for approval per the City's Urban Services Standards and Guidelines and subdivision standards and made prior to final plat approval. 8. Sidewalk shall be developed to the City's Urban Services Standards and Guidelines along the frontage of the property abutting Fourteenth Street as an arterial. 9. Building setbacks shall be identified on the final plat and address numbers placed on the lots, which will be provided by the Building Division. 10. The applicant shall place a statement on the plat and make it known to all subsequent purchasers of subject lots that said lots are in the proximity of the William R. Fairchild International Airport and that the Port of Port Angeles does not warrant that these lots will always be outside the lowest noise contour currently established for residential use. Findings: 1. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local requirements for the approval of subdivisions. RCW 58.17 2. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State of Washington. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision. It shall determine if appropriate provisions are made 3839 Findings and Conclusions KEPLER Subdivision October 20, 1998 Page 2 for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and fi.om school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 3. Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the proposed plat, along with written recommendations of the City Departments, and shall either approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City Council within a period of 90 days after a preliminary plat has been submitted to the City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. 4. The Port Angeles Public Works, Light, Parks, and Fire Departments reviewed the proposed short plat. Their comments have been incorporated in the Department's recommendation. 5. Preliminary approval is based upon a drawing dated received August 21, 1998, prepared for Mr. and Mrs. Tom Kepler by Polaris Engineering and Surveying. 6. Review of the proposal by the City's Fire, Public Works, and Planning Departments resulted in a proposed condition that the preliminary plat be redesigned to eliminate the cul-de-sac by providing through access to Sixteenth Street. 7. Redesign of the plat for through access to Sixteenth Street will result in an additional lot (16) being created from the 4.4 acre parcel. 8. The subject property is identified as Low Density Residential (LDR) on the Port Angeles Comprehensive Plan land use map. 9. The proposal has been reviewed with respect to the Comprehensive Plan. The following Comprehensive Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy B. 1, B.2, B.3, and B.4, Goal C; Transportation Element Goal A, Policy A.3, A.6, and B. 1 l; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B.1, B.2, B.3, B.4, B.5, B.6, B.7, C.2, C.3, C.4, and C.5. 10. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service and electrical service (Capital Facilities Element Policy A. 9). 3840 Findings and Conclusions KEPLER Subdivision October 20, 1998 Page 3 11. The City's Comprehensive Plan (Land Use Element Goal B Policy 3) states, "All residential developments should be designed with the provisions of fire protection and service vehicle access as key factors in street design and circulation pattern. For efficient circulation, rights-of-way should be obtained and improvements made to further the grid street pattern of the City. Cul-de-sacs may be permitted when designed as an integral part of the major grid street pattern of the City." Preliminary approval will be based upon the dedication of right-of-way to ensure compliance with the policy. 12. The subject property is identified by the Port Angeles Zoning Map as Single Family Residential (RS-9) which allows a density of up to 9 units per acre. The proposed drawing indicates that each lot in the proposed subdivision will be at least 9,000 square feet in size. 13. The site is currently served by Fourteenth Street, the north one-half of which is improved with twenty foot of asphalt and curbing. 14. There are no environmentally sensitive areas on the site. The site slopes west to northeast. The site is not considered a frequently flooded area as it is not listed on the Federal Emergency Management Act (FEMA) maps which denote those areas that are in 100-year flood areas. 15. Transit service is available along "Iq" Street east of the site and along "O" Street west of the site. 16. Building permits are required for all structures on the completed sites. All local building and Fire Codes shall be complied with during construction. 17. A clearing and grading permit is required for initial site development which will require that best construction management measures be observed to reduce dust and other negative impacts of development to the surrounding area and rights-of-way. 18. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. School busses travel on both "N" and Fourteenth Streets. 19. The City's Parks Department has responded that they are aware of the preliminary proposal and do not believe the level of service for the area will be hampered as a result of the development. 20. All utilities including potable water, sanitary waste, and refuse collection are available in the area. 21. The site will be serviced by the City's Police, Fire, and Public Works Departments. 3841 Findings and Conclusions KEPLF~ Subdivision October 20, 1998 Page 4 22. The City's State Environmental Policy Act (SEPA) Official issued a Determination of Nonsignificance (DNS #811) on September 15, 1998, therefore satis~fing the City's responsibility under the Act. 23. Fourteenth Street is designated as an arterial on the City's Comprehensive Plan Circulation Map. 24. Minimal sidewalks exist on Fourteenth Street immediately west of the property, one lot deep, to the Pacific Vista cul de sac. The only other sidewalks in the area exist west of the subject property east of "N" Street between Fourteenth and Fit~eenth Streets at the West View Subdivision, which was approved in 1996. 25. A well defined pathway exists on the proposed property which is identifiable on aerial photography which indicates the route is frequently used as a north/south access. 26. The Port of Port Angeles operation of the Fairchild International Airport is located in the area south of the site. The Port staff has been notified of the proposed subdivision proposal and it is expected that those who purchase properties in the final subdivision will be aware of the existing on-going airport operation. Conclusions: A. As conditioned, the proposed short plat is consistent with the Port Angeles Comprehensive Plan and Zoning Code. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance, Chapter 16.08 PAMC, and the Washington State Subdivision Act, Chapter 58.17 RCW. C. As conditioned, appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. D. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the Growth Management Act. 3842 Findings and Conclusions KEPLER Subdivision October 20, 1998 Page 5 Adopted by the Port Angeles City Council at its meeting of October 20,1998. Gary I~raun~, ayor ~ Be~kff. Up~n, (~ty Cl~-rldr- -- - Clerk's Note: At its meeting of October 20, 1998, the City Council approved the Conditions, Findings, and Conclusions re. the Kepler Subdivision. Subsequent to the meeting, it was discovered that there was an inadvertent error made in the language of Condition No. 6. Therefore, the Council corrected Condition No. 6 at its meeting of November 3, 1998. The Condition included in this document, therefore, incorporates the corrected language. 3843 Exhibit "B" FINDINGS AND CONCLUSIONS IN SUPPORT OF STREET VACATION PETITION - STV 98-03 HERMANN: Findings: 1. The applicant for the requested vacation is William Hermann, the application/petition is attached as Attachment A of the July 22, 1998, Planning Department Staff Report for STV 98-03. 2. The requested vacation is for that portion of the alley between Marine Drive and Third Street abutting Lots 1-8 and 13-20, Block 49 in the Townsite of Port Angeles identified in Attachment A of the July 22, 1998, Planning Department Staff Report for STV 98-03. 3. The City's SEPA Responsible Official issued an Adoption of Existing Environmental Document on June 10, 1997, for the proposed vacation which is included in Attachment B of the July 22, 1998, Planning Department Staff'Report for STV 98-03. 4. An Environmentally Sensitive Areas Approval (ESA 97-01) was approved for the proposal on March 7, 1997, which is included in Attachment B of the July 22, 1998, Planning Department Staff.Report for STV 98-03. 5. The subject fight-of-way and adjoining properties are currently designated on the City's Comprehensive Plan Land Use Map as Industrial (I) and Open Space (OS) and are zoned Industrial, Light (IL) and Public Buildings and Parks (PBP). The portion of the properties that contain the marine bluff is the area zoned PBP while the majority of the properties, which is the area to the north of the marine bluff are zoned IL. 6. An electrical transmission line is located in the subject right-of-way. 7. The Public Works, Fire and Police Department's comments are included as Attachments C, D, and E of the July 22, 1998 Planning Department Staff.Report for STV 98-03. Conclusions: A. The Comprehensive Plan Land Use Policies D3, HI and 4 as listed in the July 22, 1998, Planning Department Staff Report for STV 98-03 directly relate to the proposed vacation. B. As presently improved, public use of the alley is extremely limited. C. As conditioned, the proposed vacation is consistent with the Comprehensive Plan's Land Use Policies D3, H1 and 4. D. As conditioned, the proposed vacation will allow improved use of the adjacent commercial site with improved site design. 3844 E. As conditioned, the proposed vacation will not have an adverse impact on the public health, safety and welfare. Adopted by the Port Angeles City Council at its meeting of October 20, 1998. Gary B~un, Ma3/br