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HomeMy WebLinkAboutMinutes 10/21/1975 CITY COUNCIL MEETING Port Angeles, Washington October 21, 1975 41 CALL TO ORDER The meeting was called to order by Mayor Basom at 7:30 P.M. I I ROLL CALL Members Present: Councilmen Haguewood, Hordyk, Lukey, Olson, Ross, Wray. I Members Absent: None. Staff Present: Manager Whorton, Attorney Taylor, Clerk Parrish. J. Warder, P. Reed, T. Honnold, R. Parrish, K. Morgan, H. Kochanek, D. Frizzell, P. Carr, J.Hill, J. Sweatt. Guests Present: E. Anderson, R. Fisch, H. Buck, S. Anderson, R. Moll, T. Holm, J. Butler, L. Switzer, C. Bednarek, J. Baldovin, L. Ronning, R. Long, D. J. Caulkins, M. Matilla. III MINUTES Councilman Hordyk moved the minutes of the October 7, 1975 meeting be accepted and placed on file as received. The motion was seconded by Councilman Wray and passed by the Council. IV FINANCE 1. Bid Call Authorization. Councilman Hordyk moved the Council authorize the Park Department to call for bids for the purchase of two baseball backstops and installation of four backstops, the purchase and installation of eight wingfences, four dugout fences and four outfield fences. The motion was seconded by Council- man Olson and passed by the Council. (A 1975 budget item.) I 2. Consideration of Bids. a. Transformers - Light Department. The City received transformer bids from six firms, namely, Graybar, Utility Supply, Westinghouse, WESCO, GESCO and RTE. The bids submitted by Graybar did not comply with bid specifications and Westinghouse did not provide a bid deposit or bond. The Light Department analyzed the remaining bids basing their recommendation for bid award on the total transformer cost to the City including the energy loss factor. Mayor Basom read the bid analysis report for each type of transformer with the Council taking the following action in awarqing the bids for each type of transformer to the lowest total cost bidder. Councilman Olson moved the Council award the bid for 107 Dual Voltage Transformers to RTE Corporation, Tigard, Oregon, at a total bid price including sales tax of $31,617.60. The motion was seconded by Council- man Wray and passed by the Council. I Councilman Olson moved the Council award the bid for 31 7200/12470 Y - 120/240 Volt Pole Type Transformers to WESCO, Tacoma, at a total bid price including sales tax of $6,925.80. The motion was seconded by Councilman Hordyk and passed by the Council. Councilman Olson moved the Council award the bid for 14 7200/12470 Y - 240/480 Volt Pole Type Transformers to WESCO, Tacoma, at a total bid price including sales tax of $5,319.30. The motion was seconded by Councilman Wray and passed by the Council. Councilman Hordyk moved the Council award the bid for 24 Padmounted Transformers to WESCO, Tacoma, at a total bid price including sales tax of $11,237.10. The motion was seconded by Councilman Olson and passed by the Council. 42City Council Meeting October 21, 1975 \ IV FINANCE 2. Consideration of Bids continued. b. Alarm Annunciator System - Police Department. Manager Whorton reported to the Council concerning the bids received for an Alarm Annunciator system stating th~one of the bidders sub- mitted an alternate proposal which merits Council consideration. Bidder ADT Security System proposes to install subject system at the Police Department at no cost to or ownership by the City, with a one- time customer connection fee and a monthly customer service charge, thus eliminating for the City the initial system cost, and monthly billing and maintenance expenditures. If the Council considered this method of operation to be feasible, then it was Manager Whorton's recommendation that the Council provide an opportunity for all the original bidders to bid on this proposal by rejecting all the original bids and authorizing a new call for bids on.the basis that the equip- ment would be company owned, with said company charging subscribers on a one-time connection fee and a monthly maintenance fee. Council- man Wray then moved that the Council reject the bids received on the Alarm Annunciator System and authorize a new call for bids on the basis recommended by Manager Whorton. The motion was seconded by Councilman Olson and carried by the Council. 3. Truck Road at Marine Dri~e Signalization Project. Councilman Hordyk moved the Council approve payment of $115.12 to Har~tad Associates, Inc., for design engineering to October 1, 1975 on subject project. The motion was seconded by Councilman Ross and passed by the Council. 4. First and Front Streets Traffic Light Project. Councilman Hordyk moved the Council approve payment of $1,122.59 to Harstad Associates for design engineering on subject project from September 5, 1975 - September 25, 1975. The motion was seconded by Councilman Ross and passed by the Council. The Director of Public Works progress report on the First and Front Streets Traffic Lights project was acknowledged and noted for the record after being read by Mayor Basom. 5. Cedar Street Project. Councilman Ross moved the Council approve payment of $10,843.06 to MELCO, Inc., Sequim as the fourth (October) estimate of work done and material furnished by said contractor on the Cedar Street project as established by Public Works Director Warder. The motion was seconded by Councilman Olson and carried by the Council. 6. Voucher Approval ~ist and Payroll Transfers. Councilman Wray moved the Council approve payment of Vouchers Payable in the amount of $465,734.37, L.I.D.s of $334,237.25 of which $334,000.00 is progress payment No. 5 payable to Oe1 Guzzi Construction, Inc. for work done and material furnished by said contractor on L.I.D. No. 198 as established by Public Works Director, J. B. Warder, in his Certification Letter dated October 15,1975, and Payroll Transfers of $94,212.82. The motion was seconded by Councilman Hordyk and passed by the Council. V ITEMS FROM AUDIENCE NOT ON AGENDA: None. VI LEGISLATION 1. Mayor Basom read the minutes of the Planning Commission October 13,1975 meeting with the following action being taken by the Council. ~i~g~:,4~~~~E~ ~u~E ~~~~ ~~ .~~ ;'~'~-~U::~~Q~~1;~_ :giQ~ .~c~~c~~2~u ~>~~ 'i~~~:~~~~~u~c~~~g~~2~~t~~ '~~ .(:~,~s:>./Cc.cu-U')~>-t.lo.... EJ:>-OIG>~.ccJU vi '~~~-o -~~oo~ ~~g~EU .~~u~E~~-c S ~ ~~=~~~~~- .~~t~~UE~~~~:~~~~t~ ~~:o~ix_u~~c~~~~~~:e~.!~=~~~v~~~ ;!:J;-- ~ tiS tG'ti~'u.-o~ ~u .:.!=-w ~ E~Q~ It ~- >~ ~o~::I~~o ;;i'I; ~~~ ~ :.~~~ t ~,:~ B'~~'E~ ~~ g-ij z4W~~~'~~c:~~cYnm- -u~~o~~>'~~ ",.uu4,l,-d'l.....04:l1) O__c~Vltl 0,_ uc.t>>-rgO - t=~~<~::E~.~~~~~:D; ~i~~2~~g~ o"".c ~. 'c....'-fi"'--..s::. ._v - .J::.-.c z iO;' ~ ~ ~ ~ GJ 3m~. ~e~.B.:t: ~ ~ ~.ro {;~I-~, _ . ;:,.aa..Via..c{,oCD ..~. ~ ~ ..g~SiCL 'i:'ji ;; :! :> o .~ D :> Q. I I I City Council Meeting October 21, 1975 43 VI LEGISLATION 1. Continued. Councilman Hordyk moved the Council concur with the Planning Commission's recommendation and approve the request of Charles J. and Mary H. Allen for a conditional use permit for a home occupation to operate a craft shop in the RS-7 zone located at 336 Whidby. Said permit subject to renewal in six months based on the effect on traffic. The motion was seconded by Councilman Wray and carried by the Council. I Councilman Hordyk moved the Council concur with the Planning Commission's recommendation and approve Olympic Vistas' request for an extension of their conditional use permit because the original permit had expired before they could complete the project. The motion was seconded and carried with Councilman Ross abstaining. Counci lman Horylkmoved the Council concur with the Planning Corrunission's recommendation and approve the request of the Public Utility District for a six-month extension for their permit to construct a warehouse structure. The motion was seconded by Councilman Haguewood and passed by the Council. Councilman Wray moved the minutes of the Planning Commission October 13, 1975 meeting be accepted and placed on file as read by Mayor Basom. Council- man Haguewood seconded the motion and it carried. A work session was scheduled with the Planning Commission for Thursday, October 23, 1975 at 7:00 P.M. in the Council Chambers re: The Comprehensive Plan Policies. I 2. A letter r~ceived from B. Magnuson, dated October 7, 1975 requesting an extension of the existing RMF zone to incorporate Block 1 of Crofts Addition except the West 40' thereof and except the portion conveyed to Ray D. Green and Flora Green by warranty deed dated December 17, 1965 was read by Mayor Basom. Councilman Lukey moved to table and refer this re- quest to the Planning Commission for recommendation and report. The motion was seconded by Councilman Haguewood and carried with Councilman Ross abstaining. 3. Co unci lman 01 son moved "Mrs. C. Bednarek I s Water Problem" subject be taken from the table and opened for continued discussion. The motion was seconded by Councilman Hordyk and passed by the Council. Manager Whorton then briefed the Council concerning the facts revealed by the research study to date, indicating that the easement entitlements and other related control problems require additional researcch and analysis, and concluding with the recommendation that this matter be again tabled for delayed consideration. Councilman Ross then moved to table this matter for further investigative study and report. The motion was seconded by Councilman Wray and passed by the Council. I 4. Councilman Wray moved Agenda Item No.4, "Cemetery Fees - Parks and Recreation Director Memorandum" be tabled as requested by Manager Whorton. The motion was seconded by Councilman Ross and passed by the Council. 5. In reference to Agenda Item No.5, "Consideration of law Suit Against the City - Burrowes and Fox," Attorney Taylor presented a brief report to the Council concerning the progression of the proceedings in this matter. In surrunary, Mr. Taylor informed the Council he has been advised that the very critical in nature scheduled October 24, 1975 hearing will not be held on said date due to the unavailability of a Superior Court Judge external to Clallam County who will preside over the hearing, and, as the time element is a major factor in a hearing of this magnitude, the date of October 24 was additionally unsuitable as it is a Calendar Day in Clallam County Superi or Court. Upon advi sement of the ,actua 1 heari ng date, Attorney Taylor stated he will report same to the Council and will keep the Council advised of the progress of the proceeding on a regular basis. Councilman 'Ross then moved this matter be tabled for delayed consideration. The motion was seconded by Councilman. Wray and passed by the Counci 1. -- Counci lman Lakey then requested Manager Whorton arrange to have the Engineering, Department provide the Council with a large scale map of the area in - question. 44City Council Meeting October 21, 1975 VI LEGISLATION 6. Mayor Basom next read Manager Whorton's draft memorandum re: the Court- house site. This subject is an advisory Proposition appearing on the November 4, 1975 General Election banot. In his report to the Council Manager Whorton presents an analysis of architect L. Roline's cost comparative report on the proposed Courthouse sites indicating the rami- fications involved with the Campbell Avenue location, e.g., public inconvenience, traffic and transportation problems, necessary improve- ments required to City streets, sewers, water mains, electrical facilities and the associated costs, also stating the most evident factors advant- ageous to a Roosevelt Junior High School site location, i.e., the possible cost-sharing of facilities, services, supplies and equipment purchases by intergovernmental agencies, public convenience, and savings of taxpayers dollars. The report also contained courses of action the Council might pursue to reaffirm the City's position in this matter. I 7. The Council then took under consideration and discussed Manager Whorton's recommended avenues of action and it was the consensus of the Council that items No. 1 and No.3, Page 5, be accepted and that items No. 2 and No.4 be deleted from Page 5 of Manager Whorton's memorandum. Councilman Ross then moved the Council reaffirm their strong public stand that the new proposed Courthouse be located at the Roosevelt Junior High School site to facilitate the original intent of mutual cooperation between the local governmental agencies in a variety of areas and that a copy of Manager Whorton's memorandum as revised be forwarded to the County Commissioners to fully explain the City's position on the Courthouse site and to express the desire of the City to cooperate on ways of saving money. The motion was seconded by Councilman Olson. Councilman Haguewood then recommended a paragraph referencing the joint cooperative City-County efforts relative to implementation of the ~tate Environmental Protection Act be incQrporated into the memorandum. On call for the question on the amended motion, the motion was passed by the Council. Councilman Haguewood moved to accept and place on file the Clallam County Humane Society September, 1975 work report. Tihe motion was seconded by Councilman Lukey and carried. I 8. Mayor Basom next introduced an item for Council consideration which was not included On this meeting's Agenda, namely, "An Agreement of Settlement" Re: Claim of the State of Washington arising out of Statewide City Employee's Retirement System's former practice of charging system manage- ment administrative costs to investment income rather than assessing the member cities during the period 1960-1971 (SCERS succeeded by Public Employee's Retirement System effective January 1, 1972). Attorney Taylor then briefed the Council concerning this matter stating the State's initial claim amounted to $322,236.16 effecting 107 member cities; that the State Public Employee's Retirement System by letter dated December' 23, 1974 made demand upon the City of Port Angeles in the amount of $12,270.78 as the City's pro-rata share of the alleged undercharges during the 1960-1971 time period; that negotiations involving representatives from the State Offices of the Auditor, Attorney General and P.E.R.S., various City Attorneys and the Municipal Research and Services Center acting in cooperation with the A.W.C. have been going on since the December 23, 1974 demand date for the purpose of arriving at a compromise offer of settlement to the State; that said negotiations resulted in the subject "proposal of compromised full and complete settlement of the State's claim agreement," based on the fonowing conditions: (1) The State would not claim any amount for any alleged deficiency for the period 1961 through 1966. (2) The 107 cities would pay thirty-three and one-third percent (33 1/3%) of the alleged deficiency for the period 1967 through 1970. (3) The 107 cities would pay the entire I amount of the alleged deficiency for the calendar year 1971. Attorney Taylor recommended the Council accept the "Agreement for Settlement." Councilman Wray then moved the Council accept the "Agreement for Settlement." ' The motion was seconded by Councilman Haguewood and passed by the Council. City Council Meeting October 21, 1975 45 VI LEGISLATION continued. I g. Mayor Basom read a letter dated October 17,1975 received from N.O.l.S. Director M. McCall informing the. Council of the resignation of Mr. Robert Green, a City representative On the N.D.L.S. Board of Trustees, and sub- mitting the name of Mr. Walter M. Miller, 603 Georgiana, as replacement candidate for the Council's consideration and the subsequent nominee confirmation by the County Board of Commissioners. After a brief discussion during which Commissioner Caulkins, who was in attendance, commented he felt Mr. Miller would be an excellent choice, Councilman Wray moved the Council approve the nomination of Mr. Walter M. Miller to fill the vacancy created by the resignation of Mr. Robert Green on the Board of Trustees of the North Olympic Library System. The motion was seconded by Councilman Ross and passed by the Council. 10. Notification from the Washington State Liquor Control Board that Ross Ernest Wait, Michael Alan Wait and George William Lindell, dba Sawtooth Restaurant, 1527 East First Street, Port Angeles, have been granted a change of trade name as of October 16, 1975 to the Cedar's Restaurant was acknowledged and noted for the record after being read by Mayor Basom. VII STAFF REPORTS 1. A motion was made by Councilman Haguewood, seconded by Councilman Lukey and passed to accept and place on file the August Financial and Treasurer (eports; the September reports on Fire, Municipal Judge, Parks and Recreation, Police, Light and Water wo~ reports, and Utilities billing report; and the Light and Police out-of-town reports. 2. Councilman Ross: Tumwater-Marine Drive Signalization Project - Manager Whorton reported construction should start the first part of November, delay caused by materials manufacturer; discussion re one- way truck travel route going East on Third revealed proposal to be unsafe therefore not feasible. I 3. Councilman Hordyk: 4. Counci 1 man Wray: 5. Councilman Lukey: Reported Council will adjourn to Executive Session immediately following adjournment of regular meeting. L.r.D. No. 198 Progress Report re: Asphalt contractor; B.P.A. Preference Customer Meeting - volunteered to attend. 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