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HomeMy WebLinkAboutMinutes 10/21/1986606 I CALL TO ORDER Mayor Whidden called the meeting to order at 7:01 P.M. II ROLL CALL Members Present: Mayor Whidden, Councilmen Hallett, Hesla, McPhee, Quast, Schermer, Stamon. Members Absent: Staff Present: Public Present: III MINUTES IV FINANCE None CITY COUNCIL MEETING Port Angeles, Washington October 21, 1986 Manager Flodstrom, Attorney Knutson, Clerk Anderson, P. Carr, M. Cleland, R. Orton, S. Brodhun, L. Glenn, J. Pittis, D. Wolfe, D. McKeen, T. Reid, L. Cochran, B. Coons. C. Alexander, B. White, D. Doyle, K. Garrison, G. Shaw, L. Smith, B. Hoglund, E. Vetkamp, J. Newton, C. Roblin, S. Vorous, L. Lee, M. Welch, K. Wright, J. Targett. Councilman Schermer moved to accept and place on file as presented the minutes of October 7, 1986. Councilman Hesla seconded. Councilman Stamon amended wording on Register page 601, second paragraph of section A to "single wide Councilmen Schermer and Hesla concurred and the motion to accept the minutes, as amended, carried. 1. Payment to Riddell, Williams authorized Councilman Stamon moved to authorize payment of the Riddell, Williams bill of October 1, 1986 in the amount of $10,234.63. She noted that a great deal of effort had been expended over the past several weeks. Councilman Hesla seconded and the motion carried. 2. Port Angeles Fine Art Center parking lot bid awarded to Lakeside Industries Councilman McPhee moved that the bid of Lakeside Industries in the amount of $43,522.32 be accepted and a contract be issued for the construction of the Port Angeles Fine Art Center parking lot and the paving of Jones Street adjacent to the parking lot. Councilman Stamon seconded with the understanding that the necessary additional monies come from the hotel /motel tax funds to cover the cost of these improvements. Councilman Quast stated he had heard an advertisement on the radio from the firm which had just been awarded the bid that the paving season was over for this year. He voiced additional concerns.ove previous performance problems. Public Works Director Pittis explained that if the weather held up the project could be completed. He also explained that previous problems had not been major in nature. Following explanation by Manager Flodstrom, of staff's recommendations Councilman McPhee temporarily withdrew his motion Councilman Quast then moved to rescind condition number 4 of the conditions imposed upon the Conditional Use Permit for the Webster Fine Art Center on page 2 of the Planning Commission minutes of September 24, 1986 and as accepted by the City Council October 7, 1986. Councilman Schermer seconded, voicing concern about rescinding the entire condition. He felt an amendment to the condition would be sufficient. Councilman Quast clarified that he intended to make a subsequent motion. Following discussion at great length, on call for the question the motion carried. Councilman Quast then moved that Jones Street be improved between the Boulevard and 8/9 alley on the eastern side by the installation of a curb or other design elements that separate the proposed parking lot and CITY COUNCIL MEETING 6 0 5 October 7, 1986 Councilman McPhee commended staff for development of an agenda information sheet and stated he had some suggestions for inclusion on the sheet. He agreed to call staff the following day with those comments. Councilman McPhee questioned Fire Chief Glenn on the definition of ALS and BLS as related to Medic 10. Fire Chief Glenn explained that BLS represented basic life support and ALS represented advanced life support. Councilman Stamon requested Councilmembers submit any comments on proposed by -laws for the Tourism Association to her tomorrow so she could relay them at the meeting Thursday night. She also announced that Port Angeles had been selected as the site for the 1987 Western Regional Babe Ruth Tournament. Councilman Hallett inquired as to wood stove inspections. Fire Chief Glenn explained that wood stoves were now inspected by the Building Division. Councilman Hallett suggested conducting executive sessions prior to City Council meetings. Councilman Quast felt this would need to take place after the construction of the new city hall or executive sessions would have to be held in the old City Hall prior to coming to the County facility so that members of the public who arrived early would have a place to be protected from inclement weather. Mayor Whidden reported on a Team Washington Tourism conference he had attended recently in Yakima. He stated that tourism is now the fourth largest industry in the state of Washington. Manager Flodstrom also complimented Lisa Cochran and the Public Information Committee on the October issue of the City Report. Councilman Quast commended Lisa and the Committee for developing the new City ad formats which appear in The Daily News. IX ADJOURN TO EXECUTIVE SESSION Mayor Whidden adjourned the meeting to executive session at 10:22 P.M. for the purpose of discussing real estate and litigation. X RETURN TO OPEN SESSION The meeting returned to open session at approximately 10:55 P.M. XI ADJOURNMENT Mayor Whidden adjourned the meeting at approximately 10:57 P.M. Clerk Mayor CITY COUNCIL MEETING October 21, 1986 landscaping from the street and a barrier across the driveway to the Fine Art Center be established. Councilman Stamon seconded and the motion carried. Councilman McPhee then restated his motion to award the bid to Lakeside Industries in the amount of $43,522.32 and issue a contract for the construction of the Port Angeles Fine Art Center parking lot and the paving of Jones street adjacent to the parking lot and to authorize the necessary additional funds from accumulated hotel /motel tax funds to cover the cost of these improvements. Councilman Stamon seconded, stating for the record that only $20,000 of this project was budgeted, that the extra funds were unbudgeted. On call for the question, the motion carried. V CONSENT AGENDA Councilman Quast moved to accept the items listed under the Consent Agenda as follows: (1) Correspondence from Washington State Liquor Control Board; (2) Vouchers of $326,082.57; (3) Payroll of 10/10/86 of $210,570.85. Councilman McPhee seconded. Councilman McPhee inquired about lawn seed purchased by the Light Department and a sheep skin seat cover purchased by Public Works. He also inquired about catered meals. Public Works Director Pittis explained that this had been for Utility Advisory Committee meetings. On call for the question, the motion carried. VI ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA There were no items added by the audience. Councilman Stamon thanked Dan Heassler, the paramedics, and Fire Chief Glenn for displaying the new Medic One vehicle prior to tonight's meeting. Fire Chief Glenn thanked the Council for allowing the purchase of such state of the art equipment. Councilman Quast stated that Council was indebted to Chief Glenn's leadership and personnel. VII LEGISLATION 1. Public Hearings: A. Clallam County /Key 3rd Chase Streets Street Vacation adopted Mayor Whidden opened the public hearing and asked for comments. There were none. He therefore closed the public hearing and read the ordinance by title, entitled, ORDINANCE NO. 2414 AN ORDINANCE of the City of Port Angeles vacating a portion of Third Street. Councilman Hesla moved to adopt the ordinance as read by title. Councilman Schermer seconded. Councilman Quast amended the motion to insert $1.00 as the amount of compensation required for the vacation. Councilman Hesla concurred. On call for the question, the motion carried. B. Removal of some trees from Jessie Webster Park Mayor Whidden opened the public hearing and asked for comments. Leola Smith, 819 South Cherry, stated that she had known Jessie Webster and felt certain that Mrs. Webster did not want to have trees removed from the park ever. She urged the Council not to remove trees from the park. Councilman Stamon explained that her husband, a professional forester, had walked through the park with park staff and had identified a number of trees as dead or diseased, thereby creating a hazard to those using the park. She stated that he had recommended these trees be removed. Carrie Roblin, 1022 East Eighth Street, addressed the Council, supporting the removal of hazardous trees but opposing the removal of any additional trees. 607 608 CITY COUNCIL MEETING October 21, 1986 Kay Garrison, 1122 South Cherry Street, urged the Council to remove only those trees that were hazardous and to save the remaining trees. Esther Veltkamp, 316 West Second Street, supported only the removal of hazardous trees and supported leaving Jessie Webster park as it is. Teri McDonald, president of Juan de Fuca Council of Campfire, spoke in support of selected thinning of the trees. She was concerned with safety and cited the fact that the Campfire Clubhouse, located in the park, had been burglarized seven times last year. She stated there was concern over fallen limbs and that maintenance was a problem due to falling needles and moisture created because of a lack of sunlight. Del Price, 324 South Albert, favored removing a significant number of the trees. He was also concerned with safety, particularly in the evening hours and with maintenance of the clubhouse, and neighboring houses. Doris Doyle, 1317 East Boulevard, an employee of Juan de Fuca Council of Campfire, stated that a concern for safety existed and that she had experienced some fearful situations in the park. She stated that an evening class had been cancelled due to a concern for the safety of the young people attending. She further stated that the clubhouse was no longer used in the evening hours due to a safety concern. She favored removing a number of trees. She cited other occurrences in the park which she attributed to the seclusion created by the large number of trees. Jim Newton, 425 East Sixth Street, felt the trees should not be blamed for people's actions and urged that no live trees be cut. Mrs. Doyle readdressed the Council stating that she did not blame the trees for people's actions but that the seclusion created by the number of trees was instrumental to the illegal activities that go on there. Councilman McPhee felt these concerns could be addressed by increased police patrol, installation of more lighting, and discouraging people to frequent the park after dark. Manager Flodstrom indicated that letters had been received from Teri Dobson, Wynona Childers, John and Beatrice Bland regarding the issue. Councilman Stamon noted that all three letters supported removal of at least some trees from Jessie Webster Park. There being no further comments, Mayor Whidden closed the public hearing. Following discussion at length, Councilman Stamon moved to authorize the Park and Recreation Department to; 1) undertake the process of selected, thinning, and topping those trees in need; 2) those 13 trees identified as dead or diseased be removed; 3) that the remaining five trees identified as diseased be treated on a case -by -case basis, removed or maintained as determined by staff; 4) the Council give authorization for the removal of the 13 trees adjacent to the Campfire Clubhouse as indicated earlier in the Parks Department memorandum to increase daylight in the area and to add to the safety of the area; 5) that in the unlikely event that proceeds are derived from the sale of timber, they be used to enhance Jessie Webster Park. Councilman Hallett seconded. Following discussion, on call for the question the motion carried with Councilman•McPiee voting "No Mayor Whidden instructed staff to prepare a letter of thanks to Mike Stamon for taking the time and effort to review the condition of the trees in Jessie Webster park free of charge. 2. Planning Commission minutes of October 8, 1986 A. Conditional Use Permit extended Philomena Brown, 622 South Valley Request has been made for extension of a Conditional Use Permit allowing a bookkeeping service as a home occupation located in the Residential Multi- Family District. Councilman Quast moved to grant a two -year extension of the Conditional Use Permit subject to the original conditions. Councilman Hesla seconded and the motion carried. B. Conditional Use Permit extended Gordon Sukert, 1225 East Front Street Request has been made for extension of a Conditional Use Permit to allow a CITY COUNCIL MEETING October 21, 1986 body and fender repair shop to operate in the Arterial Commercial District. Councilman Hallett moved to grant a one -year extension subject to the original conditions and findings. Councilman Stamon seconded and the motion carried. C. Conditional Use Permit extended Gaye Shannon, 139 West 14th Street Request has been made for extension of a Conditional Use Permit to allow a bed and breakfast establishment to locate as a home occupation in the Single- Family residential district. Councilman Stamon moved to grant a two -year extension subject to the original conditions and the original findings. Councilman Quast seconded and the motion carried. D. Conditional Use Permit granted Hoglund /Moore, 819 South "G" Street Request has been made to allow conversion of a single family residence to a duplex located in the Single Family Residential District. Councilman Schermer moved to concur with the Planning Commission's recommendation to approve the permit citing the following findings: 1. The proposed duplex is compatible with the surrounding existing, residential development and proposed commercial /residential development. 2. Because of the low density development in the vicinity, the proposed duplex will not burden existing streets and utilities. 3. The subject property complies with the Zoning Ordinance and Comprehensive Plan. Councilman Stamon seconded and the motion carried. E. Public Hearing set for Rezone request Ediz Hook Councilman Stamon moved to set a public hearing for November 4, 1986 to hear public testimony on a rezone request regarding Ediz Hook. Councilman Hallett seconded and the motion carried. F. Minutes accepted Councilman Stamon moved to accept and place on file the Planning Commission minutes of October 8, 1986. Councilman Hallett seconded and the motion carried. 3. Draft Oil Spill Contingency Plan adopted (tabled 10/7/86) Councilman Stamon moved to remove the item from the table. Councilman Hallett seconded and the motion carried. Councilman Stamon had a question with regard to wording on page 14 -3, specifically section 4.40.03. "Activated only by an emergency resolution of the Board of County Commissioners and /or the City Council." She felt-Olds phase might take too much time. Staff explained that this would be alleviated by phase II. She also expressed concern over the determination of the incident commander. Councilman McPhee agreed with this concern feeling that the plan was too vague in this area. He felt that there should be one final authority. He suggested that be the Port Angeles Fire Department. Chief Glenn explained that the incident commander would be the first federal official who appeared on the scene. Councilman Stamon stated that she did not feel that the plan was too vague, that she had intended to give the fire chief the opportunity to be sure that he was comfortable with the content of the sections that she had identified. She complimented the efforts of Fire Chief Glenn and Bob Hamlin in putting this plan together. She stated that this was a good start. She stated it would have made everyone's life a lot easier last December if this plan had been in place. Councilman Stamon stated this is the grass roots level and that the plan then escalates from this level to the state level, to the Coast Guard and the federal level. She felt it was important for the public to understand that actually in an oil spill, the federal government is the ultimate responsibility. 609 610 Councilman Hallett moved to approve this draft Oil Spill Contingency Plan and that the Council commend Bob Hamlin and Chief Glenn for their excellent work in getting the plan this far. Councilman Stamon seconded and the motion carried. 4. Summary presentation and consideration of Draft Harbor Management Plan City Planner Carr addressed the Council updating them on the Draft Harbor Management Plan. He explained that public hearings were forthcoming and urged the public to closely examine the alternatives. He reviewed with the Council drawings of proposed alternatives. He reviewed a proposed aquaculture operation. The second proposed alternative was marine fisheries processing which would fill one -third of the boat haven marina. Another alternative involved a relocating of the harbor line southward on Ediz Hook. He pointed out that this conflicted with the aquaculture proposal and this conflict would have to be resolved. He also mentioned a proposed bicycle trail. He reviewed several more alternative proposals including a marina. Other candidate projects included off -shore mining. He requested the Council's input on the goal statement for the harbor plan. Planner Carr then responded to questions from the Council. Councilman Stamon suggested utilizing the Public Information Program to make the public aware of the importance of their input was this process. Planner Carr noted that there would be a public hearing early or mid November. 5. Confirmation of individuals to serve on Interview Panel for Civil Service exams Councilman Stamon moved to approve Mr. Jim Brigham, Personnel Officer at Crown Z, Mr. Richard Carman, Fire Marshal, City of Puyallup as oral board members for the upcoming Fire Marshal examination, and Mr. Steve Vorous, Assistant Administrator, Olympic Memorial Hospital, and Mr. David Evertt, Police Lieutenant, City of Everett, for the Police Sergeant examination. Councilman Hesla seconded and the motion carried. 6. Consideration of Fine Art Center Rental /Caretaker Agreement Councilman Stamon moved to authorize Duncan McKiernan, Director of the Fine Art Center, to execute the Rental /Caretaker Agreement with Janis Burger. Councilman Schermer seconded and the motion carried. CITY COUNCIL MEETING October 21, 1986 7. Acceptance of Mike Morrish's resignation from Park Board Councilman Hesla moved to accept Mr. Morrish's resignation and authorize staff to develop, circulate and publish a notice of vacancy. Councilman Hallett seconded, directing staff to prepare a letter of thanks to Mr. Morrish for his service on the Park, Recreation and Beautification Commission. The motion carried. During discussion with Councilman Quast, Park 4nd Recreation Director Brodhun indicated that Recreation Coordinator Mark Bowes was actively pursuing a Recreation Advisory Committee. 8. Ordinance adopted adding two student members to Park, Recreation and Beautification Commission Mayor Whidden reviewed a background memorandum and read the ordinance by title, entitled, ORDINANCE NO. 2415 AN ORDINANCE of the City Council of the City of Port Angeles, increasing the membership of the Parks, Recreation and Beautification Commission, amend- ing Chapter 2.32 of the Port Angeles Municipal Code, and repealing Sections 1 and 2 of Ordinance No. 1926 and Section 1 of Ordinance No. 2384. Councilman Hallett moved to adopt the Ordinance as read by title. Councilman Stamon seconded and the motion carried. CITY COUNCIL MEETING October 21, 1986 9. Resolution passed amending right -of -way acquisition procedures for State funded roadway projects Mayor Whidden read the resolution by title, entitled, RESOLUTION NO. 30 -86 A RESOLUTION of the City of Port Angeles amending the right of way procedures policy as set forth in Resolution No. 16 -80. Councilman Quast moved to pass the resolution as read by title. Councilman Hallett seconded and the motion carried. 10. National Business Professional Women's Week Proclamation Mayor Whidden proclaimed the week of October 19 -25, 1986 as National Business Professional Women's Week and urged all citizens in Port Angeles to join in this salute to working women by encouraging and promoting the celebration of achievements of all business and professional women as they contribute daily to our economic, civic and cultural purposes. 11. "Bring Home Our POW's" Proclamation Mayor Whidden proclaimed the week of November 2 -11, 1986 as "Bring Home Our POW's" week and urged all citizens of Port Angeles to show their concern by writing letters to the President who is Commander in Chief of the military, asking them to make these men their highest national priority. 12. City Manager authorized to withdraw from PERS retirement system Councilman McPhee moved to allow the City Manager to withdraw from the Public Employees Retirement System with the understanding that there be no additional cost to this city. Councilman Stamon seconded and the motion carried. 13. Cystic Fibrosis Awareness Week Proclamation Mayor Whidden proclaimed November 9 -16, 1986 as Cystic Fibrosis Awareness Week in Port Angeles and urged all citizens to learn more about the tragic disease and to support research for a cure. VIII CITY COUNCIL COMMITTEE REPORTS /LATE ITEMS Councilman Hallett directed the Council's attention to the summary prepared by Lisa Cochran of the last three months activity of the Public Information Program. He commended her for her efforts. He also called the Council's attention to the agenda information attachment which was spearheaded by the Public Information Committee. Councilman Stamon commented on a memo in the information agenda regarding the model conservation standards. Councilman Hesla reported on a meeting of a Park and Recreation Sub- committee with regard to the physically challenged. He noted that Recreation Coordinator Mark Bowes had attended and commented on how energetic Mr. Bowes was. He stated Mr. Bowes was knowledgeable in recreational activities for the physically challenged and that the committee was focussing on recreational activities for this group. Councilman Hesla also commented on a recent meeting of the Executive Board of the Chamber of Commerce where a brainstorming session had been suggested for local business representatives to establish goals for the Chamber prior to the executive board's winter retreat. Councilman McPhee referred to a 1929 utility bill and how that compared with today's price. Manager Flodstrom stated that the bill today was approximately ten -fold the amount. Councilman Quast requested the Solid Waste division update the graph on revenue at the Landfill. He also inquired as to the status of the labor contracts with Teamsters. Personnel Manager Coons addressed the Council 611 612 CITY COUNCIL MEETING October 21, 1986 explaining that he had met with, and would be meeting again with representatives of Teamsters in an effort to resolve some confusion on the contract. Councilman Schermer reported that he would be attending a two -day meeting of the Community Development Block Grant Committee for the state of Washington. He offered to provide individual Councilmembers with more information upon request. He reported on a recent state transportation conference he had attended as a representative for Clallam Transit and reminded Councilmembers that Tim Fredrickson of the Clallam County Transit was the president elect of that association. Councilman Schermer then indicated his feelings that in conducting a public hearing, Councilmembers should listen to the public first and refrain from commenting until public comment had been heard. He urged the Mayor to not allow Councilmembers to talk before the public has had their chance. Councilman Quast referred to a meeting the Mayor would be attending in Sequim the following night. Mayor Whidden announced that Councilman Stamon, Councilman McPhee and himself would be attending the first neighborhood council meeting in the home of Mrs. Welt on October 28, 1986 at 7:00 P.M. He urged Councilmembers to contact any of the three which would be attending if they had information on the issues and concerns of this neighborhood. He reviewed a letter from Mrs. Margaret Anderson, who was involved with the Cystic Fibrosis Foundation suggesting that donations are always welcome. He also read a note of congratulations on the "We're All Ears" segment of the City Report commending the Public Information effort of the City of Port Angeles from Mr. Guy Olman. Manager Flodstrom reminded the Council that there was a Utility Advisory Committee meeting the following day at 4:30 in the City Light Conference Room. He also stated that he had a file which contained responses submitted by the public to the "We're All Ears" segment of the City Report and offered to share those with any Councilmember who was interested. IX ADJOURN TO EXECUTIVE SESSION Mayor Whidden adjourned the meeting to executive session at 9:42 P.M. for the purpose of discussing real estate, stating the executive session would last 15 -30 minutes. X RETURN TO OPEN °SESSION The meeting returned to open session at approximately 10:12 P.M. XI ADJOURNMENT The meeting was adjourned at approximately 10:15 P.M. ■)U\_f2)A Clerk sit C Mayor