HomeMy WebLinkAboutMinutes 10/27/2009 •
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
October 27, 2009
CALL TO ORDER- Mayor Braun called the special meeting of the Port Angeles City Council to order at
SPECIAL MEETING: 5:30 p.m.
ROLL CALL: Members Prerent.� Mayor Braun, Deputy Mayor Wharton, and
Councilmembers Di Guilio, Kidd, Perry, and Rogers.
Me�nbersAbsent: Councilmember Williams.
Staff Presenl: Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler,
T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, B.
Coons, and T. Pierce.
Publrc Presen�: All individuals present in the audience failed to sign the
roster.
PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Braun.
ALLEGIANCE:
WORK SESSION: I. 20/0 Preliminary Budget Workshop
2010 Preliminary Budget Manager Myers explained that the packet for the budget workshop included items
Workshop for informational purposes and items needing Council input. He informed Council
of the organizational charts provided in the packet for their information only. He
addressed changes to the 2010 Preliminary Budget, explaining that the changes
would increase the General Fund Balance by $142,000, and result in a City-wide
Budget below $100 million. Brief discussion ensued regarding specific utility fund
changes and the Fine Arts Center.
Manager Myers direcced Council to the list of supplemental requests, explaining
that these items were additional departmental budget requests not included in the
preliminary budget. Fire Chief McKeen addressed the Fire Department's need for a
Fire Engine replacement. Brief discussion ensued regarding the Fire Engine
replacement, the equipment services budget, average monthly vehicle maintenance
coscs. By consensus, the Council agreed to add the Fire Engine replacement cost to
the 2010 Preliminary Budget.
Manager Myers addressed other items on the list of supplemental requests,
including overtime for engineers, seasonal personnel for the Water Treatment Plant,
and CMMS for some of the utility departments. By consensus, the Council agreed
to include these items in the 2010 Preliminary Budget. Briefdiscussion ensued
regarding spending the increased fund balance on supplemental requests, the
Criminal Justice Fund, Police department radio equipment, and carpet replacement
for the Police Department.
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CITY COUNCIL SPECIAL MEETING
October 27, 2009
WORK SESSION: Manager Myers presented the City's proposed funding of outside agencies. •
(Cont'd) Lengthy discussion ensued regarding the Lodging "fax Committee
recommendations, funding cuts to outside agencies, and the Fine Arts Center's
2010 Nreliminary Budget supplemental request.
Workshop
(Cont'd) Manager Myers described the schedule of vehicles to be replaced, explaining that
the Equipment Services Fund provides the funding. He stated that the majority of
the replacement costs were for public safety vehicles. He also explained that the
proposed Hybrid vehicle was a planned replacement for an older pool vehicle.
Discussion ensued regarding purchasing a less expensive fuel-efficient car, the
statement of purchasing a hybrid vehicle, and the need for additional pool cars. By
Consensus, the Council agreed with the summary of vehicles proposed, e�ccept for
the purchase of the hybrid vehicle. Director Cutler agreed to bring back a non-
hybrid vehicle for consideration for a pool vehicle replacement.
Manager Myers described the list of capital projects and funding. Director
Ziomko�vski explained that most of the governmental fund projects were provided
for through FEMA grants, and mentioned that Director Cutler was available to
answer questions regarding the utility funds. Lengthy discussion ensued regarding
automated meter reading, advanced metering infrastructure,,the life span of
currently used meters, problems with the current meters, conservation, simultaneous
replacement of both the water and electric meters, the entryway monument, Water
and Wastewater funds, and CMMS. By Consensus, the Council agreed to the list of
capital projects and funding.
Manager Myers discussed the 2010 Budget for long-term debt, recommending
additional long-term debt of $6.7 million. He explained that the debt would provide
funding for Electric, Water and Wastewater projects, including the automated meter
reading system and CSO project. Brief discussion ensued regarding the automated
meter reading system, the current bond market, fund balances City wide, projected
fund balances at the end of 2010, Lodging Excise Tax, the Contingency Fund, and
the possible privatization of the Cemetery.
Director Ziomkowski presented the schedule of Property Taxes. She described one
of the proposed options for increasing the Regular Property Tax Levy by 1%. She
explained that the option included the 1% increase as well as a decrease in one of
the Special Levies, resulting in a tax savings for property owners. She also
provided a brief PowerPoint presentation regarding the calculation of property
taxes. Lengthy discussion ensued regarding using larger amounts of reserves to
decrease the Special Levies, possible effects of forgoing the 1% increase on the
Regular Levy, and protecting the property tax base. Director Ziomko�vski
reiterated that the option was just one possible scenario. By consensus, the Council
agreed to take additional time to address the proposed Property 7'ax changes.
Manager Myers addressed the Amendment to the Lodging Excise Tax Fund and the
summary of changes to the Recreational Activities Fund. Brief discussion ensued
regarding the original elimination of Family Fun Day, additional tournaments, and
fund expenses. By consensus, the Council agreed to include Eamily Fun Day in the
2010 Preliminary Budget.
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CITY COUNCIL SPEC[AL MEETING
October 27, 2009
• WORK SESSION: Manager Myers reported on the �sther Webster Fine Arts Center. Brief discussion
(Cont'd) ensued regarding the City's coniribution amount, the Friends of the Fine Arts
Center contribution amount, additional funding requests, and the Endowment Fund
2010 Preliminary Budget investments.
Workshop
(Cont'd) Manager Myers reported on the Personnel Summary Analysis, stating that the
preliminary budget included a decrease of 4J5 full-time, and 6 part-time positions.
He explained that this did not include any layoffs or supplemental requests, and
considered the William Shore Memorial Pool transfer.
Manager Myers inquired as to ho�v Council wanted to proceed on the proposed
increases in Water rates. By consensus, the Council agreed to address the proposed
increases at the next City Council meeting.
Manager Myers addressed some of the City's unfunded mandates, including the
CSO project, jail and prosecution costs, and election costs. He explained that he
would have a complete list by next week. Brief discussion ensued regarding the
AWC survey of unfunded mandates and the Finance and Economic Development
DepartmenYs unfunded mandates.
Director West described the use and purpose of the Economic Development Fund,
including recently received inquiries regarding the Fund. He outlined Council
policies beginning in 2000, and provided a summary for clarification purposes. He
explained that these policies were currently in practice, and asked Council to notify
him regarding any proposed changes. Brief discussion ensued regarding the
policies, officially adopting the policy summary, and placing the summary on the
City's website. Attorney Bloor clarified that the summary was a compilation of
policies and ordinances already adopted.
Attorney Bloor presented information regarding the hearing examiner system. He
explained that the system had been suggested many times over the years, and that
recent audits of the City by WCIA supported adopting a hearing examiner system.
He explained that the new system would help improve efficiency and decrease
liability regarding increasingly complex land use decisions. He recommended that
Council institute a hearing examiner system, stating the estimated cost to be
between $70,000 and $75,000. Brief discussion ensued regarding the Economic
Development Fund, sharing the system's cost with other cities and Clallam County,
and the hearing examiner process. Manager Myers addressed additional budget
questions regarding Street Capital Funding for 2010. By consensus, the Council
agreed to discuss the issue at the next Council meeting.
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ADJOURNMENT: Mayor Braun adjourned the special meeting at 827 p.m.
c-c-c�.
Gary Braun, or Ja a Hurd, City Clerk
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