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HomeMy WebLinkAboutMinutes 11/02/1999 4078 CITY COUNCIL MEETING Port Angeles, Washington November 2, 1999 CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 6:00 p.m. ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Doyle, Hulett, McKeown [arrived at 6:01 p.m.], Wiggins and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Becket, S. Brodhun, B. Collins, G. Cutler, S. Ilk, Y. Ziomkowski, D. Grove, D. Madison, and N. Wu. Public Present: P. Lamoureux, M/M M. Ewing, D. Barnes, F. Ducceschi, L. Lee, S. Cosser, J. Blezhold, M. Turner, M. Clapshaw, B. Riley, C. Schultz, and P. McCullough. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Braun. ALLEGIANCE: CEREMONIAL Port Angeles as Regional Site for Celebration of Veterans Day 1999 MATTERS/ PROCLAMATIONS: Mayor Braun announced that the Veterans Day National Committee has once again designated Port Angeles as a Regional Site for the celebration of Veterans Day. Mayor Braun thanked Sam Martin for her efforts in obtaining this designation. WORK SESSION: None. LATE ITEMS TO BE Manager Quinn asked to add two items to the agenda: a Sole Source Resolution for PLACED ON THIS OR IBM netw6rking hardware and the designation of a'Councilmember to attend the FUTURE AGENDA: Peninsula Enhancement Grant Advisory Committee meeting. These were added as Items H. 2. and I. 6. respectively. Paul Lamoureux, 602 Whidby, addressed the Council regarding the potential for citizens to become encumbered with water system costs associated with the dam removal. He felt the Council's concern should not be with saving salmon, but with the City's water supply. Mr. Lamoureux felt the City had been burdened in the past with the cost of the mandated treatment plant. He noted that there was going to be a public hearing scheduled regarding rate increases for water and wastewater, and he was certain there was a correlation between the increase and the dam removal. Discussion ensued, and Councilman Doyle stated the rates increases were not tied to the dam issue, but to finance the infrastructure of the City. Councilman Campbell thanked Mr. Lamoureux for the reminder and agreed the dam issue would have to be carefully monitored; however, the impacts of the dam removal on the City's water supply are covered by federal law. Councilman Campbell noted that the Safe Drinking Water Act has required the City to upgrade its water supply and water quality. These are costly items and will have to be closely monitored. Councilman Campbell stated he was more concerned with storm water regulations being promulgated by the EPA. This will also have to be watched. Councilman Campbell thanked Mr. Lamoureux for bringing these items to the floor. FIN ANCE: 1. A ward Carnegie Library Restoration Consultant Contract Carnegie Library Mayor Braun reviewed the information provided by the Public Works Department. Restoration Discussion ensued, and staff responded to questions posed by the Council and offered clarification regarding the difference between restoration and renovation and possible future uses of the building. -1- 4079 CITY COUNCIL MEETING November 2, 1999 FINANCE: Councilmember McKeown moved to approve the selection of Olympic Design (Cont'd) Works, Inc., to provide architectural and engineering services for Phase Two of the Carnegie Library Building Restoration/Renovation Project No. 97-08 and Carnegie Library authorize the Mayor to sign the negotiated agreement in the amount of $15,000, Restoration (Cont'd) subject to City Attorney approval. Councilman Hulett seconded the motion, which carried unanimously. Change Order for 2. Change Order for Contract to Install SCADA at Wastewater Treatment Plant Installation of SCADA at Wastewater Treatment Mayor Braun reviewed the information provided by the Public Works Department, and Plant Director Cutler responded to questions and provided clarification. Councilman Campbell moved to approve Change Order No. I to the S & B, Inc., contract, increasing the contract by $14,450. Councilman Doyle seconded the motion, which carried unanimously. Carnegie Library 3. Acceptance of Carnegie Library Demolition Project Demolition Project Mayor Braun reviewed the information provided by the Public Works Department. Councilman Doyle asked that staff draw up an itemized list of expenses involved to date in the Carnegie Library restoration project. Director Cutler will bring a report to a future meeting. Councilman Wiggins moved to accept the project and authorize the release of R.J. Services' retainage in the amount of $5,121.45 upon receipt of clearances from the Departments of Revenue and Labor & Industries. Councilman Hnlett seconded the motion, which carried unanimously. CONSENT AGENDA: Councilmember McKeown moved to accept the Consent Agenda, to include: 1) Council minutes of October 19, 1999, regular meeting; and 2) Finance Department travel request - Payroll Clerk to workshop. Councilman Wiggins seconded the motion, which carried unanimously. CITY COUNCIL Councilmember McKeown attended a Gateway Committee meeting. COMMITTEE REPORTS: Councilman Wiggins attended a Marine Resources Group meeting, among others. Councilman Williams attended the Northwest Solar Summit meeting; he gave a report on the information he obtained while there. ~ Councilman Doyle attended l~eal Estate Committee meeting~, the grand opening of the Lee Plaza, which he felt was an asset to the downtown area, and a volunteer recognition reception held by the Chamber of Commerce. Mayor Braun attended the grand opening of the Lee Plaza, the Bergsma Showroom ribbon-cutting ceremony, and the Chamber volunteer reception. He also met with Scott Jackson of Apco Strategic Marketing and Communications. Ordinances Not Requiring Public Hearings: None. Right-of-Way Procedures 1. Resolutions Not Requiring Public Hearings Resolution No. 16-99 Mayor Braun reviewed the information provided by the Public Works Department. Director Cutler responded to questions and provided clarification, and Mayor Braun read the Resolution by title, entitled RESOLUTION NO. 16-99 A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting state and federal right-of-way acquisition procedures, rescinding previously adopted right-of-way acquisition procedures, and repealing Resolutions 16-80 and 30-86. Councilman Doyle moved to pass the Resolution as read by title. Councilmember McKeown seconded the motion, which carried unanimously. -2- 4O80 CITY COUNCIL MEETING November 2, 1999 IBM as Sole Source 2. Sole Source Resolution - IBM Networking Hardware Provider Resolution No. 17-99 Mayor Braun reviewed the information provided by the Police Department. Chief llk responded to questions and provided additional information and clarification. Mayor Braun read the Resolution by title, entitled RESOLUTION NO. 17-99 A RESOLUTION of the City Council of the City of Port Angeles, Washington, designating the IBM Corp. as the sole source for acquisition of the AS400 related equipment and declaring an exception to the normal bidding requirements. Councilman Hulett moved to pass the Resolution as read by title. Councilman Williams seconded the motion, which carried unanimously. Acme Taxi License Other Considerations 1. Consideration of Application from Acme Taxi for Taxicab License Mayor Braun reviewed the information provided by the City Clerk's office, and Clerk Upton responded to questions and provided clarification. Marjofie and Mike Ewing, 2350 E. Sixth Avenue, applicants, felt there was a need for another taxi service in Port Angeles. Also, they felt Port Angeles should have a choice in companies. The Ewing's plan on working as a team with Blue Top Cab. Mayor Braun offered Blue Top Cab Co. the opportunity to comment on this issue. Don Cosser, 826 N. Bourchier, stated he had nothing to add other than what was already stated in the letter he had sent in this regard. Discussion ensued regarding state and local rules and regulations for the operation of a taxicab company. Attorney Knutson also provided background on changes made to these regulations by the City Council in 1994. Members of the Council questioned the reasoning for City Council approval being required on this particular type of license, and a preference was expressed that staff should administer business licensing for taxicabs similar to all other business licenses issued by the City. Councilman Wiggins moved to approve the Ewing's Taxicab Business License, subject to the terms and conditions as set forth in the staff memo. Councilman Campbell seconded the motion, which carried unanimously. PUBLIC HEARINGS - Turner Annexation - ANX 99-02 - 4.53 Ac~'es South of Higtnvay 101 Between Doyle QUASI-JUDICIAL: Avenue and Old doe Road Turner Annexation Mayor Braun reviewed the information provided by the Planning Department, and Ordinance No. 3028 Director Collins described the location of the property and the contents of the packet. Staff responded to questions, and provided clarification regarding various issues such as the urban growth area, zoning, police and fire protection, and the size and shape of the area under discussion. Mayor Braun opened the public hearing at 7:14 p.m. Margo Turner, 3904 S. Reddick Rd., spoke in support of the annexation. She felt all the neighbors concerns had been addressed. Councilman Doyle asked if it would be a problem to include Old Joe Road in the annexation. Mrs. Turner feared the added expense would be too much of a burden. Cynthia Shillington, 322 Doyle Road, stated the neighbors are concerned about the road situation, as the property under discussion fronts on Highway 101 on the west and Doyle/Old Joe Rd. on the south and west. She felt the annexation and development of the land would cause a traffic problem. She felt Old Joe Road should be included and developed if the annexation is approved. Pat McCullough, 302 Doyle Road, expressed concern with the Highway traffic if this annexation is approved, as it is dangerous to turn left on Doyle Road from the Highway. -3- 4081 CITY COUNCIL MEETING November 2, 1999 PUBLIC HEARINGS - Discussion ensued specific to the development of Old Joe Road, and Director Collins QUASI-JUDICIAL: explained that if Old Joe Road was in the City, it would be required to be improved to (Cont'd) City standards. If it is not in the City, and Old Joe Road is not used for access/egress to the property, development is not a requirement. It' Old Joe Road is used for Turner Annexation circulation, then there would be the requirement that the portion of Old Joe Road be Ordinance No. 3028 brought up to City standards. (Cont'd) Councilman Doyle reminded the Council that the land could remain in the County and could be subdivided into 36 residential lots. The road would not have to change, and the City would have no authority to change it. Therefore, he felt the traffic issue had nothing to do with the annexation itself and should not be considered. Director Collins noted that the Planning Commission did discuss whether to include both roads, and the Planning Commission only required one. The .Planning Commission also discussed whether Old Joe Road would meet the City's requirements for upgrade. It appears that there is sufficient right-of-way on the west side of this property, but not on the south side of Old Joe Road. It was felt that Doyle Avenue should be adequate to meet the need. Director Collins noted the map should go to the City limits. There was no further testimony, and Mayor Braun closed the public hearing at 7:28 p.m. Discussion ensued, and Director Collins provided clarification regarding the roads included in the area being considered £or annexation and their adequacy in supplying ingress and egress to the area. Mayor Braun then read the Ordinance by title, entitled ORDINANCE NO. 3028 AN ORDINANCE of the City of Port Angeles annexing approximately 4.53 acres located south of Highway 101 West between Doyle Avenue and Old Joe Avenue, including adjacent portions of Doyle Avenue and U.S. Highway 101 West, into the City of Port Angeles. Councilman Doyle moved to adopt the Ordinance as read by title, citing Findings 1 - 14 and Conclusions I - 4 as set forth in Exhibit "A", which is attached to and becomes a part of these minutes. Councilman Campbell seconded the motion, which carried unanimously. PUBLIC HEARINGS - Consideration of Application(s) for CDBG General Purpose Grants (Continued~otn OTHER: October 19, 1999) Consideration of Mayor Braun reviewed the information provided by the Public Works Department. Don Applications for CDBG Madison, Property Manager, explained that only one application had been received, and Grants it was to continue the Housing Rehabilitation Program for the next two years. Mr. Resolution No. 18-99 Madison responded to questions and provided clarification. Mayor Braun reopened the public hearing at 7:35 p.m. There was no public testimony, and the public hearing was closed at 7:35 p.m. Mayor Braun read the Resolution by title, entitled RESOLUTION NO. 18-99 A RESOLUTION of the City of Port Angeles,. Washington, authorizing submission of an application for a general purpose Community Development Block Grant and committing to comply with all required regulations. Councilman Wiggins moved to pass the Resolution as read by title. Couneilmember l~lcKeown seconded the motion, which carried unanimously. Break Mayor Braun recessed the meeting for a break at 7:35 p.m. The meeting reconvened at 7:55 p.m. -4- 4082 CITY COUNCIL MEETING November 2, 1999 Other Considerations - Continued Set Public Hearing for 2. Set Public Hearing for November 17, 1999 to Consider Water/Wastewater Water/Wastewater Rates Rates Mayor Braun reviewed the information provided by the Public Works Department. Councilman Doyle moved to set a public hearing for November 17, 1999, to accept public comment on the proposed revision to Water/Wastewater rates. Councilman Wiggins seconded the motion, which carried unanimously. Solid Waste Advisory 3. Designate Alternate Council Member to Solid Waste Advisory Committee Committee Alternate Mayor Braun reviewed the information provided by the Public Works Department. Councilman Doyle stated this issue had been discussed by the UAC, and it was felt to be important to have a Council representative at each meeting. He volunteered to be the Committee alternate. Councilman Hulett moved to appoint Councilman Doyle to be the Council alternate on the Solid Waste Advisory Committee, to designate Tom McCabe to attend the meetings as a staff resource person and to authorize the City Manager to forward a letter to Clallam County designating the representatives. Couneilmember McKeown seconded the motion, which carried unanimously. Planning Commission 4. Set Special Meeting for Planning Commission Interview(s) Interviews Mayor Braun reviewed the information provided by the City Clerk's office. Councilman Hulett felt comfortable appointing the two applicants to fill the vacancies on the Planning Commission absent interviews. Councilman Doyle had spoken to Mary Craver, a former Commission member, who may be interested in returning to that position. Clerk Upton informed the Committee that Dean Reed could possibly be joining the LlAC,~as JoeMichalczik's term is~up as of December 31, 1999. If Mr. Reed ~s appointed to UAC, he will leave the Planning Commission when his term expires on March 1, 2000. Perhaps Ms. Craver would consider that position. Couneilmember MeKeown moved to deviate from the normal procedures by eliminating the interview process and appoint Messrs. Philpott and Schramm to the Planning Commission. Councilman Hulett seconded the motion, which carried unanimously. Clerk Upton asked for direction as to which term would be filled by which applicant. Councilman Doyle moved to place Mr. Schramm in the longer term and Mr. Philpott in the shorter term. Councilmember McKeown seconded the motion, which carried unanimously. Budget Hearing 5. Set Public Hearings for 2000 Budget Mayor Braun revieWed the information provided by the City Manager. Councilman Campbell moved to set a public hearing for November 17, 1999, to conduct a public hearing on the Year 2000 revenue sources and on the Year 2000 proposed budget. Councilman Doyle seconded the motion, which carried unanimously. Peninsula Enhancement 6. Designation of Councilmember to Attend Peninsula Enhancement Grant Grant Advisory Committee Advisory Committee Meeting Mayor Braun reviewed the information provided by the City Manager. Manager Quinn described the applications which would be considered at that meeting and listed the other members of the Committee. Director Brodhun stated he would be attending this meeting regarding a trail project and noted that the meeting would be held at the Jefferson County Library rather than in the Port Angeles Library as stated in the memo. Councilman Williams will try to rearrange his work schedule to attend this meeting. If he cannot, Councilman Doyle will attend in his place. INFORMATION: City Manager's Report Preliminary Budget Manager Quinn stated he had distributed Preliminary Budgets to each of the Councilmembers; he gave a brief review of the budget format. He asked that the Council Finance Committee meet briefly directly following the Council meeting to set -5- 4083 CITY COUNCIL MEETING November 2, 1999 Preliminary Budget meeting dates. (Cont'd) Mayor Braun thanked Manager Quinn and Director Ziomkowski for the time and effort they put into building the budget document. Councilman Campbell noted that there was little to no public participation in the budget process in years past. He asked if the public hearing could be better publicized and, hopefully, encourage greater public participation. Manager Quinn stated he would put information in the newspaper and talk about the budget when he speaks on the radio November 4, 1999. Councilman Williams suggested the information be placed on Channel 21 and the Web page as well. Manager Quinn announced that staff, has developed an alternative in the event 1-695 passes in today's election. It is not included in the Preliminary Budget which has been distributed. However, staff is prepared to discuss this with the Council as necessary and requested. Position Justification Manager Quinn pointed out that a position justification for the Treatment Plant Superintendent was also contained in the packet. An interim person is currently filling the position, which is included in the budget. At Councilman Doyle's request, Director Cutler explained the difference between a Supervisor and a Superintendent. EDC Report Manager Quinn noted the EDC 35a Quarter report contains an update on the APCO Strategic Marketing Plan. Brief discussion ensued, and Manager Quinn responded to questions regarding the meetings with APCO. ULID 215 Councilman Doyle requested an update on ULID 215. Manager Quinn said it is anticipated that the report would be on the agenda for the November 17, 1999, Council meeting. ADJOURNMENT: The meeting was adjourned at 8:25 p.m. Gary Braun, Ma~.or Becky J. Ul~n, Crerl/- -- ' ' "~ ' -6- 4084 Exhibit "A" FINDINGS, AND CONCLUSIONS IN SUPPORT OF APPROVAL OF THE TURNER ANNEXATION REQUEST - ANX 99-02: Findings: 1. On April 14, 1999, the Planning Department received an annexation request from Mr. and Mrs. James Turner for a 4.53 acre area located south of US Highway 101 between Doyle and Old Joe Avenues. 2. On May 18, 1999, the City Council sent the request to the Planning Commission for review and a recommendation and set a date to discuss the request with the applicants for the City Council's June 1, 1999, meeting, per RCW 35A. 14.120. 3. Two property owners constitute the proposed annexation area. 4. The County's Port Angeles Regional Comprehensive Plan land use designation and zoning in the proposed annexation area is LD, Low Density. 5. The proposed annexation area is within the Port Angeles Urban Growth Area. 6. The nearest City utilities are located across (north) of US Highway 101 at this location. The subject property fronts on US Highway 101. 7. The factors considered under RCW 35A. 14.200 in review of annexation proposals include "the configuration of the area, comprehensive use plans and zoning, the likelihood of significant growth in the area and in adjacent incorporated and unincorporated areas during the next ten years, location and coordination of community facilities and services., the probable effect of the annexation proposal or alternatives on cost and adequacy of services and controls in the area, and the effect of the annexation proposal or alternatives on adjacent areas." 8. The Port Angeles Comprehensive Plan as amended June, 1997, contains 10 policies (Growth Management Element Policies BI-10) directly related to annexations. 9. The proposed annexation must comply with the City's annexation policies as established in the City's Comprehensive Plan and Resolution 18-78. 10. A Determination of NonSignificance was issued for the proposed annexation on August 5, 1999. 11. Notification of the proposed annexation action was properly provided per RCW 35A. 14.130. 4085 12. The Planning Commission held a duly noticed public hearing on the proposal at its regular August 25, 1999, meeting. Following the public hearing, the Planning Commission moved to recommend approval of the annexation petition to the City Council with an added condition that those portions of Highway 101 and Doyle Road adjacent to the proposed annexation area be included in the annexation. 13. Due to the fact that the original petition did not include adjacent rights-of-way, an amended petition was submitted on September 26, 1999, to include those portions of Highway 101 and Doyle Avenue adjacent to the proposed annexation area. A second public heating was held on October 13, 1999, to consider the amended petition. 14. Parties of record were notified of the second public heating by U.S. Mail on September 24, 1999. Conclusions 1. As conditioned, the proposed annexation is consistent with the annexation policies as established in the City's Comprehensive Plan Growth Management Element (Policies B 1-10), Resolution 18-78, and the factors to be considered under RCW 35A. 14.200. 2. The City's policies encourage annexation within the Port Angeles Urban Growth Area, which was established to accommodate growth expected to occur over the next twenty years. 3. Inclusion of U.S. Highway 101 and Doyle Avenue rights-of-way will aid the provision of city services to the subject site. 4. The annexation is in the public interest. Adopted by the Port Angeles City Council at its meeting of November 2, 1999. _ t~ecky i ~Jpt~, C~ Clerk ]-- - --