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HomeMy WebLinkAboutMinutes 11/03/1987858 I CALL TO ORDER Mayor Whidden called the meeting to order at 7:03 P.M. II ROLL CALL Members Present: Mayor Whidden, Councilmen Hallett, Hesla, McPhee, Quast, Schermer, Stamon. Members Absent: Staff Present: Public Present: III MINUTES IV CONSENT AGENDA V FINANCE None. CITY COUNCIL MEETING Port Angeles, Washington November 3, 1987 Manager Flodstrom, Attorney Knutson, Clerk Anderson, P. Carr, M. Cleland, R. Orton, D. Wolfe, L. Glenn, J. Pittis, S. Brodhun, A. Rose, T. Smith. R. French, J. Hallett, M. Hallett, E. Dorr, H. Berglund, J. Adams, K. Wright, L. Ross, M. Lemon, R. Reidel, J. Sargent, C. A. Alexander, K. Gabriel, C. Gidline, L. Lee, L. Sunny, M. Merrick. Councilman Hallett moved the Council accept and place on file the minutes of the regular Council meeting of October 20, 1987. Councilman Hesla seconded. Councilman McPhee corrected Register Page 857, paragraph 4, 5th line from the bottom, changing the word "censor" to censure. On call for the question, the motion carried. Councilman Schermer moved the Council accept the items listed under the Consent Agenda, including (1) Request permission to declare "rolling stock" equipment surplus; (2) Request for payment on Harbor Management Plan of $2,569.04 for work on Phase II; (3) Correspondence from Washington State Liquor Control Board; and (4) Vouchers of $285,541.80 and Payroll of 10 -18 -87 of $230,053.74. Councilman Hallett seconded. Councilman Hallett discussed briefly with staff surplus equipment. Councilmembers discussed with staff the new method of summarizing the Consent Agenda on the regular agenda, the lease for Canon copier maintenance, and supplies for the City Hall Dedication: During discussion, Manager Flodstrom explained that copies of the voucher list would be provided outside the new Council Chambers so the public would have an opportunity during or prior to a Council meeting to review the list. He stated the list would go up the Friday before Council meetings. On call for the question, the motion carried. 1. Payment to Riddell, Williams Authorized Councilman Quast moved to authorize payment of the October 19, 1987, Riddell, Williams bill in the amount of $741.43. Councilman Stamon seconded and the motion carried. VI ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA Ruth Dorr, 416 East llth Street, thanked Attorney Knutson and the City Council for an extremely good ordinance regarding nuisances. Larry Leonard, 1030 Olympus, asked if the Council would accept comments from the public on Item No. 9. The Council concurred that public comment would be accepted. Councilman Hallett took a moment for a personal comment. He stated two weeks ago his father passed away and many of those present knew him. He stated half the team was sitting in the audience tonight, and for the last two years, both his parents had attended the Council meetings on a regular VII LEGISLATION 1. Public Hearings 859 CITY COUNCIL MEETING November 3, 1987 basis. He wanted to publicly, on behalf of his family, thank his peers on the Council, the staff, and members of the public for their concern, support and prayers. He voiced his appreciation. A. Street Vacation Request Cronauer STV- 87(9)6 3/4 Alley and Fourth Street Abutting Block 75 (Tumwater Truck Route Area) Public Hearing Continued Until December 1, 1987 Due to the fact that the applicant was not present at the October 28th Planning Commission meeting, and the next meeting of the Planning Commission was scheduled for November 18th, Councilman Hallett moved to continue the public hearing until December 1, 1987. Councilman Stamon seconded and the motion carried. B. Declaration of Surplus Property 15th and "I" Street (East Side) Mayor Whidden reviewed a background memo and opened the public hearing, asking for comments from the audience. There were none. He therefore closed the public hearing. Councilman Quast moved to declare Lots 11 and 12, Block 408, Gownsite of Port Angeles, located at the northeast corner of 15th and "I" Streets, surplus. Councilman Stamon seconded and the motion carried. Councilman McPhee discussed with staff the values of the two properties, with Attorney Knutson explaining that the properties traded away by the City were actually assessed a little lower than the properties the City would be receiving in this trade. Attorney Knutson requested the Council consider including the proposed property trade in the motion. Councilman Schermer moved that these two lots, Lots 11 and 12, Block 408, Townsite of Port Angeles, be offered to Bernard Ellsworth and Clarence and Teri Ellsworth for property located on Lots 15, 16, 17 and 18, Block 159, Townsite of Port Angeles. Councilman Hallett seconded and the motion carried. 2. Planning Commission Minutes of October 28, 1987 Accepted and Placed on File Council and staff discussed the Planning Commission discussion surrounding Retail Stands. Councilman Stamon moved to accept and place on file the Planning Commission minutes of October 28, 1987. Councilman Hesla seconded. Councilman Quast discussed briefly with Planner Carr attendance of Planning Commission members. The motion carried. 3. Public Hearing Set for Amendment to Animal Control Ordinance 4. Public Hearing Set for Consideration of Nuisance Ordinance Councilman McPhee asked how the City would benefit by eliminating portions of old ordinances prohibiting hogs to run at large,, in the City, etc. It was Attorney Knutson's opinion that portions of old ordinances which had not been repealed or modified, it should be, as we're not going to use them anyway. He felt ordinances should deal with real problems. Councilman Quast felt it more appropriate to wait until the public hearing to discuss these issues. Following discussion, Councilman Quast moved to schedule public hearing for the nuisance ordinance for December 1, 1987, and the animal control ordinance for December 15, 1987. Councilman Schermer seconded. Councilman McPhee felt this proposed ordinance seemed to be a little more restrictive than it could be. He was referring specifically to the expansion of areas in the City where horse riding would be prohibited. Councilman Quast hoped that the December issue of the City Report could advertise or point out the public hearing of December 15th and the proposed changes in the Animal Control Ordinance. On call for the question, the motion carried. 5. For -Hire Vehicle Ordinance Amendment Adopted Mayor Whidden read the Ordinance by title, entitled 860 CITY COUNCIL MEETING November 3, 1987 ORDINANCE NO. 2462 AN ORDINANCE of the City of Port Angeles related to licensing and regulation of transporting passengers for hire, and amending Section 3 of chapter 9 of Ordinance No. 2050 and Section 5.36.030 of the Port Angeles Municipal Code. Attorney Knutson distributed copies of a letter received by a local taxi owner, complaining about vehicles being marked as taxis yet not licensed as taxis driving around in the community. He explained that adoption of this Ordinance would clearly prohibit this activity. Following discussion, Councilman Stamon moved to adopt the Ordinance as read by title. Council- man Schermer seconded and the motion carried. 6. Ordinance Changing City Council Meeting Location Adopted Mayor Whidden read the Ordinance by title, entitled ORDINANCE NO. 2463 AN ORDINANCE of the City of Port Angeles changing the location of the City Council meetings, amending Section 1 of Ordinance 2230, Section 1 of Ordinance 2328, and Section 2.04.010 of the Port Angeles Municipal Code. Councilman Hallett moved to adopt the Ordinance as read by title. Council- man Hesla seconded. Following discussion, on call for the question, the motion carried. Mayor Whidden recommended proceeding with the agenda and conducting the break later. Council concurred. 7. Automatic Fire Sprinkler System Ordinance Amendment Adopted Attorney Knutson distributed copies of a revised ordinance for the Coun- cil's consideration, the purpose of the ordinance being to amend the ordinance to reflect the Council's decision to not implement the require- ment of automatic sprinkler systems in single family residences on February 1, 1988. Mayor Whidden read the Ordinance by title, entitled ORDINANCE NO. 2464 AN ORDINANCE of the City of Port Angeles, Washington, rescinding the implementation of the requirement of automatic fire sprinklers in Single Family residences and amending Section 3 of Ordinance 2426 and Chapter 14.26 of the Port Angeles Municipal Code. Councilman Schermer moved to adopt the Ordinance as read by title. Councilman Hallett seconded and the motion carried. 8. Citizen Council to be Formed to Address Coordination and Streamlining of City's Permitting Process Councilman Quast provided background on his recommendation and moved that the Council adopt a Citizen, Council, Planning Commission, Citizen Review Committee consisting of four citizens, two members of the Council, two members delegated from the Planning Commission, to review the City's per- mitting process. During discussion, Manager Flodstrom recommended that the Committee include two representatives from the Homebuilders Association and two from the Board of Realtors. Councilman Quast asked if one representa- tive should be included from the Hearing Board. Councilman Stamon seconded for the sake of discussion. Councilman Quast then amended the motion that there be six members of the public, coming from the professionals, the public, the hearing board and two members of the Planning Commission, two 861 CITY COUNCIL MEETING November 3, 1987 members of the Council, and two members of staff. Councilman Stamon preferred that staff be made available as a resource but the number of staff members not be specifically designated. Councilman Quast concurred. Councilman Quast also instructed staff to provide suggestions after they have been in the building, in terms of more efficient flow of information in the new building. He felt there might be a possibility for the need for a counter person specifically designated to deal with all permitting. Councilman Schermer felt staff should be directed to provide input for the next meeting so the Council would know the scope of this Committee and what they are going to do when they get through discussing the issue. He asked if enforcement of the short plat ordinance could also be addressed by this Committee. Councilman Hallett supported the idea but wanted more written information before him. Councilman McPhee felt a vehicle should be created whereby anonymity of complainants could be assured. Councilman Quast stated that during review of the Park and Recreation Board held approximately four years ago, committee members had interviewed members of staff and assured them anonymity, thereby obtaining invaluable information in the review process. On call for the question the motion carried. 9. Discussion of City Council Committee Assignments and Council Compensation Mayor Whidden reviewed a background memorandum from Attorney Knutson responding to Councilman Quast's request for information regarding compen- sation and /or punishment for Councilmembers who faithfully serve on com- mittee assignments or who fail to perform committee assignments. The memorandum concluded by saying that the Council could adopt an ordinance that would provide penalties or sanctions for failure to perform committee assignments, which would include reprimand, fine, or censure. Councilman Quast moved that the City Attorney be instructed to draft such an ordinance. Councilman Hallett seconded. Councilman McPhee asked if this meant that a Councilmember would be rewarded for doing extra research outside of committees. Councilman Quast stated his reason for recommending this type of ordinance was because some Councilmembers had to take on extra burden and extra committee assignments because other Councilmembers' did not perform that particular job or assignment, assigned by the Council and the Mayor. He felt all Councilmem- bers had gone beyond the ordinary realm of duty and obligation to carry certain projects and certain research forward and that was simply part and parcel of the Council's duties. He stated the purpose of this ordinance was to govern a situation where a Councilmember failed to meet his obliga- tion with regard to committee service and a vehicle whereby that Council member could then be reprimanded in a manner that would let the public know that particular representative was no longer fully representing the public of Port Angeles. Councilman McPhee asked if the Council felt the public would rather have us active with the Clallam Transit Board. He asked if that Board did not have some elected representatives. Councilmembers Schermer and Stamon explained that the Board consisted of all elected representatives, including Council members who were also Board members. Councilman McPhee asked if the public would rather have Councilmembers doing work that more directly pertained to the running of the City the streets, the sewers, the water system or spending time on the North Olympic Health Planning Council. He felt these were not unworthy committees; they were good committees; but did not think that Councilmembers needed to serve on all those Council committees. He stated there was a tremendous amount of activity. He stated the public was rightfully interested but not for Councilmembers to get involved. He stated this goes back to a problem he had with the Council that Councilmem- bers get involved in activities for which they were not elected. He stated he was not aware of all this committee activity when he filed for office. Councilman Hesla stated he had also reviewed Robert's Rules of Order and that this type of a step was drastic and should be tried only after all else has been tried and failed. He spoke against the motion. Councilmembers further discussed and debated the issue at some length. Councilman Schermer favored either adoption of an ordinance or public display of Councilmembers' attendance at meetings after every several months. 862 CITY COUNCIL MEETING November 3, 1987 Councilman Stamon noted that these committees had existed before this Council was elected and felt that any candidate who did his homework should have been aware of that. She stated these committees had not been created by the current Council. Larry Leonard, 1030 Olympus, addressed the Council, stating he felt that Councilman Quast had brought this subject up a week before the election for political reasons and was critical of the timing. Councilman Quast stated that members of the Council three months ago, long before the election, had pointed out the problem that one Councilmember simply did not do his homework which connected with the Council's operation. He stated he had personally talked to Councilman McPhee about this. Councilman Schermer moved to call for the question. Councilman Stamon seconded and the motion carried, with Councilmen McPhee and Hesla voting "No The original motion carried, with Councilmen McPhee and Hesla voting "No Roger Reidel, 319 West 15th Street, asked how many committees there were. Councilman Quast responded that each Councilmember had up to eight committees and the Mayor had 13. He stated a number of members of the Council had to assume extra committee duties because one member would not accept his assignment. Councilman Quast stated there were 25 committees. Councilman McPhee stated there were 30. Mr. Reidel was concerned that a member of the Council might just show up to a meeting for 10 minutes, be excused, and be considered to be in attendance. Councilman Quast stated the Utility Advisory Committee had met last night for three and one -half hours and that was an example of just one committee. 10. Civic Pride Committee Formed Councilman Quast moved that the Civic Pride Fund be coordinated by one member from the Memorial Committee, one member from the Park and Recreation Committee, one member from the Council, three members from the public, and one member from the staff of the Park and Recreation Department. Council- man Stamon seconded for the sake of discussion. Councilman McPhee felt the Council should decide what was done with this money. Councilman Quast stated he had some very specific reasons for setting up the committee which can make appeals to the public: (1) The Memorial Committee and the Park and Recreation Committee for years had attempted to establish, for instance, a booklet in which donations could be made through Park and Recreation in the form of benches, or the form of playground equipment. He stated there are cities that produce this booklet which include the exact cost of equipment the City would like to have, to enable people to look at the booklet and donate in the name of deceased relatives or friends. He stated another purpose was to establish a fund that we, the City, through the Parks and Recreation Department, could employ, via the Civic Pride Fund, young, particularly disadvantaged, youth during summer. He stated a number of disadvantaged youth did not have the opportunity for employment during the summer. He stated the Civic Pride Fund could create an avenue where there may be elderly people who need some help with their properties and if they male donation to the Civic Pride Fund, these youth go out, under supervision, and do the work. He stated this would also be an avenue for children who had been in trouble to do community service. He stated the Civic Pride Fund was designed and hopefully with private donations, could make it possible for these youth to make good so that a penalty by a judge was not simply an empty slap on the wrist or a fine. He stated, so the Civic Pride Fund was really an all encompassing approach to some of the problems in our community. He also stated that if the Parks and Recreation Department and the Vern Burton Community Center held teen dances, coupons could be awarded to youth for attendance at such events. He felt many citizens in the community would voluntarily contribute to that. He stated $1 or $2 could be added to the utility bill to contribute to the Civic Pride Fund for youth employment, particularly in the summer. Following discussion, on call for the question, the motion carried, with Councilman McPhee voting "No Upon inquiry by Attorney Knutson, Councilman Quast explained that this committee would be advisory to the Council. VIII CITY COUNCIL COMMITTEE REPORTS AND LATE ITEMS 863 CITY COUNCIL MEETING November 3, 1987 11. Final Guidelines for Requests for Financial Assistance Adopted Councilman Hallett moved to adopt the guidelines and prerequisites pre- sented by the City Manager and make them a part of Council Policy. Coun- cilman Quast seconded, amending the policy by adding Prerequisite No. 6, "Any organization or civic group, governmental or non governmental, receiving more than $10,000 per annum from the City shall have one Council or staff member as a voting member on the Board of Directors, Trustees, or Overseers." Councilman Hallett concurred. Councilman McPhee felt that Guideline No. 2 was discriminatory. Following discussion, Attorney Knutson suggested revised wording for Guideline No. 2, adding "or other groups which lack independent sources of funding or experience in raising funds." Councilman Hallett and Quast concurred. On call for the question, the motion to adopt the Guidelines with amended wording carried. Councilman Stamon moved to authorize the expenditure of funds for chairs for the new Council Chambers, estimates to be brought to the special work session of November 10, 1987. Councilman McPhee seconded. Councilman Quast recommended including estimates for chairs for staff as well, as they sit the same amount of time as Council. Councilman Stamon concurred and the motion carried. Councilman Stamon reminded Councilmembers of the work session on November 10th, urging them to list recommendations for additions to Goals or revisions in prioritization of Goals prior to that meeting to assist the Council in reviewing changes they want to make. Councilman Stamon reported that information on the neighborhood meeting in the area of the "E" Street Reservoir was included in the Information Agenda. She drew attention to information in the Information Agenda about viewpoint signs. She stated those would be posted at "C" Street, "A" Street, Race, and other streets. She commended the City employees for contributing $6,900.12 to the United Way campaign. Councilman Hesla moved that the Council place on the agenda of the November 10th workshop the Port Angeles Chamber of Commerce for the purpose of discussing common goals and objectives. Councilman McPhee seconded. Councilman Hesla clarified his intent; that this would be to coordinate common goals and objectives. Following discussion, the motion carried. Councilman Schermer noted that it was a regular work session and if any members of the public wanted to comment it was perfectly appropriate. Councilman Hesla' thanked the Port Angeles High School Marching Bank for their performance at the dedication and the Soroptomists. Councilman Hallett referred to information in the Information Agenda on property insurance for the new City Hall. He felt a letter of commendation from the Council should be sent to Glenn Sugiyama, the City's Risk Manager, to have secured a policy that, in light of what is out there, seems to be exceptionally favorable. He stated he appreciated that. He asked about a letter in the Information Agenda regarding some ,looding. Public Works Director Pittis explained briefly, stating that the resolution of the problem was included in the CIP. Councilman Hallett stated he had had several favorable comments on the Succeed in Port Angeles program. He felt this coming year, especially, it would be more important than ever to keep that program going and thanked Sherri Anderson for spearheading the program. Councilman Quast felt that information on the Public Health Services Committee should have been included on the agenda because next Tuesday, the 10th, at 3:30, there would be another meeting. He felt Council's input was needed, especially in light of the County asking the City and its citizens to pay an additional $84,000 per year and the City of Forks would like to add another dimension to the proposal, including a clause on ability to pay, and since they don't have the ability to pay, they don't have to contribute. He asked Council for its impression on that proposed clause. Manager Flodstrom stated late this afternoon he had received the County's response to the proposal from the last meeting. He stated in essence, the County had rejected all of the City's proposal with the exception of placing the mayors of the three cities on the Public Health Advisory Board. 864 CITY COUNCIL MEETING November 3, 1987 Councilman Quast suggested the Council recess to enable members of the Committee to review information brought by the City Manager tonight regarding the County's response. Councilman Stamon felt it was an important issue that the whole Council needed to consider. She stated it wasn't just this year we were being asked to expend these funds, but it was year after year and there was potential for significant financial impact. Councilman Quast reported that the Utility Advisory Committee had met for three and one -half hours the preceding night with thirteen items, one being carried over to the next UAC meeting. He felt the summary prepared by Light Director Orton should be distributed to the Council so they would be aware of what was coming down the pike. He stated if this had been discussed before the Council, we would have to sit tonight three and one half hours. He felt this was an example of the importance of committees. Councilman McPhee felt that the Utility Advisory Committee was one of the City related committees. He stated that if he had been a member of the UAC, which he preferred to be, he would have attended the meetings somehow, because that was a very important committee, as were all of the City related committees. Mayor Whidden asked candidates to remove campaign signs from the City as quickly as possible, preferably starting this evening or tomorrow. He stated there was a profusion of signs and it would be nice if they went away. Councilman Quast was very disappointed to see that one particular candidate in the last moment nailed signs on the power poles, and that was a long- standing no -no against City ordinance. He felt that was ill- advised. BREAK The meeting was recessed from 9:10 until 9:27 P.M. Manager Flodstrom reported that staff had met with representatives from the Gund Plaza development who had asked for another meeting with the Real Estate Committee either the 5th or 6th of November. The Real Estate Committee scheduled a meeting for Friday at 11 AM in the City Manager's Office. Manager Flodstrom announced another UAC meeting was needed before the Council meeting of November 17th. The UAC scheduled a meeting for Friday, November 13th, at 4:00 PM. Manager Flodstrom presented information to Public Health Services Committee members, stating that he had not anticipated the need for a discussion by the Council tonight and that he was still not sure one was necessary before the meeting on November 10th. He felt there would still be an opportunity to come back to the Council as a whole on November 17th to finalize the Council's position. Councilman Hallett preferred to do it as Manager Flodstrom outlined, on the 17th. Manager Flodstrom agreed to place the issue on the Agenda of that meeting. Councilman Quast felt it would be nice to hear from Council an indication whether tie Council accepts the proposition of inability to pay. Councilman Stamon stated the City Attorney would be researching some information for the Council. Councilman Quast said at least we could say we have discussed it with Council and Councilmembers are opposed to that proposal. Councilman Stamon stated she would like to tell the County that their proposal was unacceptable to the City. Manager Flodstrom reported that the Council would receive by this Friday in preparation for the work session on the 10th, a copy of the Goals and Objectives established in the Lyle Sumek workshop, as well as a summary of all the comments received at the public hearing and a summary of the survey results. He stated 138 survey responses had been received so far. Councilman Quast reported on a recommendation of the Real Estate Committee to the Utility Advisory Committee that the property at Second and Valley be removed from the market, due to the discovery of PCBs under the building there. Councilman Quast then moved to remove the property at Second and Valley from the market. Councilman Schermer seconded. Following discussion, the motion carried. IX ADJOURN TO EXECUTIVE SESSION The meeting was adjourned at 9:30 P.M. to executive session for the purpose of discussing one item of personnel and one item of labor negotiations. X RETURN TO OPEN SESSION The meeting returned to open session at approximately 10:04 P.M. XI ADJOURNMENT The meeting was adjourned at approximately 10:06 P.M. 4v\&s.A J.Ilv Clerk Mayor CITY COUNCIL MEETING November 3, 1987 865 66