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HomeMy WebLinkAboutMinutes 11/03/1992 2354 CITY COUNCIL MEETING Port Angeles, Washington November 3, 1992 CALL TO ORDER - Mayor Hallett called the special meeting of the Port Angeles City Council to order SPECIAL MEETING: at 6:15 p.m. ROLL CALL: Members Present: Mayor Hallett, Councilmen Braun and Ostrowski, Councilwoman Sargent, and Councilman Schueler. Members Absent: Councilmen Nicholson and Wight. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, S. Brodhun, B. Collins, L. Glenn, K. Godbey, S. Ilk, J. Pittis, B. Titus, and K. Ridout. Public Present: D. Somers, L. Beil, and B. Haselton. Interviews - Vacancy Members of the City Council interviewed two applicants for the vacancy on the on Public Information Public Information Committee: Ms. JoAnn Vickery-Capener and Mr. P. Darryl Committee McFarlane. EXECUTIVE Attorney K~ut~on advised the Council there was no longer a need for Executive SESSION: Session. CALL TO ORDER - Mayor Hallett called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:00 p.m. PLEDGE OF The Pledge of Allegiance to the Flag was led by Steve Zenovic's Webelo Scout ALLEGIANCE: Troop, Den 7, Pack 686. Members present: Zach Zenovic, Jacob Melly, Matt Schreck, Tyler Kelly, Cody Field, Kyle Winters, Peter Ejkemans, Will Hanisko, Brandon Beatty, and Grant Stokke. APPROVAL OF Councilwoman Sargent moved to approve the minutes of the regular meeting of MINUTES: October 20, 1992, as written. Councilman Braun seconded the motion, which carried by a majority vote, with Councilman Ostrowski abstaining. CEREMONIAL Proclamation recognizing the month of November as Homeless Awareness Month MATTERS/ PROCLAMATIONS: Mayor Hallett read a proclamation recognizing the month of November as Homeless Awareness Month. This request was submitted by Serenity House, on behalf of the Proclamation - Homeless Clallam County Coalition for the Homeless. Awareness Month CITY COUNCIL Councilman Ostrowski hosted a group of citizens from Bhutan who was visiting the COMMITTEE area with particular interest in forestry. It was Councilman Ostrowski's pleasure to REPORTS: give the group a tour. Councilman Ostrowski attended a conference on the Washington Coastal Corridor. Because funds will be available for Highway 101, he urged the Council and staff to stay informed on this issue. Councilwoman Sargent attended a meeting of the Peninsula Development Association at which time projects and funding for the Clallam and Jefferson Economic Development Councils were considered. She indicated she may be unable to attend next week's meeting of the 2020 Vision group; Councilman Ostrowski indicated he could attend on her behalf. Councilman Schueler attended a portion of the development meeting held today on the matter of health benefits for City employees. He commended the group and the individuals involved in this process of cooperation and problem solving. -1- 2355 CITY COUNCIL MEETING November 3, 1992 CITY COUNCIL Councilman Braun attended the first meeting of the Fire Hall Design Review COMMITTEE Committee. Nixon Associates provided a design drawing and will be arranging a REPORTS: (Cont'd) tour for the committee members of other new facilities. This tour should lend itself to the generation of ideas for the Port Angeles facility. FINANCE: None. CONSENT AGENDA: Councilwoman Sargent moved to accept the Consent Agenda, including: (I) Call for bids - Personal Computer (PC) equipment; (2) Correspondence from Washington State Liquor Control Board; (3) Payroll for October 25, 1992 of $316,665.02; and (4) Vouchers for October 30, 1992 of $1,844,288.45. Councilman Braun seconded the motion which, following brief discussion, carried unanimously. ITEMS FROM THE None. AUDIENCE/COUNCIL/ STAFF TO BE CONSIDERED OR PLACED ON A FUTURE AGENDA: LEGISLATION: A. Public Hearings None. Arterial Commercial B. Ordinances not requiring public hearings District (ACD) Sign Regulations - 1. Correction to Arterial Commercial District (ACD) sign regulations Ordinance No. 2718 Mayor Hallett reviewed the information provided by the City Attorney. He then read the Ordinance by title, entitled ORDINANCE NO. 2718 AN ORDINANCE of the City of Port Angeles correcting an error in the free-standing sign requirements applicable in the Arterial Commercial District and amending Section 1 of Ordinance 2689 and Section 17.26.220 of the Port Angeles Municipal Code. Councilman Ostrowski moved to adopt the Ordinance as read by tifle. The motion was seconded by Councilwoman Sargent. After limited discussion, a vote was taken on the motion which carried unanimously. Subdivision and 2. Amemtment to Subdivision and Short Subdivision Ordinances Short Subdivision Ordinances - Mayor Hallett reviewed the information provided by the City Attorney. He then read Ordinance No. 2719 the Ordinance by title, entitled ORDINANCE NO. 2719 AN ORDINANCE of the City of Port Angeles revising the time period for filing final plats and short plats and amending Ordinances 2222 and 1631, as amended, and Chapters 16.04 and 16.08 of the Port Angeles Municipal Code. Councilman Braun moved to adopt the Ordinance as read by title. The motion was seconded by Councilman Ostrowski and carried unanimously. Vacation of 5th and 3. Vacation of 5th at~l 5/6 alley (continue to November 17 agenda) 5/6 Alley Mayor Hallett reviewed infbrmation submitted by the Planning Department, and the -2- 2356 CITY COUNCIL MEETING November 3, 1992 LEGISLATION: fact that the applicant requested that the item be continued to the November 17 (Cont'd) Council meeting. Councilwoman Sargent moved to continue the item to the November 17 agenda. The motion was seconded by Councilman Braun. Vacation of 5th and 5/6 Alley (Cont'd) Councilwoman Sargent inquired as to whether the Real Estate Committee needs to meet to consider compensation. Based on information provided by Property Manager Ridout, Attorney Knutson indicated the Real Estate Committee has already addressed that issue. A vote was then taken on the motion which carried unanimously. Cellular Telephone Tax 4. Ordinance establishing cellular telephone tax and deleting a provision for & Deletion of Bad Debt bad debt credits Credits - Ordinance No. 2720 Mayor Hallett reviewed the information provided by Finance Director Godbey and Clerk Upton. He then read the Ordinance by title, entitled ORDINANCE NO. 2720 AN ORDINANCE of the City of Port Angeles establishing a tax on cellular telephone services and amending Ordinance No. 2183, as amended by Ordinance No. 2651, and Sections 5.80.030 and 5.80.050 of the Port Angeles Municipal Code. Councilwoman Sargent moved to adopt the Ordinance as read by title. The motion was seconded by Councilman Schueler. City Manager Pomeranz, in response to an inquiry from Councilman Braun, offered clarification that 5.5% is the current rate of taxation for telephone services. The proposed ordinance merely adds the cellular phone service. When asked about the maximum tax allowed, Manager Pomeranz responded the statutory limit is 6%. Councilwoman Sargent referenced a recent publication of the Association of Washington Cities delineating various taxes/fees charged by Washington municipalities. Manager Pomeranz indicated the AWC document is being used as the basis for some of the forthcoming budget recommendations. A vote was taken on the motion, which carried unanimously. Public Nuisances C. Resolutions requiring public comment The consideration of public nuisances was removed from the agenda, as the matter was resolved prior to the meeting. City Standard for D. Resolutions not requiring public hearings Computer Equipment - Resolution No. 40-92 1. Amending designation of the City standard for computer equipment and repealing Resolution 16-91 Mayor Hallett reviewed the information provided by the Computer Network Administrator. He read the Resolution by title, entitled RESOLUTION NO. 40-92 A RESOLUTION of the City Council of the - City of Port Angeles authorizing hardware bid specifications to be developed for the City's computer equipment needs and repealing Resolution No. 16-91. Councilman Ostrowski moved to pass the Resolution as read by title. The motion was seconded by Councilwoman Sargent. Mayor Hallett asked for clarification pertinent to the passage of Resolution 16-91 and the apparent proposed change of direction. Finance Director Godbey indicated Resolution 16-91 was an effort to provide compatible equipment. However, the City was then committed to a brand and model which has been reliable but expensive. By establishing these specifications, more latitude of choice is present in terms of meeting specific needs, levels of machine power, and improved pricing. A vote was then taken on the motion, which carried unanimously. -3- 2357 CITY COUNCIL MEETING November 3, 1992 LEGISLATION: 2. Amending Personnel Policies and Procedures Manual regarding cellular (Cont'd) phone use ~ Personnel Policies Mayor Hallett reviewed the information provided by Police Chief Ilk and read the and Procedures Resolution by title, entitled Manual - Cellular Phone Use - RESOLUTION NO. 41-92 Resolution No. 41-92 A RESOLUTION of the City Council of the City of Port Angeles, Washington, mending the City Personnel Policy and Procedures for City employees. Councilman Braun moved to pass the Resolution as read by title. The motion was seconded by Councilman Schueler and carried unanimously. - Planning Commission E. Planning Commission minutes of October 14, 1992 and October 28, 1992 Minutes/Action Items Planning Director Collins referenced Page 10 of the October 14, 1992 Planning Commission minutes. A portion of the Findings and Conclusions relative to a request for a Conditional Use Permit extension were inadvertently omitted. At this time, Director Collins distributed copies of Page 3 of the staff report on this issue which included the missing items. Councilwoman Sargent moved to accept and place on file the Planning Commission minutes of October 14, 1992, as supplemented. The motion was seconded by Councilman Braun and carried unanimously. Councilman Braun moved to accept and place on file the Planning Commission minutes of October 28, 1992. The motion was seconded by Councilwoman Sargent and carried unanimously. Appointment to Public F. Other Considerations Information Committee 1. Appointment to Public Information Committee Mayor Hallett reported on interviewing two applicants to fill a vacancy on the Public Information Committee: JoAnn Vickery-Capener and P. Darryl McFarlane. He asked Clerk Upton to conduct a roll call vote. Each member of the Council cast a vote for Ms. JoAnn Vickery-Capener; therefore, Ms. Vickery-Capener was unanimously appointed to fill the vacancy on the Public Information Committee. Waterfront Trail Grant 2. Waterfront Trail Grant Mayor Hallett opted to move Item F.9. ahead to become Item F.2. At this time, the Council viewed a video which was part of the presentation made for the ISTEA Transportation Enhancement Grant request. The video, produced by Darwin Geary and Dennis Bragg, depicted the various areas where the grant funds would be utilized and demonstrated the commumty value. Mayor Hallett commended those involved in the preparation of the grant request and presentation: Manager Pomeranz, Parks & Recreation Director Brodhun, Public Works Director Pittis, Planning Director Collins, and Project Manager Smith. Additionally, Councilman Ostrowski was commended for being instrumental in the success of this grant request. Manager Pomeranz reported the project was approved for funding in the amount of $411,680. He lauded the tremendous support of the various organizations, citizens, government and private agencies in this effort. Councilman Ostrowski commended Manager Pomeranz for his prompt action in pursuing this grant. Councilwoman Sargent noted the trail addition will be of great benefit to the community. Manager Pomeranz added it is evident the grant was awarded with confidence that the City will continue in the same mode that it has in the past. The project must be completed in one year. Salvation Army 3. Salvation Artny building usage at 134 West Front Building Usage Mayor Hallett reviewed the request submitted by the Salvation Army concerning the use of the old City Hall, 134 West Front, for the Christmas season. This request is in keeping with previous use of the facility for holiday distribution of Christmas items for the needy. -4- 2358 CITY COUNCIL MEETING November 3, 1992 LEGISLATION: Property Manage~ Ri~l°Ut relS°tted the City was able to provide heat one year ago (Cont'd) for the Salvation Army. However, since that time, the furnace has become inoperable and repair costs would range from $700 - $1,000. It may be advisable Salvation Army for the Salvation Army to utilize space heaters for the duration of their presence in Building Usage the facility. After limited discussion, Councilwoman Sargent moved to allow the (Cont'd) Salvation Army's use of the building at 134 West Front for the period, December 1, 1992 - January 2, 1993, and authorize a contract similar to last year's for the Mayor's signature. The motion was seconded by Councilman Ostrowski. Councilman Braun suggested the Fire Marshal check to be certain fire extinguishers are available in the facility. After further limited discussion, a vote was taken on the motion, which carried unanimously. Comprehensive Plan 4. Contract for Comprehensive Plan Environmental Impact Statement (ELS) Environmental Impact Survey Mayor Hallett reviewed the information provided by the Planning Department pertinent to the recommendation that Nancy A. Ryan and Company be awarded a contract to perform the Comprehensive Plan Environmental Impact Analysis. Councilwoman Sargent inquired as to why Nancy Ryan was chosen out of a field of three. Planning Director Collins responded proposals had been received from Nancy Ryan and Company, David Evans & Associates, and Horton Dennis & Associates. The primary reason for selecting Nancy Ryan was the fact that the City staff has had a working relationship in the past with her which should result in this analysis being completed sooner. Staff was not able to prepare a contract for consideration at this meeting; however, it is requested the City Manager be authorized to sign such an agreement. Mayor Hallett reviewed the process typically followed where the Council authorizes staff to negotiate an agreement and then return to Council for consideration. Director Collins noted the process is behind schedule which explains the deviation from usual practice. The amount of $30,000 has been budgeted and if the scope of work does not require that amount, the expenditure will be less. Recognizing the time element, Councilwoman Sargent moved that Nancy A. Ryan and Company be awarded the contract in an amount not to exceed $30,000 and that the City Manager be authorized to sign the contract. The motion was seconded by Councilman Schueler, and after limited discussion, a vote was taken on the motion which carried unanimously. Easement on Railroad 5. Request for Easement on old railroad right-of-way west of Lower Elwha Right-of-Way Road Mayor Hallett reviewed the information provided by Public Works concerning a request for the City to allow private property owners to access their property by utilizing City-owned property in the area of the abandoned Milwaukee Railroad right- of-way. It was recommended by Public Works that previous stipulations be retained in that the roadway must be maintained by the property owners and will be beneficial to the City in allowing vehicle access to repair and/or maintain the City's water transmission line. In response to an inquiry from Councilwoman Sargent, Public Works Deputy Director Ridout indicated these requests are handled on a case-by-case basis in order to be certain the owners understand their responsibilities in maintaining the road and - not doing anything detrimental to the City's waterline and access to the waterline. There are possibly two more property owners who may come forward with similar requests in the future. Councilman Ostrowsid moved that the access be allowed to this particular party and that the Mayor be authorized to sign the easement indenture as presented. Councilman Braun seconded the motion. Planning Director Collins informed the Council that the Growth Management Advisory Committee has looked at the Milwaukee Railroad corridor as a critical part of the circulation plan. Deputy Director Ridout pointed out that the area in question is in the County, and Mayor Hallett inquired as to the correlation to the growth management issue. Director Collins felt it important that Council consider the future possible use in making a decision this evening. Deputy Director Ridout noted the area involves approximately 2,000 feet and then deadends. It will be used for circulation for homes. Director Collins indicted it was his understanding this may -5- 2359 CITY COUNCIL MEETING November 3, 1992 LEGISLATION: become a public road which would provide access to individuals living in the area. (Cont'd) A vote was taken on the motion, which carried unanimously. Easement on Railroad Right-of-Way (Cont'd) Landfill Issue 6. Landfill issue Manager Pomeranz indicated that information pertinent to the landfill issue had been distributed to the members of the Council. From the perspective of the Federal Aviation Administration, the City has five years to continue operating the landfill and then must close the landfill at the end of that period. Any materials which attract birds cannot be placed in the landfill at the end of the five-year period, due to what the FAA identifies as hazardous conditions for aircraft. Further information is being gathered and will be presented to the City Council at a future date. Mayor Hallett noted this issue will have more impact than the Elwha Dam removal on the citizens of Port Angeles and of Clallam County. The City will need to immediately plan and develop options in this regard. Contract for 7. Preferred Provider Contract for prescription drugs Prescription Drugs Mayor Hallett reviewed the information provided by Human Resources Manager Coons. Manager Coons discussed the history of the prescription drug contract and reviewed the options available at this time. It is staff's recommendation that Option #4 be pursued. Walt Davison, Drive-In Pharmacy, addressed the Council and noted he has been looking for a way to provide services to City employees. The trend of the industry is to use drug cards, and most pharmacies have the ability to participate. In his opinion, the drug card approach would be the most equitable for all concerned. Betty Hendricks, Caroline Pharmacy, spoke in support of the staff recommendation for Option #4. She indicated the drug card system is a way to control costs and provide a benefit to employees because of the freedom of choice. Additionally, it is a method of providing accountability. She was certain that all pharmacies in the area are now able to participate in the drug card approach. Councilman Braun moved to accept Option //4 as outlined. Councilman Schueler seconded the motion. Councilman Schueler indicated it was his understanding this may be a short-term solution and that other possible changes may be made in the future due to current discussions underway on the overall health plan. Manager Coons agreed and noted that, at the time of bargaining unit negotiations, it may be determined necessary to consider other alternatives in order to meet City needs. A vote was then taken on the motion, which carried unanimously. Councilman Braun commended Manager Coons for the thorough presentation made. Employee Cellular 8. Revising cellular phone agreetnent for City employees Phone Agreement Mayor Hallett reviewed information submitted by Assistant Police Chief Myers correcting certain wording in the agreement between the City and employees concerning cellular phone services. Councilman Ostrowsid moved that the revised City/employee agreement be approved and the City Manager be authorized to sign the agreements with the employees. The motion was seconded by Councilman Braun and carried unanimously. Erickson Tennis 9. Contract for Erickson Tennis Court project Court Project Mayor Hallett reviewed the information on the Erickson Tennis Court project. Councilman Schueler moved to authorize the Mayor to sign a contract with Best General Construction for the tennis court retaining wall and concrete apron in the amount of $7,778.00. The motion was seconded by Councilwoman Sargent. In response to an inquiry as to whether this expenditure was budgeted, Parks Director Brodhun indicated the costs were, in fact, budgeted in the amount of $17,000, which will cover the other expenses to be incurred during this project. A [ 236O CITY COUNCIL MEETING November 3, 1992 LEGISLATION: vote was taken on the motion, which carried unanimously. (Cont'd) Preliminary Sub- 10. Preliminary Subdivision - SUB 92(09)01 - Petree, Eighteenth Street between Division - Petree "0' and Butler. Request for preliminary subdivision approval of a 32-lot subdivision in the RS-9, Residential Single-Family District. Mayor Hallett reviewed the information on the preliminary subdivision as submitted by the Planning Department. Councilwoman Sargent moved to concur with 'the recommendation of the Planning Commission and approve the preliminary subdivision, subject to Conditions 1 - 7, and citing Findings 1 - 7 and Conclusions A - C. The motion was seconded by Councilman Braun. After limited discussion, a vote was taken on the motion, which carried unanimously. Councilwoman Sargent asked for an update on the issue of skateboards/bikes in the downtown area. Police Chief Ilk responded more citations for violations have been issued this year than in past years, and the Police Department will continue to be vigilant in this regard. ADJOURNMENT: The meeting adjourned at 8:35 p.m. -7-