HomeMy WebLinkAboutMinutes 11/07/2007
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CALL TO ORDER-
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PUBLIC
CEREMONIES /
PRESENTATIONS:
Recognition of Veterans
Day
WORK SESSION:
. Port Angeles Tennis
Club
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6157
CITY COUNCIL MEETING
Port Angeles, Washington
November 7, 2007
Mayor Rogers called the regular meeting of the Port Angeles City Council to order at
6:03 p.m.
Members Present:
Mayor Rogers, Deputy Mayor Williams, Councilmembers
Braun, Munro, Petersen, and Wharton.
Members Absent:
Councilmember Headrick.
Staff Present:
Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler,
T. Gallagher, D. McKeen, Y. Ziomkowski, L. Dunbar, T.
Pierce, S. Roberds, R. Bonine, D Bellamente, and K. Dubuc.
Public Present:
V. & L. Embree, C. Cornell, P. McCarty, J. Schouten, D.
Belgarde, R. & B. Funston, B. Kreider, J. Gormley, M.
Hixson, T. Hanam, T. Grimsley, S. Frazer, C. Kidd, 1. Jones,
1. Crumb, D. Walrath, D. DiGuilio, D. Perry, M. Roos, D.
Roos, L. & V. Hilken, S. Charno, A. Dueno, R. Foley, C. La,
N. Beasley, P. Lamoureux, A. Greenham, M. Itti, L.
Chierchetti, M. Kang, and D. Wenz. All others present in the
audience failed to sign the roster.
The colors were presented by members of the Port Angeles High School Navy Junior
Reserve Officers Training Corps: Mike Jensen, Kent Wilkinson, Ben Catterson, and
Josie McGahan. Captain Glenn Cutler, Public Works & Utilities Director, led the Pledge
of Allegiance to the Flag. The National Anthem was sung by Teresa Pierce, Executive
Communications Coordinator.
1. Proclamation in Recognition of Veterans Day:
Mayor Rogers invited all veterans. to stand, after which she introduced and presented
proclamations to the following: Lee Embree, Army Air Corps; Tom McKeown, United
States Marine Corps - W or!d War II; Don Roberts, Army - Infantry; Don Alward, Navy;
Dick Smelling, Air Force; Dan Abbott, United States Marine Corps - Viet Nam; Staff
Sergeant James Thomas, Army - Iraq; and Captain Scott Pollock, United States Coast
Guard Port Angeles. The Mayor then provided a synopsis of the military history of these
individuals, noting that Mr. Embree is the oldest survivor of Pear! Harbor living on the
Peninsula. Captain Pollock invited all in attendance to the Veterans Day ceremony to be
held on Sunday, 10:30 a.m., at Coast Guard Port Angeles.
1.
Port Angeles Tennis Club:
Public Works & Utilities Director Cutler introduced the presentation to be made by James
Schouten, a Peninsula Tennis Club member, concerning the pursuit of a donated air
supported structure to be used as a field house to accommodate indoor tennis and soccer.
He referenced a packet of information distributed to the Council that included pictures
of air supported structures, endorsement letters submitted, as well as a proposed site plan
at Erickson Park.
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6158
CITY COUNCIL MEETING
November 7, 2007
WORK SESSION:
(Cont'd)
Port Angeles Tennis
Club (Cont'd)
James Schouten, 4619 Old Mill Road, distributed a larger scale drawing of the proposed
site for the air supported structure, encouraging the Council to find a way to obtain the
field house. The Erickson Park area is being proposed as the most beneficial to the
community to the west of the Skate Park, along the alley to Francis Street. Mr. Schouten
indicated the donated, portable structure is valued at $600,000, and he sought the
Council's endorsement of the proposed location, as well as the application of already
committed Lodging Tax funds for a field house in the amount of $50,000 per year for
seven (7) years. Mr. Schouten indicated there has been a private donation of $150,000
for field house development, which can be applied to infrastructure for the field house
to accommodate three indoor tennis courts. The remaining portion could be dedicated
to a soccer field or whatever purpose is deemed appropriate. Mr. Schouten further
discussed the proposed site and stated the desire to prepare a compelling application for
the United States Tennis Association that will only be accepted until November 12th.
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At the request of the Mayor, Attorney Bloor clarified the Council's prerogatives in this
evening's work session. Ifthe Council so chooses, it would be appropriate to endorse the
proposal. However, there is a specific legal process that must be followed as relates to
the commitment of funds and to a specific site for the project. Because the processes
have not been commenced on either matter, it would not be appropriate for the Council
to make such commitments. Mr. Schouten sought clarification of his understanding that
Lodging Tax funds had already been committed for a field house. Mayor Rogers clarified
there was a proposal submitted to the Lodging Tax Advisory Committee for the funding
of a field house. However, that project was never formalized or forwarded to the City
Council for formal action. Mr. Schouten added that the YMCA agreed to act as the
501(c)(3) non-profit applicant to be awarded this structure; the "Y" is willing to do
whatever the City wants in terms of opening and operating the facility.
Steve Charno, 3153 Momoe, President of the YMCA Board of Directors, informed the
Council that the YMCA became involved in this multi-use inflatable field house project,
as they believe the proj ect represents a wonderful opportunity for the community to better
its quality of life, make a major addition to the recreation corridor, and become a more
attractive site to visitors and residents. The YMCA was asked by a number of community
organizations to submit an application, so the YMCA Board passed a motion, which Mr.
Charno read to the Council, agreeing to be the applicant on the RFP. This is with the
understanding that the YMCA would be willing to make the field house available to the
community as a multi-use facility. The "Y" would utilize the $150,000 that is earmarked
for the project, but stressed the application cannot be successful without the support of
the community and the City. He indicated the YMCA is committed to doing whatever it
can to help the community realize this opportunity.
In the ensuing discussion, Mr. Charnoresponded to a question as to ownership of the
facility, indicating the YMCA would be willing to own the facility and take on the lead
role, He added that the "Y" would carry a majority of the work, but not without
community support. The application requires that the "Y", as the applicant, must be the
owner; however, there is no impediment for the City to take ownership. Mr. Charno
related that the facility has a remaining life of 18 years, and the Board has not committed
to financing beyond $150,000. Discussion followed with concern being expressed as to
unanticipated costs that may arise, the need for the City to attend to Civic Field and the
swimming pool, and the feeling that the community would rise to the occasion to raise
necessary funds for this project. Discussion also focused on utility costs, air handling
equipment, monthly operating expenses, anticipated support through user fees, what
happens in terms of replacement at the end ofthe life's structure, funds that may need to
be set aside for replacement, the durability of the fabric of the bubble, and the need for
a security fence and landscaping. Fire Marshal Dubuc responded to a question on a fire
sprinkler system, indicating there is an exemption in the Fire Code for structures of this
size for participant sports only. Individual members of the Council expressed support of
the submission of an application; but emphasized the City could not commit to ownership,
financing, or site selection.
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WORK SESSION:
(Cont'd)
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Port Angeles Tennis
Club (Cont'd)
Break
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS &
PUBLIC
COMMENT:
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CITY COUNCIL
COMMITTEE
REPORTS:
CITY COUNCIL MEETING
November 7, 2007
6159
City Council candidates were invited to provide input. Dan DiGuilio, 133::5 E. 8th Street,
felt the project was something that could be used in the community; however, because
there is little wiggle room in the City budget, he expressed hope that funding could come
from an agency other than the City.
Don Perry, 1735 W. 13th Street, favored the idea of a covered arena. He didn't know if
Lodging Tax funds could be utilized because of restrictions, and he indicated he didn't
know the annual operating costs, but he expressed willingness to look at the project.
Cherie Kidd, 10 1 E. loth Street, thanked Mr. Schouten for bringing forward such a
wonderful opportunity. She noted the City has limited funds, but the community has
tennis fanatics. She was unwilling to commit City funds, but would support other fund-
raising efforts in order to make the project happen.
Deputy Mayor Williams spoke in support ofthe creation of a metropolitan parks district.
Mayor Rogers proposed language for a motion, with subsequent assistance from Attorney
Bloor, as follows: That the City Council endorse and support the grant application
to be submitted by the YMCA, that the location will be in the jurisdiction of the City
Limits, if possible, that the fiscal impacts at this time be limited for City residents,
and the City Council encourages a cooperative agreement upon receipt of such a
facility.
Jim Jones, Clallam County Administrator, 2106 Seabreeze Place, informed the Council
that the County Commissioners submitted a letter in support of the project, taking a
position similar to that of the City Council. Mr. Jones read the letter from the
Commissioners endorsing broad-based community support. He indicated the County has
several sites that could house the facility, but they are far away from people, so the draw
would be better in Erickson Park. Tournaments could be scheduled for the facility to
attract more in hotel/motel funds, and because this is such a good opportunity, he felt
everyone should work cooperatively to make it happen.
At this time, Attorney Bloor assisted the Mayor with language for a motion, after which
Councilmember Petersen moved to endorse and support the grant application to be
submitted by the YMCA, that the .location will be in the jurisdiction of the City
Limits, if possible, that the fiscal impacts at this time be limited for City residents,
and the City Council encourages a cooperative agreement upon receipt of such a
facility. Deputy Mayor Williams seconded the motion. Discussion followed on the
merits of the motion and Mr. Schouten's feeling that the motion was too vague. The
Mayor and Council expressed confidence that a strong application, accompanied by a
well written letter of support from the Council, could prevail. Manager Madsen provided
a summary of land issues and permit requirements for the project. Deputy Mayor
Williams moved to call for the question. The motion was seconded by
Councilmember Petersen and carried by a 2/3 majority vote, with Councilmember
Wharton voting in opposition. A vote was taken on the main motion, which carried
unanimously.
Mayor Rogers recessed the meeting for a break at 7:25 p.m. The meeting reconvened at
7:44 p.m.
None.
None.
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6160
CITY COUNCIL MEETING
November 7, 2007
ORDIN~NCES NOT
REQUIRING PUBLIC
HEARINGS:
RESOLUTIONS:
OTHER
CONSIDERATIONS:
PUBLIC HEARINGS -
QUASI-JUDICIAL:
PUBLIC HEARINGS -
OTHER:
Juan de Fuca Bluff
Subdivision
Ordinance No. 3304
Water Rate Adjustments
Ordinance No. 3305
None.
None.
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None.
None.
1.
Juan de Fuca Bluff Subdivision:
Planning Manager Roberds reviewed the Juan de Fuca Subdivision, a 24-10t development
located north of Milwaukee, west of"P" Street. The subdivision is on the bluff at the end
of 14th Street, west of the Walker subdivision, in the RS-ll Zone. Preliminary approval
was granted in April, and all conditions have been met by the applicant. Ms. Roberds
indicated some paving and sidewalk work needs to be completed in the spring, and an
Assignment of Savings was submitted to the City to assure completion. Ms. Roberds
complimented the developer on a job well done.
Mayor Rogers had previously qualified the Councilmembers with respect to appearance
of fairness issues, and she inquired as to whether any changes had occurred since
consideration of the preliminary subdivision. None were stated. Mayor Rogers opened
the public hearing at 7:48 p.m. There being no public testimony, the public hearing was
closed at 7:48 p.m. Mayor Rogers read the Ordinance by title, entitled
ORDINANCE NO. 3304
AN ORDINANCE of the City ofPort Angeles, Washington, approving the
24 unit subdivision in the RS-ll zone known as the Juan de Fuca
Subdivision.
Councilmember Braun moved to adopt the Ordinance as read by title, citing
Conditions 1 - 2, Findings 1 - 7, and Conclusions A-D. Councilmember Munro
seconded the motion. Discussion followed regarding ingress and egress on 14th Street;
Chiefs McKeen and Gallagher indicated the access was acceptable for emergency
services. A vote was taken on the motion, which carried unanimously.
2.
Water Rate Adjustments:
Power Resource Manager Dunbar used PowerPoint slides to summarize comments
submitted at the last Council meeting. He provided corrections to information provided
at the previous meeting, indicating these did not result in any changes to the Ordinance.
Mr. Dunbar also provided a summary of the recommended rate adjustments.
Mayor Rogers continued the public hearing at 7:55 p.m. There being no public
testimony, the public hearing was closed at 7:55 p.m., after which Mayor Rogers
conducted the second reading of the Ordinance by title, entitled
ORDINANCE NO. 3305
AN ORDINANCE of the City ofPort Angeles, Washington, revising water utility
rates by amending Chapter 13.44 of the Port Angeles Municipal Code.
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Councilmember Wharton moved to adopt the Ordinance as read by title. The
motion was seconded by Councilmember Petersen and carried unanimously.
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City Revenue Sources /
2008 Budget / Property
Tax Ordinance
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Break
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FINANCE:
Fine Arts Center
Marketing/Development
Director Contract
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CITY COUNCIL MEETING
November 7,2007.
6161
3. City Revenue Sources /2008 Budget and Property Tax Ordinance:
Finance Director Ziomkowski, with the use of PowerPoint slides, introduced the 2008
Budget, describing in detail the requirements for a budget, the mission of the budget
process, the budget calendar, and the different fund types. She presented information on
the facts and myths of property taxes, providing an in-depth explanation of property tax
levies, limitations on property taxes, methodology of property tax calculations, and the
fact that the City's levy for 2008 will be the lowest rate in over 20 years. Director
Ziomkowski then presented the revenue projections for 2008, discussing the projected
revenues for all of the different City funds. Discussion followed, and Director
Ziomkowski answered questions posed by the Council.
Mayor Rogers opened the public hearing at 9:20 p.m.
Paul Lamoureux, 602 Whidby, commended the Council for the work session conducted
earlier in the evening. With regard to the budget, he felt there was a need to fund repairs
to Peabody Street.
Cherie Kidd, 101 E. 10th Street, commented that economic development is in the
forefront, and previous mention had been made regarding the possible cancellation ofthe
relationship with the Economic Development Council. She suggested that the
relationship be continued.
There being no further testimony, Mayor Rogers continued the public hearing to
November 20, 2007, stating this constitutes the first reading of the Ordinances, as set
forth below:
ORDINANCE NO.
AN ORDINANCE of the City ofPort Angeles, Washington, authorizing a 1 %,
or $38,092, over the highest lawful levy for 2007, increase in the regular
property tax levy plus any increase resulting from new construction,
annexation, refunds made, and other specified increases in assessed
valuation determining and fixing the amount to be raised by ad valorem
taxes for the fiscal year 2008, and directing the City Clerk to certify said
amount to the Board of Clallam County Commissioners.
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending Chapter
3.70 of the Port Angeles Municipal Code relating to fees.
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Mayor Rogers recessed the meeting for a break-at 9:26 p.m. The meeting reconvened at
<.;9:130 p.m. " . .
1.
Fine Arts Center Marketing / Development Director Contract:
Director Cutler presented information on the completion of the first year ofthe Marketing
Development Director contract for the Fine Arts Center.
Recreation Deputy Director Bonine advised the Council this is a contract on its first of
two one-year renewals. The trustees of the Webster Trust Fund and the Friends of the
Fine Arts Center jointly completed the development of a Business Plan, and one of the
elements was to contract for a MarketingiDevelopment Director. The position is
essentially self-funding, and no additional General Fund support is being requested.
Rob Sorensen, 321 S. Ennis Street, MarketingiDevelopment Director, provided a
summary to the Council as to his duties as Marketing Director in terms of fund raising and
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6162
CITY COUNCIL MEETING
November 7,2007
FINANCE:
(Cont'd)
Fine Arts Center
MarketinglDevelopment
Director Contract
(Cont'd)
Move Finance Items to
Consent Agenda
CONSENT AGENDA:
INFORMATION:
EXECUTIVE
SESSION:
RETURN TO OPEN
SESSION:
ADJOURNMENT:
increasing the awareness and visibility of the Fine Arts Center. He has pursued member
sponsorships, new events, fund raising, and further development of existing funds. Mr.
Sorensen noted there is a great feeling of momentum at the Fine Arts Center, and
everyone is looking forward to taking this endeavor to the next level.
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It was noted that the Parks & Recreation Subcommittee forwarded a recommendation of
approval ofthe contract. Councilmember Munro moved to extend and authorize the
Mayor to sign a personal services contract with Robert A. Sorensen of Port Angeles,
W A, to serve as the Marketing / Development Director for the Fine Arts Center
(FAC), to commence on January 1, 2008, and continue through December 31, 2008,
in a total amount not to exceed $41,400. Councilmember Petersen seconded the
motion, which carried unanimously.
2.
Move Finance Items to Consent Agenda:
Because of the late hour, Deputy Mayor Williams moved to place the following
Finance Agenda items on the Consent Agenda: Energy Smart Grocer Agreement,
Compact Fluorescent Light (CFL) Markdown Promotion, and Equipment Purchase -
Electric Transformers for Elwha Water Facilities. The motion was seconded by
Councilmember Munro and carried unanimously.
Councilmember Braun moved to accept the Consent Agenda, to include: 1.) City
Council Minutes dated October 9, 12, 16 and 23, 2007; 2.) Expenditure Approval List
from 10/6 to 10/26/2007 - $3,223,520.47; 3.) Vehicle & Equipment Surplus; 4.) Appoint
City Representative to Clallam County Fair Board; 5.) Energy Smart Grocer Agreement;
6.) Compact Fluorescent Light (CFL) Markdown Promotion; and 7.) Equipment
Purchase - Electric Transformers for Elwha Water Facilities. The motion was seconded
by Deputy Mayor Williams and carried unanimously.
None.
Based on input from Attorney Bloor, Mayor Rogers announced the need for an Executive
Session for approximately 15 minutes under the authority of RCW 42.30.110(l)(i),
potential litigation, with no action to follow. The Executive Session convened at 9:51
p.m.
The Executive Session concluded at 10:06 p.m., and the Council convened in regular
open session. No action was taken.
The meeting was adjourned at 10:06 p.m.
,^o~J~
Becky J. Up , Cl Clerk .
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