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HomeMy WebLinkAboutMinutes 11/15/1994 2895 CITY COUNCIL MEETING Port Angeles, Washington November 15, 1994 CALL TO ORDER - Mayor Sargent called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 7:00 p.m ROLL CALL: Members Present: Mayor Sargent, Councilmembers Braun, Doyle, Hulett McKeown, Ostrowski, and Schueler. Members Absent: None. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, S. Brodhun, J. Pittis, B. Titus, Y. Ziomkowski, N. Wu, B. Becket, G. Kenworthy, T. Riepe, and D. Sawyer. Public Present: J. Kenner. PLEDGE OF The Pledge of Allegiance to the Flag was led by Camp Fire Group, S. Brach and J. ALLEGIANCE: Fredrickson, Leaders. Those participating were K. Brach, A. Brach, K. Fredrickson, L. Fredrickson, H. Dearie, A. Bower, A. Wagnaman, and A. James. APPROVAL OF Councilman Ostrowski moved to approve the minutes of the regular meeting of MINUTES: November 1, 1994. Councilman Hulett seconded the motion Councilman Braun requested that Page 6, Curbside Recycling, be amended to include the following: "Councilman Braun requested that EWSI employees in the audience raise their hands. Several individuals raised their hands in response, and Councilman Braun then inquired as to who would lose their job if the contract were awarded to Waste Management. All those who previously raised their hand again responded by raising their hand, with the exception of one. Councilman Braun expressed the hope that these individuals would be given first consideration for employment with Waste Management, should the contract be so awarded." Councilman Schueler noted that he had questioned the efficacy of making a decision on the recycling contract at the November 1, 1994 meeting. He had expressed a desire to have negotiations continue, and he asked that Clerk Upton amend the minutes to include his statements. In addition, Councilman Doyle questioned the accuracy of the minutes regarding Joe Michalczik's comments about a 40% increase in rates. He asked that Clerk Upton review the tape of the minutes in this regard. A vote was taken on the motion to approve the minutes as amended, which carried unanimously. CEREMONIAL None. MATTERS/ PROCLAMATIONS: CITY COUNCIL Councilman Hulett attended a Chamber of Commerce meeting and a Youth Task COMMITTEE Force meeting, where a discussion was held regarding the Youth Summit to be held REPORTS: November 17, 1994, at 7:00 p.m., at the Senior Center. He invited the Council to attend this meeting. Councilmember McKeown attended a School Concurrency Task Force meeting and a School Board meeting, as a representative of the School Concurrency Task Force. Councilman Ostrowski attended the Coast Guard Veteran's Day celebration. Councilman Schueler attended the presentations for agency requests for human services funding, which he hopes to present to the Council soon. Councilman Doyle attended the Olympic Air Pollution Authority meeting, and along with Mayor Sargent, provided tours to six German people at City Hall. He also attended a meeting in Edmonds on the Northwest Straits National Marine Sanctuary. The purpose of the meeting was to discuss the designation of the Marine Sanctuary -1- 2896 CITY COUNCIL MEETING November 15, 1994 CITY COUNCIL from Neah Bay to the San Juan Islands and from the Canadian waters to Island COMMITTEE County. REPORTS: (Cont'd) Councilman Braun attended the reception for the new president of Daishowa. Mayor Sargent attended a Retirement Committee meeting, visited with the German tourists, and attended two AWC meetings. At the AWC Legislative meeting, efforts were made to prioritize legislative issues. Mayor Sargent went to Victoria for Veteran's Day remembrances and the placement of a wreath. She had lunch with the Mayor of Victoria; she has invited him to Port Angeles, possibly to address the Chamber of Commerce. Councilman Ostrowski inquired if any member of Council had attended the public hearings on the Elwha Dams in order to relate what had transpired during the hearings. Manager Pomeranz noted that this was an agenda item, so Councilman Ostrowski deferred his questions until that time. FINANCE: 1. Final Payment and Acceptance of Ediz Hook Waterfront Trail, Forcemain and Roadway Paving Project 91-16, 92-11, and 92-24 Ediz Hook Waterfront Trail Mayor Sargent reviewed the information provided by the Public Works Department, noting that the project total came in under the original contract amount. Councilman Ostrowski moved to accept the project, authorize final payment of $26,392.68 to Lakeside Industries and upon receipt of clearances from the Departments of Revenue and Labor & Industries release the retainage bond. Councilman Braun seconded the motion. After a brief discussion, a vote was taken on the motion, which carried unanimously. CONSENT AGENDA: Manager Pomeranz requested a brief overview of the proposed project for aerial mapping, and City Engineer Kenworthy reviewed the increased accuracy to be gained by the new aerial mapping, a project which hasn't been undertaken since 1985. With the use of overheads, Engineer Kenworthy reviewed the updated base mapping for user departments, as well as the cost estimates and financing details. Councilman Braun moved to accept the Consent Agenda, including: (1) Request to advertise for proposals to perform aerial mapping of the City; (2) DeClare contract #CL94-4 with Olympic Electric complete for Peninsula College primary cable replacement; (3) Voucher list - November 10, 1994 - $452,749.98; (4) Payroll - November 6, 1994 - $335,681.59; and (5) Progress payment - Senior Services and Community Center. Councilmember McKeown seconded the motion, which carried unanimously. ITEMS FROM THE Mayor Sargent noted that Manager Pomeranz had left the room for a moment; AUDIENCE/COUNCIL/ however, she was sure he wanted to add a discussion to the agenda concerning the STAFF TO BE application for a CURB grant. This item was, therefore, added as Item E.8. CONSIDERED OR PLACED ON A FUTURE AGENDA: LEGISLATION: A. Public Hearings None. Street Vacation - Heckman B. Ordinances Not-Requiring a Public Hearing Ordinance No, 2844 I. STREET VACATION PETITION HECKMAN - STV 94(10)06, Hancock/Fogarty Alley: Petition to vacate a portion of the Hancock/Fogarty alley west of Cherry Street. (From November 1, 1994 meeting.) Mayor Sargent reviewed the information provided by the Planning Department and read the Ordinance by title, entitled ORDINANCE NO. 2844 AN ORDINANCE of the City of Port Angles vacating a portion of the Hancock/Fogarty Alley, Port Angeles, Washington. Councilman Braun moved to adopt the Ordinance as read by title. Councilman Hulett seconded the motion. Attorney Knutson advised the Council of a correction to the last line of Section 1 of the Ordinance where the word "should" has been '¸2- 2897 CITY COUNCIL MEETING November 15, 1994 LEGISLATION: changed to "shall". (Cont'd) Councilman Doyle recalled there had been a question regarding the size of the Street Vacation - Heckman buildable land; he inquired as to whether the Planning Department and the owner had Ordinance No. 2844 arrived at a consensus regarding the building site. Senior Planner Sawyer explained (Cont'd) that it has not yet been determined whether there will be a 25' setback. Councilman Ostrowski requested if Mr. Shay, the purchaser of the land, was satisfied with the outcome of the street vacation. Jon Shay advised the Council that following the last Council meeting, he was assured that the 50' setback from the top of the bluff could possibly be reduced to 25' for non-structural items. He and his wife found this to be acceptable. Councilman Schueler asked how infilling in the City may be affected by street vacations, and Senior Planner Sawyer indicated the main concern in a street vacation relates to circulation and the position of the surrounding neighbors. If there are no problems identified, then the Planning Department recommends approval. Councilman Sehueler expressed concern over expansion of lots thereby decreasing the amount of living area within the community. He did not disagree with Mr. Shay's plan; however, he felt that there were circumstances where the Council Should discuss the future of the City before allowing lot expansion via street vacations. There being no further discussion, a vote was taken on the motion, which carried unanimously. Street Vacation-Key 1. STREET VACATION PETITION - STV 94(12)09 KEY - Portions of Maud Resolution 21-94 and Frank Streets and the alley, in Block 11, lone and Helen Streets abutting Blocks 11 and 12, Frederick's Addition to Port Angeles. Mayor Sargent reviewed the information provided by the Planning Department and read the Resolution by title, entitled RESOLUTION NO. 21-94 A RESOLUTION of the City of Port Angeles setting a hearing date for a petition to vacate a portion of Maud Street and all of Frank Street, abutting Block 11, the alley in Block 11, and Ione and Helen Streets, abutting Block 11 and 12, all in Frederick's Addition to Port Angeles. Councilman Doyle moved to pass the Resolution as read by title. Councilmember McKeown seconded the motion, After a brief discussion, a vote was taken on the motion, which carried unanimously. Street Vacation-Petersen 2. STREET VACATION PETITION- STV 94(12)10 - PETERSEN, Portion of Resolution No. 22-94 the 5/6 alley in Suburban Lot 34 Mayor Sargent reviewed the information provided by the Planning Department and read the Resolution by title, entitled RESOLUTION NO. 22-94 A RESOLUTION of the City of Port Angeles setting a hearing date for a petition to vacate a portion of an alley located in the West Seventy-Five Feet of Suburban Lot 34, Townsite of Port Angeles. Councilman Ostrowski moved to pass the Resolution as read by title. Councilman Doyle seconded the motion, which carried unanimously. Planning Commission D. Planning Commission Minutes/Action Items Minutes/Action Items 1. APPEAL OF DENIAL OF BOUNDARY LINE ADJUSTMENT- BLORE: Boundary Line (Continued from November 1, 1994 meeting) Adjustment - Blore Mayor Sargent reviewed the information provided by the Planning Department. Planner Sawyer explained that the applicant requested that the letter of withdrawal be set aside and continued to the next Council meeting, as staff is still working with them on this issue. Attorney Knutson advised the Council that a motion could be made to continue the appeal to the next meeting, unless it is withdrawn in the meantime. Based on recent discussions, it appears the issue will be resolved. -3- 2898 CITY COUNCIL MEETING November 15, 1994 Boundary Line Councilman Doyle moved to continue the appeal to the Council meeting of Adjustment - Blore December 6, 1994, unless the appeal is withdrawn in the meantime. Councilman (Cont'd) Braun seconded the motion, which carried unanimously. Amendment to Block E. Other Considerations Grant for Housing Rehabilitation Project .1. Request City Council Authorization to Sign Amendment to Block Grant for Housing Rehab Project Mayor Sargent reviewed the information provided by the Public Works Department. Manager Pomeranz stated that he, Councilmember McKeown and staff member Tim Smith had viewed some of the homes that have been rehabilitated by virtue of this grant, and he gave a brief explanation of some of the benefits of this project. Councilmember McKeown indicated it Was exciting to see the homes that have been helped, and now they are an asset to their neighborhoods. Both Manager Pomeranz and Councilmember McKeown were pleased that local contractors were being used for this project, thus helping to keep citizens employed. Councilman Hulett moved to authorize the City Manager to sign the amendment to Block Grant Contract//1-92-741-017 between the City and the Washington State Deparh~ient of Community, Trade and Economic Development. Councilmember McKeown seconded the motion, which carried unanimously. Request from U.S. Dept. 2. Letter from U.S. Department of the Interior Requesting Selection of of Interior for Council Representative(s) from City Council to Attend Meeting on Tuesday, Representative at Meeting November 15, 1994, re: Elwha River Restoration Project. re: Elwha River Restoration Project Manager Pomeranz stated he was aware that the meeting was over; however, he felt it advisable for the Council to have the opportunitY to discuss the City's course of action. It was previously decided that the City would pursue its interest in protecting the water supply as a major priority, as well as the protection of its industrial base. The City will continue to proceed in this direction unless directed otherwise. The Council agreed by consensus. Director of Public Works Pittis informed the Council that he and Water Superintendent Ellsworth will be attending a water quality sediment transfer/potential flooding type of meeting in December, which will deal with water quality issues. They will present the Council with a briefing paper after that meeting. A brief discussion followed with concern expressed over the possible removal of the Elwha Dams and the repercussions that could follow. Japan Trip Approval 3. Request Approval of Trip to Japan in Spring 1995 Mayor Sargent reviewed her memo on this issue, and she introduced Mr. Dave Bentley, who has been involved with the people of Mutsu City for a number of years. Dave Bentley stated that the Mutsu. City delegation came to Port Angeles in 1991 and returned in August of 1993 when Japanese Friendship Day as held at the Veto Burton Memorial Community Center. Last year, a Japanese Exchange Student graduated from Port Angeles High School, and one graduated from Sequim High School, so there is an ongoing student relationship. It is the wish of Mutsu City that a full Sister-City relationship be established. Long-range benefits include economic ideas centering around the wood products industry and the seafood industry. The Japanese people are very ceremonial and the relationship which leads to economic development starts with government officials. This trip would be a necessary first step to develop this relationship. Councilman Braun moved to send a delegation from the Council and other groups to be represented to Japan. Councilman Schueler seconded the motion. Discussion followed, and Councilman Schueler expressed an interest in the trip and stated that he and his wife would be willing to absorb a portion of his own expenses to a maximum of $1,000. Councilman Ostrowski also expressed interest in the trip, and he asked to amend the motion to state the City will allocate no more than $5,000 to fund this trip. Councilman Schueler felt that a limit should not be set until the number of people in the delegation had been agreed upon. Further discussion ensued regarding the trip and the possible expenses which would be incurred, and who would be interested in being a part of the delegation. Councilman Braun called for the question, and a vote was taken on the motion, -4- 2899 CITY COUNCIL MEETING November 15, 1994 LEGISLATION: which carried unanimously. (Cont'd) Councilman Schueler again expressed the opinion that anyone wishing to participate Japan Trip Approval must be able tO provide a portion of the necessary funds for the trip. The following (Cont'd) discussion centered around the amount of funding to be set aside, and Mayor Sargent stated that the auction held in conjunction with Japanese Friendship Day last year generated some funds that will be used to help defray the cost of any students who wish to participate in this trip. Councilmember McKeown moved to place a limit of $10,0410 for expenses towards the Japan trip. Councilman Schueler seconded the motion. After further brief discussion, a vote was taken on the motion, which carried unanimously. Recycling Contract 4. Consideration of Recycling Contract Extension with Environmental Waste Extension Mayor Sargent reviewed the information provided by the Public Works Department. Manager Pomeranz reminded the Council that there had been an expressed need for a smooth transition in the recycling program, and EWSI has agreed to extend the contract through December at the rate of $7.04 per customer. Waste Management has expressed a willingness to pay the difference between the $6.22 and $7.04 for the one-month period. Additionally, Waste Management has expressed to the EWSI employees their interest in retaining them. Councilmember McKeown moved to approve the contract extension and authorize the Mayor to sign the extension. Councilman Braun seconded the motion, which carried unanimously. Pro Bono Grant from the 5. Pro Bono Grant from the City of Port Angeles City of Port Angeles Councilman Schueler reviewed the information in his memo for the benefit of the Council. The Council members agreed with Councilman Schueler that it was their original intent that certain funds allocated were to be directed to Pro Bono LAWyers. Councilman Schueler moved that funding for the second half of 1994 in the amount of $1,000 be given to Pro Bono LAWyers. Councilmember McKeown seconded the motion. After a brief discussion, a vote was taken on the motion, which carried unanimously. Meeting with Clallam 6. Meeting with Clallam County Commissioners re: Growth Management County Commissioners re: Growth Management Mayor Sargent reviewed the information provided by the City Clerk, and discussion followed regarding the best time and date for the Council to meet with the County Commissioners. It was the general consensus of the Council that the meeting should be held on Friday, December 9, 1994, from 3:00 p.m. to 5:00 p.m. Police Department Z Recommendation to Sign Agreement for Police Department Remodeling Remodeling Project Project Mayor Sargent reviewed the information provided by the Police Department. Manager Pomeranz noted a change to Page 9, Section 11.41, which refers to reimbursable expenses. He proposed a cap of $6,500. Councilman Braun moved to authorize the Mayor to sign the contract with Robert Nixon Associates and Lindberg Architects for services related to the remodel of the Police Department. Councilman Doyle seconded the motion. At the Council's request, Naomi Wu, Communications Manager, explained the new remodeling plan and the funding for this project. Councilman Doyle expressed concern over Section 2.6.13 which states the architect shall evaluate and approve Change Orders and Construction Change Directives. After further discussion, Manager Pomeranz suggested a provision be added clarifying the fact that change orders are to be approved by the City of Port Angeles. Mayor Sargent suggested that the two firms be notified of the amendments to the contract, and asked to initial them as agreeing to the changes. A vote was taken on the motion, which carried unaniinously. -5- 2900 CITY COUNCIL MEETING November 15, 1994 LEGISLATION: 8. Curb Grant (Cont'd) Manager Pomeranz explained that the City and the Port of Port Angeles have been Curb Grant working together on the Admiral Marine Project, which could potentially bring more than 100 jobs to the City of Port Angeles. The Port has made an application for facility improvements at the future site of Admiral Marine on Port property. The Port's application to the Curb Program is approximately $400,000. Manager Pomeranz will attend a meeting to support this application. The City also has an application for approximately $25,000 for a feasibility study to expand the Marine Lab into a regional aquarium. Because of the competitive nature of the funds and because the Port and the City are seen as one community, it is suggested the City be willing to pull its application in order to bolster the Port's application. Manager Pomeranz asked the Council for support in this decision, to which the Council agreed by consensus. Break The Mayor recessed the meeting for a break at 9:05 p.m. The meeting reconvened at 9:25 p.m. ADJOURN TO The Council meeting adjourned to Executive Session at 9:25 p.m. to discuss a matter EXECUTIVE SESSION: of litigation for approximately 5 minutes. RETURN TO The Council returned to open session at 9:35 p.m. REGULAR SESSION: ADJOURNMENT: The meeting was adjourned at 9:35 p.m. -6-