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HomeMy WebLinkAboutMinutes 11/20/19901737 CITY COUNCIL MEETING Port Angeles, Washington November 20, 1990 I CALL TO ORDER Mayor Sargent called the regular meeting of the Port Angeles City Council to order at 7:04 P.M. II PLEDGE OF ALLEGIANCE The Pledge of Allegiance to the Flag was led by members of the Associated Student Body of Port Angeles High School. Members present: Scott Sidwell, vice-president; Allison Muccilli, ASB secretary and cheerleader; Angie Lindquist, cheerleader. III ROLL CALL Members Present: Mayor Sargent, Councilmen Cornell, Hallett, Nicholson, Ostrowski, Wight. Members Absent: Councilman Lemon. Staff Present: Manager Pomeranz, Attorney Knutson, Clerk Upton, S. Brodhun, M. Cleland, B. Collins, K. Godbey, L. Glenn, J. Pittis, B. Titus, T. Smith, B. Jones, T. McCabe. Public Present: E. Winters, L. Jensen, W. Erwick, M. Robson, D. Rudolph, K. McCormick, J. & B. Cammack, L. Bell, R. Terril, G. Pettit. On behalf of the Council, Mayor Sargent welcomed Kay Godbey, new Director of Administrative Services. IV APPROVAL OF MINUTES OF REGULAR MEETING OF NOVEMBER 6, 1990 Councilman Ostrowski moved to approve the minutes of the regular meeting of November 6, 1990. Councilman Cornell seconded the motion. Mayor Sargent requested that under her report submitted on the City's One Hundredth Birthday Celebration, the minutes reflect that the seed money of $2,700 was repaid to the City. Also under City Council Committee Reports/Late Items, the Mayor had reported on a workshop attended with Planning Director Collins on how to design open growth areas. "Open growth" should be corrected to read urban growth. The motion approving the minutes, as corrected, was voted on and carried unanimously. V FINANCE 1. Consideration of final payment and acceptance of work for DelGuzzi Drive LID of $2,563.96, retainage to escrow of $124.55 Mayor Sargent informed Councilmembers this item is still under discussion and no action is to be taken at this time. 2. Consideration of bid proposals for recycling Upon direction of the City Council and the recommendation of the Citizens' Recycle Committee, a Request for Proposals was advertised to ask for bids to collect recyclables and yard debris at the curbside; to provide the opportunity to recycle at the Landfill; and to provide commercial cardboard collection for the City of Port Angeles. Three proposals were received on November 14, 1990, and it is the recommendation of the Public Works Department that the bids be referred to the Utility Advisory Committee for further review, comparison, and recommendation to the City Council. A motion was made by Councilman Nicholson that the bid proposals for recycling be referred to the Utility Advisory Committee for further review and -1- 1738 CITY COUNCIL MEETING November 20, 1990 recommendation to the City Council as soon as possible. The motion was seconded by Councilman Hallett. Discussion followed, with Councilman Cornell expressing concern as to how committed the public is to the recycling efforts, particularly in view of the fact a rate increase would be required to have this service provided. Councilman Nicholson stated citizens have had input in this proposal throughout the process and support has been very strong. Public Works Director Pittis indicated if the Utility Advisory Committee comes forth with a recommendation for a rate increase, it would be advisable for a public hearing to be held in order to be consistent with past practices. Mayor Sargent reminded Council it is law requiring this recycling effort. After limited discussion, a vote was taken on the motion, which carried unanimously. Consideration was then given to setting a meeting date for the Utility Advisory Committee's review of these bid proposals. The meeting was set for Thursday, November 29, 1990, 4:00 P.M. 3. Consideration of bid award for wire puller/tensioner The Light Department received authorization from the City Council to solicit bids for a wire puller/tensioner this past summer. The initial solicitation produced only one bid and Council, at the recommendation of the Light Department, rejected the single bid and authorized a solicitation for bids a second time. The second solicitation produced three bids. It was the recommendation of the Light Department that the low bid be accepted in spite of the fact three exceptions to the specifications were noted by the vendor. A motion was made by Councilman Ostrowski to award the bid for the wire puller/tensioner to Sherman & Reilly for $29,998, and authorize the Light Director to enter into a purchase agreement. The motion was seconded by Councilman Cornell. Councilman Wight inquired as to whether the other two bidders, having met specifications, had been given an opportunity to relax the specifications on their bids in order to be more competitive with the low bidder. City Light Director Titus indicated it would be difficult for the two higher bidders to relax their specifications, as this is custom-built equipment and they would have to bid on the same equipment as previously bid. Attorney Knutson indicated it was his opinion the City would not face any legal problems by accepting the low bid with the noted exceptions. It would cost more money to re-bid the equipment again for no particular purpose, in that this equipment will meet the needs of the City Light Department quite adequately. A vote was taken on the motion, which carried unanimously. VI CONSENT AGENDA Councilman Hallett moved to accept the items as presented on the Consent Agenda, including: (1) Request permission to call for bids on (a) 5th & Peabody signal; (b) 2nd and Cherry guardrail; (2) Out of state travel request - Water/Wastewater Utility employee; (3) Correspondence from Washington State Liquor Control Board; (4) Vouchers of $293,072.09; and (5) Payroll of 11/16/90 of $258,102.77. The motion was seconded by Councilman Ostrowski. In response to a question from Councilman Hallett, Public Works Director Pittis indicated the signal at 5th and Peabody should be complete in the spring of next year. Materials will be ordered immediately but the project will be shut down for the winter. The 2nd and Cherry guardrail project can be accomplished rather quickly. A vote was then taken on the motion, which carried unanimously. VII ITEMS FROM THE COUNCIL/AUDIENCE TO BE CONSIDERED/PLACED ON THE AGENDA None. -2- 1739 CITY COUNCIL MEETING November 20, 1990 VIII LEGISLATION 1. PUBLIC HEARING A. STREET VACATION REQUEST - STV-90(09)5 - WINTERS, East Second Street: Request to vacate a portion of East Second Street east of Penn Street The Planning Commission conducted a public hearing on November 14, 1990, to consider a request to vacate a portion of the East Second Street right-of-way, east of Penn Street. It was the recommendation of the Planning Commission to deny the request. Mayor Sargent opened the public hearing at 7:40 P.M. Everett Winters, applicant, 1724 East Second, distributed copies of a letter to the City Council from Mr. H. M. Ruddell speaking on behalf of the car dealership being planned for the property known as MacMillan Short Plat. The letter stated there is no anticipated use for the adjacent Second Street Extension and it is Ruddell's intention to run a fence on the west property line running north and south, from the back to the front of the property. Mr. Winters addressed Council on the need to have someone maintain the right-of- way, something that has been accomplished by the area property owners for several years. It was his intention that the City would still have easement rights in order to maintain water lines, storm drainage, and the like. The area residents do not want a street and would prefer to have the area vacated so they can continue maintaining and planting in the area. Mary Robson, 1328 East Second Street, indicated it would not be in the best interest of the public to develop a street. It would be beneficial to have this area vacated, as the area property owners want to maintain the area with appropriate landscaping, and they also wish to construct a buffer between the residential and commercial areas. Ms. Robson asked for more consideration and compromise. She addressed the subject of the public hearing process and her dissatisfaction with the lack of due consideration given to the citizens throughout this process. Additionally, she noted her efforts to contact a department head had gone unheeded - phone calls not returned - and she requested that City Council give favorable consideration to the request submitted on this street vacation. Councilman Cornell inquired as to whether the City plans to put in a street in that particular section. Planning Director Collins responded there are no such plans for a street at this time. Ms. Robson responded to an inquiry from Councilman Cornell in that it is her desire to work something out with the City so the residents can plant landscaping and maintain the area in order to provide a buffer. If the City does not allow the vacation, then it is the feeling of the residents that the City should maintain the area and be responsible for restoration should any type of City maintenance work be required. Consideration was given to the possibility of issuing a right-of-way use permit and in response to a question from Councilman Hallett, Attorney Knutson expressed the opinion the City could enter into a long-term agreement with the property owners which would address their landscaping needs as well as the City's right-of-way and utility needs. The public hearing was closed at 7:55 P.M. Councilman Nicholson expressed concern about the statement Ms. Robson had made as to being unable to talk to a department head by telephone or appointment. He indicated that to his knowledge, all directors are available to the public and he asked that this matter be pursued with Ms. Robson to obtain more information. A motion was made by Councilman Hallett to concur with the Planning Commission's recommendation to deny the street vacation request, citing the following findings and conclusions: Findings: (1) The City maintains a 2~ waterline through the area serving Lots 1 through 8 of Block 177. The City Light Department maintains utilities in the area adjacent to Lots 4 through 8; (2) The Department of Public Works has indicated that property owners in the area have indicated a possible need for storm drainage facilities, which could be located in the Second Street right-of-way; (3) The right-of-way could be used 1740 CITY COUNCIL MEETING November 20, 1990 to serve as secondary access to the rear of Lot 4 of the MacMillan short plat, which currently has access from Highway l01 East; Con___clusion: (A) The proposed street vacation is not in the publ~d~i'~n~interest and would not be a public benefit. Further, staff was directed to execute an agreement with the property owners wherein they be allowed to plant landscaping to create a buffer, with the provision the property owners remove plantings when the City must do work in the public right-of-way. The motion was seconded by Councilman Nicholson and carried unanimously. 2 Planning Commission Minutes of November 14, 1990 A. PARKING VARIANCE PKV-90(ll)5 - CAMMACK, Southwest corner of Vine and Second Streets. The parking variance request was submitted for a reduction in the required number of parking spaces to be provided in association with a pharmaceutical and associated medical supply facility from the required 60 spaces to 32 spaces. It was the recommendation of the Planning Commission to approve the parking variance. Accordingly, a motion was made by Councilman Hallett and seconded by Councilman Ostrowski, to concur with the recommendation of the Planning Commission citing the following conditions, findings, and conclusions: Conditions: (1) The public will not be allowed access to the basement portion of the facility, and all of the areas accessible by the public will meet the off-street parking requirements; (2) Parking will be provided for any office space per the Parking Ordinance, #1588; Findings: (A) The Port Angeles Off-Street Parking Code (Chapter 14.40 PAHC) requires a minimum of one parking space for every 200 square feet of building floor area for retail establishments; (B) The proposed 12,000 square-foot pharmacy and storage facilityrequired 60 off-street parking spaces; (C) The applicant has requested a reduction in the required number of parking spaces from 60 to 32; (D) Other businesses located within the vicinity have been granted parking variances and allowed to subtract storage areas from floor areas requiring parking; Conclusions: (1) The variance would not be a grant of special privilege, as other businesses in the vicinity have been granted parking variances and allowed to subtract storage areas from the required floor area; (2) The size, shape or topography of the lot does not limit the number of parking spaces which could be provided; (3) Concerns of the Department of Public Works that future sales from the basement area could be materially detrimental to the public welfare are alleviated by the condition #1; (4) The proposal, as conditioned, could meet the criteria for granting a parking variance. The motion was voted on and carried unanimously. B. SHORT PLAT APPEAL - SHP-90(08)10 HENDRICKSON, Lauridsen Boulevard east of Lincoln Park. Melvin Hendrickson had appealed a condition of the short plat approval in that the City is the major property owner in the area and his objection is to the improvements being required as a condition of preliminary short plat approval which would upgrade his property with the surrounding property not being upgraded likewise. Mr. Hendrickson had indicated the City has no plan to develop the surrounding properties, creating an island of his property surrounding by unimproved area. He had volunteered to sign an LID non-protest agreement in the event of improvements at a later date. It was the recommendation of the Planning Commission to uphold the appeal by the applicant. Discussion followed, with Councilman Cornell referring to similar proceedings at the City Council level, and he questioned what is different on this particular short plat appeal. Planning Director Collins responded that staff and the Planning Commission have remained consistent on these issues throughout. Lauridsen is an improved right- of-way and staff is requesting completion of the improvements to arterial standards. In the other situation recently considered, there were no improvements at all. Director Collins indicated that as the area is developed the City will also meet standards. However, there are no such immediate plans. A motion was made by Councilman Wight to accept the Planning Commission's recommendation to uphold the appeal, citing the following condition, findings, and conclusions: Condition: The applicant shall be required to sign an LID non-protest agreement. Findings: (1) The south side of Lauridsen Boulevard is not in the City limits and there are no future plans for annexation or improvement; (2) The City of Port Angeles is the major property owner on the -4- 1741 CITY COUNCIL MEETING November 20, 1990 north side of West Lauridsen Boulevard and has no plans for improvement; (3) West Lauridsen Boulevard is classified as a main arterial, not a residential street; (4) There are no provisions for storm sewers in the area; Conclusions: (A) The proposed short plat is consistent with the Port Angeles Comprehensive Plan and Zoning Code; (B) The proposed short plat, as conditioned, is consistent with the Port Angeles Short Plat Ordinance (Chapter 16.04 PAMC), and the Washington State Subdivision Act (Chapter 58.17 RCW); (C) Approval of the proposed short plat provides for the public health, safety and welfare of the community and serves the public use and interest; (D) Placing approximately 450 lineal feet of curb and gutter in this area could cause serious water damage and erosion to the adjacent property. The motion was seconded by Councilman Nicholson. Lengthy discussion followed, with Council being advised the applicant did not wish to spend the necessary funds at this time in order to install curb and gutter. Councilman Hallett inquired as to how long the City would accept this as a valid reason for not complying with requirements of short plats. Larry Leonard, Chairman of the Planning Commission, indicated the Commission felt it unreasonable to require installation of curb and gutter for a 200-foot parcel. The financial aspect was not a consideration during the deliberations of the Planning Commission. It was the Commission's feeling the area could be upgraded when the City upgraded the adjacent property. The question was then raised as to whether the City should be required to upgrade its property. Councilman Cornell offered a friendly amendment in the form of Condition 2 to require the property owner to bring the area to standard at such time as an LID comes into being, or at the time the City brings the Lincoln Park area to standard. This amendment was acceptable with Councilmen Wight and Nicholson. The ensuing discussion involved the issue of enforcement of such a condition. Attorney Knutson indicated it might be difficult to enforce this condition at the time the curbs and gutters would have to be installed, particularly if new property owners should be involved, because the City might have to take legal action to enforce the condition. Councilman Hallett expressed concern about making exceptions such as this. Either the short plat requirements must be changed or the City must uphold the requirements as they stand. However, Councilman Cornell felt this is an issue as to what is in the public interest. This is why the appeal process is available and Councilman Cornell clarified the City may require the upgrades in the future, which would prove to be in the public interest. Attorney Knutson added that it is his opinion the appeal process should generally not be used as a mechanism to determine whether or not the required standards of the ordinance should be applied. After lengthy discussion, a vote was taken on the motion, which carried by a majority vote, with Councilman Hallett voting "No". C. Acceptance of Minutes A motion was made by Councilman Nicholson and seconded by Councilman Cornell to accept and place on file the Planning Commission minutes of November 14, 1990. The motion was voted on and carried unanimously. 3. Setting a special meeting date to discuss Growth Management Act (GM_A) requirements Mayor Sargent reviewed the passage by the State Legislature of the Growth Management Act of 1990, which became effective July 1, 1990.. This act sets out specific plan requirements and deadlines for mandated jurisdictions to meet. The City Council has established a Comprehensive Plan Advisory Committee to facilitate work on these required plan elements. The State of Washington has provided financial assistance, subject to the proposed contract presented to Council. It is recommended that the City Council set a special meeting for -5- 1742 CITY COUNCIL MEETING November 20, 1990 November 27, 1990, to discuss the Growth Management Act requirements with City staff. After lengthy consideration, a motion was made by Councilman Nicholson and seconded by Councilman Cornell to set a special meeting date of Tuesday, November 27, 1990, 7:00 P.M., to discuss the requirements of the Growth Management Act. Additionally, Planning Director Collins indicated a representative of the Regional Transportation Planning Organization would be available on November 27th or 28th to discuss requirements of the Growth Management Act specifically pertaining to transportation. After lengthy consideration, it was the consensus of the Councilmembers that the representative of the RTPO be invited to join the Planning Commission and the City Council in a joint session on Wednesday, November 28, 1990, 7:00 P.M., the regular meeting time of the Planning Commission. The motion was voted on and carried unanimously. Mayor Sargent reported the State is providing financial assistance to perform under the Growth Management Act and the City has a contract from the State Department of Community Development wherein Port Angeles is the agent for dispensing funds to the County, Sequim, and Forks. However, the contract sets forth a requirement of compliance with the agreement and requires Port Angeles to complete certain paperwork and accounting in this regard. Attorney Knutson has drafted an agreement between the City of Port Angeles, Clallam County, Sequim, and Forks wherein Port Angeles would be held harmless and the other entities agree to submit appropriate documents to the State as to the appropriate utilization of the funds disbursed to those entities. A motion was made by Councilman Ostrowski and seconded by Councilman Wight to approve the Intergovernmental Agreement with the Washington State Department of Community Development, subject to the Intergovernmental Agreement with Clallam County, Sequim, and Forks. After a brief discussion, the motion was voted on and carried unanimously. A motion was then made by Councilman Hallett to authorize the Mayor to sign the Intergovernmental Agreement, Growth Management Act Financial Assistance Program. The motion was seconded by Councilman Nicholson and carried unanimously. BREAK Mayor Sargent recessed the meeting for a break at 8:50 P.M. At this time, Deputy Mayor Hallett presented to Mayor Sargent, on behalf of the City Councilmembers, a Certification of Recognition, honoring her for her dedicated commitment to the City by chairing the City's One Hundredth Birthday Celebration Committee. The meeting reconvened at 9:10 P.M. 4. Request for formation of a committee to review architects' proposals for the Senior Center An advertisement requesting architects' proposals for Senior Center work has been published and to date, 31 RFP's have been requested and sent. Proposals are due to the City no later than 5:00 P.M. on November 30, 1990. It is recommended that a Committee review the proposals in order to reduce the number of prospective contractors to a manageable list. The finalists would then be invited to present their proposals to the review committee for final evaluation and recommendation of a contractor to Council. It is recommended that this review committee be comprised of two members of the City Council, two members of the Senior Center Advisory Board, the Director of Parks & Recreation, the Senior Center Manager, one member of the Public Works Department, one member of the Park Board, and the City Manager. A motion was made by Councilman Nicholson to approve the committee membership as presented and to appoint Mayor Sargent and Councilman Cornell to serve on the Committee to review the architects' proposals. The motion was seconded by Councilman Hallett. -6- 1743 CITY COUNCIL MEETING November 20, 1990 The name of George Pettit was submitted as an interested party who would like to participate in the review committee efforts. Parks & Recreation Director Brodhun indicated all proposals will be reviewed and evaluated and a list developed as to which proposals should be considered in greater depth. The review committee would then schedule times to interview the architects and make recommendations for submission to the City Council. It is hoped the reviews would take place between December 3rd and 14th and, hopefully, a contract can be awarded in January, 1991. The motion was voted on and carried unanimously. 5, Discussion of multi-family housing or other affordable housing Councilman Wight had submitted a letter to the members of the City Council expressing his concern over the status of the present multi-family housing situation in Port Angeles. Councilman Wight indicated he feels the City Council should be taking a role of leadership in establishing multi-family housing zoning in order to allow for the appropriate and guided growth of Port Angeles. He felt that past actions have made a statement that no multi-family housing will be allowed in the Port Angeles area. He expressed his opinion that this matter should be addressed immediately by the City Council with the devotion of staff time, Planning Commission time, and City Council time to possibly work on perfecting the mechanism of the PRD Ordinance which would allow affordable multi-family housing. It is important that the image of the City be altered as soon as possible, as there is consensus that the best interests of the City and its residents would be served by providing for additional housing growth in Port Angeles. Councilman Nicholson endorsed Councilman Wight's letter and fully supported his desires. Mayor Sargent echoed the same opinions and noted we have been exporting older and younger citizens from Port Angeles; it is time to establish a mechanism whereby they will stay in the City. Councilman Hallett questioned the definition of "affordable" in these considerations. Councilman Cornell spoke on behalf of Councilman Lemon, who is absent this evening and who strongly favors whatever changes necessary in order to allow more multi-family housing. Councilman Lemon supported the concept of an ad hoc committee to address the subject to make recommendations on improving the PRD ordinance or to possibly consider an intermediate-type zone to allow for multi-family housing, etc. Councilman Lemon had hoped this ad hoc committee could be comprised of two to three Councilmembers and staff and other interested citizens willing to participate in this effort, with a recommendation coming forth in three to four months. Offering to serve on this committee were Councilmen Nicholson and Wight; Councilman Lemon had offered to serve as chairman. Bill Lindberg was present and spoke on behalf of a sub-committee that had been formulated in an advisory capacity to the Comprehensive Plan Advisory Committee. This sub-committee has been addressing issues pertinent to housing and transportation but has been awaiting a sense of direction from the City Council. It was suggested that the ad hoc committee, as envisioned by Councilman Lemon, could join forces with this sub-committee in order to discuss and formulate recommendations. The recommendations, again, might include changes in the PRD ordinance, rezoning some areas to some type of intermediate zone to allow for multi-family housing, and other possible considerations. The City Councilmembers then, Councilmen Lemon, Nicholson, and Wight, will join the membership of the housing advisory sub-committee to formulate recommendations for presentation to Council. This sub-committee might also include other interested parties, such as Dana Siebel and Mike Doherty. Planning Commission Chairman Leonard requested ~at he, too, be allowed to participate in the committee's deliberations. -7- 1744 CITY COUNCIL MEETING November 20, 1990 By consensus, the City Council and its designees agreed to refer this matter in joint effort to the Housing ~Adwisory!i Sub-Committee, as discussed, for recommendations to be returned to Council as soon as possible. 6. Presentation on Comp. Housing Needs Survey - Karen McCormick Karen McCormick, Senior Vice-President and Director of Lending for First Federal Savings, addressed the Council, also as a member of the board of the Clallam- Jefferson Community Action Council. Ms. McCormick indicated the need for housing has become very apparent the last two years in the Clallam-Jefferson area, which is extremely difficult to quantify. It is important and timely for a housing needs survey to be conducted for Clallam and Jefferson Counties. The results of such a survey would prove to be a valuable tool for government and industry planning, growth projections, and in the implementation of the requirements of the Growth Management Act. It has been learned the State is willing to fund one-half of the cost of conducting such an in-depth housing needs survey. Different financing mechanisms; i.e., revenue bond programs, are available to subsidize affordable housing once the needs are identified. The cost of conducting this survey is approximately $55,000. The Clallam-Jefferson County Community Action Council, together with First Federal Savings of Port Angeles, and Clallam County EDC, is now in the midst of raising funds to make up the difference between the projected cost of $55,000 and the amount the State Housing Trust Fund would provide of $22,500. Ms. McCormick presented the request for proposals being submitted for State funding. Indications are that the State has preliminarily viewed this project quite favorably. In its efforts to raise the funds to make up the difference, Ms. McCormick indicated it is important to receive a commitment by the end of the year, as time is of the essence in submitting the RFP. Lengthy discussion followed, with Manager Pomeranz indicating the funds for such a project could be identified in the forthcoming budget discussions. The request submitted is for a donation from the City of $5,000 to $10,000. A motion was then made by Councilman Hallett directing the City Manager and the Planning Director to review the request of the Clallam-Jefferson County Community Action Council, and return to Council with a recommendation as to whether the City should support this project and the financial amount the City might be willing to submit. The motion was seconded by Councilman Ostrowski and carried unanimously. A motion was made by Councilman Hallett and seconded by Councilman Cornell to complete the remainder of the agenda. A vote was taken on the motion, which carried unanimously. 7, Consideration of changing Council meeting date due to New Year's Day being the first Tuesday in 1991 A motion was made by Councilman Wight and seconded by Councilman Cornell to conduct the first City Council meeting of 1991 on Wednesday, January 2, 1991, at 7:00 P.M. The motion carried unanimously. 8. Request for letter of support for continued funding of Clallam County DWI Task Force Consideration was given to a request for City Council support for the Clallam County DWI Task Force's request for continued funding by the State in the next biennium. A motion was made by Councilman Hallett and seconded by Councilman Nicholson to approve the proposed letter of support to the Governor for continued funding for the Clallam County DWI Task Force. The motion was voted on and carried unanimously. 9. Request from Salvation Army to use old City Hall for collection and distribution of food and gifts during the holidays Consideration was given to a request submitted by Lt. 3aynes of the Salvation Army to utilize old City Hall for its Christmas operation. In the past, the Salvation Army has used old City Hall for the collection and distribution of food and gifts. -8- 1745 CITY COUNCIL MEETING November 20, 1990 A motion was made by Councilman Ostrowski to allow the Salvation Army to use old City Hall for the collection and distribution of food and toys during the holiday season, with necessary clean-up and the last day of utilization to be approximately December 29, 1990. The motion was seconded by Councilman Nicholson. In response to an inquiry from Councilman Cornell, Attorney Knutson agreed that it would be appropriate for an agreement to be executed between the City and the Salvation Army which would also require proof of insurance. A motion was made by Councilman Hallett and seconded by Councilman Nicholson directing the City Attorney to write an agreement which would also require proof of insurance, and authorizing the Mayor to sign such an agreement. The motion was voted on and carried unanimously. Brief discussion followed, with Councilman Cornell indicating it is important that the City Council make a decision as to the long-term and short-term plans for old City Hall and the requirements for the use of the building. After limited discussion, the motion for the use of City Hall was voted on and carried unanimously. IX CITY COUNCIL COMMITTEE REPORTS/LATE ITEMS Mayor Sargent expressed appreciation to Steve 3ohnson and Bob McCool for their donation of a Christmas tree for use at the Fountain. Councilman Hallett directed attention to the grading and filling memorandum in the information packet, as submitted by the Public Works Department. Any comments on this memorandum should be submitted to the Public Works Department or the Planning Department. BREAK Mayor Sargent recessed the meeting for a break at 10:10 P.M., and reconvened the meeting at 10:18 P.M. X AD3OURN TO EXECUTIVE SESSION Mayor Sargent adjourned the meeting to executive session at 10:20 P.M. to discuss matters of litigation, labor negotiations, and real estate as requested by Councilman Wight, for 30 to 35 minutes. XI RETURN TO OPEN SESSION The Council returned to open session at approximately 10:55 P.M. XII ADJOURNMENT The meeting adjourned at approximately 10:56 P.M. CC.185 -9-