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HomeMy WebLinkAboutMinutes 11/21/2000 4320 CITY CouNCIL MEETING Port Angeles, Washington November 21, 2000 CALL TO ORDER - Mayor Doyle called the regular meeting of the Port Angeles City Council to order at REGULAR MEETING: 6:00 p.m. ROLL CALL: Members Present: Mayor Doyle, Councilmembers Campbell, Erickson, Hulett, McKeown, Wiggins, and Williams. Members Absent.. None. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, K. Asquith, T. Gallagher, E. Kovatch, J. Lowell, L. Dunbar, M. Hall, S. Coyle, and G. Roggenbuck. Public Present: P. Lamoureux, L. Lee, G. Gleason, and B. Monro. PLEDGE OF The Pledge 0f Allegiance to the Flag was led by Councilman Campbell. ALLEGIANCE: CEREMONIAL 1. Police Department Promotions/Administration of Oaths of Office MATTERS/ PROCLAMATIONS: Police Chief Riepe informed the Council and audience of the following promotions in the Police Department: Terry Gallagher, Deputy Police Chief; Erick Zappey, Detective Police Department Sergeant; Eric Kovatch, Sergeant; and Jack Lowell, Detective Corporal. Mayor Doyle Promotions/Administration then administered the oaths of office to all of the above with the exception of Detective of Oaths of Office Sergeant Zappey. Introduction of Finance 2. Introduction of Finance Department Accounting Manager Department Accounting Manager Finance Director Ziomkowski introduced Ms. Karen Asquith, recently hired by the City as the new Accounting Manager. Ms. Asquith made a few comments to the Council, expressing her pleasure at joining the City. WORK SESSION: None. LATE ITEMS TO BE Consideration of a proposed letter to the County regarding the Endangered Species Act PLACED ON THIS OR 4(d) Recovery Program was added as Agenda Item 1.7. FUTURE AGENDA: Paul Lamoureux, 602 Whidby, addressed thc Council as a follow-up to a suggestion he submitted at the last Council meeting on the matter of a reduced electric rate in order to provide an incentive for residents to decorate their homes for the holidays. In that he did not receive any communication, he was present to inquire as to the status of the suggestion. Mayor Doyle responded that the budget is very tight, and the Council has not taken action on the suggestion. Mr. Lamoureux expressed his disappointment and urged further consideration of the £mancial incentive. Mr. Lamoureux then inquired as to whether the City will derive any revenue from the installation of fiber optics, to which Manager Quinn responded there will be a return on investment over the long term. In addition, there should be indirect benefits because of job growth and business expansion. FINANCE: 1. Bid Award for "I" Street Substation Transformer Bid Award for 'T' Street Mayor Doyle reviewed the information submitted by Public Works & Utilities on the Substation Transformer matter of awarding the bid for the "I" Street Substation Transformer. Public Works & Utilities Director Cutler advised the Council that this project has been in the Capital Facilities Plan for a number of years, and it is anticipated that it will be a 1 1/2 - 2 year program. Director Cutler reviewed the bids, which he felt were very competitive. Mayor Doyle questioned the brand name of Virginia Transformer Corporation as -1- CITY COUNCIL MEETING November 21, 2000 FINANCE: opposed to the bidder's name of United Sales. He asked if the transformer was actually (Cont'd) being purchased from United Sales. Attorney Knutson advised the Council it would be appropriate to add United Sales to a motion of recommendation. After further Bid Award for 'T' Street discussion, Councilman Campbell moved to accept the $344,054.26 bid from United Substation Transformer Sales and Virginia Transformer Corporation for the purchase of the power (Cont'd) transformer and authorize the Mayor to sign the contract. The motion was seconded by Councilmember Erickson and carried unanimously. Fiber Optic Cable 2. Fiber Optic Cable Purchasing Authority Purchasing Authority Mayor Doyle reviewed the memorandum submitted by Public Works & Utilities regarding the granting of authority to the City Manager or the Director of Public Works & Utilities, as alternate, to purchase fiber optic cable. Power Resources Manager Dunbar addressed the Council, explaining the difficulties in obtaining fiber optic cable by virtue of the fluctuating market and the limited supply of the cable because of demand. Discussion ensued with regard to an increase in the budgeted amount in order to accommodate the purchase of 96 strand fiber optic cable, which is preferred over 48 strand fiber. Manager Dunbar described the benefits of having more strands in the cable, how the costs are incrementally increased, and the anticipated storage of the cable once purchased. Councilman Wiggins moved to authorize the City Manager, with the Public Works & Utilities Director as alternate, the authority to enter into contracts for the purchase of fiber optic cable, for the total cost not to exceed $400,000. The motion was seconded by Councilmember McKeown. Brief discussion ensued as to whether this motion would suffice in the event the City was able to obtain more than 96 strands, to which the response was affirmative. A vote was taken on the motion, which carried unanimously. Manager Quinn referenced a report he had distributed to the Council regarding high- speed data. This article, excerpted from Scientific Americaq., was obtained at a meeting of the National League of Cities, and Manager Quinn felt it Would be helpful to the Council because it is one of the best generalized summaries of this technology. CONSENT AGENDA: Couneilmember McKeown moved to accept the Consent Agenda, to include: 1.) City Council minutes - November 7, 2000 and 2) Check list - November 14, 2000 - $2,500,165.28. The motion was seconded by Councilmember Erickson. After questions with regard to the check list, a vote was taken on the motion, which carried 6 - 1 with Councilman Williams abstaining due to absence from the City Council meeting of November 7, 2000. CITY COUNCIL Councilmembers Wiggins, Williams, Hulett, and Erickson had no report to offer. COMMITTEE REPORTS: Councilmember McKeown reported on a recent meeting of the Downtown Forward Executive Committee, at which tune discussions were held on the Oak Street property. Suggestions brought forward from the meeting were the possibility of the City opening discussions with the Port regarding a possible trade of tidelands between the City and the Port. The Committee felt the Oak Street property to be essential to the downtown waterfront. Secondly, it was suggested that a meeting be set with representatives of the Chamber of Commerce, Economic Development Council, Port Angeles Business Association, Port Angeles Downtown Association, Downtown Forward Executive Committee, the Port of Port Angeles, and the City. The purpose of the meeting would be to discuss the Oak Street property in a setting where all attendees are recipients of the same information. Misinformation has been passed along, and it would be helpful to clear up any misconceptions at this meeting. Councilmember McKeown indicated that Russ Veenema, Chamber Executive Director, has been invited to attend the Downtown Forward meetings. He has suggested that Port Angeles is reinventing itself, which is a very significant observation. Further, Councilmember McKeown reported that design standards in the downtown area have fallen under the oversight of the Downtown Association, and Manager Quinn has offered City staff assistance to further the renovation efforts. Consideration is being given to constructing an archway to designate the entrance to the downtown, which could be named and so designated on the archway. Manager Quinn expressed hope that efforts on an archway can proceed rather quickly. Councilman Wiggins advised the Council he had spoken with Manager Quinn on the matter of an RFP for a convention center. Manager Quinn is working with Economic -2- CITY COUNCIL MEETING November 21, 2000 /43 2 2 CITY COUNCIL Development Director Smith on the RFP, which should be forthcoming in the near COMMITTEE future. REPORTS: (Cont'd) Councilman Campbell, along with Attorney Knutson and Director Cutler, attended a conference of the American Water Resources Association regarding water distribution and water rights. He reported on the nature of the discussions held, noting there is an effort underway to buy back water rights in order to protect and restore fish. Councilman Campbell stressed the importance of the City's water rights being protected. Mayor Doyle reported on his attendance at the Veterans Day Ceremony on the Coast Guard base, as well as the Remembrance Day ceremony in Victoria. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: RESOLUTIONS: Resolution Setting a Public Hearing for Consideration of Vacation of the Remainder of Right~of-Way Known as the 8/10 Crossover for the Port Angeles School District Set Street Vacation Hearing Resolution No. 14-00 Mayor Doyle reviewed the memorandum submitted by the Planning Department on the matter of setting a public hearing for the above referenced street vacation petition. Mayor Doyle read the Resolution by title, entitled RESOLUTION NO. 14-00 A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a hearing date for a petition to vacate a portion of the undeveloped street commonly identified as the 8thYl0th Crossover Drive in Lots 13 - 20, Block 306 of the Townsite of Port Angeles, Washington. Councilmember McKeown moved to pass the Resolution as read by title. The motion was seconded by Councilman Hulett andcarried unanimously. OTHER Other Considerations CONSIDERATIONS: 1: Appointment of City Council Representative to North Olympic Peninsula Appoint City Council Visitor & Convention Bureau Board of Directors Representative to North Olympic Peninsula Visitor Mayor Doyle summarized the memorandum submitted by the City Clerk, noting that & Convention Bureau the Visitor & Convention Bureau wanted a City Council representative appointed to the Board of Directors VCB Board prior to the December 1 annual meeting. Councilman Campbell moved that Councilman Hulett be appointed as the City Council's representative to the North Olympic Peninsula Visitor & Convention Bureau Board of Directors for 2001. The motion was seconded by Councilmember Erickson and carried unanimously. Appoint City Council 2. Appointment of City Council Representative to Government & Education Representative to Channel 21 Advisory Committee Govermnent & Education Channel 21 Advisory Mayor Doyle reviewed the information submitted by the City Clerk, suggesting that the Committee City Council appoint a representative to the Government & Education Channel 21 Advisory Committee. In responding to an inquiry from Mayor Doyle, Clerk Upton indicated the committee meets on an as-needed basis. It is anticipated there will be some committee meetings next year by virtue of the upcoming franchise negotiations as relates to Channel 21. Based on Councilmember Erickson's offer to serve, Councilman Campbell moved to appoint Councilmember Erickson as the City Council representative to the Government & education Channel 21 Advisory Committee. The motion was seconded by Councilman Williams and carried unanimously. PUBLIC HEARINGS - Public Hearings - Other: OTHER: Public Hearing on 2001 Budget: Mayor Doyle introduced the memo from Manager Public Hearing Quinn and Finance Director Ziomkowski pertaining to the 2001 Budget Hearing, and 2001 Budget Manager Quinn explained that in accordance with the RCWs the Council was required to review the proposed budget with the public. Manager Quinn reminded the Council -3- CITY COUNCIL MEETING 4322 November 21, 2000 PUBLIC HEARINGS - that it had previously conducted a public hearing on the proposed revenue sources for OTHER: the budget; the hearing this evening was intended to focus on the expense portion of the (Cont'd) budget. Manager Quinn proceeded to review the expenditures, explaining the different funds, and noting that the projected budget for 2001 was a little over $60,032,900. He Public Hearing indicated that one of the major changes in the budget was the increase in the fiber optic 2001 Budget (Cont'd) project in order to accommodate the increased costs for moving ahead with the project and ordering the cable. With the use of Power Point, Manager Quinn reviewed the budget, explaining that the City has encountered many changes in economic factors, to include 1-722, capital improvements, and a strong philosophy of trying to provide high quality services while meeting all of the Council goals and objectives. Manager Quinn stated the Council is committed to future projects, as well as solutions to help the community succeed. One of these projects is annexation of the Eastern UGA area of Port Angeles in an attempt to expand the tax base. Other projects slated for improvement of the community are purchasing fiber optics; internally enhancing improvements with information technology to make services available to the community online; making plans for a convention and business center; and trying to improve communication among the City, the citizens, and other agencies; and finally, promoting governmental agency partnerships. Manager Quinn pointed out that the strategy is to continue to control expenses and move toward a program with performance measures to help identify which programs should be kept based on success and which should not. Manager Quinn summarized the budget highlights, totaling $60,032,900, inclusive of the operating budget of $52,000,000+ and a capital budget of approximately $7,500,000. The slight increase in the preliminary budget can be accounted for by virtue of fiber optics. Manager Quirm continued by reviewing the differences as compared to the 2000 budget, as well as the different expense funds. He itemized the changes to the 2001 Budget, to include an increase in personnel costs, a cost of living adjustment, an increase in AWC medical rates, and an increase in the Teamsters medical rate. He further reviewed other increases and changes, as well as the projects contained in the Capital Improvement Program, such as the 8~h Street reconstruction, Laurel Street slide repair, Francis Street improvements, the Convention Center RFP, Gateway parking, marketing of the DelGuzzi property, the Carnegie Library, Crown Park storm overflow, and pool enhancements. General Fund reserves are budgeted at $1,765,522. Manager Quinn reviewed in detail the Special Revenue Funds, specifically delineating certain aspects of upcoming programs. He noted the Lodging Tax Fund will designate a reserve of $100,000 toward a Convention Center. There was a slight decrease in street paving, and the Street Fund will receive additional support from the General Fund, as well as the Real Estate Excise Tax. Manager Quiun indicated the concept of a stormwater utility will need to be addressed in the near future. Manager Quinn further discussed the utilization of the Real Estate Excise Tax and then reviewed in detail the PenCom and Economic Development Funds. Debt Service Funds include bonds for the Senior Center, the 1992 Refunding Bond, the Fire Station, and the Library. In reviewing the funding for utilities, Manager Quinn indicated 60% of the total City budget is comprised of the utilities. Utility rates are set at a level to recover operating costs and fund capital and cash and debt reserves. The combined rate of $141.75 per month is 83% of the average of comparable-sized cities. Manager Quinn concluded the general expense portion and inquired of the Council if there were any questions. Following a question raised by Councilmember McKeown, discussion was generated on the impact of having a light utility as compared to cities that do not have a light utility. Manager Quinn offered clarification on the function of Internal Service Funds and the overall impact on the budget. Discussion also focused on the potential development of Ediz Hook, and Manager Quinn reassured the Council that any development would most certainly involve the Coast Guard, Daishowa, the Lower Elwha Tribe, and the public. He felt the best plan is one that is formulated by the community. Councilmember Erickson sought clarification regarding the funding of pool renovations, and Manager Quinn summarized a transfer of funding from the CIP, as well as funds not utilized from the Senior Center Bond. The combination of the funding then becomes a potential option for the Council to join those funding sources together for $500,000 to go toward a new project. A question was then raised on Human Services funding, and Councilmember McKeown reviewed a change in the United Way fiscal year which impacts the timing of funding requests. The proposed funding for Human Services will be forthcoming. Discussion ensued concerning funding for Hurricane Ridge, and it was clarified that the Winter Sports Club is the recipient of -4- CITY COUNCIL MEETING q-5 2 5 November 21, 2000 PUBLIC HEARINGS - funding from two sources in order to defray marketing expenses, as well as expenses OTHER: for bus transportation. Manager Quinn offered to make this correction in the budget. (Cont'd) Councilman Hulett asked for information on the matter of the Ennis Creek Business Public Hearing Park, which Manager Quinn responded was marketing of the DelGuzzi property. 2001 Budget (Cont'd) Funding has been set aside to market the property, plus other funding has been designated for establishing a business plan in order to determine the viability of the property for marketing purposes. Lengthy discussion followed, especially as relates to the marketing services offered by a realtor. It was unclear as to how a marketing plan might somehow duplicate the services of a realtor. Manager Quinn offered clarification to Mayor Doyle in that this matter must still be addressed by the Real Estate Cornrmttee. Mayor Doyle then opened the public hearing at 7:40 p.m. Gary Gleason, a member of the Non-Motorized Advisory Committee, 2211 E. 7th Avenue, introduced three other members of the committee in attendance: Kathe Smith, Linda Nutter, and Bruce Mortro. He raised the question as to where in the budget could he fred specific items relative to non-motorized issues, such as the trail and finishing the trail east from the Rayonier property. Manager Quinn responded the City has been trying to secure the property in question, which has been included in the grant portion of the budget. Mr. Gleason asked as to the expected time frame, as he indicated the County has been working closely with Rayonier on this matter. He urged the Council to work closely with the County to assure a timely completion of the trail, and he expressed the desire to have this project completed by the Grand Opening of Fall 2001. Mr. Gleason shared his vision as to how a completed trail will result in economic benefits to the community. He stressed the importance of improving web sites to include information about the available trails on the Peninsula. Linda Nutter, 1701 East Third, advised the Council she was liaison from the Planning Commission, on which she has served for five years. She explained that the Non- Motorized Committee addresses bicycles more than anything else, but the committee also considers pedestrians, wheelchairs, those who ride the bus system, or any mode of transportation not involving a car. She asked for direction on how the Planning Commission could help improve the City for bicycles and walkers and, further, she asked for Council support in helping the older community that walls and rides bikes. Ms. Nutter expressed concern for the community members who ride their bikes downtown and then have no place to secure the bikes. In order to attract more customers downtown who use their bike as a form of transportation, there needs to be a secure place for bikes. In addition, Ms. Nutter suggested a storage area for tourist package storage. She suggested the Parks & Recreation Department might have some type of bike parking area for children's bikes, and all such parking areas should be noted on visitor maps. Additionally, Ms. Nutter felt maps should establish routes for bikers. She urged Council support of ideas to help this segment of the population. The availability of comfortable seating in the downtown area would be beneficial as well. Ms. Nutter concluded by stating there are many areas in which the Non-Motorized Advisory Committee would like the Council's help, as it is very important to make the City more livable and friendly for the non-motorized community. Manager Quiun commented that the Non-Motorized Committee has been very successful, and he acknowledged that it is somewhat difficult to identify the components of the budget that directly relate to the referenced improvements. Manager ~ Quinn indicated funds have been set aside for bike racks in the Francis Street design as requested. Re-striping has been a focus of the City and, as part of the downtown watermain project, all intersections will now have wheelchair ramps. Sidewall projects have been continued as well. In addition, Manager Quinn advised the Council that a committee has been working with the sight disadvantaged individuals in the community in an effort to better facilitate movement of those community members. He felt there has been a great deal of progress made in many areas, and he encouraged the group to continue the progress it has made. Director Cutler indicated the City scored very high in a grant application, and it is hoped funding will be received next year for sidewalks. Some of the funds would be. used for bike lanes on Front Street. Councilman Wiggins spoke in support of placing bike racks in the downtown area, and Manager Quinn agreed this was a reasonable request. He felt the racks could be incorporated into the designs for the Gateway Project. Mayor Doyle suggested the possibility of placing bike racks in the downtown parking lots. Councilman Williams attended a recent meeting of the Peninsula Regional Transportation Planning Organization, at which time a number of -5- CITY COUNCIL MEETING 4324 November 21, 2000 PUBLIC HEARINGS- enhancement grant applications were considered. Placing first was a request for OTHER: funding to pave the Olympic Discovery Trail from Morse Creek to the Rayonier site. (Cont'd) Councilman Williams explained a request had been submitted by Jefferson County for a bike map and, because additional funds were available, that request was granted more Public Hearing than originally requested. He encouraged the Non-motorized Committee to become 200t Budget (Cont'd) more involved with the PRTPO through someone who has access. Ms. Nutter agreed this type of grant funding should be sought, and she requested support in the area of grant writing. Bruce Monro, 1505 Sequim Dungeness Way, advised the Council that he was the Chair of the Non-Motorized Committee. Mr. Monro reviewed the history of the committee and expressed the hope that grants could be received in order to accomplish desired projects. He advised the Council that the committee has been working on bicycle access, as well as handicapped and wheelchair access throughout the City. Crosswalks have been placed at needed locations, such as Lauridsen Boulevard and on 10® Street by Hamilton School. Mr. Monro indicated sidewalks should be placed in areas serving the retirement community. Mr. Monro referenced the grant funding that will be forthcoming for striping on First and Front Streets, indicating this will be most beneficial to the members of the community. Mr. Monro noted the 15th annual Northwest Tandem Rally 2000, that was held in Port Angeles, bringing in over 700 people to the community for the 4th of July weekend. These individuals spent close to $100,000, which Mr. Monro felt was a good example of fostering economic improvements. He informed the Council that a German film crew will be doing filming in Port Angeles next year as a pre-cursor to a group of Bavarian cyclists coming to the community in September of next year. Mr. Monro indicated that bicycling is a major means of transportation for people all over the world, and the committee has been working very hard to improve the standards in Port Angeles. Reminding the Council that the City passed the Bicycle Friendly Cities Act, he noted it is of paramount importance for the City to continue to make improvements for this segment of the community. He indicated the Tandem Bicycle group is willing to donate funding to support projects in this arena. Kathe Smith, 607 East Fourth Street, stressed the importance of how citizen groups working together with government and staff can benefit everyone concerned. The Peninsula Trails Coalition has been working successfully with County staff involved in seeking enhancement grants for the last three years, and Ms. Smith urged the City to work in concert with the same group in order to accomplish the completion of the trail through the Rayonier property. She emphasized the importance of moving forward with Rayonier in getting a specific area designated for the trail. This next summer, the County will have the trail paved to the gate of Rayonier, and it should be a goal for the City to have completed the Rayonier portion by that time. Manager Quinn responded the new Parks and Recreation Director will be addressing this matter, but he cautioned that the Rayonier property is still in the clean-up process. There have been discussions on the possibility of a floating easement in order to gain temporary access, and this is a matter that will be pursued this coming year. Ms. Smith reiterated her suggestion that the City work with the Peninsula Coalition in this regard, particularly since the Olympic Peninsula Trails Coalition is in a position to seek grant funds. She reviewed for the Council past funding secured for purposes of the trail. Paul Lamoureux, 602 East Whidby, requested clarification of the acronyms REET and PenCom, which Mayor Doyle indicated were Real Estate Excise Tax and Peninsula Communications System. Mr. Lamoureux inquired as to expenses and revenues of PenCom, to which Mayor Doyle responded, explaining that the City operates PenCom, but the County provides funds for the City to operate the center. Manager Quinn further explained the operation of PenCom, which also receives funding from other emergency service operations for payment of services received. Mr. Lamoureux then inquired as to whether future eastern annexation had any relationship with a future by-pass around or through Port Angeles. He encouraged the Council to revisit past proposals in this regard, as he felt it would be very important for the delivery of services. Director Collins responded there had been a working plan between the City and the State on developing the Heart of the Hills Parkway, which would extend to an area east of White's Creek. It was expected that this project would be planned and developed similar to the Sequim by-pass. However, due to 1-695, the project has been deterred, and planning will likely not proceed for the next five years. Director Collins further indicated that annexation of the Eastern UGA would only enhance the City's participation in working towards the Heart of the Hills Parkway development. He concluded that there was no direct connection between the two projects, yet this is something that could be factored in as the State looks at an alternate approach to -6- CITY COUNCIL MEETING November 21, 2000 t43 ~ 5 PUBLIC HEARINGS - Highway 101. Director Collins further clarified the area involved in the possible OTHER: annexation. (Cont'd) Discussion was then generated on whether the public heating should be kept open until Public Hearing the time the budget is adopted. Attorney Knutson offered clarification in that it is not 2001 Budget (Cont'd) legally required; however, the Council could opt to continue the hearing. Mayor Doyle referenced the special meeting that has been discussed for the purpose of acting on the affects of 1-722. Attorney Knutson indicated that, even if the public hearing is closed this evening, the Council could accept public input at the special meeting. In view of this fact, Mayor Doyle closed the public hearing .at 8:17 p.m. Manager Quinn indicated the Budget Committee should set another meeting to consider this evening's input. The committee agreed to meet on Monday, November 27, 2000, at 2:00 p.m. Break Mayor Doyle recessed the meeting for a break at 8:25 p.m. The meeting reconvened at 8:35 p.m. Attention then turned to the matter of Initiative 722, and Manager Quinn advised the Council that the Initiative would go into effect as of December 7. He reviewed in detail the potential financial impacts on the City, totaling approximately $660,000, which would involve property taxes, water and wastewater rates, Medic I fees, the Real Estate Excise Tax, as well as fees for services delivered by City departments. Manager Quinn indicated the City would be forced to refund tax and fee increases. It is for this reason that a special meeting has been suggested for November 28th to consider re-adopting the taxes and fees approved on November 17, 1999. Manager Quinn noted that other cities in the State are taking similar action. Lengthy discussion ensued on the impacts of 1-722, to include the possibility that any type of refund might be considered a gift of public funds. In addition, it was noted that 1-695 was found to be unconstitutional. Attorney Knutson supported the suggestion that the City wait to see what happens in court as relates to the refunding of taxes and fees. Noting that the voters have passed this type of initiative twice, Councilman Williams queried as to when the City listens to the voice of the people and quits "running up the charge card". He wondered if the City should obtain a vote of the people before proceeding with any further increases. Mayor Doyle pointed out that the City Council still has the responsibility of operating the City in an efficient and prudent manner. However, Councilman Williams cited the example of the vote for the Transit system, whereby future problems can be avoided because of the vote. Further lengthy discussion was held on the issue, to include consideration of the 1-722 impacts and requirements. Manager Quinn emphasized that the City's increases were well justified, and the property tax increase was well within the parameters set. Mayor Doyle directed attention to the suggested date of November 28, 6:00 p.m., to conduct a special meeting to consider adopting formal measures which address the impacts of 1-722 to the City's budget and financial condition. Mayor Doyle stated that at this meeting public comment would be encouraged. It was agreed by consensus that the special meeting should proceed, with the public urged to provide input. A meeting of the Real Estate Committee had already been set for the same day at 4:00 p.m. Because the special Council meeting commences at 6:00 p.m., it was agreed to change the Real Estate Committee meeting to 5:00 p.m. OTHER 3. PUD Water Sales Contract Amendment CONSIDERATIONS: (Cont'd) Mayor Doyle reviewed the information provided by Public Works & Utilities recommending an 8% increase to the Wholesale Water Contract with the Clallam PUD Water Sales Contract County Public Utility District. Director Cutler advised the Council that this is Amendment Amendment No. 5, which is something that is done on an annual basis. One of the changes included in the amendment is to give the Public Works & Utilities Director the ability to change the flow requirements in case of an emergency situation without having to seek approval. Another change has to do with making adjustments if there is a meter malfunction. Councilman Hulett asked how 1-722 might impact this increase. Director Cutler responded that the City could institute the increase by virtue of the fact the contract is being entered into with the PUD; it is unclear as to how the PUD might handle the increase with its customers. After further discussion, Councilman Campbell moved to approve Amendment No. 5 to the Wholesale Water Contract with Clallam CITY COUNCIL MEETING 4326 November 21, 2000 PUD Water Sales Contract County PUD No. 1 and authorize the Mayor to sign the amendment. Amendment (Cont'd) Counciimember Erickson seconded the motion, which carried unanimously. Bid Rejection for Overhead 4. BM Rejection for Overhead Electric Rebuild Projects Electric Rebuild Projects Mayor Doyle reviewed the memorandum submitted by Public Works & Utilities inclusive of the recommendation to reject the bids for projects 20-07, 20-08 & 20-09 and increase the contract amount by $14,400 for project CL 01-00. Director Cutler felt that rejecting these bids was in the best interest of the City. He explained that the cost had risen for each of the projects due to varying factors; the contractors and consultants suggested a bundling of the projects which should result in a better bid to the City. Councilman Wiggins moved to reject the bids for Projects 20-07, 20-08, and 20-09 received on October 6, 2000; to authorize the City Manager to sign a change order in the amount of $14,400 to increase the contract with TriAxis Engineering to a new amount of $72,2000 to design Project CL 01-00 and direct the Public Works & Utilities Director to bid the four projects together. Councilman Hulett seconded the motion, which carried unanimously. Pole Rental Agreement 5. Pole Rental Agreement Termination Termination Mayor Doyle summarized the proposed termination of pole rental agreements, which is being recommended in order to comply with the 1996 Telecommunications Act. Power Resources Manager Dunbar addressed the Council, explaining that the City has five pole rental agreements at this time. He recommended that the City terminate the agreements so that a pole attachment ordinance can be adopted and the City can then have a unilateral means of managing the City's pole assets. Manager Dunbar felt it to be important that the poles be made available to other providers in a non-discriminatory way, with everyone being charged the same rates. This is an opportunity for the City to better manage its facilities. Councilmember McKeown moved to authorize the Mayor to issue the Pole Rental Agreement termination notices as specified. Councilmember Lauren seconded the motion, which carried unanimously. Greg Darling Easement 6. Greg Darling Easement Termination Termination Mayor Doyle reviewed the recommendation to terminate the utility right-of-way easement. Director Cutler explained the history of the easement and the fact that it is no longer needed. The owner is in the process of selling the lot and would like to clear the title. Councilmember Erickson moved to authorize the Mayor to execute the termination of easements for Lot 17, Block 191. Councilman Williams seconded the motion, which carried unanimously. Endangered Species Act 7. Endangered Species Act 4(d) Recovery Program 4(d) Recovery Program Planning Director Collins advised the Council that the Council's assigned committee had met as a follow-up to the presentation made to the Council on the County's Endangered Species Act 4(d) Recovery Program. A proposed letter to the County had been distributed, which supports a coordinated effort and also lists plans and regulations that the City has in place, or put into place for the salmon that are endangered or. threatened. This letter informs the County of the areas in which the City is working and shows compliance with Section 4 of the Endangered Species Act. In responding to an inquiry from Mayor Doyle, Director Collins clarified that the State recently drafted its guidelines and regulations that allow for the City to choose Path A or Path B. The City is required by 2002 to follow one of those two paths; this letter does not commit the City to either path but does commit the City to meeting the legislative intent of revising the plan by 2002. Councilman Campbell moved to authorize the sending of this letter to the County indicating the City would like to participate with the County in the development of the Endangered Species Act 4(d) Recovery Program. Councilman Wiggins seconded the motion, which carried unanimously. PUBLIC HEARINGS - None. QUASI-JUDICIAL INFORMATION: City Managers Report: Manager Quinn reported he had added a calendar which included the new Special City Council meeting. In addition, he inserted some project updates in the packet for the Council's review; these updates will be provided on a monthly basis. Mayor Doyle referenced the Christmas Party scheduled for December 15, and Manager Quinn indicated the OPS Award will be presented at a luncheon on December 21st. -8- CITY COUNCIL MEETING November 21, 2000 t~3 2 7 INFORMATION: Brief discussion was held pertinent to the Planning Commission minutes as relates to (Cont'd) the possible co-location of telecommunications towers m the City. Manager Qum then recognized Councilmember McKeown for her recent appointment as County Auditor. Manager Quinn stated that because of that commitment there was a question if she could hold an elected office at the City as well. After legal research, it was determined there is nothing that roles out the possibility of her serving on the Council for the remainder of her term. ADJOURN TO None. EXECUTIVE SESSION: -ADJOURNMENT: The meeting was adjourned at 9..42 p.m. ~~~ '~4/~~~ Be~cky~~leJr"[-~2~~ La/ry Doy~aydr /~ -9- 4328 THIS PAGE INTENTIONALLY LEFT BLANK