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HomeMy WebLinkAboutMinutes 11/23/1977~~~ CITY COUNCIL MEETING Port Angeles, Washington November 23, 1977 I CALL TO ORDER The meeting was called to order by Mayor Olson at 7:30 P.M. II ROLL CALL Members Present: Mayor Olson, Councilmen Anderson, Suck, Haguewood, Hordyk, Ross, Wray Members Absent: None Staff Present: Manager Whorton, Attorney Walrath, Clerk Parrish. D. Frizzell, R. Orton, D. Flodstrom, K. Rodocker, P. Carr, J. Honnold, C. Caso III MINUTES Councilman Anderson moved the Council accept and place on file as received the minutes of the November 9, 1977 meeting. The motion was seconded by Councilman Wray and carried. IV FINANCE 1. AUTHORIZATION TO PURCHASE LOCK SYSTEM: PARK DEPARTMENT Councilman Hordyk moved the Council authorize the Parks and Recreation Department to purchase a Best Lock System for the Park Function. The motion was seconded by Councilman Anderson and carried. 2. AUTHORIZATION TO CALL FOR BIDS: LINCOLN PARK LONGHOUSE ' Councilman Buck moved the Council take this subject from the table. The motion was seconded by Councilman Hordyk and carried with Councilman Anderson voting "NO." Councilman Buck then moved the Council deny the Park Department's request to call for bids on roofing and sealing the Lincoln Park Longhouse roof. The motion was seconded by Councilman Wray. During discussion on the motion Councilmen Hordyk and Ross voiced their concern over the future of the Longhouse and the need for it's preservation for use by all the citizens. Other Council members felt this matter should be deferred and considered as a 1978 budget item. On call for the question, Councilmen Buck, Haguewood and Wray voted "AYE" with Councilmen Anderson, Hordyk and Ross voting "N0." Mayor Olson, voting to break the tie, voted "AYE" and the motion carried. 3. 5TH, 8TH AND "I" STREET RESURFACING PROJECT Councilman Wray moved the Council approve payment of $1,250.20 retained percentage to J.D. Shotwell Company, Tacoma, contractor on the 5th, 8th and "I" Street Resurfacing Project, as recommended by City Engineer Warder in his Certification Letter dated November 14, 1977. City Engineer Warder establishes in his Certification Letter that the thirty day period since completion and acceptance work done and material furnished by Contractor ' Shotwell has elapsed, clearance has been received from the Department of Revenue and the Department of Labor and Industries, and no liens have been filed. The motion was seconded by Councilman Hordyk and carried. 4. CEMETERY COLUMBARIUM PROJECT Councilman Buck moved the Council approve payment of $2,114.64 to American Western Memorials as the first payment, 30$ completion, on the Cemetery Columbarium. Councilman Hordyk seconded the motion and it carried. CITY COUNCIL MEETING November 23 , 1977 '1 ~ IV FINANCE 5. VOUCHERS PAYABLE, PAYROLL Councilman Hordyk moved the Council approve Vouchers Payable of $1,015,209.83 and Payroll of $119,034.03. The motion was seconded by Councilman Anderson and carried. V ITEMS FROM THE AUDIENCE NOT ON THE AGENDA Mr. F. Bird addressed the Council and questioned whether the recent moving of the Campbell from the CPR Dock to the Coast Guard Base was permanent until the Municipal Pier was built. Mr. Bird was informed by Manager Whorton that the move could be attributed to some crane work that needed to be done on the Campbell and was not connected to the construction of the public pier. VI LEGISLATION 1. PLANNING COMMISSION Mayor Olson read the minutes of the Planning Commission's November 15, 1977 meeting with the following action being taken by the Council: A. Conditional Use Permit - Diversified Industries: Councilman Wray moved the Council concur with the recommendation of the Planning Commission and approve Diversified Industries request to operate a recycling center at 113 Valley Street, in a CAD Zone, on the condition that adequate screening is provided in the event the operation becomes obnoxious or unsightly due to outside open storage and that the premises are maintained in an odor free and sanitary manner. The motion was seconded by Councilman Bcuk and carried. B. Councilman Buck moved the Council accept and place on file the minutes ' of the Planning Commission's November 15, 1977 meeting. The motion was seconded by Councilman Hordyk and carried. 2. REQUEST RE: REDUCTION OF NUMBER OF PARKING SPACES - DR. C.F. RAAB: Councilman Ross moved the Council take this agenda item from the table. The motion was seconded by Councilman Hordyk and carried. Mayor Olson read excerpts from the Planning Department's report on Dr. Raab's request for a conditional use permit to allow a reduction in re- quired parking at 905 South Lincoln. The Planning Commission recommended denial of the request based on precendents set on prior requests and be- cause approval would allow a poor parking arrangement to deteriorate further. Councilman Hordyk then moved the Council approve Dr. Raab's request for a conditional use permit to allow a reduction in required parking at 905 South Lincoln. Councilman Ross seconded the motion. During discussion on the motion, several Council members spoke in support of the request, pointing out that the request is not detrimental to the area, the lack of complaints on other non-conforming parking arrangements at business es- tablishments throughout. the City, and that the needs of the people should be of primary concern. Councilman Anderson recommended the City's parking space requirements Ordinance No. 1588 adopted in 1966 should be reviewed and perhaps updated. The Council also discussed whether this reduction in parking would hinder the traffic on Lincoln Street or cause traffic problems in the alley. On call for the question the motion carried with Councilman Anderson voting "N0." 3. L.I.D. NO. 200 - BOND ORDINANCE Mayor Olson introduced and read by title Ordinance No. 1946 entitled, Ordinance No. 1946 AN ORDINANCE of the City of Port Angeles, Washington, providing for the issuance of bonds of Local Improve- ment District No. 200 in the principle sum of $19,108.76 ~gL~ CITY COUNCIL MEETING November 23, 1977 VI LEGISLATION 3. Cont. Councilman Hordyk moved the Council adopt the foregoing Ordinance as read by title by Mayor Olson. The motion was seconded by Councilman Wray and carried with Councilman Anderson abstaining. The Bonds shall bear interest at 6.58 per annum. 4. ORDINANCE RE MOTORIZED WHEELCHAIRS Councilman Haguewood moved the Council take this agenda item from the table. The motion was seconded by Councilman Buck and carried. Mayor Olson then introduced and read by title Ordinance No. 1947 entitled, Ordinance No. 1947 AN ORDINANCE of the City of Port Angeles amending Ordinance No. 1180 as to power driven wheelchairs. Councilman Haguewood moved the Council adopt the foregoing Ordinance as read by title by Mayor Olson. The motion was seconded by Councilman Buck and carried unanimously. 5. PROPOSED WATER RATE ORDINANCE Manager Whorton explained that a water rate increase should have been con- sidered last September 1, 1977 which is the anniversary date of the new water bonds that the City must make payments on. A recommendation was delayed so all the costs on the Elwha River Water System could be added in. At this time the City has a firm idea of the total cost of the project which is within the approved project amount. The proposed Ordinance calls for a rate increase of 36~ which would increase the residential flat rate by $1.80 from $5.00 to $6.80 and would also increase the monthly minimum , metered rates by 36~. To meet all the requirements of the State Auditor's Office, a $2.45 a month increase would be needed. Manager Whorton further explained that the proposed 36~ rate increase would be an interim measure until a regular rate study could be done. If we would begin reading the water meters in May, all City residents would have about three months of meter readings to show how much water they are using, and billings based on meter readings could go into effect on September 1, 1978 using the water rates recommended from the rate study. Finance Director Orton then explained in detail the financial problems within the Water Fund which necessitated a water rate increase at this time. Factors which contributed to the present unstable financial con- dition of the Water Fund include ever increasing overhead and operating costs, the debt service requirements on the Elwha River Water System, the Water Funds inability to appropriate to the Current Expense Fund revenues derived from the Elwha Industrial Line from sale of water to the two mills, compliance with the 1961 Water Bond coverage ratio of 1.4 which is required in the bond covenant, and the State's requirement for cash reserves to cover equipment replacement. A general discussion followed concerning the proposed water rates, the financial condition of the Water Fund, the September 1978 metered water rates, and the possibility of combining the water and sewer funds. During ' the discussion Manager Whorton recommended this subject be referred to the Monday, November 28, 1977 Special Meeting to allow additional time for the Council members to analyze the proposed water rate increase ordinance. Councilman Haguewood moved the Council table the proposed Ordinance to the Monday, November 28, 1977 Special Meeting. The motion was seconded by Councilman Ross and carried with 'Councilmen Buck and Hordyk voting "N0." *See Register Page No.y~Os for adoption of Ordinance 1948 re water rates effective 11/28/77 CITY COUNCIL MEETING November 23, 1977 X95 VI LEGISLATION 6. RESOLUTION RE B.P.A. POWER SALES CONTRACT Mayor Olson introduced and read by title Resolution No. 30-77 entitled, Resolution No. 30-77 A RESOLUTION authorizing the execution of an amendment to the power sales contract with the United Stated of America, Department of Energy, acting by and through the Bonneville Power Administrator, relating to changing the period for the adjustment of wholesale power rates. Councilman Hordyk moved the Council adopt the foregoing Resolution as read by title by Mayor Olson. The motion was seconded by Councilman Buck and carried. 7. REQUEST RE WATER SERVICE: C THORNBURG Councilman Buck moved the Council take this agenda item from the table. The motion was seconded by Councilman Anderson and carried with Council- man Haguewood voting "NO." Manager Whorton then explained Mr. and Mrs. Thornburg's situation to the Council and pointed out that the Thornburg's request for water service would have been denied had it not been for Ordinance No. 1484, adopted on March 16, 1962, which authorizes City water service to residents in "Area C" which is outside the City Limits. Therefore, since Mr. and Mrs. Thornburg will soon be living in Area C, their request for water service was automatically approved under the provisions of Ordinance No. 1484. There was then a brief discussion between the Council and Attorney Walrath concerning the City Annexation Policy adopted in March 1972 which stipulates that it is the policy of the City not to extend or furnish municipal services to areas beyond the City Limits. Attorney Walrath stated that an Ordinance would take precedence over City Council policy. The Council discussed Ordinance No. 1484 and the Thornburg's situation with Manager Whorton and Public Works Director Flodstrom. Councilman Anderson moved the Council approve Mr. and Mrs. Thornburg's re- quest for water service and refer Ordinance No. 1484 to the Staff for re- view. The motion was seconded by Councilman Buck. During discussion on the motion Manager Whorton informed the Council that Ordinance No. 1484 will be repealed i£ the proposed water rate ordinance is adopted. Council- man Anderson then amended his motion to state the Council approve Mr. and Mrs. Thornburg's request for water service. Councilman Buck agreed to amend his second. On called vote, Councilmen Anderson, Buck and Ross voted "AYE" with Councilmen Haguewood, Hordyk and Wray voting "N0." Mayor Olson, voting to break the tie, voted "AYE" and the motion carried. Councilman Haguewood then moved the Council repeal Ordinance No. 1484. The motion was seconded by Councilman Wray. On advice of Attorney Walrath, Councilman Haguewood withdrew his motion with Councilman Wray withdrawing his second. After further discussion concerning the service area involved in Ordinance No. 1464, Councilman Haguewood again moved the Council repeal Ordinance No. 1484. The motion was seconded by Councilman Hordyk. On called vote, Councilmen Buck, Haguewood, Hordyk-and Wray voted "AYE" with Councilmen Anderson and Ross voting "N0." The motion carried. Ordinance No. 1949 AN ORDINANCE repealing Section 24.14 of the City Code and Ordinance No. 1484 concerning a water service area. 8. SHORELINE PERMIT - ANGELES SAND AND GRAVEL Councilman Buck moved the Council approve Angeles Sand and Gravel's request for a Shoreline Permit for the development and public use of an existing fill on the north side of Railroad Avenue between Lincoln and Laurel Streets, as recommended by City Engineer Warder. Councilman Hordyk seconded the motion and it carried. 9 ~ CITY COUNCIL MEETING November 23, 1977 VI LEGISLATION 9. PETITION - 8TH AND "C" STREET TRAFFIC SIGNAL Mayor Olson read a letter from James Birchman, President of the Lincoln School P.T.A., requesting the City install a traffic light at the inter- section of 8th and "C" Street, and presenting a petition of approximately 300 signatures. Councilman Haguewood then moved the Council instruct the Public Works Department to obtain a traffic count at the intersection as soon as possible. The motion was seconded by Councilman Ross and carried. 10. POLICY RE CHRISTMAS DECORATIONS 1 Mayor Olson read a memorandum from the Light Department encouraging continued energy conservation relating to Christmas decorations and lighting during the forthcoming holiday season. The Council took no action on this agenda item. 11. REPORT ON DISSOLUTION OE OLYMPIC HEALTH DISTRICT Councilman Buck informed the Council that the November 22, 1977 meeting, in which the Board of Directors of the Olympic Health District were to vote on the dissolution of the bistrict, has been rescheduled to November 29, 1977. Councilman Ross then moved the Council advance a letter to the Olympic Health District Board of Directors stating the City's grave con- cern over the dissolution of the District. Councilman Hordyk seconded the motion and it carried. 12. PUBLIC PIER BOND ISSUE A. Bond Issue Councilman Ross moved the Council authorize Administrative Services Director Orton to appoint the firm of Preston, Thorgrimson, Ellis, Holman and Fletcher, Seattle, as bond counsel on the municipal pier, ' and authorize the contact of financial consultants on a fee basis for assistance in timing of the sale and development of alternate maturity schedules. The motion was seconded by Councilman Buck and carried. B. Statement of Qualifications Manager Whorton informed the Council that this engineering selection process is necessary if the City attempts to obtain a federal grant for the public pier. Councilman Wray moved the Council approve the letter requesting statements of qualifications from firms interested in doing design work for the public pier. .The motion was seconded by Councilman Haguewood. During discussion on the motion Councilman Hordyk questioned Manager Whorton regarding job related abilities and labor intensity. The motion was then passed by the Council. 13. AOWNTOWN DEVELOPMENT PROJECT During the November 16, 1977 Special Meeting, the Council met with repre- sentatives of the Downtown Merchants Association to discuss possible areas of development in the downtown area. At that time the Council and the Merchants Association agreed to form a committee for the purpose of selecting an engineering firm for the design work on the downtown develop- ment. Mr. Whorton informed the Council that the representatives chosen for this committee are as follows: Councilmen Anderson, Hordyk, and Ross, Jean Fairchild, Bob Love, and Bob Phillips. Councilman Buck then moved the Council approve the letter requesting state- ments of qualifications on the design work on the downtown business area beautification L.I.D. The motion was seconded by Councilman Hordyk and carried. Councilman Buck suggested at this time that before the committee proceeds with selecting an engineering firm it first determines the re- action of the local landowners to an L.I.D. CITY COUNCTL MEETTNG November 23, 1977 J .~ VI LEGISLATION 14. U.S. COAST GUARD BASE 1 Mayor Olson read in full a letter from the City to Rear Admiral Glen 0. Thompson, Commandant, 13th Coast Guard District, in which the City out- lines and reaffirms its position toward the Coast Guard and the base on Ediz Hook. Councilman Hordyk then suggested a copy of the letter be sent to Senator Magnuson. Manager Whorton informed the Council that Senator Magnuson's Chief Aid, Sam Spena, will be in Port Angeles on November 29, 1977 to inspect Ediz Hook. 15. APPOINTMENT TO PARK, BEAUTIFICATION AND RECREATION COMMISSION This agenda item was passed over by the Council. 16. LIQUOR LICENSE Notification has been received from the Washington State Liquor Control Board of a Class E,F License renewal for Walt's Boulevard Grocery, 104 E. Boulevard, Port Angeles, effective December 31, 1977. 17. LATE ITEMS None. VII STAFF REPORTS 1. Councilman Hordyk: Submitted the name of Mrs. Eileen Hunt to the Council for consideration, and then moved the Council appoint Mrs. Hunt to the Civil Service Commission to fill Reverand Robert Lieby's unexpired term of office. The motion was seconded by Council Ross and carried with Councilman Wray voting "NO." Asked about a water service problem with a Mr. Flores on west 10th Street. C VIII ADJOURNMENT The meeting adjourned at 9:45 P.M. to an Executive Session. City Clerk Mayor 1