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HomeMy WebLinkAboutMinutes 12/01/19881220 I CALL TO ORDER Mayor McPhee called the meeting to order at 5:37 P.M. II ROLL CALL Members Present: Mayor McPhee, Councilmen Gabriel, Hallett, Hordyk, Lemon, Sargent, Stamon. Members Absent: None. Staff Present: CITY COUNCIL MEETING Budget Hearing Port Angeles, Washington December 1, 1988 Manager Flodstrom, Attorney Knutson, Clerk Maikt P. Carr, R. Orton, S. Brodhun, J. Pittis, D. Wolfe, S. Hursh, B. James, B. Johnson, L. Danks, M. Campbell, L. Cochrun, H. Hutchison, C. Jones, T. Smith, B. Coons, J. Kimbele, J. Caverly, S. Asbe, J. Hicks, L. Bryant, A. Vernon, C. Headrick, J. Abernathy, B. Myers, S. Ilk, D. Warner, V. Hart, B. Jones, R. Ellsworth, L. Romig, G. Kenworthy. Public Present: C. Alexander, W. French, C. Martin. III VII SUSPENDED VIII LEGISLATION 1. Budget Presentations A. Introduction to the City Council /City Manager. General Administration Budget Manager Flodstrom provided information to the Council on the 1989 1990 City Council administration budget recommendation. Following discussion, Councilman Stamon moved to adopt the City Council budget for 1989 -90 as requested by the City Manager. Councilman Gabriel seconded and the motion carried unanimously. Manager Flodstrom then presented the 1989 -90 budget request for the City Manager. Following discussion of some of the items presented, Councilman Sargent moved to accept the recommendations for the 1989 -90 City Manager budget. Councilman Gabriel seconded and the motion carried. Administrative Services Director Wolfe presented funding recommendations for the 1989 -90 General Administration. Following discussion of the $20,000 expenditure for the Newsletter, with Councilman Lemon and Mayor McPhee speaking in opposition, as they felt it was an expensive item, Councilman Hordyk moved to adopt the General Administration Budget as recommended for the funding of the Public Information Program. Councilman Gabriel seconded. After some discussion, the question was called and the motion carried with Councilman Lemon and Mayor McPhee voting "No Speaking to Line Item 7010, Principal, Line Item 8010, Interest, which represents the second and third and final payment on the property purchased at Fifth and Peabody using the three -year bond anticipation note, the amount being $1,980 for the land purchased. Mayor McPhee stated he felt this should be paid from the General Fund and not from the Hotel /Motel Tax Fund. Councilman Gabriel concurred. -1- r NOTICE IS HEREBY GIVEN that the City Manager of Port Angeles has filed the Preliminary Budget for the years 1989 -1990 with the City Clerk. Copies of the propos- ed budget will be available for public review in the City's Clerk's Office, 321 East 5th Street and the Port Angeles Branch of the North Olympic Library System. Proposed budgets may be obtained from the City Clerk during nor- mal business hours at a cost of $20 per copy. The budget hearings for the City of Port Angeles will be held Wednesday, November 30, 1988 at 5:00 p.m., Thurs- day, be r 3, 1988 at 9 :00ta 5:30 p.m., purposesofuthese December 3, ments special accept ene es requesting funds f rom the depart- City of Port Angeles. TREASURER'S CALL FOR BONDS The City Treasurer of the City of Port Angeles, Wash- ington, will pay, upon pre- sentation at his office, bonds numbered 68 through 76, in- clusive, of Local Improve- ment District No. 201 and 202, CLID 1979 -1, City of Port Angeles, Washington. These bonds mature December 1, 1991, and bear interest at 7.15% per annum. No interest will be allowed after December 1, 1988. R. Duane Wolfe, CPA Director of Finance and Administrative Services Pub.: Nov. 16, 1988. AMENDED SPECIAL MEETING NOTICE NOTICE IS HEREBY GIVEN that the City Council of the City of Port Angeles, Wash- ington, will hold a special meeting on Tuesday, No- vember 15, 1988, at 6'00 P.M., in the Council Cham- bers at 321 East Fifth Street. The purpose of the special meeting is a presentation on Parliamentary Procedures by Mr. Clint Hulse and inter- views of candidates for the City's Revolving Loan Fund Review Board. The public is invited. Michelle M. Maike City Clerk Pub.: Nov. 10, 1988 ..`ICE OF FILING OF PRELIMINARY BUDGET AND NOTICE OF PUBLIC HEARING 321 East Fifth 457 -0411 NOTICE= TO BIDDERS NOTICE IS HEREBY GIVEN Sealed proposals will be rec- eived by the City of Port An- geles on or before 2:30 P.M. December 20, 1988, at its of- fices at 321 East Fifth Street, Port Angeles, Washington 98362, at which time and place the Proposals will be publicly opened and read in the Council Chambers. Proposals will cover the fur- nishing of the following: 13,000 lineal feet, *4 /0 alu- minum, 15,000 volt under- ground electrical cable. Bids must be accompanied by a cashier's check, postal money order, or surety bond for the sum of not less than five percent (5 of the Pro- posal, payable to the City of Port Angeles. Any exceptions to the spec- ifications, contract, or gener- al conditions shall be noted by the Bidder. Exceptions deemed by the City to be material shall be grounds for rejection of the bid. The Bid Documents, inc- luding the specifications, may be obtained from the Office of the Electrical Engi- neer, Port Angeles Light De- partment, at the above ad- dress or by calling (206) 457 -0411, ext. 192. The City Council reserves the right to waive any informali- ty in bids and to reject any or all bids. Pub.: Nov. 30, Dec. 11, 1988, AV1,11 U1 SPECIAL MEETING NOTICE IS HEREBY GIVEN that the Utility Advisory Committee (UAC), a subcom- mittee of the City Council of the City of Port Angeles, will hold a special meeting on Monday, November 28, 1988, at 5:00 P.M. in the Public Works Conference Room, 321 East 5th Street. The pur- pose of this special meeting is to: (1) Review design plans for the sanitary landfill. (2) Current wea- therization budget, and (3) Telecable discussion. Michelle M. Maike City Clerk Pub.: Nov. 25, 1988. Michelle M. Maike City Clerk ORDINANCE NO. 2392 AN ORDINANCE of the City of Port Angeles vacating all of that portion of Chase Street lying between Fourth Street and Fifth Street and all of the 4/5 alley lying within Block 170, Townsite of Port Angeles. WHEREAS, a petition is on file with the City of Port An- geles to vacate all of that portion of Chase Street lying between Fourth Street and Fifth Street and all of the 4/5 alley lying within Block 170, Townsite of Port Ange- les; and WHEREAS, the requirements of Chapter 43.21C. RCW, the State Environmental Policy Act, have been met and a public hearing has been held by the City Council following public notice pursuant to Chapter 35.79 RCW; and WHEREAS, said vacation would enable the City to construct a City Hall and a community/ convention cen- ter; and WHEREAS, said vacation ap- pears to be of benefit to and in the interest of the public; NOW, THEREFORE BE IT ORDAINED BY THE CITY t COUNCIL OF THE CITY OF PORT ANGELES as follows: Section 1. Vacation. Subject to the terms and conditions of this Ordinance, the fol- lowing described street and alley is hereby vacated: All of that portion of Chase Street lying between Fourth Street and Fifth Street and all of the 4/5 alley lying within Block 170, Townsite of Port Angeles. Section 2. Quit Claim Deed. The owner of abutting prop. erty entitled to the vacated street and alley, pursuant to RCW 35.79.040, may present a quit claim deed to the City of Port Angeles for execu- tion by the Mayor, who is hereby authorized and dir- ected to execute such quit claim deed. Section 3. Effective Date. This Ordinance shall be ef- fective upon the execution by the Mayor of a quit claim deed to the abutting proper- ty owner, and the publica- tion of this Ordinance. The Clerk is hereby directed to file, record and publish this Ordinance upon the execu- tion of such quit claim deed. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 20th day of May, 1986. Charles D. Whidden MAYOR ATTEST: Sherri L. Anderson Acting City Clerk APPROVED AS TO FORM: AN ORDINANCE of the City of Port Angeles vacating the' undeveloped street commonly identified as the Eighth/ Tenth Crossover Drive, the alley in Blocks 253 and 254, "H" Street between Eighth Street and the 9/10 alley, Ninth Street between "G" Street and "I" Street, and superseding Ordinance No. 2393. WHEREAS, there are petitions on file with the City of Port Angeles to vacate the undeveloped streets identified as the Eighth/Tenth Crossover Drive, the alley in Blocks 253 and 254, TPA; "H" Street between Eighth Street and the 9/10 alley; and Ninth Street between "G" Street and "I" Street; and WHEREAS, the requirements of Chapter 43.21C RCW, the State Environmental Policy Act, have been met and a public hearing has been held by the City Council following public notice pursuant to Chapter 35.79 RCW; and WHEREAS, said vacation appears to be of benefit to and in the interest of the public; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ANGELES as follows: Section 1. Vacation. Subject to the terms and conditions of this Ordinance, the following described streets and alley are hereby vacated: "H" Street between Eighth Street and the 9/10 alley; Ninth Street between "G" Street and "I" Street; the arterial street commonly known as the Eighth/Tenth Crossover Drive, from Eighth Street to the 9/10 alley; and the alley in Blocks 253 and 254, TPA. Section 2. Compensation. Pursuant to RCW 35.79.030, the compensation required for the vacation of these streets and alley is as set forth in the attached Exhibit A. Section 3. Easement Reserved. Pursuant to RCW 35.79.030, the City of Port Angeles hereby retains an easement over the vacated streets and alley for the construction, repair and maintenance of public utilities. Section 4. Quit Claim Deed. Upon compliance with the terms and conditions of this Ordinance, the owner of abut- ting property entitled to the vacated streets and alley, pursuant to RCW 35.79.040, may present a quit claim deed to the City of Port Angeles for execution by the Mayor, who is hereby authorized and directed to execute such quit claim deed. Such quit claim deed shall include all reserva- tions, conditions, or other qualifications upon the title established by this Ordinance. Section 5. Pursuant to Chapter 43.21C RCW, the vacation of these streets and alley is conditioned as set forth in the attached Exhibit B. Section 6. This Ordinance shall supersede Ordinance No. _2393. Section 7. Effective Date. This Ordinance shall be effective only upon the satisfaction of the terms and conditions of this Ordinance, and the Clerk is hereby directed to file, record and publish this Ordinance upon that satisfaction. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 15th day of November, 1988. Frank McPhee, MAYOR ATTEST: Michelle M. Maike, City Clerk APPROVED AS TO FORM: Craig D. Knutson, City Attorney EXHIBIT "A" GUND PLAZA PROJECT STREET AND ALLEY VACATION COMPENSATION The vacating of streets and alleys in the two -block area amounts to 173,275 square feet of real property. Based upon assessment rolls and actual sales of real estate in the vicinity, the cost per square -foot is determined to $1.12 per sq.ft. (173,275 X $1.12 equals $194.068). According to code, the compensation is for a base price of $97,034 or 50.66 per square foot. 1. Given the community need for this project and the special topographical and geological problems connected with this piece of property, a credit shall be given to the developer of $40,000 if the following conditions are met: A. Obtaining construction financing for a portion of the 146 unit project consisting of at least 60 residential units and supporting or related commercial development by December 31, 1988. --8. The developer -shall- donate land -at Eigl'th -and "I" Streets for traffic modification in accordance with the Public Works Department's preliminary design of the nec- essary improvements and legal description of the property required from the developer. C. The developer shall provide off-site drainage im- provements from the westerly edge of the development to the drainageway south of Tenth Street along the "K" Street alignment and beyond to the natural waterway in the 10/11 alley west of "K" Street. It is projected that this will require a 24" pipe. D. Run -off flows from the site shall be restricted to 6.2 cubic feet a second. E. The developer shall construct and maintain an ade- quate on -site retention pond to prevent excessive stor pwater in heavy rains. The City may assist with the maintenance of the site's storm drainage system (except the retention pond) if the system is placed along utility easements accessible by the City's maintenance crews. 2. The developer shall pay to the City the $40,000 credit if the above. conditions are not met by the December 31, 1988, date. 3. In consideration of the fact that existing storm drain systems discharge onto the site without benefit of leaving the site, the amount of the compensation is further reduced by $15,000 in order to alleviate and accommodate drainage through the site from the east part of the site to the west part of the site. 4. The developer shall pay the remaining $35,926.86 to the City of Port Angeles at the time that property title is transferred from the City to the developer. EXHIBIT "d" (1) In order to reduce the impact on local hydrology and the City storm water system, the development shall incor- porate the storm water retention catch basin, oil /water separator and other facilities deemed necessary by the City Public Works Department, which shall have the capac- ity retain the storm water runoff at the pre development level of the site; (2) Fire hydrants and other fire prevention facilities be provided in accordance with ISO Standards, 1 the Uniform Fire Code and the City fire Department; (3) to reduce light and glare, noise, land use conflicts between residential and commercial use, and to decrease visual impacts of the development, a natural landscape buffer, utilizing the existing native trees and shrubs, shall be provided to a depth of at least 50 feet from the rights -of- way of Eighth Street, "G" Street, "I" Street and along the north line of the 9/10 alley. An easement for a landscape buffer shall be granted and filed with the County Auditor, noting that the maintenance of said landscape buffer shall be the responsibility of the property owner; (4) In order to mitigate the impacts of light and glare of development on adjacent residents areas, low -glare high pressure sodium lights with cut -off switches and direct 31' f- �'fa- cent res,dermat properties, Stir Tie a e�Ikherever f hln in nil nntrinnr flvtnrac Tn f lrthar rorinra lioht a nrl nos mature uecemoer 1, 191, and bear interest at 15% per annum. interest will be allowed ler December 1, 1988. R. Duane Wolfe, CPA Director of Finance and Administrative Services ib.: Nov. 16, 1988. AMENDED SPECIAL MEETING NOTICE fICE IS HEREBY GIVEN the City Council of the of Port Angeles, Wash n, will hold a special ing on Tuesday, No- ler 15, 1988, at 6'00 in the Council Cham- at 321 East Fifth Street. purpose of the special ing is a presentation on amentary Procedures by Clint Hulse and inter- s of candidates for the s Revolving Loan Fund ew Board. public is invited. Michelle M. Maike City Clerk Nov. 10, 1988 portion OT t;nase atreet lying between Fourth Street and Fifth Street and all of the 4/5 alley lying within Block 170, Townsite of Port Ange- les; and WHEREAS, the requirements Proposals will cover the fur- nishing of the following: 13,000 lineal feet, #4/0 alu- minum, 15,000 volt under- ground electrical cable. Bids must be accompanied by a cashier's check, postal money order, or surety bond for the sum of not less than five percent (5 of the Pro- posal, payable to the City 01 Port Angeles. Any exceptions to the spec- ifications, contract, or gener- al conditions shall be noted WHEREAS, said vacation by the Bidder. Exceptions would enable the City to deemed by the City to be construct a City Hall and a material shall be grounds for community/ convention cen- rejection of the bid. ter; and The Bid Documents, inc- WHEREAS, said vacation ap- luding the specifications, pears to be of benefit to and may be obtained from the in the interest of the public; Office of the Electrical Engi- NOW, THEREFORE neer, Port Angeles Light De- BE IT ORDAINED BY THE partment, at the above ad- CITY dress or by calling (206) I COUNCIL OF THE CITY OF 457-0411, ext. 192. PORT ANGELES as follows: The City Council reserves the Section 1. Vacation. Subject right to waive any informali- to the terms and conditions ty in bids and to reject any or all bids. of this Ordinance, the fol- Pub.: Nov. 30, Dec. 11, 1988. lowing described street and alley is hereby vacated: of Chapter 43.21C. RCW, the State Environmental Policy Act, have been met and a public hearing has been held by the City Council following public notice pursuant to Chapter 35.79 RCW; and ,.W, VI All of that portion of Chase SPECIAL MEETING NOTICE IS HEREBY GIVEN that the Utility Advisory Committee (UAC), a subcom- mittee of the City Council of the City of Port Angeles, will hold a special meeting on Monday, November 28, 1988, at 5:00 P.M. in the Public Works Conference Room, 321 East 5th Street. The pur- pose of this special meeting is to: (1) Review design plans for the sanitary landfill. (2) Current wea- therization budget, and (3) Telecable discussion. Michelle M. Maike City Clerk Pub.: Nov. 25, 1988. Street lying between Fourth Street and Fifth Street and all of the 4/5 alley lying within Block 170, Townsite of Port Angeles. Section 2. Quit Claim Deed. The owner of abutting prop- erty entitled to the vacated street and alley, pursuant to RCW 35.79.040, may present a quit claim deed to the City of Port Angeles for execu- tion by the Mayor, who is hereby authorized and dir- ected to execute such quit -claim deed. Section 3. Effective Date. This Ordinance shall be ef- fective upon the execution by the Mayor of a quit claim deed to the abutting proper- ty owner, and the publica- tion of this Ordinance. The Clerk is hereby directed to file, record and publish this Ordinance upon the execu- tion of such quit claim deed. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 20th day of May, 1986. Charles D. Whidden MAYOR ATTEST: Sherri L. Anderson Acting City Clerk APPROVED AS TO FORM: Craig D. Knutson City Attorney P Nov. 6, 1988. The vacating of streets and alleys in the two -block area amounts to 173,275 square feet of real property. Based upon assessment rolls and actual sales of real estate in the vicinity, the cost per square -foot is determined to $1.12 per sq.ft. (173,275 X $1.12 equals $194.068). According to code, the compensation is for a base price of $97,034 or $0.66 per square foot. 1. Given the community need for this project and the special topographical and geological problems connected with this piece of property, a credit shall be given to the developer of $40,000 if the following conditions are met: A. Obtaining construction financing for a portion of the 146 unit project consisting of at least 60 residential units and supporting or related commercial development by December 31, 1988. --B. The developer sha1 -donatc-farrd at Eighth nd "I" Streets for traffic modification in accordance with the Public Works Department's preliminary design of the nec- essary improvements and legal description of the property required from the developer. C. The developer shall provide off -site drainage im- provements from the westerly edge of the development to the drainageway south of Tenth Street along the "K" Street alignment and beyond to the natural waterway in the 10 /11 alley west of "K" Street. It is projected that this will require a 24" pipe. D. Run -off flows from the site shall be restricted to 6.2 cubic feet a second. E. The developer shall construct and maintain an ade- quate on -site retention pond to prevent excessive stormwater in heavy rains. The City may assist with the maintenance of the site's storm drainage system (except the retention pond) if the system is placed along utility easements accessible by the City's maintenance crews. 2. The developer shall pay to the City the $40,000 credit if the above. conditions are not met by the December 31, 1988, date. 3. In consideration of the fact that existing storm drain systems discharge onto the site without benefit of leaving the site, the amount of the compensation is further reduced by $15,000 in order to alleviate and accommodate drainage through the site from the east part of the site to the west part of the site. 4. The developer shall pay the remaining $35,926.86 to the City of Port Angeles at the time that property title is transferred from the City to the developer. EXHIBIT "8" (1) In order to reduce the impact on local hydrology and the City storm water system, the development shall incor- porate the storm water retention catch basin, oil /water separator and other facilities deemed necessary by the City Public Works Department, which shall have the capac- ity to retain the storm water runoff at the pre development level of the site; (2) Fire hydrants and other fire prevention facilities be provided in accordance with ISO Standards, the Uniform Fire Code and the City fire Department; (3) to reduce light and glare, noise, land use conflicts between residential and commercial use, and to decrease visual impacts of the development, a natural landscape buffer, utilizing the existing native trees and shrubs, shall be provided to a depth of at least 50 feet from the rights -of- way of Eighth Street, "G" Street, "1" Street and along the north line of the 9 /10 alley. An easement for a landscape buffer shall be granted and filed with the County Auditor, noting that the maintenance of said landscape buffer shall be the responsibility of the property owner; (4) In order to mitigate the impacts of light and glare of development on adjacent residents areas, low -glare high pressure sodium lights with cut -off switches and direct wa" t cent s, shall be u46 wever feasi- ble in all outdoor fixtures. To further reduce light and glare, the landscape planting shall be incorporated into all parking lots, in residual areas and the parking strip along the Eighth/Tenth Crossover with Eighth and Tenth Streets; replacing (5) with the condition that sufficient property be added on the southeast corner of "I" and Eighth in order to make the intersection a free right turn; (6) To provide for the safety of pedestrians in the vicinity, sidewalks shall be installed by the petitioner on the south side of eighth Street, the east side of "I" Street and the west side of "G" Street adjacent to the subject parcel. Marked pedestrian crossings across these streets shall be installed in accor- dance with the requirements of the City Public Works Department. Condition No. 7 that if the project is not undertaken within a two -year period, the right -of -way be returned to the City. No. 8 that the southeastern portion be senior citizen housing and the northwest area of the two -block site be the commercial site. Pub.: Nov. 18, 1988. Councilman Gabriel then moved that the money to pay the principal and interest on the on -going mortgage would be funded from the General Fund and that the $1,980 be added back to the Hotel/Motel Tax Fund. Councilman Sargent seconded. On call for the question, the motion carried unanimously. Following further discussion of the budget as presented, Councilman Sargent moved to accept the General Administration Budget with the exception of the funding for EDC and the addition of the previous funding for Health Services. Councilman Hordyk seconded. On call for the question, the motion carried with Councilman Hallett voting "No B. Administrative Services Council reviewed the Administrative Services trative Services Director Wolfe on some of budget. Following discussion, Councilman Hordyk moved Services budget as recommended for the 1989 -90 seconded and the motion carried unanimously. 1221 CITY COUNCIL MEETING December 1, 1988 Budget, questioning Adminis- the items presented in the to accept the Administrative biennium. Councilman Sargent BREAK Mayor McPhee recessed the meeting for a 10- minute break at 8:30 P.M. C. Police Department Police Chief Cleland, Captain Ilk, and Assistant Chief Myers answered questions regarding the funding recommendations for the 1989 -90 budget for the Police Department. Following discussion, Councilman Hordyk moved to amend the 1989 budget, Line Item 3199 (22) to read: $10,400; Line Item (40) to read: $3,500. The motion failed for lack of a second. Following further discussion, Councilman Sargent moved to increase the Reserve Budget for 1989 -90, to approve the Department request of Line Items 1003 and 2010. Councilman Stamon seconded. Councilman Hordyk offered a friendly amendment to include Item 3199 (22) to be changed to $10,400; Item 3199 (40) should read $3,500. Councilmen Sargent and Stamon concurred. Councilman Stamon offered another friendly amendment to increase Line Item 30 to $2,000 in 1990, and Line Item 40 to $3,500 in 1988 and $3,000 in 1990. Councilmen Sargent and Hordyk concurred. On call for the question, the motion carried, with Mayor McPhee voting "No Following additional discussion on the budget, Councilman Hallett moved to restore the part -time Dispatcher to the Police Support Services budget in an allocated amount of $11,200. Councilman Hordyk seconded. On call for the question, the motion carried, with Councilma'fl Lemon and Mayor McPhee voting "No Councilman Hallett then moved to adopt the Police Department budget as amended. Councilman Stamon seconded and the motion carried unanimously. D. Public Works Public Works Director Pittis received questions regarding the proposed 1989- 90 budget for the Public Works Department from the City Council. Following discussion of the budget and speaking in regard to the Lincoln Street culvert repair, for which the Department had appropriated $50,000 over the last two years to address the impending failure, Councilman Stamon moved to direct the Public Works Department to conduct an investigation in 1989 to determine the level of funding necessary to make repairs of a permanent nature to the culvert; to then come back before Council during the 1989 year to update Council on the situation; with the understanding that -2- CC.42 1222 CITY COUNCIL MEETING December 1, 1988 the Council will consider appropriations at that time. Councilman Hordyk seconded. Following discussion of the motion, the question was called and the motion carried with Mayor McPhee voting "No Following further discussion, Councilman Stamon moved to accept the Public Works Administration, Engineering, Street, Water /Sewer, and Solid Waste budgets, including the amendment with respect to the Lincoln Street culvert, and also with the understanding that depending on developments during 1989, Council may need to revisit some of the budget for the Building Section. Councilman Sargent seconded and the motion carried, with Mayor McPhee voting "No IX ADJOURNMENT Councilman Gabriel moved to adjourn the meeting. Councilman Lemon seconded and the motion carried unanimously. The meeting adjourned at 10:22 P.M. 7/ Clerk Mayor