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HomeMy WebLinkAboutMinutes 12/04/19799 ~. CITY COUNCIL MEETING Port'Angeles, Washington December 4, 1979 T CALL TO ORDER The meeting was called to order by Mayor Haguewood at 7:30 P.M. II .. .ROLL CALL Members Present: Mayor Haguewood, Councilmen Boardman,Buck, Duncan, Hordyk, Polhamds, Wray. Members Absent: None. Staff Present: Acting Manager Flodstrom, Attorney Miller, Deputy Clerk Caso. P. Carr. D. Frizzell, M. Cleland, J. Honnold, R. Orton. Guests Present; L. Sunny, R. Stapleton. ITT MINUTES ^Councilman Buck moved the Council accept and place on file as received the minutes of the November 20 and 29, 1979 meetings. The motion was seconded by Councilman Polhamus and Carried. IV ITEMS FROM THE AUDIENCE NOT ON THE AGENDA None. V LEGISLATION 1. PLANNING COMMISSION Councilman Buck moved the Council accept and place on file the Planning Commission minutes of November 28, 1979. The motion was seconded by Councilman Hordyk and carried. 2. 1980 BUDGET Acting Manager Flodstrom referred to a memorandum from Finance Director Orton outlining 1980 budget appropriations approved by the Council during the December 3, 1979 public hearing, and requested any final changes or comments on the 1980 budget from the Council prior to adoption of the 1980 budget ordinance which is tentatively scheduled for the December 18, 1979 Council meeting. There were no comments from the Council and the discussion concluded with Acting Manager Flodstrom pointing out that the only area un- resolved at this time was the 1980 wage and benefit package for the adminis- trative staff. ' 3. JANUARY COUNCIL DATES Acting Manager Flodstrom pointed out to the Council that the first Council meeting in January will fall on January 1st, and asked if the Council would prefer to change that meeting date. After a brief discussion on the agenda packets and the swearing in of new Council memeber, the Council decided to meet on Wednesday, January 2, 1980 instead of Tuesday, January 1st. VL ITEMS FROM THE AUDIENCE NOT ON THE AGENDA None. VII FINANCE 1. L.I.D. NO, 204: PAYMENT TO J. D. SHOTWELL Councilman Hordyk moved the Council authorize payment of $51,363.06 to J. D. Shotwell Company, Tacoma, as the second, November, estimate of work done and materials furnished by said contractor on L.I.D. No. 204, 14th and "K" Streets, as certified by City Engineer Andrew Rose in his Certification letter dated November 30, 1979. The motion was seconded by Councilman Boardman and carried. !.9 ~ CITY COUNCIL MEETING December 4, 1979 VIII CONSENT AGENDA Councilman Hordyk moved the Council approve the items listed under the Consent Agenda including Vouchers Payable of $619,695.27 and Payroll of $136,554.86. The motion was seconded by Councilman Buck and carried. Items listed under the Consent Agenda are as follows: 1. Authorize payment of $44,042.42 to J.B. Excavating for underground and utility work on the Corporation Yard site. 2. Authorize payment of $379,608.14 to General Construction Company for " ' - y" ^-• construction work on the Municipal Pier Project. VIX LATE ITEMS ••• -l. 1980 CENSUS Mayor Haguewood read a memorandum from Planning Director Carr which ex- ' ~' plained the public relations program for the 1980 census. Under this ' program, the Mayor would appoint a Complete Count Committee to develop ways of promoting the census and the importance of a complete count to '-~° •^~•^ the community. However, while an accurate census 'is vitally important -' •~ to the City and such a program would imporve the accurace of the 1960 Census and citizen's response to it, the Planning Department does not °` - have the staff to provide assistance to the citizen's committee. Plan- ner Carr suggested considering other groups, i.e. the Community Action Council or the Senior Citizens, as possible prospects for providing staff assistance. " Councilman Buck then indicated to the Council that the Community Action Council has expressed interest in this program and have volunteered their "' ' ••• ^'- assistance. After a brief discussion on the staff the Community Action """" ~ Council will be using for this program, Councilman Buck moved the Council '" motify the U.S. Bureau of the Census that the City of Port Angeles is wil- ling to participate in the public relations program for the 1980 census, "" and the Mayor appoint a citizens committee at the appropriate time. The ""' motion was seconded by Councilman Boardman and carried. 2. UTILITY BILLING: DELINQUENT ACCOUNTS X ~ STAFF REPORTS 1. Councilman Hordyk: Requested that names and positions be put on the ' nameplates for the City Manager, City Attorney and City Clerk. ' 2. Mayor Haguewood: Requested that each Council member be given a copy of -"- the proposed contract with the North Olympic Library System so that it `" 3"' can be reviewed prior to the December 18, 1979 regular Council meeting. Mayor Haguewood reported to Acting Manager Flodstrom and Finance Director Orton that he and other Council members have received numerous complaints about delinquent account notices on utility bills, and suggested that delinquent notices be sent out after a bill has been delinquent for thirty days rather than twenty days. Subjects discussed following Mayor Haguewood's suggestion included the City's prior policy towards delinquent accounts and how it differs from the present policy; public reaction to the delinquent notices; rapid growth of the City and the "impersonal" services which result from a computerized billing system; special financial arrangements offered by the City to people who cannot pay their utility bills; and the effect of long-term delinquent accounts on the Light Department's cash flow. Councilman Buck then moved that an ordinance be drafted which will extend, for a trial period of six months, the payment period for utility bills from 20 days to 30 days. The motion was seconded by Councilman Wray. On called vote, Councilmen Soardman, Buck and Wray voted "AYE" with Councilmen Duncan, Hordyk and Polhamus voting "N0." Mayor Haguewood, voting to break the tie, voted "AYE" and the motion carried. it is noted for the record that the delinquent and disconnect policy after 30 days will remain unchanged. 1 1 ~~ CITY COUNCIL MEETING December 4, 1979 X 7.93 3. Councilman Wray: Suggested that since the Council had authorized payment for Councilman Duncan's trip to Washington D.C. on behalf of the Oilport Task Force, then perhaps the Council should also refund Councilman Hordyk's travel expenses for his trip to Portland, Maine, since he also brought back information on an oilport facility. 4. Acting Manager Flodstrom: Requested an Executive Session following the meeting. 'XI ADJOURNMENT The meeting adjourned at 8:30 P.M. to an Executive Session. i~J ~. City Clerk 1 or L