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HomeMy WebLinkAboutMinutes 12/04/1984 25lf- CITY COUNCIL MEETING Port Angeles, Washington December 4, 1984 I CALL TO ORDER Mayor Duncan called the meeting to order at 7:00 P.M. II ROLL CALL I Members Present: Mayor Duncan, Councilmen Gerberding, Quast, Schermer, Whidden. Members Absent: Councilmen Haguewood, Hordyk. Staff Present: Manager Flodstrom, Attorney Knutson, Deputy Clerk Anderson, P. Carr, M. Cleland, R. French, J. Marsh, L. Glenn, J. Pittis, R. Orton, T. Smith. Public Present: C. Morgan, J. Reese, L. McPhee, S. Vorous, J. Cornell, S. Fahnestock, D. Davison, G. Stamon, G. Mattson. III MINUTES Councilman Gerberding moved the Council accept and place on file as received the minutes of the November 20, 1984, meeting. Councilman Whidden seconded and the motion carried. IV CONSENT AGENDA Councilman Schermer moved the Council accept the items listed under the Consent Agenda, including (1) EDC billing of $656.88 (10/30-11/26) for Community Development Block Grant administration; (2) Request permission to release retainage on Hazard Elimination Project - $2,260.25; (3) Corres- I pondence from Washington State Liquor Control Board; and (4) Vouchers of $l,005,939.29 and Payroll of $207,313.40. For the sake of discussion, Councilman Whidden seconded. Following discussion of a lease payment to the U. S. Coast Guard for property on Ediz Hook, fire insurance, and repair of banners, on call for the question, the motion carried. V FINANCE None. VI ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA None. ITEMS FROM THE CITY COUNCIL TO BE PLACED ON THE AGENDA None. VII LEGISLATION 1. Presentation of Awards to Duane Wolfe and Carleton Rudolph from Washington Finance Officers' Association Mayor Duncan presented the certification awards from the Board of Directors of the Washington Finance Officers' Association certifying Duane Wolfe and I Carleton Rudolph as professional finance officers. "Bud" accepted. Congratulations, Duage and Bud! 2. Public Hearings A. 1985 City of Port Angeles Preliminary Budget/1985 Revenue Sharing Budget Mayor Duncan opened the publiC hearing and asked for comments from the audience. Finance Director Orton noted that the purpose of this public hearing was to discuss the 1985 Preliminary Budget and the 1985 Revenue Sharing Budget. There were none. Manager Flodstrom informed those present that information would be available in order that the Council consider adopting the 1985 budget on December 18, 1984. I I I CITY COUNCIL MEETING December 4, 1984 3. Planning Commission Minutes of November 28, 1984 Accepted Councilman Whidden moved to accept and place on file the Planning Commis- sion minutes of November 28, 1984, as written. Councilman Gerberding seconded and the motion carried. 4. Letter to Washington State Department of Transporation Regarding Draft Environmental Impact Statement Addendum on Long Range Ferry System plan Mayor Duncan referred to a letter which was being sent to Duane Berentson, Secretary of the Washington State Department of Transportation, Marine Division, with copies being sent to Senator Paul Connor, Representative Dick Fisch, Representative Barney McClure and Governor-Elect Booth Gardner, voicing continued concern over the Department of Transportation's long range ferry system plan and the Department's lack of communication and involvement with local entities. She stated that there was another open house scheduled for December 10, 1984, in the Port Townsend City Council Chambers to further discuss the DOT's long range plan. Councilman Quast informed those present that there was also a meeting Monday December 17th at Traylor's with State Representatives and the major plaintiffs in the Hood Canal Bridge case. He suggested that the Mayor and the City Attorney attend this meeting. Following further discussion, Councilman Quast suggested that the City of Port Angeles insist that ferry fares be allotted in accordance to the economic cost of each ferry run. 5. Washington State Energy Office - Contract Amendment No. 3 Authorized - William Shore Memorial Pool Councilman Quast moved to authorize the Mayor to execute Amendment No. 3 to WSEO contract No. 82-025B providing for extension of the contract comple- tion date. Councilman Whidden seconded for the sake of discussion. During discussion, Parks and Recreation Director Marsh indicated that he had no objections to the contract amendment; that this was a situation where there was really no choice. Councilman Gerberding noted that the delay was a result of the special electrical system at the Pool and not a delay of staff or of the local contractor. On call for the question, the motion carried. 6. Community Memorial Policy Adopted Councilman Whidden reported on a meeting of the Community Memorial Policy Commi ttee, consisting of himself, councilman Gerberding and Councilman Schermer. The Council then reviewed the Policy. The Committee had added item No.7 under Policy and Procedures which states: "Existing facilities should not be considered for renaming except in most unusual circumstances. Original names and designations tend to remain when facilities are renamed, resulting in lack of recognition for the new name." Items Nos. 5 and 6 under Criteria had been amended with verbiage changes, and item No. II had been added under Criteria which states: "This is a general memorial policy. It is our intent that a large community memorial, on which names be added, will be created. On this community memorial, names will be placed as per these procedures and every attempt should be made to limit the number memorialized. In addition, there should be formed through the Parks, Recreation and Beautification Commission and administered by them, donated memorials such as trees, drinking fountains, benches, etc., where a small bronze memorial plate is placed at or near the donation. The dona- tion should cover procurement and installation cost and take maintenance into consideration." City Attorney Knutson then suggested amending this wording to state: "In addition, there should be formed through the Parks, Recreation and Beautification Commission and administered by them, a process for the donation of memorials. . ." Glennis Stamon inquired as to the source of the funds for this memorial. Manager Flodstrom indicated that there was a one-time allocation in Revenue Sharing funds in the 1985 budget for the memorial. Following further discussion, Councilman Quast moved to adopt this Policy as amended. Councilman Gerberding seconded and the motion carried. 255 2.5fo CITY COUNCIL MEETING December 4, 1984 7. Report on Arterial Roadway Improvement Funds Following discussion, Councilman Schermer moved to table further decision on this matter until a full Council was present. Councilman Gerberding seconded and the motion carried. 8. Review of Letters of Interest for City Council Vacancy For the sake of discussion, Councilman Quast proposed that all seventeen of the petitioners for the position be placed in nomination. He then outlined a possible process which would proceed as follows: The Council would nominate all seventeen applicants who have submitted a letter of interest by the prescribed December lst date. The Council could then set a date for interviewing all seventeen candidates. Following that, there would be a ballot prepared containing the names of all seventeen candidates. Space would be provided on that ballot for additional nominees from Councilmem- bers. The Council would then begin voting, through a secret ballot. The second ballot would contain only the names of those candidates receiving at least one vote. This process would continue until one candidate received a majority vote. Councilman Quast asked Attorney Knutson for legal opinions on the process. Attorney Knutson stated that there would be no problems with con- ducting the interviews before the December l8th meeting and that a tentative appointment could be made prior to December 31st, with the understanding that the appointment would become legally binding only after the effec- tive date of Mayor Duncan's resignation, with a formal vote taken after January 1, 1985. Manager Flodstrom stated that if an addi- tional nomination occurred prior to the date of the interviews, he would attempt to schedule an interview for the nominee, but that if the nomina- tion occurred at the time of final balloting, there would probably be no interview. I, Councilman Schermer then moved to schedule Thursday, January 3, 1985, as the first regular January meeting, in lieu of January 1st, New Year's, as this is a legal holiday. Councilman Whidden seconded and the motion carried. (This date was subsequently changed to January 2, 1985.J I Councilman Schermer then moved that the Council place in nomination the following seventeen names for Council appointment: James D. Hallett, Jerry Cornell, Lucia McPhee, Roger E. Reidel, Robert E. Philpott, Donna L. Davison, Glennis L. Stamon, Paul Breitbach, Michael G. Morrish, Stephen R. Vorous, Scott Harland Lewis, Curtis G. Johnson, Glenn D. Gallison, John N. Hubbard, W. E. "Bill" Prentiss, Betsy Warder, George T. Mattson. Council- man Quast seconded. Councilman Whidden discussed with Manager Flodstrom residency requirements of candidates. On call for the question, the motion to nominate candidates then carried. Councilman Quast then moved that the acceptance of public self-nominations be closed at this time. Councilman Schermer seconded and the motion carried. Councilman Quast then asked if there were any further nominations from Councilmembers at this time. There were none. Councilman Quast reiterated that a person nominated by a Councilmember might not be afforded the inter- view process and would appear as a write-in vote on the ballot, if the nomination occurred immediately before the final balloting took place. Manager Flodstrom informed the Council that Attorney Knutson had reviewed the City Code which requires that a regular Council meeting be set on the business day prior to or immediately following a legal holiday. Councilman Schermer then moved that a substitute motion be offered to set the date for January 2, 1985, in order to comply with the City Code. Councilman Quast 1 concurred and this motion carried. January 2, 1985, was set as the date for the first regular City Council meeting in January. Following further discussion, Councilman Quast moved that staff schedule interviews with the seventeen applicants on either Saturday, December 15, 1984, from 9:00 A.M. until 1:00 P.M. or Monday, December 17, 1984, from 6:00 P.M. until all applicants had been interviewed. He further moved that it be the option of an applicant to excuse himself or herself from inter- view if he or she so desired, without prejudice. Councilman Gerberding seconded and the motion carried. Councilman Quast then moved that the Council begin balloting on Tuesday, December 18th, as the first item on the agenda under Legislation. Council- man Schermer seconded. Attorney Knutson requested clarification on the CITY COUNCIL MEETING December 4, 1984 purpose of this balloting. Councilman Quast then reworded the motion that on December l8, 1984, balloting begins and the balloting will continue until one candidate remains. However, that one candidate is not considered elected nor seated until January 2, 1985, when either the appointment will be confirmed or additional nominations can once more be made by Councilmem- bers only. Councilman Schermer seconded. Councilman Gerberding opposed narrowing the selection down to one candidate prior to January 2nd. Fol- lowing further discussion, the motion carried, with Councilman Gerberding voting "No". I Manager Flodstrom stated that he would prepare the ballot for December 18th which, at this point, included seventeen names and arrangements for write- in candidates. Donna Davison asked if other contenders would be allowed to sit in during the interviews. Following discussion, Councilman Quast moved that candi- dates be invited on an individual basis to the interview and cannot sit in during interviews of other candidates prior to their own. Councilman Schermer seconded and the motion carried. Manager Flodstrom stated that he would arrange interviews in l5 or 20 minute segments I contact applicants in the order in which letters of interest were submitted, and fill the times based on preference of the applicants. 9. Proclamation - Aware Designated Drivers Week - December 9 through 15, 1984 Mayor Duncan proclaimed December 9 through 15, 1984, as Aware Designated Drivers Week. 10. proclamation - DWI Awareness Week - December 9 through l5, 1984 Mayor Duncan proclaimed December 9 through 15, 1984, as DWI Awareness Week. III VIII LATE ITEMS Manager Flodstrom presented to the Council copies of the notice of withdrawal of the application for a liquor license for the proposed tavern at Eighth and "c" Streets. IX ITEMS FROM THE AUDIENCE/CITY COUNCIL NOT ON THE AGENDA Councilman Whidden commended Risk appreciation recently received by Committee of the City of Camas. fortunate the City of Port Angeles Manager Vince Clay on a letter of Vince from the Health Care Advisory Councilman Whidden commented on how is to have such an outstanding staff. Councilman Whidden also discussed with staff the status of the bond on Civic Field. Manager Flodstrom indicated that Parks and Recreation Director Marsh and Attorney Knutson were pursuing the matter. Councilman Whidden also discussed with staff the number of banners displayed on Front Street. Councilman Quast discussed ,with staff progress on the acquisition of a telephone for Civic Field. X ADJOURN TO EXECUTIVE SESSION I None. XI RETURN TO OPEN SESSION None. XII ADJOURNMENT Mayor Duncan adjourned the meeting at 8:40 P.M. ...... .' 7xv/.AA.- r7 ~~~ . ;c!~rk ' 0 ~J~ Mayor 257