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HomeMy WebLinkAboutMinutes 12/06/1988III ROLL CALL Members Absent: Staff Present: Public Present: IV APPROVAL OF MINUTES None. CITY COUNCIL MEETING Port Angeles, Washington December 6, 1988 I CALL TO ORDER Mayor McPhee called the meeting to order at 7:00 P.M. II PLEDGE OF ALLEGIANCE Members Present: Mayor McPhee, Councilmen Gabriel, Hallett, Hordyk, Lemon, Sargent, Stamon. The Pledge of Allegiance to the Flag was led by Kerry Baker and Amber Pittis' 2nd and 3rd Grade Blue Bird Group; members, Carrie Brown, Meaghan Peacock, Jennifer Hicks, Courtney Pittis. Manager Flodstrom, Orton, J. Pittis, S Smith, G. Kenworthy, Ridout, S. Hardy, J. 1227 Attorney Knutson, Clerk Maike, Kenyon, B. Coons, J. Chorach, L. Danks, S, Hursh, C. Headrick, Caverly, B. Jones. R. T. K. R. French, F. D. Conrad, J. VanOss, L. Brouillard, M. Fischer, D. Willson, J. Fairchild, E. Hansen, S. Haguewood, C. Hulse, M. Luchan, B. Gregory, R. Stimbert, D. Yager, L. Beil, L. Fuller, G. Witherow, D. P. Brewer, C. Alexander, P. Filler, M. Langure, P. Weiseth, H. Berglund, R. Bogasch, P. McCauley, V. Stanky, L. Black, C. Cervenski, P. Downie, D. Zanon, C. Carlson, L. Black, L. L. Lee. Councilman Sargent moved to accept and place on file the minutes of the meeting of November 15, 1988. Councilman Hallett seconded. Councilman Hallett commented that he felt the meeting was rather lengthy and he complimented Clerk Maike for providing an accurate recollection and summary of the discussion. Mayor McPhee offered corrections to Register Page 1210, Item 4, Consideration of Letter from Waterfront Associates, first paragraph, sixth line, the figure should be $200,000 not $225,000. On that same line, to strike the word "important" from the sentence, so that it would read: "He presented the Council with several points Adding comments to paragraph five, in response to questions, Mr. Hendel stated that the Landing was current with all the bills up to October, that all furniture and equipment on the premises was paid for and owned by the partnership, and that he only recently learned that the equipment and furniture was used. Register page 1211, adding to first paragraph: "She stated that the last time she had checked, there were liens for architecture work and a divider, and further that the vent hood was not fully paid for. She and her sister claimed that some of the equipment was theirs and also that Mr. Hendel had personally delivered checks to her and her sister at equipment auctions. She also said that she and her three attorneys had a different interpretation of their contract than Waterfront Associates did." Paragraph 2, line 3, strike the word "should replace it with need; so the sentence would read as it was his opinion their need not be any problem regarding that." Same paragraph, fourth line, striking "amount of money which replacing with documentation; striking also "requesting replacing with providing; so the sentence would read: "Also, he was concerned about the documentation the corporation was providing." The following sentence should more accurately say: "The first letter stated a different purpose than did the second, and the amount was now increased to $225,000." Paragraph three, adding to the end sentence, change the sentence to read: "Councilman Lemon expressed his concerns over the discrepancies of what the partnership says they have put into the project and the visualization of the project, as he did not believe the income could warrant or support the indebtedness, and also had some 1228 CITY COUNCIL MEETING December 6, 1988 concerns about a new lease." Additionally, adding to the motion, inserting the word "audited so that the sentence should read: "A notarized statement from an independent Certified Public Accountant attesting to the audited financial condition of the project. Councilman Stamon, the maker of the motion in question, asked Mayor McPhee if he had, in fact, verified this with the tape of the meeting. Mayor McPhee stated yes. He stated that Councilman Stamon had said that it was her intention that it be an audited statement. Councilman Stamon replied she believed, after discussion of the motion, she had withdrawn that portion of the motion. Councilman Lemon and Mayor McPhee were in disagreement. Councilman Stamon stated with respect to that one item, it was her intention to have the Certified Public Accountant attest to the financial condition of the project. Following discussion of the comments made, Councilman Sargent amended the motion to accept the minutes with the exception of the motion in question, which will be reviewed by Mayor McPhee and Councilman Stamon and brought before the Council at the December 20th meeting. Councilman Hallett concurred. On call for the question, the motion carried. V FINANCE None. VI CONSENT AGENDA Councilman Sargent moved Agenda, as follows: (1) (computer assisted drafting State Liquor Control Board; of 11 -13 -88 of $233,612. Councilman Stamon seconded. Following discussion, the motion carried. VII ITEMS FROM THE AUDIENCE TO BE PLACED ON THE AGENDA to accept the items listed under the Consent Request permission to call for bids for CADD and design); (2) Correspondence from Washington (3) Vouchers of $1,751,217.96; and (4) Payroll 41 and Payroll of 11 -17 -88 of $228,613.48. Jean Fairchild, 952 Mount Pleasant Road read for the Council a letter she had written to them in regard to a request to have subjects placed on the agenda in the first meeting of January, 1989. Some of the concerns that Mrs. Fairchild had that she wished Council to address were rumors that have been circulating, some of those rumors being the latest Shoreline Permit Application action, recent budget action, and staff resignations. She requested that eight items be placed on the Council agenda for the first meeting in January, 1989. Richard French, 319 West Seventh Street, was concerned with the coverage of the Peninsula Daily News regarding the two employees who have resigned from the City. He requested that a list of employees who have left in the past two years be submitted. Jewell VanOss, 1019 East Fourth Street, speaking as a private citizen and taxpaying and voting member of the City of Port Angeles, made some of the following statements: In speaking in regards to the oath of office that has been taken by all members, Ms. VanOss stated she does have the right to expect Councilmembers to represent the interest of all of the citizens of Port Angeles and that the perception she has received over the past eleven months indicates the Council has forgotten their stated intentions. She stated she had come before the Council in September requesting that the Council forget their differences and get on with the business of the City and it is her first -hand opinion that the Council has ignored her September plea. She demanded that Council forget their differences and personal vendettas to listen to what the entire public is saying. She also requested that a statement from the Council, covering policy and procedures be placed on the agenda for the first meeting in January, 1989. -2- 1229 CITY COUNCIL MEETING December 6, 1988 Leonard Fuller, 420 East llth Street, was disturbed about the treatment he has received from the City Manager in regard to an issue on which he wishes to be placed on the meeting agendas. He also suggested the City enforce a law requiring that there be no bicycles ridden at night and the City pursue a more reasonable avenue for disciplining the juvenile diversion program, with the recycling of cans at the Landfill. He suggested these juveniles go door -to -door collecting paper instead. Carl Carlson, 129 Fogarty, as a rebuttal to some of the comments made by Mrs. Fairchild, stated the previous City Council did not reflect the wishes of the citizenry, those issues being mechanized garbage collection, and the City Hall. When statements are made harassing the present Council, he felt this was destructive and should be quieted; that both sides of the story should be heard. VIII LEGISLATION 1. Public Hearing A. To Receive Public Comment on the 1989 -90 Proposed City of Port Angeles Budget Mayor McPhee opened the public hearing at 7:47 P.M. Christopher Martin, 918 Seamount Drive, submitted written suggestions regarding the proposed budget for 1989 -90. Some of these suggestions regarding the budget were establishment of an "adopt -a -box" program whereby /individuals and cl bs 4ght assume the responsibility for the care of assigned curb -side loxes; a concerted effort to encourage ownt wn merchants to spruce up the Downtown area. He suggested lowering the cos of the proposed budget to $5, and also proposed setting up several cart tables in the foyer area of City Hall with copies of the budget for public review. He was in favor of the Newsletter, spoke in opposition to the suggestion of limiting the participation of the public in public speaking matters. He was in favor of cost -of- living increase for City employees of 4% a year for the next two years; also for merit bonuses. He suggested setting up a public reception desk in the foyer. He was concerned with the policies regarding the giving of money from the Hotel /Motel Tax Fund to organizations, suggesting stricter guidelines. He was in favor of providing funding for the TCACC. He urged a stronger interface between the funding agencies and the organization and a better system of control. Roger Stimbert, 906 West 15th Street, stated that Derby Days this year has put together a good nucleus of enthusiastic people and he felt the people would see a very drastic change in Derby Days. He thanked Council for their support and hoped that it would continue into the future. Hattie Berglund, 1834 West Seventh Street, spoke in regard to the needs of the Planning Department, stating that sufficient funding is not being provided to adequately staff the Planning Department. She felt this was not in the best interests of the citizens. She urged Council to properly staff the Planning Department in this current budget. She thanked Planning Director Carr and Light Director Orton for their years of service to the City. Mark Fischer, 1221 East Second Street, spoke in regard to the development of a public access recreation park on Ediz Hook. He described to Council the process that he followed, along with several other citizens, over the past 18 months in response to Council's request for input (e.g., Newsletter). He urged Council to support the development of the park on Ediz Hook, which could be used for picnicking, sight- seeing, and launching of non motorized vessel craft of many sorts, including kayaks, canoes, day sailors, wind surfers, and rubber rafts. Patricia McCauley, 1826 Gehrke Road, President of TCACC, read for the Council a letter submitted by the Clallam County Commissioners' Office asking Council to reconsider their decision to not fund the Tourist Convention Association of Clallam County. The letter stated, in part, that since the early 1980's a truly cooperative effort has existed between the City and Clallam County, and one agreed -upon goal has always been to develop tourism into a year -round mature industry. Clallam County feels that TCACC is of enough importance to allocate 100% of its Hotel /Motel Tax. In order for tourism to come into its own as an industry, it has been essential for -3- 1230 CITY COUNCIL MEETING December 6, 1988 1 the leadership to pass from the public to the private sector. Dissolving TCACC at this time will destroy this effort and leave the support of tourism even more dependent on public funds. Tourism promotion thrives on volun- teers, but without competent professional leadership, volunteers cannot sustain this effort. Ms. McCauley stated one of the continual points that is brought up as a negative aspect of the TCACC is the top -heavy staffing. However, they are a professional organization that has to sell this County competitively. Don Frizzell, 4016 Old Mill Road, representing himself and as President of the Greater Peninsula Charter Association, provided Council with some figures relating to the amount of money which comes into the City from the charter boat fishing industry. He stated Council's decision on how to spend the Hotel /Motel Tax money has a direct bearing on the tourist and convention industry. A wise allocation of the money will assure continued growth. Unwise or foolish allocation of the money will encourage a decline in tourism in this area. He asked that Council base their decision not on an axe to grind, a personality conflict, or a pre- determined notion. Rather. Council should base their decision on the money being placed where it will meet the widest market in the most direct manner. Maureen Lenihan, P. 0. Box 1062, Port Townsend, spoke in support of Human Services, urging Council to reconsider funding a 5% increase over current levels. Michael McNeil, 1025 Olympus Avenue, director of marketing for San Juan Airlines, stated that the TCACC is performing an important and separate role from the Chamber of Commerce and that there has to be a joint effort between the City and the County, the Chamber of Commerce, TCACC, and businesses in the community to reach a common goal; to accomplish what it is they want to accomplish in tourism. Speaking in regard to the salaries of TCACC, Mr. McNeil stated this organization requires professional people to make the contacts required to bring tourism to this area. Naomi Denhart, 139 West 12th Street, President of Port Angeles Light Opera Association, provided Council with a budget as had been requested for 1987- 1988, also a tentative budget for 1988 -89. She provided Council with some background regarding the tentative budget for 1988 -89, stating PALOA appreciates the City Council giving serious consideration to their request for funding. They have worked hard to earn their reputation and were pleased to add to the quality of life that makes this area so special to residents and visitors alike. Carol Wagner, 1237 -A Deer Park Road, spoke in support of the budget recom- mendation of the Council to not fund the TCACC. She stated she objected to false information provided through the Peninsula Daily News and letters circulating from the TCACC which leads the general public, which is not directly involved, to get false information about what is really going on. Fritz Conrad, 39 Maddock Road, speaking in regard to the Museum proposal, stated the Museum is a tourist oriented organization. He submitted to Council a oPtition supports the funding level of $10,000 from the City of Port Angeles for the Museum of the Clallam County Historical Society in 1989. He also supports the annual funding of tart Museum as an essential service to the people of Port Angeles, stating the Museum is a great diversion for the tourists who visit the City. Romeo Conca, 730 Lost Mountain Road, owner of Lost Mountain Wineries, submitted to Council a letter requesting they restore full funding to the TCACC. He stated he felt the organization was doing a fine job and this is the time to keep moving forward on it and not to cut back. Pat Downie, 331 East llth Street, requested Council restore funds to TCACC and strongly urged Council to support the organization. He stated he finds it short sighted and not cost effective for the City Council to consider either reducing or altogether eliminating the funds being requested on behalf of TCACC. Furthermore, he could not imagine anyone, City Council, City government, or public agencies of any sort, wanting to reduce and make more difficult the marketing and promotion of an industry which pays such great dividends. Thus, for that reason alone, he strongly urged Council to reconsider their decision. -4- 1231 CITY COUNCIL MEETING December 6, 1988 Glendia Witherow, 318 North Eunice Street, president of the Olympic Peninsula Bed and Breakfast Association, said the Association supports the funding of the TCACC. Mrs. Witherow stated that she and the organization support both the TCACC and the Chamber. In asking for funding for the TCACC, it is asking for a reinvestment of the City's funds to have more tourism dollars in the future years from more tax revenues. Laurel Black, 358 Schmuck Road, Sequim, urged Council to support County -wide tourism by fully funding the TCACC. Evelyn Lydiard, President of the Port Angeles Symphony and member of the national Board of the American Symphony Orchestra League, stated two large budget items which the Symphony would appreciate funding for were travel expense for the members, as well as rent. Don Zanon, 1508 West 12th Street, Executive Director of Peninsula Counseling Center, supported the Human Services budget request for a 5% increase. Roger Stimbert, 906 West 15th Street, member of the Board of Directors of the Port Angeles Chamber of Commerce and on the Board and the Executive Committee of the TCACC, stated he believes the City needs a County -wide organization to support and promote tourism. The majority of r* nngO1 feels if you have a budget where almost 60% of the money goes to salaries, then you do not have enough funds to support the people you have hired to do the job; that it is a top -heavy administrative situation. Richard Wight, 1338 East Seventh Street, Chairman of the Planning Commis- sion, stated he felt the budget, as presented by the Planning Department, was not quite adequate to fulfill the near -term task and does disservice to the long -term needs of the community. He felt the Planning function is essential to the long -term needs of the community, and suggested increasing the 1989 budget by $25,000 and the 1990 budget by approximately half of that amount. Roland Hayes, Tyee Motel, Box 193, Neah Bay, President of the Neah Bay Chamber of Commerce, spoke in support of the TCACC, stating there needs to be cooperation between the communities. Clint Hulse, 2089 -W Hulse Road, stated the distribution of the Hotel /Motel Tax has become a big problem, and he recommended the Council give serious consideration to setting up another advisory committee of eight or ten people to study the advantages and disadvantages of each budget request for all of the organizations and that this group be comprised of a majority of people from the hospitality industry who are the people who collect this money. Paul Lameroux, 122 West Lauridsen Blvd., encouraged the Council to recon- sider their action to not support TCACC. Mr. Lameroux stated he was surprised to see the Council was supporting the Olympic Peninsula Tourist Association, based out of Port Ludlow, and yet would not support the TCACC, based in Port Angeles. He stated this was an investment which will come back to the City many -fold. Mr. Lameroux also questioned the funding of some of the organizations from the Hotel /Motel Tax Fund. Carl Alexander, 1712 West Fifth Street, speaking in regard to the Public Information Program, stated the cost of the Newsletter is $1.44 per year per address. He felt this should be a continuing program and to discontinue it would be a mistake. He also spoke on the subject of recycling, stating the money for funding of projects recommended by the Recycling Committee are not in the budget. In speaking in regard to TCACC and the Chamber, he stated tourism, in his opinion, is a necessary evil, but he does recognize that it is necessary. Mr. Alexander stated the Planning Department is the worst -hit of all the City Departments by the budget restrictions the Council placed on the preliminary budget. It was his opinion that the Planning Department is presently too small. There is a large workload for this Department; and he recommended the Council postpone looking at reorganizing the Department until after it has been stabilized. He stated from some comments made in regard to the Parks Department, he has received the impression that some of the Councilmembers feel there are thieves in the Parks and Recreation Department and he did not believe that. He was amazed that the majority of the Council let remarks made during the budget hearing process fly by without opposing such statements. He stated the expenditure on small tools for an operation the size of the City Parks and Recreation Department is not only absurdly small, but is minuscule. He further stated the replacement of -5- 1232 CITY COUNCIL MEETING December 6, 1988 Department Heads would be difficult with the moneys allocated in the budget because he felt the City would have to pay higher salaries to get people with the same qualifications. He recommended the City Council offer raises to both of the departing Department Heads in an attempt to keep them. The most disappointing part of the process in the budget has been the City Council input, as he felt there has been no rhyme nor reason to the action taken with the budget. Rod Bogusch, 315 Wilcox, speaking on behalf of TCACC and the Downtown core, stated he has spoken to one hundred merchants in the past three days regarding the funding of TCACC and from that one hundred people, only three were opposed; ten managers were not available; and the balance signed the petition stating if the Council is representing the people of Port Angeles and the City, the businesspeople, he wished the Council would heed the notice. There being no further public comment, Mayor McPhee closed the public hearing at 9:50 P.M. Councilman Stamon suggested the Council discuss the public testimony heard sometime prior to the December 20th City Council meeting so that staff may prepare a budget ordinance for Council's consideration. Councilman Hordyk stated he had made the recommendation to hold a special meeting on December 13th. Councilmen Sargent and Stamon concurred. Mayor McPhee stated this was a wise decision. Council then set a special meeting for Tuesday, December 13th, at 7:00 P.M. to further consider the 1989 -90 preliminary budget, with no further public input provided. Councilman Sargent, as a point of order, moved to continue the agenda. Councilman Lemon seconded and the motion carried. Councilman Stamon formally entered into the record two letters received in regard to the funding request of the TCACC. Both letters requested support. Those letters were from the Forks Chamber of Commerce and Real Food Catering. BREAK Mayor McPhee recessed the meeting at 9:55 P.M. for a 10- minute break. 2. Lease Agreement for D.A.R.E. Van Councilman Sargent moved the Council accept the generous offer of St. Laurent Motors and also the Kiwanis Club for the D.A.R.E. Van and to authorize the Mayor to sign the lease agreement with St. Laurent Motors. Councilman Lemon seconded. On call for the question, the motion carried unanimously. 3. Revort on Thankseivina Day Parade and Associated Celebration Consideration of Assistance With Event Costs Councilman Lemon moved to authorize a funding amount of $1,700 toward the cost of the event from the Hotel/Motel Tax Fund. Councilman Hordyk seconded. Councilman Stamon voiced her concern with an organization asking for funds after the fact, as she felt this sets a dangerous precedent for the future. She also stated that all the items listed on the expenditure list were not appropriate for the Hotel /Motel Tax Funding. Councilman Gabriel echoed some of Councilman Stamon's concerns regarding setting a precedent. He stated he would feel more comfortable if they would delay consideration of the issue until the budget hearing of December 13th. Councilman Sargent concurred with the comments made. Mayor McPhee spoke in support of the motion, as he felt the outcome of this celebration was fantastic and that there was tremendous advertising on the television for the community. -6- 1233 CITY COUNCIL MEETING December 6, 1988 Councilman Hordyk then moved to table the matter until the December 13, 1988, City Council meeting. Councilman Hallett seconded and the motion carried unanimously. 4. Plannine Commission Minutes of November 22. 1988 A. Ruddell Short Plat Appeal SP- 88(6)10 Councilman Sargent moved to concur with the recommendation of the Planning Commission to approve the Short Plat with the condition that the following statement be placed on the face of the plat: "Should either of the existing duplexes be damaged in excess of 75X of the value of the building, the structure cannot be repaired or replaced as a duplex, regardless of the amount of time that has passed since the damage occurred and citing the following findings: (A) The Short Plat would be closer to the intent of the Zoning Ordinance and the Short Plat Ordinance because there would be a duplex on an individual lot, rather than the possibility of two duplexes on one lot and the remaining lot with a house; (B) The lot faces Ennis Street, as do the houses. Councilman Stamon seconded and the motion carried. B. Acceptance of Minutes Councilman Stamon moved to accept and place on file the Planning Commission minutes of November 22, 1988. Councilman Lemon seconded and the motion carried. 5. Consideration of Proposed Ordinance Regulating the Use of Jake Brakes Mayor McPhee read the ordinance by title, entitled ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, prohibiting the use of compression brakes in the City except in emergencies; providing penalties therefor; authorizing the Director of Public Works to post appropriate signs; and establishing an effective date. Council received a letter submitted by Bill Roberds, Excel Construction, regarding regulating the use of jake brakes. The letter stated in part that he is in opposition to the proposed regulation, as jake brakes are a very necessary safety item which enable the truck to be stopped or slowed down much quicker and safer than just applying the brakes. The problem in the area is not the use of jake brakes, but the truckers who do not muffle the brakes, stating all trucks should be required to have muffled jake brakes. He suggested the Ordinance be re- worded to allow only the use of muffled brakes, again stating jake brakes are necessary for safety, not just on the public safety vehicles, but on any large, potentially dangerous vehicle. After some discussion of the letter submitted regarding the definition of muffled jake brakes, Councilman Hallett moved to direct the City Attorney to provide Council an ordinance which reflects the Council's concerns in an attempt to find an adequate description for muffled jake brakes, and to draft an ordinance accordingly. Councilman Gabriel seconded. Following some discussion of the motion, the question was called and the motion carried unanimously. 6. Request for Approval of Police Officer Interview Board Members Councilman Hallett moved to approve the interview board for lateral entry police officers for Charles G. Madison, Sgt. James Miller, and Sandra Asbe. Councilman Stamon seconded and the motion carried unanimously. 7. Consideration of Extension of Model Conservation Implementation Plan Councilman Sargent moved to concur with the recommendations of the Light Department to authorize the Director to submit a letter to BPA stating the City intends to meet MCS surcharge policy requirements by implementing the -7- 1234 CITY COUNCIL MEETING December 6, 1988 same plan as approved for 1988. Councilman Stamon seconded and the motion carried unanimously. 8. Recommendations from Permit Process Review Committee Councilman Hallett stated as a member of the Committee, he felt the summary submitted was very well presented in terms of what the Committee had spoken about, based upon several meetings with the public, and the input that the Committee received. However, he was concerned with the conclusion of creating a Department of Planning and Permits, or a division of the Public Works Department called Planning and Permits. He felt that a discussion of this recommendation has merit, but was not comfortable with implementing that portion of the recommendation. He then moved the Council accept the recommendations of the Permit Process Review Committee, as summarized as follows: (1) One -time or occasional users of the permit process find it unfriendly and awkward. (A) Review all hand -outs to make sure that the language is appropriate for the user. We might also consult the home builders' industry to get their comments on the hand -outs, since they contact one -time users also. (B) Make hand -outs readily available and noticeable to the public. (C) Develop an outreach program to lumber stores and other home improvement- related industries to reach the handyman prior to the time that he needs to consider a permit. This could involve a simple hand -out on when a permit is needed or what type of information is available at the City permitting counter. (D) Improve the sensitivity of our permit personnel to the one -time user. This can be accomplished through periodic and scheduled discussions and training opportunities for the personnel. (E) Make random phone calls or mail out questionnaires to individuals that have received permits to ask them questions on how we've done. We could also have a hand -out questionnaire at the counter to accomplish the same results. (F) Look into purchasing residential ICBO handbooks for resale at the permit counter; (2) Building permit officials do not convey an attitude that they are there to help people. (A) Improve the sensitivity of our permit per- sonnel to the one -time user. This can be accomplished through periodic and scheduled discussions and training opportunities for the personnel. (B) Make random phone calls or mail out questionnaires to individuals who have received permits to ask them questions on how we've done. We could also have a hand -out questionnaire at the counter to accomplish the same result. (C) Develop additional training areas to assist permit personnel in dealing with communications and personalities that are difficult for them to deal with. (3) Too often, building inspectors require changes which were not required at the time the permit was issued. These changes can require undoing of completed work and added costs, which the building must often absorb. (A) Re- evaluate the type of revision which is being called for in the field. Changes involving fire, life and safety need to be corrected, but others may be overlooked during this instance, provided the contractor or owner is advised that next time it will need to be incorporated. (B) We need to evaluate and improve the attitude of our field inspection approach on how we inform a builder that a change is needed. (C) Field personnel should respect the builder as a professional. (D) Every project should be considered a new project and past problems with particular builders should not be dredged up on the new project. (Hopefully, this applies for the inspectors as well.) (E) Consider double plan- checking of plans to reduce omissions or errors by the plan checker. This would involve additional labor and possibly additional manpower. (F) Keep working on the automated permit system, utilizing a computer. A computerized permit system would assist in coordinating with Planning permits and help eliminate missing conditions required under another permit process. The permit computeriza- tion is in the Data Processing Steering Committee goals, but to date, has not risen to the top, where it could be worked upon. (4) The building officials need to advise people that the Building Code of Appeals exists and can resolve disputes over Building Code interpretations. (A) Develop a hand -out that briefly describes the function of the Building Code Board of Appeals and the types of issues that are appealable. This hand -out should be made readily available to members of the public. (B) The Board of Appeals should meet on at least a quarterly basis to keep the lines of communication open. (C) We should investigate the uses of the County Board of Appeals and determine if the City's current use of the Board could or should be modified. (5) There needs to be consistency between the City and other permitting agencies, such as the County. (A) Some investigation could be and should be conducted as to whether or not a joint plan checker between the City and the County would be achievable and what the costs of that type of program would be. (B) The City prefers to maintain residential plan checks, which the County currently does not conduct. This helps eliminate -8- 1235 CITY COUNCIL MEETING December 6, 1988 difficulties in the field, which is already pointed out as being a particu- lar concern by the public, even with the plan -check that we conduct; and then direct the Committee to meet with staff and appropriate Department Heads to explore in more detail the possibility of some consolidation. Councilman Gabriel seconded. Councilman Stamon suggested adding that when the Committee has a recom- mendation that they take it first to the Planning Commission and then to the City Council. Councilman Hallett stated it was his intention when saying appropriate Department Heads that this would include the Planning Department and its advisory board. Councilman Gabriel commented that he felt these were some very viable recommendations and he felt this was a step in the right direction. He suggested calling some of the people who had concerns in dealing with the Department to see if their projects were going any better. On call for the question, the motion carried unanimously. 9. Consideration of Agreement for Landfill Design (Extension of R. W. Beck Contract) Councilman Stamon stated this was a discussion item before the UAC and it was their recommendation to authorize the agreement, as this is a part of the process in developing a new site out at the Landfill and is part of the multi -step process. Councilman Stamon moved to approve amendment #2 to the R. W. Beck Consulting Services Agreement and authorized the Mayor to execute the contract. Councilman Hallett seconded. Following discussion of the motion, the question called and the motion carried unanimously. 10. Proclamation Drunk and Drugged Drivers Awareness Week December 11 through 17. 1988 Councilman Hallett moved to accept the Proclamation regarding Drunk and Drugged Drivers Awareness Week December llth through 17th, 1988. Councilman Stamon seconded and the motion carried unanimously. 11. Annroval of Final Membershin of City's Revolving Loan Fund Review Board Mayor McPhee appointed Councilman Lemon to represent the Council on the Revolving Loan Fund Review Board. Councilman Sargent moved for approval of the following people on the Revolving Loan Fund Review Board: Councilman Lemon; Dick McLean, representing a business organization; Gary Colley, representing EDC; Ron Garnero, CPA or financial adviser; Pili Weiseth, Realtor /Broker; Bing Ulyanco, bank officer; and Dennis Otterstetter, citizen at large, also a representative of the Chamber of Commerce; and that these people be notified. Councilman Gabriel seconded and the motion carried. Councilman Stamon suggested to Mayor McPhee that if he is to appoint a member of the Council he inquire as to whether or not any members are interested in filling the position and to then choose his appointee from those interested members. IX CITY COUNCIL COMMITTEE REPORTS /LATE ITEMS Councilman Sargent pointed out to the members that the expiration of their terms on the Clallam County Human Services Advisory Boards was coming up on December 31st, stating that she is a member of two of the Boards. She felt it was valuable for different members of the Council to sit on those Boards and she wanted to see the changing of the members on the Boards. Councilman Hallett concurred. Councilman Hallett moved to place the item of serving terms on the Clallam County Human Services Advisory Board on the agenda of December 13, 1988. Councilman Stamon seconded and the motion carried unanimously. -9- 1236 CITY COUNCIL MEETING December 6, 1988 X ADJOURN TO EXECUTIVE SESSION Councilman Lemon moved to adjourn. Councilman Sargent seconded and the motion carried, with Councilman Stamon voting "No Mayor McPhee adjourned the meeting to executive session at 10:48 P.M. for discussion of two matters of litigation and two items of real estate. Approximate length to be 30 minutes. XI RETURN TO OPEN SESSION The meeting returned to open session at approximately 11:43 P.M. XII ADJOURNMENT The meeting adjourned at approximately 11:45 P.M. CC.44 Clerk Mayor