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HomeMy WebLinkAboutMinutes 12/18/2001 4575 CITY COUNCIL MEETING Port Angeles, Washington December 18, 2001 CALL TO ORDER: Mayor Doyle called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL: Members Present: Mayor Doyle, Councilmembers Campbell, Erickson, Hulett, McKeown, Wiggins, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, K. Asquith, S. McLain, G. Kenworthy, and M. Hall Public Present: C. Field, K. Rogers, L. Lee, J. Tschimperle, D. Winnagren, T. Price, G. Braun, I. Frazer, and K. Frazer. PLEDGE OF The Pledge of Allegiance was led by Boy Scout Troop 1461, Leaders Peter Lewis and ALLEGIANCE: Brian Jacobs. Scouts participating were: Steven Lewis, Daniel Howe, Kaleb Mayfield, Tyler Mayfield, Tom Jacobs, Chris Shively, and Matthew Hall. Following the Pledge, Mayor Doyle recognized Tyler Mayfield and his preparation of the monument in the City Park on Ediz Hook dedicated to all who work on the water and to those who have lost their lives on the water. The Mayor also congratulated Mr. Mayfield on his completion of Eagle Scout status. PUBLIC CEREMONIES, Mayor Doyle read a proclamation in recognition of K-Ply Incorporated, commending PRESENTATIONS AND them for their economic and environmental commitment to the welfare of the PROCLAMATIONS: community and for their outstanding business presence in the community on the celebration of their 60th Anniversary. Mr. Ernie VanOgle, General Manager for K-Ply, accepted the proclamation and informed the Council that he would forward it to be displayed in the parent company in Juneau, Alaska. Manager Quirm recognized out-going Councilmembers with a capsulated historical perspective of the City of Port Angeles and their influence and work in City leadership over the past eight years. He commented on the completed, as well as the on-going projects in which Councilmembers have been involved and on their commitment to improving the quality of life in Port Angeles. The legacy they have created involves efficiency, effectiveness, and an established support of the values and goals that both the Councilmembers and staffhold as essential to City management and leadership. On behalf of the City, staff, and the community of Port Angeles, Manager Quinn thanked the out-going Councilmembers for their legacy of service and success and presented each with a commemorative plaque. Break Following brief responses by Councilman Hulett, Councilmember McKeown, and Mayor Doyle, the meeting recessed for refreshments at 6:25 p.m. The meeting reconvened at 6:50 p.m. -1- 4576 CITY COUNCIL MEETING December 18, 2001 LATE ITEMSTOBE Manager Quinn informed the Council that staff would review the 2001 PLACED ON THIS OR accomplishments prior to the consideration of the 2002 Goals and Work Plan. FUTURE AGENDA: Kevin Duncan, Eby Hill Hydroelectric, requested a progress report from the Council and staff on the Morse Creek Hydroelectric Project, emphatically expressing his displeasure with the lack of progress made on the project. Director Cutler indicated that staff has communicated progress reports to Mr. Duncan, and the subcommittee appointed on this matter has also been kept informed. Staff just recently met with agencies involved to further meet the intent and requirements of Washington in-stream flows. Additional work needs to be done, and meetings have been scheduled after the holidays to progress even further. Mr. Duncan reiterated his frustration with the lack of progress, disagreeing with the City's position and approach to the resolution of issues on the project. Mayor Doyle suggested that Mr. Duncan meet with staff to further discuss the matter. Attorney Knutson explained the FERC requirements and the Endangered Species Act, noting that the City and the Tribe are currently working with biologists and Federal and State resource agencies in an informal consultation process that FERC has allowed in order to comply with the ESA. The delays that the City is experiencing now are at the direction ofFERC. FERC has not said that the Endangered Species Act does not apply to this project. Attorney Knutson continued that the FERC stipulations are in writing and have been provided to the Council subcommittee. A disagreement exists as to how the ESA applies to this project, but an agreement must be reached that is satisfactory to FERC because the project cannot operate without FERC permission. Mayor Doyle asked ifa time line exists wherein the issues might be resolved. Attorney Knutson responded that, as Mr. Cutler had stated, another meeting has been set for January of 2002, but no specific date has been established for resolution. He also added that analysis of the possible sale of the properties in question has added to and lengthened the resolution. Mayor Doyle then reiterated his suggestion to Mr. Duncan that he arrange a meeting time with staff. Discussion followed. FINANCE: 1. Amendment to Landfill Contract with the City of Sequim Amendment Amendment to Landfill Following the Mayor's reading of the recommendation to approve the Second Contract with City of Amendment to the Solid Waste Disposal Contract with the City of Sequim, Sequim Councilman Campbell moved to approve the second amendment to the Solid Waste Disposal Contract with the City of Sequim and authorize the City Manager to sign the contract amendment. Councilman Wiggins seconded the motion, which carried unanimously. Coordinated Prevention 2. Coordinated Prevention Recycling Grant 2002-2003 Recycling Grant 2002-2003 Mayor Doyle read a summary of the recommendation and, following a brief explanation by Director Cutler, Councilman Wiggins moved to authorize the Mayor to sign the agreement for Grant No. G0200150 from the Department of Ecology. Councilman Hulett seconded the motion, which carried unanimously. 8th Street Restoration. 3. 8'h Street Restoration - Status Report Status Report City Engineer Kenworthy reviewed the problems relative to the 8th Street paving project and explained the process by which repairs would be made in the Spring of 2002 due to weather delays. Two options were presented regarding pavement smoothness: the first involved grinding the out-of-tolerance bumps to bring them within specification tolerances; the second is to accept that grinding would not correct the problem satisfactorily and to impose a £mancial penalty. The grinding process was selected since it could meet project specification and improve the overall smoothness. The City will complete the sand slurry, fog sealing, and traffic markings in the late spring. CONSENT AGENDA: Councilmember McKeown moved to accept the Consent Agenda, to include: 1) City -2- CITY COUNCIL MEETING 4577 December 18, 2001 Council minutes of December 3, 2001; 2) Electronic Payments - November 10- December 7, 2001 - $430,376.50; 3) Check Register - December 7, 2001 - $494,990.12; and 4) Payroll information - December 9, 2001. Councilman Hulett seconded the motion, and following a brief question and answer period, the motion carried unanimously. CITY COUNCIL Councilmembers Hulett and Erickson had no reports. Councilmember McKeown COMMITTEE reported that she, Councilmembers Williams and Wiggins, and Kathe Smith met with REPORTS: Parks Director Connelly at the Francis Street Park to tour and consider appropriate safety precautions. Councilman Campbell reported on the joint meeting of the Downtown Forward Executive Committee and the Lodging Tax Advisory Committee. The recommendation forwarded to those committees was to pursue the Oak Street proposal for a conference center. Councilman Campbell also reported on the Atlanta NLC Conference which he and Mayor Doyle attended and commented on the larger city's expenses and rates relative to wastewater and stormwater management. Councilman Wiggins attended the Board of Natural Resources meeting regarding sustainable timber harvest. Councilman Williams reported on the Francis Street Park visit; he also attended the Annexation forum and complimented Fire Chief McKeen and Police Chief Riepe on their presentations at that meeting. Mayor Doyle mentioned his attendance at the Energy and Natural Resources Committee at the NLC Conference, his attendance at the OPS Award ceremony, the EDC Net Works meeting, the Chamber of Commerce Business After Hours, the City Christmas Party, and his visit to the Boys & Girls Club facility. ORDINANCES NOT 1. Adjustment to Daishowa's Monthly Basic Charges REQUIRING PUBLIC HEARINGS: Mayor Doyle reviewed the proposed adjustment to Daishowa's monthly basic charge, after which Public Works & Utilities Deputy Director McLain explained the increase Adjustment to Daishowa's in power costs for Daishowa in proportion to City residential increases. He noted that Monthly Basic Charges the 2002 City budget has incorporated the increases. Councilmember Campbell Ordinance No. 3107 commented on the benefits of this adjustment. Mayor Doyle then read the Ordinance by title, entitled ORDINANCE NO. 3107 AN ORDINANCE of the City of Port Angeles, Washington, revising the industrial transmission electric rate and amending Ordinance 2054 as amended and Chapter 13.12 of the Port Angeles Municipal Code. Councilmember McKeown moved to adopt the Ordinance as read by title; Councilman Campbell seconded the motion. Councilman Wiggins asked if the City had another industrial customer affected by this Ordinance, to which Deputy Director McLain responded in the negative. A vote was taken on the motion, which carried unanimously. OTHER 1. Approve Labor Contract for Fire Fighters Union CONSIDERATIONS: Following Mayor Doyle's summary of the one-year contract and reviewing the Labor Contract for Fire recommendation to approve the labor contract between the City and the IAFF #656 for Fighters Union 2002, reflecting a cost of living adjustment of 3.15%, Councilman Campbell moved -3- 4578 CITY COUNCIL MEETING December 18, 2001 OTHER to approve the labor contract between the City of Port Angeles and the IAFF #656 CONSIDERATIONS: for 2002 reflecting a cost of living adjustment of 3.15% and authorize the Mayor (Cont'd) to sign the contract. Councilman Williams seconded the motion, which carried unanimously. Labor Contract for Fire Fighters Union (Cont'd) Revisions to 1996 2. Revisions to 1996Agreement with Coast Guard Air Station - Port Angeles Agreement with Coast Guard Air Station - Mayor Doyle reviewed the information provided in the packet, and Fire Chief McKeen Port Angeles advised the Council that the revisions include having a unified command center in the event ora significant emergency involving Coast Guard facilities, plus the two agencies will work cooperatively in developing a pre-fire plan. The new agreement will be automatically renewed unless there is a desire to terminate with adequate notification. Petty Officer Scott Lundgren, Acting Fire Marshal with the Air Station in Port Angeles, expressed his and the Guard's support for the agreement with the Port Angeles Fire Department. Councilman Wiggins moved to authorize the Mayor to sign the agreement with the United States Coast Guard Station Port Angeles. Councilman Williams seconded the motion, which carried unanimously. 2001 Report Card and 3. 2001 Report Card and 2002 Council Goals & Community Work Plan 2002 Council Goals & Community Work Plan Following Mayor Doyle's introduction, Manager Quinn noted that every one of the projects are currently included in the Work Plan, as well as the Budget adopted for 2002. He briefly summarized the goals and community work plan for the year of 2002 and explained the proposed perpetual endowment fund for the cemetery addition. Councilman Wiggins mentioned that he and Councilmen Williams and Campbell thoroughly reviewed the goals with Manager Quinn, and it was that these goals could be used as a work sheet. He hoped that the new Council would use this list for the upcoming year. Councilman Campbell then mentioned that they all considered it a dynamic document which can be adapted as the Council moves forward into the new year. Councilman Campbell moved that the Council adopt the Council Goals & Community Work Plan as presented for 2002. Councilman Wiggins seconded the motion, which carried unanimously. Temporary Trail Easement 4. Temporary Trail Easement Through Former Rayonier Mill Site Through Former Rayonier Mill Site Following Mayor Doyle's summary, Director of Parks & Recreation Connelly referenced a revised copy of the map distributed that day and drew attention to the revisions from staff regarding the improvements and easement approval. Displaying a map of the area on the overhead, he explained the dimensions of the route of the proposed easement, showed the paved portions, mentioned the need for a temporary bridge at Ennis Park, and explained the one-side fencing. Mr. Connelly added that Rayonier may choose to close the area for a period of time for modification, but will notify the City two weeks in advance for publication. The earliest possible date for completion will be May or June of 2002. Following brief comments by Councilmembers, Councilman Williams moved to authorize the Mayor to sign the temporary easement agreement through the former Rayonier Mill Site. Councilmember McKeown seconded the motion, which carried unanimously. Council Committee 5. Council Committee Reorganization Reorganization Following Mayor Doyle's reading of the recommendation, Councilmember McKeown addressed the issue of the three out-going members voting on an issue which would not affect them and stated that she would be voting no on this issue. Manager Quinn then explained the proposal in terms of this Council's experience and organizational / -4- CITY COUNCIL MEETING 4579 December 18, 2001 OTHER operational functions of the committees. Remaining Councilmembers Williams, CONSIDERATIONS: Erickson, and Campbell agreed that more explanation is required and that deferring the (Cont'd) issue until 2002 would provide the necessary time to better study the reorganization. Councilmember McKeown then moved that the reorganization plan be tabled until Council Committee the next Council meeting in January for the new Council's review. Councilman Reorganization (Cont'd) Hulett seconded the motion. A vote was taken on the motion, which carried 6 - 1, with Councilman Williams voting in opposition, as he would have preferred to have a presentation on the plan. Following further discussion, Councilman Williams opted to vote in favor of the motion which, therefore, carried unanimously. Consent Agenda Proposal 6. Consent Agenda Proposal Mayor Doyle, after explaining his reluctance to change procedure on the Consent Agenda absent input from the new Councilmembers, asked Manager Quinn to explain the proposal. Manager Quinn briefly addressed the reasons behind changing the format, mentioning that the proposal was written based on the experience and expertise of the current Council. Councilman Wiggins moved to table the Consent Agenda Proposal to the next meeting. Councilmember McKeown seconded the motion, which carried unanimously. PUBLIC HEARINGS - None. QUASI-JUDICIAL: PUBLIC HEARINGS - None. OTHER: RESOLUTIONS: None. INFORMATION: Manager Quinn noted that the next Council meeting is scheduled for Wednesday, January 2, 2002, because of New Year's Day. He then gave recognition to Karen Haugstad who is retiring from the City after many years of service, and Police Chief Riepe then complimented Karen on her service. Manager Quinn mentioned the Value Estimates for improvements approved for the Lincoln Park Athletic Fields, as well as the inclusion of the departmental monthly reports. EXECUTIVE SESSION: The meeting adjourned to Executive Session at 8:32 p.m. for approximately one hour to discuss potential litigation and an item of persormel. RETURN TO OPEN The meeting returned to Open Session at 10:26 p.m. SESSION: Councilmember McKeown moved to authorize the Mayor to sign a contract amendment for the City Manager to receive a 3.15% COLA and a 2% pay increase. The motion was seconded by Councilmember Erickson and carried unanimously. ADJOURNMENT: The meeting was adjourned at 10:28 p.m. ~'"" Mayor B~cky :~ Up~, ~it~ Cler[ t-- -5- 4580 THIS PAGE INTENTIONALLY LEFT BLANK